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Home My WebLink AboutPD Inflatable Rescue Boat; Rogue Jet Boatworkscirc of Agenda Item No: 3 i Meeting Date: June 18, 2012 SAN RAFAEL CITY COUNCII. AGENDA REPORT Department: Police Department Prepared by: Raffaello Pata, Lieutenant City Manager Approval/ ) fiW—M SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AWARDING A CONTRACT TO ROGUE JET BOATWORKS FOR $64,973.00 TO SUPPLY THE POLICE DEPARTMENT WITH ONE RIGID HULL INFLATABLE RESCUE BOAT AND TRAILER, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH DOCUMENTS, INCLUDING A PURCHASE ORDER OR CONTRACT IN A FORM APPROVED BY THE CITY ATTORNEY, TO CONSUMMATE THE PURCHASE FROM ROGL'E JET BOATWORKS OF THE RESCUE BOAT AND TRAILER. RECOMMENDATION: Staff recommends the City Council adopt the resolution awarding the contract and approving the purchase of one Rigid Hull Inflatable Rescue Boat and Trailer for $64,973 from Rogue Jet Boatworks. BACKGROUND: For more than thirty years, the San Rafael Police Department has patrolled six square miles of navigable waters including five miles of federally maintained canal -ways within the corporate limits of the City of San Rafael. This water area encompasses the San Pablo Bay area north of McNears Beach/ San Pedro Point and south to the Red Rock Island near the Richmond Long Wharf, including the deepwater channel for ocean-going ships. The "Mission City" is one of the few law enforcement patrol boats currently operational on the San Francisco Bay. The Coast Guard, due to Homeland Security restrictions, has reduced response to search and rescue activities in the Bay, and calls upon the "Mission City" to respond to a greater number of rescues south and east of the normal search and rescue area. Staff has recognized a need to enhance the mission of the police Marine Unit in part due to its limited availability after hours and the need for a purposely trained specialized crew to operate the Mission City. In an effort to provide some diverse enforcement opportunities, to permit a quick response to rescue incidents when the Mission City is not in operation, and to shorten the time of response to an emergency with trained on -duty personnel, staff has proposed the addition of a Rigid Hull Inflatable Rescue Boat as a reasonable alternative and supplement of service to our boating community. FOR CITY CLERK ONLY File No.: Council Meeting: 181 201 2– Disposition: Disposition: ?CSOt_V (10n) It 132,6y SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 The City entered into a Grant Contract with the State Department of Boating and Waterways for the receipt of $65,000 in grant monies to purchase the Rescue Boat and a trailer pursuant to a City Council Resolution No. 13254 approved on November 17, 2011. Staff advertised the purchase of the Rescue Boat and trailer in accordance with the San Rafael Municipal Code on May 5, 2012, and sealed bids were opened and read aloud on June 1, 2012, at 2:30 PM. The following three bids were received: Rogue Jet Boatworks, White City, Oregon $64,973.00 Boulton Powerboat, Inc., Central Point, Oregon $81,245.89 North River Boats Inc., Roseburg, Oregon $85,375.09 /_1►l_1A'I&II6113 The low bid of $64,973.00 from Rogue Jet Boatworks is within the amount of the California Department of Boating and Waterways grant and within the project budget. FISCAL IMPACT: The California Department of Boating and Waterways grant will provide $65,000 for purchase of the Rescue Boat and trailer. This amount will cover the complete costs and not require the expenditure of any city funds for the purchase. ACTION REQUIRED: Adopt resolution awarding the contract and approving the purchase of one Rigid Hull Inflatable Rescue Boat with Trailer for $64,973.00 from Rogue Jet Boatworks. Attachments: (1) Resolution (2) Quotation sheet from Rogue Jet Boatworks (3) Advertisement RESOLUTION NO. 13362 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AWARDING A CONTRACT TO ROGUE JET BOATWORKS FOR $64,973.00 TO SUPPLY THE POLICE DEPARTMENT WITH ONE RIGID HULL INFLATABLE RESCUE BOAT AND TRAILER, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH DOCUMENTS, INCLUDING A PURCHASE ORDER OR CONTRACT IN A FORM APPROVED BY THE CITY ATTORNEY, TO COSUMMATE THE PURCHASE FROM ROGUE JET BOATWORKS OF THE RESCUE BOAT AND TRAILER. Whereas, the City of San Rafael has operated the Police Department patrol boat, "Mission City", continuously since 1985; and Whereas, the State of California, Department of Boating and Waterways has approved a grant in an amount up to $65,000 to the City of San Rafael for purchase of a new Aluminum Hull Quick Response Patrol Boat to enhance the effectiveness of the City's response to immediate law enforcement calls for service and rescue abilities for the City's existing Marin program; and Whereas, the City of San Rafael entered into a Grant Contract with the State of California, Department of Boating and Waterways, for the $65,000 grant monies pursuant to City Council Resolution No. 13254 on November 17, 2011; and Whereas, this grant money will be spent by the Police Department to purchase One (1) Rigid Hull Inflatable Rescue Boat and (1) Trailer as specified in the State of California Department of Boating and Waterways Heavy procedures manual; and WHEREAS, on Friday, the 1st day of June, 2012, pursuant to legal notice published in the manner provided by law, inviting sealed bids or proposals for the items hereinafter mentioned, as more fully appears from the Affidavit of Publication thereof on file in the office of the City Clerk of the City of San Rafael, California, the City Clerk of said City did publicly open, examine and declare all sealed bids or proposals for the following items, to wit: One (1) Rigid Hull Inflatable Rescue Boat and One (1) trailer, as specified in the City of San Rafael Request for Proposals and Specifications; and WHEREAS, the bid from Rogue Jet Boatworks, at the unit prices stated in its Quotation Sheet, was and is the lowest and best bid and said bidder is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED that the bid from Rogue Jet Boatworks is hereby accepted at said unit prices and a contract is awarded to Rogue Jet Boatworks for supply to the Police Department of One Rigid Hull Inflatable Rescue Boat and the One Trailer, and that the City Manager is authorized to execute such documents, including a purchase order or contract, in a form approved by the City Attorney, for consummation of the purchase of such Rescue Boat and Trailer. I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael City Council held on June 18, 2012 by the following vote, to wit: AYES: COUNCILMEMBERS: Connolly, Heller, Levine, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER BEIRNE, City Clerk OUOTATION SHEET Please return this sheet to: City Clerk City of San Rafael Room 209 — City Hall 1400 Fifth Ave P.O. Box 151560 San Rafael, CA 94915-1560 On Or Before: 2:30 P.M.. Fridav June 1. 2012 ITEM QTY ITEM DESCRIPTION Single Unit Price PRICE FOR ONE (11 RIGID HULL INFLATABLE ��^ 00 1 1 RESCUE BOAT WITH TRAILER $ 5v. .�-u $ 5 5 -CO 1C)o Tax 8.50% $ o0 7 3r Del i vera 8 r, 5 O O "" TOTAL QUOTE FOR SAN RAFAEL $%�-(� cj 7 3 ' "O NOTE: THE CITY OF SAN RAFAEL IS EXCISE TAX EXEMPT. TOTAL QUOTE SHALL INCLUDE ALL APPLICABLE CHARGESAND FEES. Discount applicable for payment within ten (10) days of delivery $ 0 Are the prices quoted firm for 60 days? YES NO ALTERNATE DATE: 3— 9—/2 - NAME -1Z- NAME OF FIRM OR VENDOR ROCn LLQ, L ' �p��" ( V ADDRESS S Li E� NLe-�iC�� LVL. CITY & STATE UA-'�V� i +e, 0- l 1 j ZIP Ml PHONE rJ LA�- 9t4q - o 15 -5 - SIGNATURE 5 -5 - SIGNATURE OF REPRESENTATIVE TITLE TY' e S t CI I? vL7A- PLEASE MARK ENVELOPE "BID (1) RIGID HULL INFLATABLE RESCUE BOAT AND TRAILER" .�'arin Independent Journal 150 Alameda del Prado PO Box 6150 Novato, California 94948-1535 (415) 382-7335 legals®marinij.com SAN RAFAEL,CITY OF PO BOX 151560/CITY CLERK, DEPT OF PUBLIC WORKS,1400 FIFTH AVE SAN RAFAEL CA 94915-1560 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Marin FILE NO. 0004429332 I am a citizen of the United States and a resident of the County aforesaid: I am over the age of eighteen years, and not a party to or interested In the above matter. I am the principal clerk of the printer of the MARIN INDEPENDENT JOURNAL, a newspaper of general circulation, printed and published daily in the County of Marin, and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Marin, State of California, under date of FEBRUARY 7, 1955, CASE NUMBER 25566; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: 5/5/2012 I certify (or declare) under the penalty of perjury that the foregoing is true and correct. Dated this 7th day of May, 2012. T)41�s Signature PROOF OF PUBLICATION Legal No. 0004429332 CRY OF BAN RAFAEL • POLICE DEPARRIOIT NOTICE INVITINGDEP �PUROENf POSALS FOR POLICE PolleeIDePaertr�nerrtiwillreecaeiveequl forte Rafael ONE W R18E1-HULL INFLATABLE / RESCUE BOAT Each quote shall be In accordance with the specl- flcatkms and other cartract documents now on file 1th the City Clerk, City Hall, San Rafael, Call- forn�a; and may be examined and copies may be MIat the San Rafael Police Department, Ave, San Rafael, CA 94901. Each quote shall be made out on the form to be obtained at the San Rafael Police Depert,nonq 1400 Fifth Ave, San RaPoel, CA 94901, and shn11 be sealed and filed with said City Clerk Room 209, City Hal 1400 Fifth Ave, P.O. Dox 15 San Ra- fael Cal fomla 9/9191560 on or before 30 P.M, FRII�AYJIAIE 1, 2012. rCity reserves the ri to reject any or all bids o waive any hdorm Ina bid. Dated: May 5,2012 IS/ City Clerk erk NO. 688 MAY 5, 2012 CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: June 18, 2012 FROM: Raffaello Pata, Lieutenant DEPARTMENT: Police DATE: June 11, 2012 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AWARDING A CONTRACT TO ROGUE JET BOATWORKS FOR $64,973.00 TO SUPPLY THE POLICE DEPARTMENT WITH ONE RIGID HULL INFLATABLE RESCUE BOAT AND TRAILER, AND AUTHORIZING TI IE CITY MANAGER TO EXECUTE SUCH DOCUMENTS, INCLUDIFIG A PURCHASE ORDER OR CONTRACT IN A FORM APPROVED BY THE CITY ATTORNEY, TO COSUMMATE THE PURCHASE FROM ROGUE JET BOATWORKS OF THE RESCUE BOAT AND TRAILER. oj&'�fw Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM: AGENDA ITEM: City Manager (signature) City Attorney (signature) NOT APPROVED REMARKS: