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Home My WebLink AboutED Italian Street Painting Street ClosureSAN RAFAEL THE CITY WITH A MISSION Agenda Item No: 4.b Meeting Date: April 3, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: ECONOMIC DEVELOPMENT Prepared by: Brian Auger, Events Coordinator City Manager Approval: li TOPIC: Annual Italian Street Painting Marin Event SUBJECT: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE ITALIAN STREET PAINTING MARIN EVENT FROM 8:00 AM ON JUNE 21, 2017 THROUGH 4:00 PM ON JUNE 26, 2017 RECOMMENDATION: Approve Resolution. BACKGROUND: This year Italian Street Painting Marin (ISPM) celebrates its twenty first year as a legacy event in San Rafael. This unique event was originally the flagship event of the Downtown Youth in Arts organization. Youth in Arts withdrew from the event in 2011 due to the financial and operational difficulties of producing the event. In 2013 the originators of the event, Sue and Joe Carlomagno restored the event as "Italian Street Painting Marin" and aligned it as the art outreach program for Every Life Foundation for Rare Diseases, a biotech company that has nationwide presence. Each year a portion of event proceeds are returned to the community through grants and scholarships to art organizations supporting underserved students. This year's theme will acknowledge the Summer of Love and days of Flower Power. ANALYSIS: Italian Street Painting Marin provides local and international chalk artists a street canvas to create temporary artworks. The event also features a children's art section which introduces children and families to `chalk art'. In addition to the chalk art activities, there is also a main stage featuring local musicians as well as international food vendors. The event requests an admission/donation fee to view the artwork (one day ticket -$10 / two day ticket -$15). The Italian Street Painting Marin event traditionally requires closing Fifth Avenue, Julia and A Street starting on Wednesday to prepare the street with a slurry seal resurfacing (donated by a South Bay paving contractor) and to allow the event production and artists to begin by Thursday. The San Rafael Police Department, the Public Works Street Department and city event staff have created a modified traffic plan to minimize the road closures' impact on traffic and pedestrian access. FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 04/03/2017 Disposition: Resolution 14303 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 The attached resolution would authorize the following street closures for the event: Streets to be closed from Wednesday, June 21" , 8:00 a.m. through Monday, June 26th, 4:00 p.m. 1. Julia Street * Tenant access to parking lots on Julia Street will be available throughout the event. 2. A Street, from Fifth Avenue to Fourth Street Streets to be closed Wednesday, June 21St, 9:00 a.m. through Monday, June 26th, 4:00 p.m. 1. Fifth Avenue from B to Court Street City Plaza will be available as an event sponsor, information or demonstration area beginning Friday, June 23rd , 2017 for set up and ending Sunday evening, June 25th, 2016. No actual street painting will take place in the San Rafael City Plaza. Public access to businesses will be maintained during event hours. Notifications to local businesses will be arranged by the event producers. City staff and the Police Department work closely with the event producers to ensure that the public has advance notification of the parking and traffic changes. Public Works restores the street markings and the crosswalks on the newly resurfaced roads on the Monday following the event, in time for the evening commute. Historically these closures have not caused severe impacts on Downtown traffic patterns. FISCAL IMPACT: The City will provide incidental services such as two electronic message boards, `no parking' signage, and event coordination and planning. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt the attached resolution authorizing street closures for ISPM. 2. Adopt the resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Approve resolution authorizing street closures for the Italian Street Painting Marin (ISPM) ATTACHMENTS: 1. Resolution RESOLUTION NO. 14303 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING STREET CLOSURES FOR THE ITALIAN STREET PAINTING MARIN FROM 8:00 AM ON JUNE 21, 2017 THROUGH 4:00 PM ON JUNE 26, 2017 WHEREAS, the Italian Street Painting Marin will occur Wednesday, June 21St through Monday, June 26th, 2017; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the Downtown area, the below street(s) should be temporarily closed to through traffic for the date and times described below: Streets to be closed from Wednesday, June 21St at 8:00 a.m. through Monday, June 26th at 4:00 p.m.. 1. Julia Street * Tenant access to parking lots on Julia Street will be available throughout the event. 2. A Street, from Fifth Avenue to Fourth Street. Streets to be closed from Wednesday, June 21St at 9:00 a.m. through Monday, June 26th at 4:00. p.m.. 1. Fifth Avenue from B to Court Street. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the date and times described above. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the third day of April, 2017, by the following vote, to wit: AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin A-- .a&4 -r ESTHER C. BEIRNE, City Clerk ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 4/3/2017 From: Brian Auger Department: Economic Development Date: 3/9/2017 Topic: Event Road Closure Subject: Italian Street Painting Marin 2017 Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: Staff Report APPROVALS ® Finance Director Remarks: MM - approved by Finance 3/24/17 ® City Attorney Remarks: LG -Approved 3/22/17 with changes shown. ® Author, review and accept City Attorney / Finance changes Remarks: ® City Manager Remarks: