Loading...
HomeMy WebLinkAboutFin City Operating Budget FY2016-17f SAN RAFAEL THE CITY WITH A MISSION Agenda Item No: 5.a Meeting Date: April 17, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Finance Prepared by: Mark Moses, City Manager Approval: Finance Director TOPIC: City Operating Budget SUBJECT: (1) FISCAL YEAR 2016-2017 SECOND INTERIM FINANCIAL UPDATE (2) RESOLUTION AMENDING FISCAL YEAR 2016-2017 BUDGET (3) FISCAL YEAR 2017-2018 OPERATING BUDGET PREVIEW RECOMMENDATION: ADOPT RESOLUTION BACKGROUND: The Finance Department performs an ongoing review of the City's financial performance, and provides monthly reports on the General Fund results to the City Council Finance Committee. This report presents the City's financial condition in the current fiscal year (2016-2017) based on actual revenue and expenditure performance for the period July 1, 2016 through March 31, 2017, and budget actions taken through April 3, 2017, as compared to the budget approved by City Council on June 6, 2016, and subsequently amended on December 19, 2016. Based on this review and analysis, revisions are recommended to address the following categories: (1) Revenue projections (2) Expenditure plan changes, including adjustments based on labor contracts approved after budget adoption. The major General Fund content of this report and staff recommendations are scheduled to be considered by the City Council Finance Committee (Mayor Phillips and Councilmember Gamblin) at its April 17, 2017 public meeting. ANALYSIS: GENERAL FUND: Revenues and Other Sources: Revenues: In December 2016, the revenue forecast was increased by $775,000, in order to incorporate adjustments necessary to bring the fiscal year 2016-2017 projections in line with the actual ending FOR CITY CLERK ONLY File No.: 8-5 Council Meeting: 04/17/2017 Disposition: Accepted reports and adopted Resolution 14312 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 results for the fiscal year ended June 30, 2016. Although sales tax revenues ended that year approximately $300K less than projected, an adjustment was not made at that time, since the actual sales tax receipts for the first fiscal quarter had yet to be reported. Since that time, the City has confirmed a slowdown in sales tax collections through the first half of the fiscal year. This slowdown, coupled with a correction to a prior year reporting error, translates to a $1.4 million reduction in basic sales tax, and a $300,000 reduction in Measure E Transactions and Use Tax. Revenue from Permits and Licenses is being increased by $150,000, while Other Revenues are being increased by $200,000, to reflect a one-time settlement and other damage recovery trends. Finally, the City was recently notified by the State Department of Finance, that the annual reimbursement by the former Redevelopment Agency (via the Successor Agency) for unfunded pension and other retiree obligations is being disallowed for the first time since they were approved by the Oversight Board more than four years ago. Although the City is challenging this decision, which reduces General Fund revenues by approximately $250,000, the revenues have been removed from the current projections. The table below presents the proposed changes to General Fund revenues and transfers in, which reduce total resources by $1,600,000. Revenues and Other Public Sources: Figure 1 FY 16-17 Adjustments Revenues Sales Tax— based on trends through March 2017 $ (1,400,000) Transactions and Use Tax — based on trends through March 2017 (300,000) Permits & Licenses — based on trends through March 2017 150,000 Other Revenues (includes settlements) 200,000 Termination of RDA Pension/OPEB reimbursements (250,000) Total proposed revenue changes $ (1,600,000) Transfers in (no adjustment) $ - Total proposed changes to General Fund sources $ (1,600,000) Revenues and Transfers in as adjusted through April 3, 2017 $ 76,811,226 Revenues and Transfers in as proposed $ 75,211,226 Expenditures and Other Uses: Based on an analysis of spending trends and staffing vacancies, staff is recommending a reduction in personnel -related costs of $600,000 and $300,000 for salaries and pension contributions, respectively. In addition, the Redevelopment Agency/Successor Agency contingency of $250,000 is being eliminated as a result of the recent State Department of Finance decision described in the previous section. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 Finally, staff has identified other unspent, non -personnel appropriations totaling $140,690 that will not be needed for the current fiscal year. Capital transfers out are being reduced by $100,000 to reflect the drop in Measure E TUT revenues. (One-third of the $300,000 revenue reduction impacts the funds dedicated to the San Rafael Essential Facilities project.) Changes to the General Fund expenditures and transfers out are detailed below. Figure 2 FY 16-17 Adjustments Expenditures Adjust salaries per mid -year analysis $ (600,000) Adjust pension contributions per mid -year analysis (300,000) Reduce RDA contingency to reflect termination of Pension/OPEB (250,000) Adjust non -personnel costs (140,690) Total proposed expenditure changes $ (1,290,960) Transfers out Reduce capital transfers to SREF project due to Measure E revenue adj $ (100,000) Total proposed transfers out changes $ (100,000) Total proposed changes to General Fund uses $ (1,390,690) Expenditures and Transfers in as adjusted through April 3, 2017 $ 77,443,828 Expenditures and Transfers with proposed changes $ 76,053,138 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 General Fund — Operating Results: The following table summarizes the recommended General Fund changes, the impact on the General Fund budget for fiscal year 2016-2017, and the impact on Net Operating Results and Unassigned funds. Figure 3 General Fund Revenues Transfers in FY16-17 Sources FY15-16 P.O. reserve Total Resources Expenditures P.O. Rollover Operating Transfers out Capital Transfers out (from Measure E to SREF) Total Appropriations Net Results — sub -total Allocations Emergency Reserve Use of unassigned funds Final Results Unassigned funds Adopted Approved ($209,310) Proposed Revised Budget Changes Current Budget Changes Budget $74,513,000 $775,000 $75,288,000 ($1,600,000) $73,688,000 1,212,520 169,783 1,382,303 1,382,303 75,725,520 944,783 76,670,303 (1,600,000) 75,070,303 140,923 140,923 140,923 $ 75,725,520 $ 1,085,706 $ 76,811,226 ($1,600,000) $75,211,226 69,731,979 1,784,835 71,516,814 ($1,290,690) $70,226,124 140,923 140,923 140,923 1,936,091 ($150,000) 1,786,091 1,786,091 4,040,000 ($40,000) 4,000,000 ($100,000) 3,900,000 $ 75,708,07 $ 1,735,758 $ 77,443,828 ($1,390,690) $76,053,138 $17,450 260,000 ($809,500) $566,950 ($650,052) ($632,602) ($209,310) ($841,912) 180,000 440,000 ($120,000) $320,000 ($500,000) ($1,309,500) 0 ($1,309,500) ($330,052) $236,898 ($89,310) $147,588 The proposed changes decrease the current projected net results before allocations from negative $632,602 to negative $841,912, a decrease of $209,310. Unassigned funds now drop from $236,898 to 147,588. The changes to General Fund Sources and Appropriations are summarized in Tables I and II of Exhibit I to the attached Resolution. OTHER FUNDS: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5 The adopted budgeted appropriations for Other Funds, including approved carryforward of funds approved in prior years and changes approved since July 1, 2016, total $65,810,340 (Figure 5). These expenditures and transfers result in the spending of approximately $6.3 million in accumulated funds (i.e., fund balance), primarily in the areas of infrastructure maintenance (e.g., streets and storm drain) and equipment replacement. Key projects contributing to the use of fund balance are: Rossi Pump Station, Del Presidio, Downtown Rail, 750 Grand Avenue and other street repair and pump station maintenance, City Hall switchgear replacement, traffic study for 3rd and Hetherton, and the Canal Neighborhood Parking evaluation. Revenue changes: The Department of Public Works reports additional grant revenues of $2,125,000 from the One Bay Area Grant (OBAG) and $115,000 in Traffic Mitigation Fees. Meanwhile, projected Paramedic Tax revenues in the Emergency Medical Services Fund are being increased by $500,000, to reflect additional collections of prior year billings. Finally, the Childcare Fund is projecting an additional $16,000 in revenues for its California State Preschool Program through the Marin Child Care Council. This additional revenue will narrow the funding gap for the City's preschool programming. These adjustments result in an increase of $2,711,317 for non -general fund (Other Fund) revenues (figure 4). Expenditure changes: Proposed changes to appropriations include increases in the Measure C — Library Parcel Tax planned expenditures of $60,000, to cover additional books and publications for both library sites, as well as audio-visual materials. The communications internal service fund appropriations are being increased by $125,000, primarily to cover delayed invoicing that occurred during AT&T's transition to a new State contract. The remaining cost increases were due primarily to expansions of the City's computer network to (a) provide faster network speeds to existing buildings and (b) support longer -than expected timelines for temporary facilities related to the essential facilities project. The Sustainability and Volunteer Program Coordinator requested an additional $37,950 appropriation from the Sustainability Program project account for the remainder of this fiscal year. This increase is prompted by the need to expend $30,000 form grant funds received from Marin Climate and Energy Partnership for the Resilient Neighborhoods Outreach Specialist position, with the balance covering minor additional expenses for trash and recycling container replacements along 4th Street downtown. Finally, the Department of Public Works is requesting $15,614 in additional appropriations for the Bay Point Lagoons assessment district and Loch Lomond #10 Mello -Roos district to match current year activities. Changes to the Other Funds revenues, expenditures and transfers are detailed in the following table: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6 Figure 4 FY 16-17 Proposed Revenues Changes Additional grant reimbursements (OBAG) $ 2,125,000 Adjust Traffic Mitigation Fees — based on actual trends 115,000 Additional paramedic tax revenues (EMS fund) 500,000 Additional Childcare (Preschool) program revenues 16,000 Reduce internal service charges to reflect actual activity levels (44,683) Total proposed revenue changes $ 2,711,317 Transfers in Reduce capital transfers to Measure E project based on revenue adj $ (100,000) Total proposed transfers in changes $ (100,000) Expenditures Communications Internal Service Fund $ 125,000 Sustainability fund 37,950 Measure C — Library Materials 60,000 Assessment District adjustment to reflect actual activity 15,614 Total proposed expenditure changes $ (238,564) Total proposed transfers out (no adjustment) $ 0 Net proposed changes to Other Funds $ 2,372,753 Revenues+ Transfers -in -Expenditures -Transfers -Out The net impact of all proposed changes on Other Funds is $2,372,753. These additional resources reduce the spending of accumulated funds from $6.3 million to $3.9 million. Based on the beginning balance of $52.6 million, the projected ending balance is revised to $48.7 million. The following table presents the adopted budget, approved changes and proposed changes to the FY2016-2017 Other Funds budget. SAN RAFAEL CITY COUNCIL AGENDA REPORT I Paae: 7 Figure 5 Other Funds Operating/Capital Revenue Transfers in FY16-17 Sources FY15-16 Rollover FY15-16 CIP Carry Over Total Sources Expenditures Transfers out Total Appropriations Adopted Approved Budget Changes $ 42,689,466 6,176,091 48,865,557 $ 48,865,557 $ 49,111,963 1,412,520 $ 50,524,483 Proposed Current Budget Changes $ 116,488 $ 42,805,954 513,400 6,689,491 629,888 49,495,445 248,627 248,627 9,768,360 9,768,360 $ 10,646,875 $ 59,512,432 $ 14,412,673 $ 63,524,637 873,183 2,285,703 $ 15,285,856 $ 65,810,340 $ 2,711,317 (100,000) 2,611,317 Revised Budget $ 45,517,271 6,589,491 52,106,762 248,627 9,768,360 $ 2,611,317 $ 62,123,749 $ 238,564 $ 63,763,201 2,285,703 $ 238,564 $ 66,048,904 Net Results $ (1,658,926) $ (4,638,981) $ (6,297,907) $ 2,372,753 $ (3,925,154) These proposed changes to Other Fund Sources and Appropriations are presented in Table III of Exhibit I to the attached Resolution. CITY-WIDE FISCAL IMPACT: The following table presents the impact of the recommended appropriation changes across all funds. Figure 6 All Funds Adopted Approved Current Proposed Revised Budget Changes Budget Budget Budget General Fund $75,708,070 $1,735,758 $77,443,828 ($1,390,690) $76,053,138 Other Funds $50,524,483 $15,285,856 $65,810,340 $238,564 $66,048,904 FISCAL YEAR 2017-2018 Budqet Preview: Revenues and other sources of funding: Preliminary revenue projections for fiscal year 2017-2018 show a 3.5% increase over those of the current year. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8 Figure 7 General Fund Revenues Revenues Transfers -in Current Year Sources Prior year allocation Total Sources FY16-17 FY17-18 Projection Preliminary Change $ 73,688,000 $ 76,294,000 1,382,303 1,328,000 75,070,303 77,622,000 1,450,423 1,196,000- $ 76,520,726 $ 78,818,000 3.50% 3.40% 3.00% * The following previous commitment of accumulated funds will be used to supplement FY17-18 revenues to support expenditures with limited duration: Figure 8 Accumulated resources allocated to Program FY17-18 One-time payments under MOU $500,000 Director of Homeless Planning & Outreach 135,000 Two additional police officers (2'/2 years) 450,000 Additional patrol on 4th Street 75,000 MCCMC contribution for homelessness 36,000 Massage enforcement 0 Total $1,196,000 These activities will be included in the preliminary fiscal year 2017-2018 budget to be presented on May 1, 2017. Because there are very limited resources from which to support additional programs, it is unlikely that any additional, major programming will be recommended for funding in fiscal year 2017-2018. Expenditures and other uses of funds: On the expenditure side, MCERA rates are essentially flat with the City's composite rate increasing very modestly from 60.96% to 61.04% on eligible payroll for fiscal year 2017-2018. Salaries and benefits are projected to increase by 4.8% over current year projections; however, current year projections have been adjusted downward to incorporate projected savings from vacant positions. Total General Fund Uses are projected to increase by 3.1 % in fiscal year 2017-2018. Figure 9 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9 General Fund Uses Salaries & Benefit Expenditures Non -personnel Expenditures Debt Service Expenditures Operating transfers out Capital transfers out (Measure E) Emergency Reserve allocation Total Uses Figure 10 Net Revenue $147,588 FY 16-17 Projection FY16-17 FY16-17 General Fund Results Projection Total Sources $ 76,520,726 Total Uses $ 76,373,138 Net Results 147,588 FY16-17 FY17-18 Projection Preliminary Change $ 53,984,983 $ 56,591,000 4.8% 15,930,379 15,444,000 (3.1%) 451,685 571,000 26.3% 1,786,091 1,920,000 7.5% 3,900,000 4,025,000 3.2% 320,000 220,000 (31.3%) $ 76,373,138 $ 78,771,000 3.1%. Net Revenue $47,000 3.1% Increase in General Fund Uses in FY 17.18 IP8.81 llelulon ■ Expenditures (Uses) Revenues (Sources) FY 17-18 Preliminary FY17-18 Preliminary $ 78,818,000 $ 78,771,000 47,000 Difference Change $ 2,297,274 3.00% $ 2,397,862 3.10% RECOMMENDATION: Accept the report and adopt the resolution as presented. ATTACHMENTS: Resolution with exhibit RESOLUTION NO. 14312 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ADOPTING AMENDMENTS TO THE 2016-2017 BUDGET WHEREAS, on June 6, 2016, the City Council approved Resolution 14131 adopting the fiscal year 2016-2017 budget; and WHEREAS, the changes in available funding sources and operational needs require adjustments to some City budgets; and WHEREAS, on December 19, 2016, the City Council received an interim report from City staff on the status of the City's fiscal activities and approved Resolution 14256 amending the fiscal year 2016-2017 budget; and WHEREAS, it is the intention of this Council to review recommendations from staff regarding the City's financial condition, including revenue projections and available resources and provide funding for various ongoing, capital and other service needs; and WHEREAS, after examination, deliberation and due consideration, the City Council has approved the staff report and recommendations, and directs the City Manager to proceed with the implementation of these recommendations. NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution 14131 for fiscal year 2016-2017 is further amended to decrease total general fund revenues to $73,688,000 as presented on Exhibit I Table I, decrease general fund expenditures to $70,367,047 and decrease general fund capital transfers out to $3,900,000 as presented on Exhibit I Table 11. Further, the Resolution is amended to increase other fund revenues to $45,517,271 reduce transfers in to $6,589,491 and increase expenditures to $63,763,201 as presented on Exhibit I Table III. These changes result in City-wide General Fund appropriations of $76,053,138 and other fund appropriations of $66,048,904 as summarized on Exhibit I Table IV. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 17th of April 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None atj�L_ 'ems ESTHER C. BEIRNE, City Clerk WACouncil Materia l\Resolutions\2016\City\Amend City budget 16-17-9month.doc TABLE I CHANGES TO GENERAL FUND REVENUES AND OTHER SOURCES TABLE II CHANGES TO GENERAL FUND EXPENDITURES AND OTHER USES Adopted Budget FY Approved General Fund 2016-17 Changes Revenues 74,513,000 775,000 (Transfers in 1,212,520 169,783 IFY16-17 Sources 75,725,520 944,783 IFY15-16 Rollover - 140,923 Total Resources 75,725,520 1,085,706 TABLE II CHANGES TO GENERAL FUND EXPENDITURES AND OTHER USES TABLE III CHANGES TO OTHER FUNDS Adopted Budget FY Approved General Fund 2016-17 Changes Expenditures 69,731,979 1,925,758 (Transfer out 1,936,091 (150,000) (Transfer out-CIP 4,040,000 (40,000) Total Appropriation 75,708,070 1,735,758 TABLE III CHANGES TO OTHER FUNDS TABLE IV CITY-WIDE APPROPRIATION SUMMARY Adopted Budget FY Approved Other Funds 2016-17 Changes Revenues 42,689,466 116,488 Transfers in 6,176,091 513,400 FYI6-17Sources 48,865,557 629,888 FY15-16 Rollover 106,262,975 248,627 FYI5-16CIP Carry Over 9,768,360 (Total Resources 48,865,557 10,646,875 1 Expenditures 49,111,963 14,412,673 (Transfer out 1,412,520 873,183 (Total Appropriation 50,524,483 15,285,856 1 (Net Results (1,658,926) (4,638,981) TABLE IV CITY-WIDE APPROPRIATION SUMMARY W1:11:1111111111 Current Budget Proposed Changes Revised Budget 75,288,000 Adopted Budget FY Approved All Funds 2016-17 Changes (General Fund 75,708,070 1,735,758 (Other Funds 50,524,483 15,285,856 (Less interfund (19,969,579) Net Expenditures 106,262,975 W1:11:1111111111 Current Budget Proposed Changes Revised Budget 75,288,000 (1,600,000) 73,688,000 1,382,303 1,382,303 76,670,303 (1,600,000) 75,070,303 140,923 140,923 76,811,226 (1,600,000) 75,211,226 Current Budget Proposed Changes Revised Budget 71,657,737 (1,290,690) 70,367,047 1,786,091 1,786,091 4,000,000 (100,000) 3,900,000 77,443,828 (1,390,690) 76,053,138 Current Budget Proposed Changes Revised Budget 42,805,954 2,711,317 6,689,491 (100,000) 49,495,445 2,611,317 248,627 9,768,360 59,512,432 2,611,317 63,524,637 238,564 2,285,703 - 65,810,340 238,564 (6,297,907) 2,372,753 Current Budget Proposed Changes 77,443,828 (1,390,690) 65,810,340 238,564 17,021,614 123,284,588 (1,152,126) 45,517,271 6,589,491 52,106,762 248,627 9,768,360 62,123,749 63,763,201 2,285,703 66,048,904 (3,925,154) Revised Budget 76,053,138 66,048,904 122,132,462 ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 4/17/2017 From: Mark Moses Department: Finance Date: 4/7/2017 Topic: City Operating Budget Subject: (1) SECOND FISCAL YEAR 2016-2017 INTERIM FINANCIAL UPDATE (2) RESOLUTION AMENDING FISCAL YEAR 2016-2017 BUDGET (3) FISCAL YEAR 2017-2018 OPERATING BUDGET PREVIEW Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ® Finance Director Remarks: self -approved ® City Attorney Remarks: LG -Approved 4/10/17. ® Author, review and accept City Attorney / Finance changes Remarks: ready for CM - 4/11 ® City Manager Remarks: