HomeMy WebLinkAboutCC Fire Commission Vacancies____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 01/21/2020
Disposition: Approved staff recommendation
Agenda Item No: 4.c
Meeting Date: January 21, 2020
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: _________
TOPIC: FIRE COMMISSION VACANCIES
SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS, ONE FULL
MEMBER AND ONE ALTERNATE MEMBER, ON THE FIRE COMMISSION TO
THE END OF MARCH 2024 DUE TO THE EXPIRATION OF TERMS OF
THOMAS WEATHERS AND ALTERNATE MEMBER DAVID FONKALSRUD
RECOMMENDATION:
1. Call for applications to fill two four-year terms, one full member and one alternate
member, on the Fire Commission through the end of March 2024 due to the expiration of
terms of Thomas Weathers and alternate member David Fonkalsrud.
2. Set deadline for receipt of applications for Wednesday, February 12, 2020 at 5:00 p.m.
at City Hall in the City Clerk’s Office, Room 209.
BACKGROUND / ANALYSIS:
The Fire Commission consists of five members and one alternate member who advise and
support the goals and objectives of the San Rafael Fire Department. In concert with the Fire
Chief, Fire Commission Members contribute their experience and expertise with department-
related initiatives, such as public education and information, emergency preparedness, support
of the San Rafael Fire Foundation, Essential Facilities Project, photography and documenting
Fire Service history. Meetings are held on the second Wednesday of each month at 4:00 p.m. at
1600 Los Gamos Drive, Suite 345, San Rafael, California 94903.
Per the San Rafael City Council Policy regarding Appointive Offices, any existing City board
member or commissioner who wishes to be reappointed shall be interviewed at the same time
as new applicants. David Fonkalsrud and Thomas Weather have both expressed interest in
continuing to serve on the Fire Commission.
In February 2014, the City Council adopted Resolution 13681 limiting Fire Commissioners to
two consecutive four-year terms. Applications may be submitted online and are also available in
hard copy format at the City Clerk’s Office.
FISCAL IMPACT: There is no fiscal impact associated with this action.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
RECOMMENDATION:
1. Call for applications to fill two four-year terms, one full member and one alternate
member, on the Fire Commission through the end of March 2024 due to the expiration of
terms of Thomas Weathers and alternate member David Fonkalsrud.
2. Set deadline for receipt of applications for Wednesday, February 12, 2020 at 5:00 p.m.
at City Hall in the City Clerk’s Office, Room 209.
ATTACHMENT:
1. Application Materials
Two Vacancies
Fire Commission
Applications to serve on the Fire Commission, City of San Rafael, to fill two four-year terms,
one full member and one Alternate member, to the end of March 2024, may be obtained at
the City Clerk’s Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael and on the website
at: https://www.cityofsanrafael.org/boards-commissions/. The deadline for filing applications is
Tuesday, February 12, 2020, at 5:00 p.m. in the City Clerk’s Office.
There is no compensation paid to Board Members. Members must comply with the City’s ethics
training requirement of AB 1234, and reimbursement policy. See attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY
The Fire Commission regularly meets on the second Wednesday of each month at 4:00 p.m. at
1600 Los Gamos Drive, Suite 345, San Rafael, California 94903.
An excerpt from the San Rafael Municipal Code re: Fire Commission membership, terms of
Commissioners, powers and duties, etc., is also attached.
________________________________
Lindsay Lara
City Clerk
City of San Rafael
Dated: January 22, 2020
SAN RAFAEL CHARTER
ARTICLE VIII Executive and Administrative Departments, Section 10. FIRE COMMISSION.
There shall be a board of fire commissioners appointed by the council, the exact number of which shall
be set by ordinance or resolution of the council , one of whom may be a councilman . The chief of the fire department
shall be an ex officio member of the commission but shall not be entitled to vote as a member
of the commission . The members of the commission shall serve for a term of four years and shall be subject to removal
by the affirmative vote of three members of the council. The terms of office of members of the commission shall be
staggered in the manner provided by resolution of the council. The board of fire commissioners shall exercise such
powers and perform such duties as may be prescribed or conferred in this charter or by the ordinances of the city .
(Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967 .)
2.16.010 Board of Fire Commissioners.*
A board of fire commissioners is created . (Ord . 889 § 2 , 1967 : Ord . 825 § 1 , 1965 : Ord . 422).
* Fire Commission--See San Rafael Charter , Art . VIII§ 10 .
2.16.011 Board membership--Compensation.
The board of fire commissioners shall consist of five members appointed by the city council, one of whom may be a
councilman . The chief of the fire department shall be an ex officio member of the commission,
but shall not be entitled to vote as a member of the commission . All members of the commission shall serve without
compensation . (Ord . 889 § 3 (part), 1967).
2.16.012 Board term of office and removal.
The members of the board of fire commissioners shall serve for a term of four years and shall be subject
to removal by the affirmative vote of three members of the council. The terms of office of members of the commission
shall be staggered in the manner provided by resolution of the city council.
(Ord. 889 § 3 (part), 1967).
2.16.013 Board powers and duties.
Subject to the direction and control of the city council , as provided in Section 2 .04 .030 of this code , the powers and
duties of the board of fire commissioners shall be:
To review and recommend concerning the future needs of the fire department in respect to long-range capital needs ,
including buildings , training facilities , and water mains and hydrant replacements ;
To review the relationship of the fire department with other governmental agencies and private entities concerning
topics which the commission feels present a true and pressing need for the city's fire service , i.e ., mutual aid and the
fire rating system of the Independent Insurance Office ;
To review, comment and make recommendations regarding the annual operating budget of the department;
To recommend to the fire chief and the city council action concerning initial adoption and future amendments to the fire
prevention code , the building code , and other such ordinances which pertain to the prevention of fires within the
community ;
To receive monthly reports from the department head concerning the general operations and functions of the
department ;
To perform such other duties as may be prescribed by the city council.
(Ord.1131 § 1, 1974: Ord. 889 § 3 (part), 1967).
1
City of San Rafael
Fire Commission
Boards and Commissions Application
Applicant Information
Full Name:
*Address:
Street Address Apartment/Unit #
City State ZIP Code
*Phone: *Email
Resident of San Rafael for years.
Employer:
Occupation:
Business Address:
Street Address Apartment/Unit #
City State ZIP Code
Education
Supplemental Questions
Participation in the following civic activities:
Member of the following civic organizations:
SAN RAFAEL
THE CITY WITH A MISS ION
2
My reasons for wanting to serve are:
Describe possible areas in which you may have a conflict of interest with the City:
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to
provide it will not subject you to any adverse treatment. This information will be considered confidential,
kept separate from your application and will not be used for evaluating applications or making
appointments. The City of San Rafael will use this information solely to conduct research and compile
statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
American Indian or Alaska Native: a person having origins in any of the original peoples of North and
South America (including Central America), and who maintains tribal affiliation or community
attachment.
Asian: a person having origins in any of the original peoples of the Far East, Southeast Asia,
or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea,
Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American: a person having origins in any of the black racial groups of Africa.
Hispanic or Latino: a person of Cuban, Mexican, Chicano, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
Native Hawaiian or Other Pacific Islander: a person having origins in any of the original peoples of
Hawaii, Guam, Samoa, or other Pacific Islands.
White: a person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
Two or More Races: a person who primarily identifies with two or more of the above race/ethnicity
categories.
To which gender to your most identify?
Male
Female
Nonbinary or Third Gender
Prefer to self-describe
Prefer not to say
3
How old are you?
Under 18
18-24 years old
25-34 years old
35-44 years old
45-54 years old
55-64 years old
65-74 years old
75+ years old
Signature
Signature: Date:
Filing Deadline: Mail or deliver to:
Date: Wednesday, February 12, 2020
Time: 5:00 p.m.
City of San Rafael, Dept. of City Clerk
City Hall, 1400 Fifth Avenue, Room 209
San Rafael, CA 94903
*Information kept confidential, to the extent permitted by law.
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory,
and created by formal action of the City Council. In other words, any person serving on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class.
You may seek reimbursement for taking any authorized ethics class. The city staff member that
is assigned to your committee can help you with the reimbursement process.
After you have completed the ethics class, the original certificate needs to be given to the City
Manager’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense reimbursement policies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates for
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.