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HomeMy WebLinkAboutCC Fire Commission Vacancies____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 01/21/2020 Disposition: Approved staff recommendation Agenda Item No: 4.c Meeting Date: January 21, 2020 SAN RAFAEL CITY COUNCIL STAFF REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: _________ TOPIC: FIRE COMMISSION VACANCIES SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS, ONE FULL MEMBER AND ONE ALTERNATE MEMBER, ON THE FIRE COMMISSION TO THE END OF MARCH 2024 DUE TO THE EXPIRATION OF TERMS OF THOMAS WEATHERS AND ALTERNATE MEMBER DAVID FONKALSRUD RECOMMENDATION: 1. Call for applications to fill two four-year terms, one full member and one alternate member, on the Fire Commission through the end of March 2024 due to the expiration of terms of Thomas Weathers and alternate member David Fonkalsrud. 2. Set deadline for receipt of applications for Wednesday, February 12, 2020 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209. BACKGROUND / ANALYSIS: The Fire Commission consists of five members and one alternate member who advise and support the goals and objectives of the San Rafael Fire Department. In concert with the Fire Chief, Fire Commission Members contribute their experience and expertise with department- related initiatives, such as public education and information, emergency preparedness, support of the San Rafael Fire Foundation, Essential Facilities Project, photography and documenting Fire Service history. Meetings are held on the second Wednesday of each month at 4:00 p.m. at 1600 Los Gamos Drive, Suite 345, San Rafael, California 94903. Per the San Rafael City Council Policy regarding Appointive Offices, any existing City board member or commissioner who wishes to be reappointed shall be interviewed at the same time as new applicants. David Fonkalsrud and Thomas Weather have both expressed interest in continuing to serve on the Fire Commission. In February 2014, the City Council adopted Resolution 13681 limiting Fire Commissioners to two consecutive four-year terms. Applications may be submitted online and are also available in hard copy format at the City Clerk’s Office. FISCAL IMPACT: There is no fiscal impact associated with this action. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 RECOMMENDATION: 1. Call for applications to fill two four-year terms, one full member and one alternate member, on the Fire Commission through the end of March 2024 due to the expiration of terms of Thomas Weathers and alternate member David Fonkalsrud. 2. Set deadline for receipt of applications for Wednesday, February 12, 2020 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209. ATTACHMENT: 1. Application Materials Two Vacancies Fire Commission Applications to serve on the Fire Commission, City of San Rafael, to fill two four-year terms, one full member and one Alternate member, to the end of March 2024, may be obtained at the City Clerk’s Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael and on the website at: https://www.cityofsanrafael.org/boards-commissions/. The deadline for filing applications is Tuesday, February 12, 2020, at 5:00 p.m. in the City Clerk’s Office. There is no compensation paid to Board Members. Members must comply with the City’s ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY The Fire Commission regularly meets on the second Wednesday of each month at 4:00 p.m. at 1600 Los Gamos Drive, Suite 345, San Rafael, California 94903. An excerpt from the San Rafael Municipal Code re: Fire Commission membership, terms of Commissioners, powers and duties, etc., is also attached. ________________________________ Lindsay Lara City Clerk City of San Rafael Dated: January 22, 2020 SAN RAFAEL CHARTER ARTICLE VIII Executive and Administrative Departments, Section 10. FIRE COMMISSION. There shall be a board of fire commissioners appointed by the council, the exact number of which shall be set by ordinance or resolution of the council , one of whom may be a councilman . The chief of the fire department shall be an ex officio member of the commission but shall not be entitled to vote as a member of the commission . The members of the commission shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the council. The board of fire commissioners shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by the ordinances of the city . (Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967 .) 2.16.010 Board of Fire Commissioners.* A board of fire commissioners is created . (Ord . 889 § 2 , 1967 : Ord . 825 § 1 , 1965 : Ord . 422). * Fire Commission--See San Rafael Charter , Art . VIII§ 10 . 2.16.011 Board membership--Compensation. The board of fire commissioners shall consist of five members appointed by the city council, one of whom may be a councilman . The chief of the fire department shall be an ex officio member of the commission, but shall not be entitled to vote as a member of the commission . All members of the commission shall serve without compensation . (Ord . 889 § 3 (part), 1967). 2.16.012 Board term of office and removal. The members of the board of fire commissioners shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 3 (part), 1967). 2.16.013 Board powers and duties. Subject to the direction and control of the city council , as provided in Section 2 .04 .030 of this code , the powers and duties of the board of fire commissioners shall be: To review and recommend concerning the future needs of the fire department in respect to long-range capital needs , including buildings , training facilities , and water mains and hydrant replacements ; To review the relationship of the fire department with other governmental agencies and private entities concerning topics which the commission feels present a true and pressing need for the city's fire service , i.e ., mutual aid and the fire rating system of the Independent Insurance Office ; To review, comment and make recommendations regarding the annual operating budget of the department; To recommend to the fire chief and the city council action concerning initial adoption and future amendments to the fire prevention code , the building code , and other such ordinances which pertain to the prevention of fires within the community ; To receive monthly reports from the department head concerning the general operations and functions of the department ; To perform such other duties as may be prescribed by the city council. (Ord.1131 § 1, 1974: Ord. 889 § 3 (part), 1967). 1 City of San Rafael Fire Commission Boards and Commissions Application Applicant Information Full Name: *Address: Street Address Apartment/Unit # City State ZIP Code *Phone: *Email Resident of San Rafael for years. Employer: Occupation: Business Address: Street Address Apartment/Unit # City State ZIP Code Education Supplemental Questions Participation in the following civic activities: Member of the following civic organizations: SAN RAFAEL THE CITY WITH A MISS ION 2 My reasons for wanting to serve are: Describe possible areas in which you may have a conflict of interest with the City: Demographics (Optional) The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to provide it will not subject you to any adverse treatment. This information will be considered confidential, kept separate from your application and will not be used for evaluating applications or making appointments. The City of San Rafael will use this information solely to conduct research and compile statistical reports regarding the composition of its Board and Commission applicants. Ethnicity:  American Indian or Alaska Native: a person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.  Asian: a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.  Black or African American: a person having origins in any of the black racial groups of Africa.  Hispanic or Latino: a person of Cuban, Mexican, Chicano, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.  Native Hawaiian or Other Pacific Islander: a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.  White: a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.  Two or More Races: a person who primarily identifies with two or more of the above race/ethnicity categories. To which gender to your most identify?  Male  Female  Nonbinary or Third Gender  Prefer to self-describe  Prefer not to say 3 How old are you?  Under 18  18-24 years old  25-34 years old  35-44 years old  45-54 years old  55-64 years old  65-74 years old  75+ years old Signature Signature: Date: Filing Deadline: Mail or deliver to: Date: Wednesday, February 12, 2020 Time: 5:00 p.m. City of San Rafael, Dept. of City Clerk City Hall, 1400 Fifth Avenue, Room 209 San Rafael, CA 94903 *Information kept confidential, to the extent permitted by law. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager’s Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.