HomeMy WebLinkAbout2011-07-05_cityofsanrafael_a1685a001bf9877f9546cd4e2bd58b54crrr OF _ � 12
Agenda Item No:
Meeting Date: July 5, 2011
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: FINANCE
Prepared by: Janet Pendoley,, City Manager Approval:
Interim Finance Director
SUBJECT: 1) RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN
RAFAEL BUDGET FOR FISCAL YEAR 2010-2011;
2) RESOLUTION ADOPTING CITY OF SAN RAFAEL BUDGET FOR
FISCAL YEAR 2011-2012;
3) RESOLUTION ADOPTING CAPITAL IMPROVEMENT PROGRAM;
4) RESOLUTION ADOPTING THE MEASURE S COMMITTEE REPORT
RECOMMENDATION: ACCEPT REPORT AND ADOPT RESOLUTIONS AS
PRESENTED.
As you are aware, the City must adopt a balanced budget for all funds for this coming fiscal year.
The City Council has reviewed FY 2011-2012 budget information in several public sessions over
the past few months and considered a variety of service reduction options in much detail in order
to provide staff with direction for closing the $4.4 million dollar budget gap identified in March
2011. This report will provide the City Council and community with the results of those efforts.
The past several years have been an extraordinary period of economic turmoil for our country,
the region and the City. The subprime lending crisis that triggered this recession has seen credit
frozen, home foreclosures and short sales, rising unemployment and bankruptcies, and closures
of several large and small companies. The Council has had to make major budget balancing
decisions since fiscal year 2008-2009. As the City headed into fiscal year 2009-2010, the mid-
year review revealed another multimillion dollar deficit. During that fiscal year, the City held
study sessions, budget workshops, public outreach meetings, and budget meetings outlining
service reductions, cost saving, and staffing losses. The Council's budget balancing decisions
from January 4, 2010 and January 26, 2010 were implemented in the City's 2009-2010 budget.
Major reductions including layoffs, furloughs, deferring equipment replacements, deferring
raises, and changing service hours were needed to balance fiscal year 2009-2010. These actions
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
were continued into fiscal year 2010-2011 with the encouraging result that the General Fund
ending balance as of June 30, 2011 is projected to remain stable. However, because a significant
number of budget -balancing measures implemented in 2010-2011 were one-time solutions, the
2011-2012 budget development picture once again looked bleak and has required both one-time
and ongoing cutbacks to achieve stability.. The 2011-2012 budget has been prepared based on
the Council's Five -Year Areas of Emphasis and Priority, Two -Year Key Efforts, community
input and direction provided to staff over these past few months.
Prior to fiscal year 2004-2005, the City faced some serious structural budget deficits. In
November 2005, the citizens of San Rafael approved a .5 percent transaction and use tax. The
transactions and use tax (Measure S funds) has provided much needed relief to the City's
structural deficit. As part of the requirements of the ordinance, an independent citizen's
oversight committee is required to review the collection and expenditure of tax revenues. The
Measure ``S" Oversight Committee established a baseline policy for their oversight role. Due to
the City's depressed financial situation, the Committee met on February 10, 2011 to review the
City's revised budget for fiscal year 2010-11. The Committee also met on June 30th to discuss
the proposed fiscal year 2011-2012 budget. The Committee's report is attached as Exhibit I to
resolution.
ANALYSIS:
THE 2 011-2 012 BUDGET HIGHLIGHTS
❖ Overall 2011-2012 City Budget: The total projected overall fiscal year 2011-2012
budget for the City is estimated to be $82,431,710. This sum reflects all funds and
operations for the City, inclusive of appropriations of new resources for one time and
capital projects in the amount of $4,642,990. These appropriations are supported by
2012-2012 revenue projected at $82,421,790.
❖ General Fund Ending Balance as of June 30, 2011: Staff projects that the General
Fund's 2010-2011 actual revenues will fully support 2010-2011 expenditures, resulting in
a June 30, 2011 ending balance at the same level as the prior year, i.e. approximately $6.8
million. Of this total amount $1.4 million (2.6% of the budget) continues to be available
for emergency reserves. This reflects the fact that the City was able to achieve financial
stability and was able to maintain its net worth during this very difficult year.
❖ General Fund Budget: The General Fund portion of the City budget is balanced in that
2011-2012 appropriations, totaling $54,963,780, are fully supported by 2011-2012
General Fund revenue, projected at $55,475,740 (see Exhibit I to resolution). In addition,
the General Fund budget has the potential to end the fiscal year with an increase to the
emergency reserves in the amount of $500,000. This will bring the reserves from 2.6% to
3.4% of budget, a positive step toward the Council's stated policy goal of 10% reserves.
This balanced budget was only achieved through implementation of the City Council's
actions of May 16th, June 6th, and June 20th, at which time the City Manager was directed
to proceed with a series of one-time and ongoing cost savings and revenue increases (see
attached listing of City Manager Recommendations, Attachment A). A Personnel
Authorization schedule denotes reduced staffing levels across all Departments over the
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
past several years (see Attachment B). The final cost saving measure, namely a 4% total
compensation savings for all employee groups, has been included in this budget in an
aggregate amount in each fund. Distribution of these reductions in each department`s
budget will occur following settlement of all bargaining unit contracts when specific
contract provisions are known.
Both the balanced 2011-2012 General Fund Budget as well as the stable 2010-2011
ending balance discussed above represent significant accomplishments for the City. Not
only is the City able to move forward on an even keel financially, but these measures will
also serve the City well in its annual credit rating evaluation, a key factor in determining
competitiveness in issuing debt. For example, the 2011-2012 Tax and Revenue
Anticipation Note (TRAN) is being intentionally delayed in order to benefit from
adoption of this balanced budget. The Point San Pedro Assessment bond, also scheduled
to be issued during FY 2011-2012, will also benefit from these positive steps toward
financial stability.
❖ State Budget Impacts: The State Budget bill was not signed into law in time to be
included in this budget. While updates from Sacramento appear to indicate a loss of
some safety funding and a possibility of funding for literacy and childcare programs,
details were not yet available at the time of this report. Redevelopment Agency funding,
which has secondary effects for the General Fund, remains controversial and impacts
may not be known for some time. Consequently, it is probable that staff will bring back
to Council a budget revision in early fall.
Revenue Trends:
The major sources of funds required to pay for all of the services provided to the community
continue to be taxes. Major tax trends for the upcoming year are highlighted as follows:
Sales Tax:
Sales tax trends are appearing slightly better than 2010-11. With the assistance of HdL
Consultants, we are estimating a slight increase to $15.9 million. As the years have gone by,
sales tax, our largest tax revenue generator, became an increasing and necessary source of
revenue for San Rafael.
Property Tax:
The City s second largest tax generator is property tax. While we are not experiencing the depth
of property value declines as other areas of the state, we are not anticipating any major increases
either. Accordingly, we are keeping property taxes relatively flat. We estimate $15.3 million in
property tax revenues for fiscal year 2011-2012.
Transaction & Use Tax (Also known as treasure S):
The voter -approved transaction and use tax took effect in April of 2006. This tax is used to
maintain essential City services. Another tough budget season would be even worse without
Measure S revenues. We are estimating the transaction and use tax to be approximately $6.1
million for fiscal year 2011-2012. Another reminder, this figure is far below the peak of over $7
million collected as recently as fiscal year 2007-2008.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Local Fees:
A cost study of the Master Fee Schedule is still in process and will be brought to the Council
soon. The study will recommend fee levels that will allow the City to recover certain cost borne
by the staff for development services and inspections. Modest fee increases have been included
in this budget in anticipation of the results of this process.
Other notable revenues changes are presented below:
✓ Paramedic Tax: To cover the proposed $6 million costs of Emergency Medical Services
for fiscal year 2011-12, on May 16, 2011 Council approved raising the rates to $89 per
residential living unit and to $.12 per square foot for non-residential buildings. This
action results in a $4 per year increase per household in the areas served by our
Paramedics. Similar measures for CSA #13, CSA #19, and Marinwood did not pass in
November 2010. Their rates have to remain at the tax rate cap of $85 per residential
living unit and $0.11 per non-residential building square footage for fiscal year 2011-12
and beyond until a measure is passed to increase the tax rate caps. For fiscal year 2011-
12, we have recognized a $20,500 gap to be funded with paramedic tax reserves.
✓ Property Transfer Tax — Although this tax revenue is nowhere near the amount from
several years ago, we do expect to maintain the 2010-2011 level of $826,000 in fiscal
year 2011-2012.
✓ Library Assessment Tax _ In June 2010, the citizens of San Rafael passed Measure C.
This assessment continues to provide approximately $875,000 in revenues to support our
beloved Library by allowing for expanded hours, improved facilities equipment,
materials, and services for children, teens and adults. A report from the Measure C
Committee will be presented to the Council in the fall.
✓ We have adjusted departmental revenues such as Fire Prevention fees -decrease
($122,000); business license revenues -decrease ($43,000) and garage revenue -increase
$65,000 for our Parking Fund.
✓ Office of Emergency Services: We have been notified that the services provided to the
City of Larkspur by OES will not be continued for fiscal year 2011-12 due to Larkspur's
budget constraints. We have reduced revenues by $25,000.
State Budget Impacts:
Our revenue estimates still do not include the possible 'take-aways" from the State's budget as
the specific City impacts are still unknown. As a consequence, staff will bring adjustments back
to the Council as needed to recognize any State budget eliminations or reductions in safety
funding, Literacy funds, Public Library funds, and Child Care funds. The elimination of
Redevelopment Agencies would not only impact Redevelopment staffing but also City staffing
covered by Redevelopment funds for project administration and Code Enforcement.
Expenditure Assumptions:
Currently, the City has estimated total appropriations of $82.4 million for fiscal year 2011-2012.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
The key element in completing the budget appropriations was implementation of the City
Council's actions of May 16th, June 6th, and June 20th, at which times the City Manager was
directed to proceed with a series of one-time and ongoing cost savings and revenue increases
(see attached listing of City Manager Recommendations, Attachment A).
Capital Improvement Program:
With input from all City departments, Public Works staff has formulated a comprehensive 5 -year
Capital Improvement Project (CIP) list. This document, as listed on Exhibit I to resolution,
identifies projects that impact all segments of San Rafael's infrastructure, including but not
limited to City maintained roads, pedestrian and bicyclist facilities, traffic control networks,
drainage systems, buildings, parks, parking facilities, etc. It provides the recommended new
capital projects for the 2011-2012 fiscal year. Consistent levels of spending are provided for
ADA, street, drainage, and traffic improvements. The CIP was presented to the Council at the
May 16, 2011 meeting.
Fund Balances and Reserves:
Final review of the funds for current fiscal year 2010-2011 revealed that the overall health of the
funds is sound. The appropriations and estimated revenues established in the proposed budget
project that each and every fund is in a positive fund balance status at the end of June 2012.
Emergency reserves in the General Fund balance as of June 30, 2011 remain at $1.4 million
(2.6% of budget). It is anticipated that the emergency reserve may be increased as of June 30,
2012 to $1.9 million (3.4% of budget), a positive step toward the Council's stated policy goal of
10% reserves
The City's General Fund accounts for most of the major services to our residents and businesses
(such as police, fire suppression and prevention, planning, building, library, parks, streets,
engineering, traffic enforcement and management, cultural programs). The General Fund
appropriation for fiscal year 2011-2012 is approximately $54.9 million. With all the
modifications, the following table illustrates a breakdown the City's total budget of $82.4 million
between the capital and operating budget and further illustrating the General Fund appropriation.
CITY OF SAN RAFAEL
FISCAL YEAR 2011-2012
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
FISCAL YEAR 2010-2011 AMENDMENTS:
Projecting the next budget requires the examination of current financing activity for both
operating functions and capital projects. As part of adopting the 2011-2012 budget, and
projecting ending balances, staff requests Council consideration of an amendment to the fiscal
year 2010-2011 budget. Total appropriations, as listed on Exhibit I B to resolution, for fiscal
year 2010-2011 are $78,961,522.
Revenues need to be modified, based upon changes in projections since last formally approved in
February 2011. These changes are codified in Exhibit I A to resolution. Two categories are
presented. Category One represents the items recommended from the City Council actions since
February 2011. Additional General and Non -General Fund changes are presented as Category
Two.
FISCAL IMPACT:
By approving the Resolutions as presented, the Council is authorizing the levels of expenses,
within funds, for the 2011-2012 fiscal year. The total sum represents all assumptions outlined
and directions received with the Council up through the June 20th meeting.
The 2011-2012 Resolution also asks Council to "roll over" unspent capital project funds from
2010-2011 for projects that are not completed when the books are closed. As a reminder, capital
project spending occurs each year by appropriating accumulated funds (traffic mitigation, for
example). Many projects carry over beyond the June 30th cutoff. By carrying over the unspent
portion of a project's budget into 2011-2012, staff is better able to match budgeted costs with
actual expenses. This action has no impact on the 2011-2012 appropriations figures illustrated in
Exhibit I to resolution.
OPTIONS:
The City Council can choose to either:
1) Accept the reports, recommendations and Resolutions as presented; or
2) Make modifications to the recommendations, which would result in a change in the total
revenue forecasts or appropriations.
ACTION REQUIRED:
Staff recommends Council accept the reports and adopt the Resolutions as presented.
ATTACHMENTS
W.\Management Services- WorkFile\Finance- WorkFile\Council Material\Staff Reports\2011\City\l 1-12 city budget.doc
FISCAL YEAR 2011-2012 GENERAL FUND BUDGET
CITY MANAGER RECOMMENDATIONS
JUNE 20, 2011
ATTACHMENT A
One-time Savings:
CM Total Comp Savings- all Bargaining Units
CouncllActions,
Full Year Annual
�Cost Savings,or,
euenue Increase
inet, Savin s
nq
I
cost savings,or
Revenue
nerease, for
X011 12
Ongoing
Reductions:
90,833
$ 113,000
-1.00
Subtotal June 20th
$
CD
Reorganization with a management position elimination
$
182,160
-1.00
$
165,333
CD
Contract service reduction
$
15,000
No FTE's
$
15,000
CD
Allocation of Code Enforcement cost to General Fund from RDA Housing
Fund
$
(97,100)
No FTE's
$
(97,100)
CM
Various Revenue Increases from Updated Master Fee
$
200,000
No FTE's
$
166,667
Increase CM staff support for Sustainability Programs (Climate Change
CM jAction Plan, Zero Waste Plan, etc.)
$
(40,000)
0.30
$
(40,000)
CM
Partial savings due to elimination of Deputy City Manager position
$
17,300
No FTE's
$
17,300
CS
Falkirk staffing reduction (portion of a FTE affecting volunteer management
service & events)
$
33,500
-0.30
$
33,500
CS
Revenue increases (5% Rental fee & non-residential fee for classes)
$
47,250
No FTE's
$
47,250
FD
Contract services and supply reduction
$
73,000
No FTE's
$
73,000
MS
Contract services and supply reduction
$
30,000
No FTE's
$
30,000
MS
Network Support Technician increase to .7 FTE
$
(29,830)
0.17
$
(29,830)
PD
Reduction of overtime
$
80,000
No FTE's
$
80,000
PW Elimination of Facility Repair Supervisor (retirement)
$
136,200
-1.00
$
136,200
One-time Savings:
CD
Reserve reduction (Tech Fund for CRW staff time
$
40,000
No FTE's
$
40,000
CM
Use of Pension Reserve
$
1,000,000
No FTE's
$
1,000,000
CS
One-time reduction for building repair reserve & building maintenance
$
47,250
No FTE's
$
47,250
LI
Utilize Public Library Funds (PLF) for materials budget
$
60,000
No FTE's
$
60,000
MS
Liability fund transfer
$
50,000
No FTE's
$
50,000
PW Use Gas Tax Funds for street operations
$
440,000
No FTE's
$
440,000
Subtotal May 16th
$
2,284,730
$
2,234,570
,,
June 63 ditiCouincif Actions
Ongoing
Reductions:
CS
Asst. Director position elimination (50% Gen. Fund /Reorganization
$
90,063
-1.00
$
90,063
CS
New Program Coordinator Position/Reorganization
$
(70,140)
1.00
$
(70,140)
CS
Reduction in Temp Seasonal/Reorganization
$
20,000
No FTE's
$
20,000
CS
20% Director Costs Charges to Childcare/Reorganization
$
45,015
No FTE's
$
45,015
CS
Other General Fund Costs related to Reorganization
$
(4,476)
No FTE's
$
(4,476)
FD
Allocate EMS funds for staffing for EMS Billing
$
51,150
No FTE's
$
51,150
One-time Savings:
$
-
PW7A11ocate CDBG funds for design and engineering staff 1
PW Allocate
$
50,0001
No FTE's
1 $
50,000
Subtotal June 6th
181,612
$
181,612
June 20, 2011 City COUndfActions
Ongoing Reductions:
FD
Elimination of Fire Captain (retirement) -Net of revenue loss
$
206,500
-1.00
$
206�,500
CD
Elimination of Code Enforcement Supervisor (vacant)
$
145,850
-1.00
$
�145,850
PD
Elimination of Sergeant (vacant) - Net of revenue loss
$
136,664
-1.00
$
136f64]
PD
Elimination of Officer (vacant)
$
133,098
-1,00
$
133,098
FIN
Reduced Parking Fund contribution to General Fund
$
(40,000)
No FTE's
$
(40,000)
MS
Reduce Contractual Services in OES
$
50,000
No FTE's
$
50,000
One-time Savings:
CM Total Comp Savings- all Bargaining Units
1 $
1,446,4481
No FTE's 1 $
1,446,448
-1.00
$
90,833
$ 113,000
-1.00
Subtotal June 20th
$
2,078,560 1
$
2,078,560
89,667
$ 62,600
-1,00
$
52,167
GRAND TOTAL GENERAL FUND
$
4,544,902
-5,83 $
494
4,494,742
Parking Services Reductions (non General Fund)
Ongoing Savings:
Police Security Officer
Supervising Parking Enforcement Officer
Parking Maintenance and Collections
Administrative Assistant I
Total Parking Services
Annual Savings
FTE
FY 2011-12
Savings
$ 109,000
-1.00
$
90,833
$ 113,000
-1.00
$
94,167
$ 107,600
-1.00
$
89,667
$ 62,600
-1,00
$
52,167
GRAND TOTAL STAFFING REDUCTIONS - ALL FUNDS -9.83
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RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET
FOR FISCAL YEAR 2010-2011 FOR THE PURPOSE OF REVIS ING THE FINAL
FISCAL YEAR 2010-2011 BUDGET
WHEREAS, the City Council approved Resolution 13007 adopting the fiscal year
2010-2011 budget; and
WHEREAS, the continued economic downturn requires updates to some City
operations; and
WHEREAS, the City Council approved Resolution 13115 amending the fiscal
year 2010-2011 budget; and
WHEREAS, it is the intention of this Council to review recommendations from
staff regarding the City's financial condition, including revenue projections and available
resources and provide funding for various ongoing, capital and other service needs; and
WHEREAS, the City Manager has submitted to the City Council a report outlining
the additional budget items; and
WHEREAS, after examination, deliberation and due consideration, the City
Council has approved the same report and recommendations.
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that
Resolution 13007 for fiscal year 2010-2011 is amended to adjust total revenues to
$81,063,147 per attached EXHIBIT I A and to adjust total expenditure to $78,961,522
per attached EXHIBIT I B.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a special
meeting of the Council of said City on Tuesday, the 5t"
of July 2011, by the following
vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
A.
04 1 �olelpi 0 Is] I
ESTHER C. BEIRNE, City Clerk
WAManagement Services- WorkFile\Finance- WorkFile\Council Material\Resolutions\201 1\City\Amend City budget
10-11.doc
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING THE BUDGET FOR THE FISCAL YEAR 2011-
2012 AND PROVIDING FOR THE APPROPRIATIONS AND
EXPENDITURE OF ALL SUMS SET FORTH IN SAID BUDGET IN THE
AMOUNT OF $82,431,710.
WHEREAS, the City Manager has submitted to the San Rafael City Council
a "PRELIMINARY PROGRAM OF MUNICIPAL SERVICES" as the Preliminary Budget
for the fiscal year July 1, 2011 - June 30, 2012; and
WHEREAS, after examination, deliberation and due consideration, the San
Rafael City Council has reviewed and modified the City Manager's Preliminary Budget;
�l
WHEREAS, the City Council held public meetings on the Preliminary
Budget on March 7, March 21, April 18, May 5, May 16, and June 20, where all interested
persons were heard; and
WHEREAS, it is the intention of this Council to adopt said Preliminary
Budget submitted by the City Manager as modified and amended by the Council as the
approved budget for the fiscal year 2011 - 2012; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2010 - 2011 to complete the balance of these
projects in the 2011 - 2012 fiscal year; and
WHEREAS, a copy of the proposed approved budget as presented in
Exhibit I is on file with the City Clerk.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council
that
1. The proposed one-year budget for the City of San Rafael for the fiscal year July 1,
2011 through June 30, 2012, is hereby adopted as amended, totaling appropriations
in the sum of $82,431,710 of which $77,788,720 is the Operating Budget and
$4,642,990 is the Capital and Special Projects Budget, as presented in Exhibit I.
2. The sums of money therein set forth are hereby appropriated from the revenues of the
City to the departments, functions, programs and funds therein set forth for
expenditure during the fiscal year 2011 - 2012.
3. The City of San Rafael will carry forward unspent capital project funds from fiscal year
2010 - 2011 and reappropriate these funds in fiscal year 2011 - 2012 to be used
solely to pay for the remaining portion of City Council authorized expenditures for
street, facility, storm drain, traffic mitigation, park and other long term capital projects
started in the 2010 - 2011 or prior fiscal years.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Tuesday, the 5th day of July 2011, by the following
vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ESTHER C. BEIRNE, City Clerk
WAManagement Services-WorkFilekFinance-WorkFile\CounciI Material\Resolutions\201 1\Qty\Adopt 11-12 Budget,doc
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING A FIVE-YEAR CAPITAL IMPROVEMENT
PROJECT (CIP) PLAN FOR FISCAL YEARS 2011-2012 THROUGH 2015-
2016.
WHEREAS, the City Manager has submitted to the San Rafael City Council
a document entitled "CITY OF SAN RAFAEL 5 -YEAR CAPITAL IMPROVEMENT
PROJECT LIST"; and
WHEREAS, the document describes a wide range of capital projects,
consistent with current Council priorities, required to maintain and/or upgrade the City's
assets, including but not limited to City maintained roads, pedestrian and bicyclist
facilities, traffic control networks, drainage systems, buildings, parks, and parking
facilities; and
WHEREAS, the document further describes federal, state, regional and
local funding sources that may be utilized for said projects, recognizing that such revenue
projections are based on currently available information that is subject to change over the
next five years; and
WHEREAS, the project list may be modified and amended by the Council
as priorities and funding sources and amounts change over the five year life of the
document; and
WHEREAS, it is the intention of this Council to adopt said "CITY OF SAN
RAFAEL 5 -YEAR CAPITAL IMPROVEMENT PROJECT LIST" as submitted by the City
Manager.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council
that the City Council approves the document entitled "CITY OF SAN RAFAEL 5 -YEAR
CAPITAL IMPROVEMENT PROJECT LIST", which is Exhibit I and on file with the City
Clerk.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Tuesday, the 5th day of July 2011, by the following
vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ESTHER C. BEIRNE, City Clerk
WAManagement Services- WorkFile\Finance-WorkFile\CounciI Material\Resolutions\2011\City\5-Year CIP Reso 7 5 11.doc
• M I
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN RAFAEL ADOPTING THE MEASURE'S'
COMMITTEE REPORT COVERING THE PROPOSED
FISCAL YEAR 2011-2012 GENERAL FUND BUDGET
WHEREAS, on November 8, 2005, the voters of San Rafael approved a
Transactions and Use Tax ("Measure S"). This measure amended the San Rafael
Municipal Code to establish a .5% retail transaction and use tax within the City of San
Rafael; and
WHEREAS, the enabling ordinance required the appointment of an independent
citizen's oversight committee that is required to review the collection and expenditure of
tax revenues collected under the authority of this ordinance; and
WHEREAS, on February 10, 2011 the Committee met and reviewed the City's
General Fund Revised Budget for fiscal year 2010-11 as it compares to the previous fiscal
year; and
WHEREAS, the Committee noted that in 2010-2011 sales taxes were higher than
the previous year; there were impacts on the City budget due to potential loss of
redevelopment, library and police funding; and 2010-2011 expenditures were flat
compared to 2009-2010 after years of decline;
WHEREAS, the Committee also reviewed 2010-2011 budgeted expenditures for
three departments (Fire, Police and Public Works) and noted staffing remained at the
2009-2010 levels with the exception of fire's paramedic program increase which is
separately funded;
WHEREAS, on May 12, 2011, the Committee met and reviewed the City's
Proposed General Fund Budget for fiscal year 2011-2012; and
WHEREAS, the Finance Director reported to the Committee on the status of the
2011-2012 budget and outlined the steps the Council was considering to address the
budget deficit; and
WHEREAS, the Committee finds that Measure S revenues are being spent
consistent with the Transaction and Use Tax Ordinance; the Committee noted that even
with Measure S funding it was necessary to reduce some essential service levels due to
decline in General Fund revenues.
NOW, THEREFORE, BE IT RESOLVED, the San Rafael City Council adopts the report
from the Measure 'S' Committee, which is attached as EXHIBIT I and on file with the City
Clerk.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City held on Tuesday the 5th day of July, 2011, by the following vote, to wit:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ESTHER C. BEIRNE, City Clerk
W:\Management Services- WorkFile\Finance- WorkFile\Council Material\Resolutions\2011\City\Measure S comm 11-12 report.doe
Exhibit I
City of San Rafael
Measure S Oversight Committee Report
June 30, 2011
The City of San Rafael Measure'S Oversight Committee (the Committee)
reviewed the projected budget for the term July 1, 2011 to June 30,
2012 for the City of San Rafael at its meeting on June 30th, 2011 with
particular attention to the budgeted expenditures for the Police
Department, Fire Department and Public Works Department which are
considered the core of the "essential services" contemplated under
Measure S.
The Committee finds that, in the aggregate, the expenditures for two of
the the three "essential services" departments, Police and Fire, is
slightly larger ($302,932) than the inflation adjusted 2005-2006
baseline year total expenditures for these departments. By this metric,
Measure S funds are being properly allocated. Nonetheless, due to
operating cost increases beyond inflation, and shortfalls in all sources
of city general fund revenues, including the Measure S Transaction and
Use Tax, it will not be possible to maintain the level of "essential
services" that are provided by these departments, despite the use of
increased overtime and the incorporation of additional efficiencies.
Projected expenditures for the the third "essential service" department,
Public Works, are projected to be $1,041,795 below the inflation
adjusted baseline expenditure for this department, also resulting in an
inability to maintain the level of service as at the baseline year.
Despite the issuance of a pension obligation bond, Total General Fund
revenue is projected to decrease in budget year 2011-12 by $977,054
compared to revenue in the 2010-11 budget year.
Therefore, in the opinion of the Committee, these essential services are
not being, and will not be, maintained as contemplated by Measure S.
While the Committee finds that Measure S funds are being spent
consistent with the Transaction and Use Tax ordinance, the revenue
from Measure S, combined with the general fund revenue from all other
sources, is insufficient to maintain "essential service" levels at the 05/06
base year level.
Respectfully submitted:
Jackie Schmidt, Chair
Lisa Goldstein Fait, Vice -Chair
Larry Luckham, Committee Member
Gladys Gilliland, Committee Member
Cliff Detz, Committee Member
Vickie Hatos, Committee Member