HomeMy WebLinkAboutFin Final Citywide Proposed Budget for Fiscal Year 2021-2022 and Legal Spending Limit____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: June 21, 2021
Disposition: Resolution 14938 x Resolution 14939
Agenda Item No: 7.b
Meeting Date: June 21, 2021
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Nadine Atieh Hade,
Finance Director
Bill Guerin,
Director of Public Works
City Manager Approval: ___________
TOPIC: FINAL CITYWIDE PROPOSED BUDGET FOR FISCAL YEAR 2021-2022 AND LEGAL
SPENDING LIMIT
SUBJECT: 1. RESOLUTION APPROVING THE CITYWIDE BUDGET AND CAPITAL
IMPROVEMENT PROGRAM FOR THE FISCAL YEAR 2021-2022 AND
PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF ALL
SUMS SET FORTH IN THE BUDGET IN THE AMOUNT OF $127,789,398;
2.RESOLUTION APPROVING FISCAL YEAR 2021-2022 GANN
APPROPRIATIONS LIMIT AT $150,770,339
RECOMMENDATION:
1.Adopt a resolution approving the Fiscal Year 2021-22 operating budget and Three-Year Capital
Improvement Program.
2.Adopt a resolution approving the Fiscal Year 2021-22 Gann Appropriations limit.
SUMMARY:
This report presents the final proposed citywide budget for Fiscal Year (FY) 2021-22, beginning July 1,
2021 and ending June 30, 2022. This item is the culmination of a process that included a public discussion
of the assumptions underlying the draft budget that were presented at the City Council meeting on June
7, 2021. In addition, the preliminary Capital Improvement Program was presented to the City Council on
May 3, 2021 for feedback and discussion.
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For the FY 2021-22 budget, ongoing General Fund operational expenditures are supported by current
period revenues and the spending plans of all other funds are supported by projected revenues and
accumulated resources in their respective funds. Proposed appropriations citywide total $127,789,398
and are within the legal spending limit.
BACKGROUND:
This report will focus on the following:
1. Brief status of FY 2020-21 budget performance
2. Proposed Goals and Objectives for FY 2021-22
3. Proposed operating and capital budget presented for all City funds for FY 2021-22
4. FY 2021-22 Appropriations Limit
BUDGET ACTION
The purpose of this report is to provide the City Council and community with the final proposed citywide
budget for FY 2021-22 which has been prepared for adoption based on the direction provided at earlier
public meetings.
The budget is both a spending plan for the City’s available financial resources and the legal authority for
City departments to spend these resources for public purposes. Through these resources, services are
provided to meet the needs of the community. The City Council and City staff respond to the community’s
needs in part through the budget, which is intended to balance not only revenues and costs, but also
community priorities.
Consistent with the direction provided by the City Council in May 2014, the additional one-quarter percent
sales tax revenues provided by Measure E, effective April 1, 2014 through March 31, 2034, are dedicated
to funding major construction and improvements to public safety facilities (also referred to as the San
Rafael Essential Facilities project).
“GANN” APPROPRIATIONS LIMIT
Article XIIIB of the California Constitution (enacted with the passage of Proposition 4 in 1979 – the Gann
initiative – with modifications under Proposition 111 passed in June 1990, and implemented by California
Government Code sections 7900, and following) provides the basis for the Gann appropriation limitation.
The City’s appropriation growth rate is limited to changes in population and either the change in California
per capita income or the change in the local assessment roll due to new, non-residential construction.
ANALYSIS:
UPDATE ON CURRENT BUDGET/FISCAL YEAR 2020-21
General Fund
Revenues: The original FY 2020-21 budget, adopted on June 15, 2020, projected $75,483,680 in
revenues. This was based on the soundest information available at the time as economists and revenue
experts forecasted reductions in revenue based on the pandemic. The City worked with two revenue
consulting companies (HdL and Management Partners) and other local agencies to project losses for FY
2020-21. Fortunately for the State of California, the federal aid (stimulus checks and extra unemployment
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
dollars) has played a significant role and revenues are not as impacted as originally expected. the mid-
year budget review (updated budget) presented on March 1, 2021, revenues were increased by
$5,500,000 for a projected balance of $80,983,680 based on higher than anticipated sales and use tax
receipts as well as the passage of Measure R and receipt of CARES Act funds. Current revenues are
projected to be $83,429,224, which is $2,445,544, or 3% above the updated budget, based on activity
through April which is the most up to date information available. This is due to an estimated increase in
property transfer tax of approximately $366,000, higher than anticipated Educational Revenue
Augmentation Fund (ERAF) payments received from the County of $367,970 and continuing increases
in sales tax revenues estimated at approximately $1,711,500.
Expenditures: As part of the approved FY 2020-21 budget, expenses were reduced by $6,686,000 as
the City was preparing for projected revenue losses associated with the COVID-19 pandemic and acted
immediately to reduce expenses. During the fiscal year, an effort by all departments was made to keep
to the original budget except for one request to increase appropriations during the mid-year budget
update for the Public Safety Center total utility and janitorial service costs in the amount of $275,000.
The impacts of COVID-19 have caused a revenue strain on several of the City’s other funds such as
Parking, Childcare, and Recreation. At this point, most funds continue to be self-sufficient by using
available fund balances. However, due to starting the year with no available fund balance and with having
to endure the year with significantly reduced program activity while still utilizing staff for other activities
such as disaster service workers, the Recreation fund will need an additional transfer of an estimated
$500,000 from the General Fund. The Recreation fund receives an annual subsidy of approximately $2
million each year from the General Fund as approved in the original budget. With this additional request,
the total transfer from the General Fund to the Recreation fund amounts to $2,500,000 for FY 2020-21.
Operating results: The proposed increase to revenues of $2,445,544, in addition to the proposed
increase in expenses (transfers out to the Recreation fund) of $500,000 changes the updated budget
estimated positive net result of $3,042,072 to $4,987,616 for FY 2020-21. With the replenishment to
the Emergency reserve fund in the amount of $499,248 (in order to maintain the 10% per City Council
policy), net unassigned funds, (otherwise known as surplus), are forecasted to be $4,488,368 at year-
end. See Table 1 for additional details.
Due to the concerted city-wide effort to stay within the originally budgeted expenditures, the City is
estimating a surplus of which Staff recommend be allocated towards several competing needs such as
starting to right-size employee compensation to comparable agencies, vehicle maintenance, the
maintenance of City owned parks and buildings, infrastructure needs, and the City’s policy focus areas
outlined in the Goals and Objectives section.
Staff will formally request the aforementioned adjustments be made to the budget along with other
adjustments if necessary, in August 2021 once the year-end update is presented to the City Council.
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Table 1
Other Funds
The evaluation of other funds will continue with the year-end close. Any required adjustments will be
presented to the City Council as part of the year-end update which staff will present to the City Council
in September 2021.
GOALS AND OBJECTIVES
Each year, the City Council establishes a set of goals, objectives, and key implementation tasks (Goals
and Objectives) that guide decision-making. This year, the City created four new Policy Focus areas to
highlight overarching policy priorities while retaining five City Service areas to highlight operational efforts
that will be of particular focus in FY 2021-22. The four Policy Focus areas and five City Service areas
are listed below:
Policy Focus Areas
• Economic Recovery: Building back our economy stronger and more resilient than before.
• Housing & Homelessness: Creating new housing, keeping people in their homes, and use a
“Housing First” model.
• Racial Equity: Working to achieve racial equity and advance opportunities for all.
• Sustainability, Climate Change & Disasters: Reducing greenhouse gas emissions while
mitigating and adapting to climate change.
City Service Areas
A. Neighborhood and Economic Vitality: Create and preserve a healthy economy and sustain vibrant
neighborhoods, Downtown, and other business areas.
General Fund
Adopted Budget
FY 2020-21
Approved
Changes Current Budget Proposed Changes Revised Budget
Revenues 75,483,680 5,500,000 80,983,680 2,445,544 83,429,224
Transfers in 3,914,620 3,914,620 - 3,914,620
FY20-21 Resources 79,398,300 5,500,000 84,898,300 2,445,544 87,343,844
FY19-20 P.O. reserve - - - - -
Total Resources 79,398,300 5,500,000 84,898,300 2,445,544 87,343,844
Expenditures 79,581,228 266,557 79,847,785 - 79,847,785
P.O. Rollover - - - - -
Operating Transfer out 2,000,000 8,443 2,008,443 500,000 2,508,443
Total Appropriations 81,581,228 275,000 81,856,228 500,000 82,356,228
Net Result (2,182,928) 5,225,000 3,042,072 1,945,544 4,987,616
Allocations
Use/(Source) of
Emergency Reserves 2,182,928 - 2,182,928 (2,682,176) (499,248)
Unassigned Funds
Available - 5,225,000 5,225,000 (736,632) 4,488,368
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
B. Quality of Life: Serve and strengthen community relationships by providing literary, artistic,
recreational, and cultural experiences for all residents and improving resident engagement and
governmental transparency.
C. Public Safety: Prevent and respond to emergencies through essential facility improvements and
community and organizational emergency readiness.
D. Public Assets: Improve and preserve public assets by sustaining effective levels of core
infrastructure while reducing traffic congestion by expanding bicycle, pedestrian, and transit options.
E. Foundational Services: Sustain organizational viability and exemplary service through short and
long-term financial success, organizational excellence and succession planning, and technology to
improve efficiency and service levels.
Each Policy Focus and City Service area has a set of objectives, each of which, has a subset of key
implementation tasks. These objectives and key implementation tasks provide a basis for making
resource allocation decisions during the budget process and serve as a focal point for assessing and
coordinating the City’s various short and long-term strategic planning. The resources required to perform
each objective and task are summarized in the Time and Intensity graphic within the Goals and
Objectives. Additionally, the Policy and City areas address the community’s needs and priorities, as well
as reflect an evaluation of community condition and the government’s operating environment.
After a collaborative process that included all City departments, City staff presented the draft Goals and
Objectives for FY 2021-22 to the City Council at its study session on April 30, 2021. The feedback
provided in that discussion were incorporated into the Goals and Objectives document hyperlinked here
(Attachment 1) for the consideration by the City Council.
PROPOSED FISCAL YEAR 2021-22 CITYWIDE BUDGET
HIGHLIGHTS
Citywide Budget: The total proposed FY 2021-22 expenditure budget for the City is
$127,789,398 (Attachment 2, Exhibit I). This sum reflects all funds and operations for the City,
including active capital projects. The Capital Improvement Program has planned expenditures of
$22 million for the year, of which staff reports will be submitted for approval of major projects and
their associated funding source. Appropriations are supported by FY 2021-22 revenue and other
sources projected at $123,850,111, as well as by fund balances retained from previous periods
for capital projects.
General Fund Budget: The proposed General Fund expenditure budget comprises $89,562,734
for operations, an increase of approximately $7.2 million over the prior year adjusted budget,
supported by revenues, transfers in, and reserves, projected at $89,616,102, resulting in a surplus
before allocations of $53,368.
State Budget Impacts: On May 14, 2021, Governor Gavin Newsom signed the May revision to
the FY 2021-22 state budget, which totals approximately $203 billion in spending. The May
revision projects a $75.7 billion surplus, contrasting against a projected $54 billion deficit in the
prior year’s budget. City staff will look for any opportunities to pursue additional assistance and
available funding.
o COVID-19: In recognition of the disproportionate impact the COVID-19 Pandemic has had
on low-income Californians and small businesses, the Budget proposes $3 billion of
pandemic relief for immediate action in January of 2021. Included in the package is $2.4
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billion for Golden State Stimulus (a $600 payment to low-income workers), an additional
$2 billion for grants to small businesses bringing the total to over $2.5 billion, as well as
fee relief for impacted industries such as restaurants and personal services.
o Housing: In January 2021 the COVID-19 Tenant Relief Act was signed, creating the
California COVID-19 Rent Relief Program providing up to $2.6 billion in federal assistance
to those facing financial hardships as a result of the pandemic. The federal American
Rescue Plan Act in March of 2021 provides an additional $2.6 billion for a total of $5.2
billion in federal rental relief aid. The May Revision also proposes $1.75 billion to help
support affordable housing projects.
o Homelessness: The budget extends project Homekey, an effort to acquire motels for
homeless housing, with $2.75 billion in one-time funds to purchase additional motels,
develop short-term community mental health facilities, and purchase or preserve housing
dedicated to seniors. The revision adds $40 million in one-time funds for the Homeless
Coordinating Financing Council to provide grants and technical assistance to local
jurisdictions to develop action plans that will address family homelessness.
o Transportation: President Biden’s proposed American Jobs Plan is set to provide a
massive investment in broad infrastructure improvements. The May Revision proposes
investing an additional $11 billion in the transportation system and related zero-emission
vehicle efforts. Included is $2 billion through 2028 to advance State Highway Operation
and Protection Program projects, Interregional Transportation Program projects, and local
road and bridge investments.
o Emergency Preparedness and Response: The Revision proposes $98.4 million and 224
positions for Cal OES to address disasters across the state as well as an additional $133.9
million for California Disaster Assistance Act funding, a Southern Regional Emergency
Operations Center, and Wildfire Forecast and Threat Intelligence Center. The revision
also includes $38.9 million to augment CAL FIRE’s resources for the 2021 fire season.
o Environmental Quality: The budget proposes a $1.5 billion comprehensive strategy to
achieve the state’s zero-emission vehicle goals by 2035 and 2045. An additional $1 billion
is proposed to support a coordinated forest health and fire prevention strategy that
maximizes technology and science-based approaches to protect state forestlands. The
budget also includes $500 million in one-time funds for toxic site cleanup and
investigations.
o Public Safety: At the local level, the May Revision includes $9 million in ongoing funding
and $100 million one-time funding for the CalVIP program providing grants to cities and
community-based organizations to support services such as community education,
diversion programs, outreach to at-risk transitional age youth, and violence reduction
models.
American Rescue Plan Act: On March 11, 2021, President Biden signed into law the American
Rescue Plan Act (ARPA). The ARPA provided $65.1 billion in direct aid to every city, town, and
village across the country to help stabilize communities. The City of San Rafael has been
allocated an amount of $16,088,886. Of this one-time money, the first 50% of the allocation has
been received and the second 50% will be distributed a year from now. Jurisdictions have until
December 31, 2024 to spend the funding. On May 17th, the Treasury Department issued an
Interim Final Rule document that provides guidance on what the funds may be used for. However,
this document is not final and will be open for public comment through July 16, 2021. At this point,
staff does not recommend bringing an ARPA Funding Plan to the City Council for approval since
there are many eligibility and reporting questions pending that need to be addressed by the
Treasury Department. However, in preparation for the utilization of the funds, staff proposes to
prioritize allocations on unfunded initiatives and projects related to the City’s policy focus areas
that are one-time in nature. Staff has prepared a list of high priority needs below that address
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Economic Recovery, Housing & Homelessness, Racial Equity and Sustainability, Climate Change
& Disasters. To provide an order of magnitude, a dollar symbol is placed after each item with one
($) representing an estimated cost of under $500,000, two ($$) a cost over $500,000 and under
$1,000,000, three ($$$) a cost over $1,000,000 and under $3,000,000 and 4 ($$$$) a cost over
$3,000,000.
o Economic recovery for small businesses including action items that result from the
Economic Development Strategic Plan or other special initiatives ($)
o Dedicate resources that keep racial equity work at the forefront of everything we do ($$$)
o Support housing and homelessness initiatives including new homelessness programs and
the facilitation of new housing ($$$)
o Support climate change, sustainability and adaptation projects to reduce greenhouse
emissions while mitigating and adapting to climate change ($$$$)
o Fund key community infrastructure projects such as a synthetic turf at the Pickleweed play
fields and replacing pump stations ($$$$)
o Fund key technology infrastructure to replace and update outdated software systems
($$$$)
Lastly, projects where the use of ARPA funds is eligible will be brought to the City Council for
approval prior to commencement. Staff recommends that ARPA funding received by the City and
any expenditures thereof be separately tracked and accounted for to ensure allocation in
accordance with the requirements and limitations on expenditures of those funds as required by
the Act.
General Fund
The City’s General Fund accounts for most of the major services to residents and businesses (such as
police, fire suppression and prevention, planning, building, library, parks, streets, engineering, traffic
enforcement and management, and cultural programs). The General Fund operating-related
appropriations for FY 2021-22 total approximately $89.6 million. These appropriations comprise $87.6
million of operating expenditures and $2 million of transfers to community services in support of the
Recreation Fund.
The appropriations are supported by $87.9 million in projected revenues and $1.8 million of transfers
from other funds. The transfers include a $635 thousand reimbursement from Gas Tax for support of
street maintenance salaries; $683 thousand from the Employee Retirement internal service fund for debt
service on the outstanding pension obligation bonds; and $436 thousand from the Parking Services
Enterprise Fund for administrative support.
The following table (Table 2) summarizes the detailed information provided in Exhibit II and presents
the proposed FY 2021-22 budget with a comparison to the projected FY 2020-21 budget. The table
presents year-over-year change in revenues and expenses as these are key performance metrics.
Revenues available for operations are projected to be $4.4 million, or 5.3% higher than those of the FY
2020-21 year. This is mainly due to the receipt of Measure R funds for the entire year versus one
quarter in FY20-21 and an increase in transient occupancy tax of approximately 20%. Other revenue
items are budgeted for modest gains above FY20-21 projections, for example a 2% increase is
budgeted in property tax revenues and 1% in sales tax revenues.
Expenditures are projected to increase by $7.7 million, or 9.7% over those of the FY 2020-21 projected
budget. Increases to the FY 2021-22 expense budget include approximately $6.1 million in personnel
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
expenses as the furloughs lapse ($700,000), frozen positions became unfrozen and funded
($1,300,000), and wages increase as part of labor negotiations and as the City works to meet
compensation goal needs ($2,200,000). Respectively, pension expenses determined by MCERA also
increased as the composite rate for the City of San Rafael will be 62.57 percent, a 1.8 percent increase
from the current rate of 60.77 percent ($1,900,000). Other increases in the budget of approximately
$1,900,000 are to support the City’s goals and objectives, primarily focused on the policy focus areas.
Table 2
Revenue Trends and Assumptions:
Sales and Transaction & Use Tax:
The COVID-19 pandemic has not caused the severity in recessionary impact many had feared in Sales
and Use tax remittances. Low interest rates have buoyed construction and auto sales as well as the
timely passage of the Wayfair ruling dramatically increased remittances from the County pool from online
transactions, now accounting for the City’s largest Major Industry Group for tax remittances. Growth in
auto sales and building and construction is projected to slow in FY 2021-22 where restaurants and hotels
and fuel and service stations are projected to grow 23.9% and 15.5%, respectively, as we project to
recover from the pandemic.
With the assistance of HdL Companies, the City’s sales tax consultant, recurring sales tax revenues are
estimated to increase slightly from $22.3 million as currently proposed in the FY 2020-21 budget, to $22.5
Projected Proposed $ Change
from
% Change
from
General Fund FY 2020-21 FY 2021-22 previous year previous
year
Revenues $ 83,429,224 $ 87,861,080 $ 4,431,856 5.3%
Transfers in 3,914,620 1,755,022
Total Resources $ 87,343,844 $ 89,616,102 $ 2,272,258 2.6%
Expenditures $ 79,847,785 $ 87,562,734 $ 7,714,949 9.7%
Transfers out – operating 2,508,443 2,000,000
Total Operating Uses $ 82,356,228 $ 89,562,734 $ 7,206,506 8.8%
Net Results before Allocations $ 4,987,616 $ 53,368
(Source) / Use of reserved funds
Emergency reserve (499,248) (720,651)
Total Results $ 4,488,368 $ (667,283)
Allocation of unassigned funds - 667,283
Net After Allocations $ 4,488,368 $ 3,821,085
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million in FY 2021-22, an increase of approximately 1 percent. Sales taxes account for approximately
26% of the City’s General Fund revenues.
Revenues from the Measure E Transactions & Use tax, which applies to most local retail sales, are
estimated to rise from $12.5 million as currently proposed in the FY 2020-21 budget, to $12.8 million in
FY 2021-22, an increase of 2 percent. One-third of these funds are allocated to service debt related to
the 2018 Lease Revenue Bonds. Measure E revenues account for about 15% of the City’s General Fund
revenues. Revenues from the new Measure R Transactions & Use tax are projected to generate $4.3
million in its first full year of implementation.
The State recently informed San Rafael and other local agencies that a taxpayer, which allocates the
majority of its tax revenue through the countywide use tax pools, may be reporting incorrectly. The
State said in their communication that they are looking into the matter and depending on their ultimate
determination, some portion of this taxpayer’s revenue will shift outside of the Marin pool. This would
have the result of dampening some of the growth in revenue allocations that San Rafael would have
otherwise received from this use-tax pool. The amount of any potential shift, however, is unknown.
This change in taxpayer filing is expected to begin sometime in 2021. In their most recent sales tax
forecast HdL calculated an estimated loss of San Rafael’s pool allocations for calendar year 2021.
Staff will continue to update City Council on any material shifts.
Property Tax:
Property taxes are currently projected to modestly increase by 2% over the prior year for a total of $22.6
million. Property tax makes up 26% of the City’s General Fund revenues.
Other General Fund Revenues:
Other revenues (including business tax, transient occupancy tax, development fees, permits, and
charges for services) are expected to show a modest increase of 3% when compared to the prior year’s
budget. These revenues account for 29% of the City’s General Fund revenues.
Expenditure Trends and Assumptions:
As we look forward to the recovery from the pandemic, we are projecting general fund expenditures to
grow by 9.7% in FY 2021-22. The growth in expenditures incorporates increases in personnel costs as
we increase compensation based on collective bargaining contract commitments. General Fund
budgeted contributions to the Marin County Employees Retirement Association (MCERA) are projected
to increase by $2.3 million, or 14% when compared to the previous year. The increase is attributable to
unfreezing positions as well as increased compensation coupled with an increase of 1.8% in the City’s
net contribution rate. Pension expenses represent approximately 16.7% of total citywide expenditures,
and approximately $18.6 million, or 20.7%, of an $89.6 million general fund budget.
Capital Spending and Other Funds
Capital Improvement Program (CIP)
The CIP is a multi-year planning tool used to identify and implement the City’s capital needs over the
upcoming three-year period: FY 2021-22 through FY 2023-24. The CIP document summarizes the City’s
planned capital and infrastructure improvement projects, including their funding sources, and prioritizes
projects after analysis and coordination with other City departments to ensure that all department needs
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10
are represented. Project selection and priority is based on recommendations by a Working Group
representing various City departments to accommodate high priority needs, which focused on life/safety,
maintenance and repair, public and City Council input, and other factors. The CIP is intended to provide
a comprehensive three-year project list for the City’s known capital and infrastructure needs.
The general categories within the CIP are as follows:
• City-Owned Properties: City facilities including buildings, parking garages and lots
• Drainage: Stormwater systems including roadway drainage and the City’s 12 stormwater pump
stations
• Parks: Park infrastructure and facilities including playgrounds, recreation equipment, and
restrooms
• Streets/Transportation: Roadway improvements including construction, resurfacing, and
maintenance of existing bicycle and pedestrian facilities including sidewalks and bike lanes.
• Transportation: Transportation projects are separated out from Streets/Transportation projects.
Transportation projects include traffic and signal improvements that increase traffic flow and
capacity, as well as any circulation improvements that expand bicycle/pedestrian thoroughfare
beyond the existing facilities in place. For example, new multi-use pathways and the expansion
of existing sidewalk.
On May 3, 2021, Public Works presented the preliminary three-year CIP for Fiscal Year (FY) 2021-22
through FY 2023-24 for discussion and review by the City Council. The purpose of the presentation was
to provide the community members and the City Council an opportunity to participate in reviewing and
sharing feedback relating to the CIP.
Major new projects/studies identified in the FY 2021-22 to FY 2023-24 CIP include:
• 20 Meyer Road Slide Repair
• North San Pedro Medians at SMART Railroad Crossing
• Center Street Resurfacing – Phases I and II
• Francisco Blvd West at Irwin St: Trash Rack
• Sun Valley Park Playground Improvements
• Grand Ave (Second St to Fourth St) Class IV Cycle Track
• Bike & Ped Master Plan 2022 Update
There are currently twelve major annual funding sources for the CIP:
Figure 2
Fund # Fund Name Description
205 Stormwater
Fund
Established to fund stormwater maintenance, programs, and
improvements throughout the City. Fund #205 receives annual revenues
from the City’s Stormwater Activity fee (Municipal Code Chapter 9.40).
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206 Gas Tax;
Measure AA;
Senate Bill 1
Funds
The Gas Tax is revenue collected and subsequently distributed by the State
of California based on a percentage tax on each gallon of gas purchased in
San Rafael. Gas Tax may be used for capital projects or maintenance on local
streets, roads, traffic, and bicycle/pedestrian facilities. Additionally, local
sales tax, passed by
voters in 2018 as Measure AA, contributes to a portion of this fund for
roadway improvement projects.
208 Childcare Fund Projects identified in the CIP as utilizing Childcare Funds are restricted to
facility improvements at the City’s childcare centers.
235 Baypoint
Lagoon
Assessment
District
The Baypoint Lagoons Lighting and Landscape District was formed to protect
and enhance wildlife habitat and water quality in Baypoint (Spinnaker) Lagoon
and the adjacent diked salt marsh.
236 Loch Lomond
Assessment
District
The Loch Lomond (Melo‐Roos) Assessment District was established in 1992
to pay for the repair and maintenance of the stormwater
system infrastructure in the District.
240 Parkland
Dedication
This fund was established to account for long‐term developer deposits
used to acquire and increase capacity of the City’s park
infrastructure.
241 Measure A Measure A is a nine‐year ¼ percent transactions and use tax managed by the
County of Marin. The tax is restricted to care for parks and open spaces. The
Department of Library and Recreation, in consultation with the Parks and
Recreation Commission, provides input each year as to which parks projects
should be prioritized to receive Measure A funding.
246 Traffic
Mitigation Fee
Traffic Mitigation Fees are an impact fee charged to a developer in
connection with the approval of a private land development project with the
purpose of offsetting or subsidizing public improvements
made necessary by the private development. The City utilizes Traffic
Mitigation Fees for circulation‐related projects identified in the General Plan.
420 Measure E Measure E was passed by San Rafael voters in November 2013 extending an
existing 0.5% sales tax for 20 years and adding 0.25% (25 cents on a $100
purchase). In February 2014, the City Council directed staff to set aside the
revenues from the added quarter percent to fund public safety facilities
improvements.
501 Parking
Services
Projects identified in the CIP as utilizing Parking Services Funds are restricted
to parking‐related projects, including maintenance and
upgrades at City parking garages and parking lots.
603 Building
Maintenance
The Building Maintenance Fund supports routine maintenance and capital
projects associated with the City’s buildings, parks and other facilities. The
Building Maintenance Fund is an internal revenue fund, which means
General Fund monies are the sole source of revenue.
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Grants
(various)
The City actively seeks grant funding for capital projects and programs. Grant
funding is available from regional, state, and federal agencies for safety,
transportation, emergency response, and other types of projects.
While some CIP projects are grant-funded, most are not and are paid for through Funds 205
(Stormwater), 206 (Gas Tax), 246 (Traffic Mitigation), and 603 (Building Maintenance). Within each fund
type is an Operating Budget which consists of expenses related to maintenance of infrastructure,
equipment purchasing, miscellaneous contractual services, Annual Programs, and other non-project
related work. Additionally, after deducting the Operating Budget from the total available funding in each
fund type, staff allocated a 15-percent contingency of the remaining funds to provide a buffer for
unanticipated expenses which may arise mid-year.
Beginning in March 2020, the COVID-19 pandemic created financial burdens for the City, its residents
and businesses. Inevitably, the economic downturn resulted in a reduction of the City’s revenues,
impacting CIP funding revenues in Funds 206 (Gas Tax), 208 (Childcare), 241 (Measure A-Parks), and
501 (Parking Services). The CIP for fiscal year 2020-21 assumed a 30-percent reduction in gas tax
revenues as many sectors of the economy closed and the community sheltered in place. Staff are pleased
to report that gas tax revenues were better than forecasted with an additional $600,000 received above
what was anticipated. Unfortunately, this trend did not continue for the other mentioned City funds.
Staff are not anticipating any revenue reductions in Funds 206 (Gas Tax) or 246 (Traffic Mitigation) this
fiscal year and have budgeted accordingly when recommending projects in the CIP. The two funds that
continue to be impacted are Funds 208 (Childcare) and 501 (Parking Services). The Library and
Recreation Department as well as Parking Services had to suspend or postpone planned CIP projects
last fiscal year and will again do the same until revenues return to appropriate levels.
As has been noted in prior year CIPs, the long-term capital and infrastructure improvement needs for
City-owned property, parks, and drainage far exceed the available revenues each year. Therefore, a
considerable number of projects are identified as real capital and infrastructure needs (and maintained
on the CIP project list) but are categorized as “Unfunded”.
Historically, staff transfers a flat amount each year from the Gas Tax to the General Fund to support
personnel costs of Streets Maintenance staff, which we propose to do again this year in the amount of
$635,000. Personnel costs of employees preforming street and road maintenance and repairs total over
$2M annually in the General Fund and are an allowable use of State gas tax monies.
The complete, final draft of the CIP is hyperlinked here (Attachment 3).
Capital Project Funds
These funds are dedicated to the tracking and reporting of capital projects. The most significant capital
project activity is the Public Safety Essential Facilities program, which in the last year has completed
projects such as the construction of the new Public Safety Center and the rehabilitation of Fire Stations
52 and 57. This project has been funded from the following sources: (1) direct use of designated Measure
E general tax funds; (2) Lease Revenue Bonds, Series 2018, which will be repaid from designated
Measure E general tax funds; and (3) allocations from the paramedic tax used to fund capital projects. In
FY 2021-22, the City expects to start construction on the rehabilitation of Fire Stations 54 and 55.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 13
Special Revenue and Grant Funds
These funds have restricted uses, based on their respective sources. One significant fund in this group
is the Emergency Medical Services/Paramedic Fund (EMS). The fund has planned expenditures of $8.6
million for the upcoming fiscal year, of which $5.1 million, or 60%, comes from the Paramedic Tax. The
balance of the funding of this activity comes primarily from third-party recovery for emergency medical
response and transport services. The spending plan requires no change in the level of support from
taxpayers in San Rafael, County Services Area #13, and County Services Area #19, and Marinwood
Community Services District.
The EMS fund is projected to retain $801,476 in unallocated fund balance on June 30, 2022. This balance
serves as an operational reserve equal to ten percent of expenditures. Funds not needed for the
operations reserve are used to fund capital improvements that directly support the delivery of emergency
medical transport services (e.g., Phase II essential public facilities projects, such as Fire Stations 54 and
55). The tax rate for fiscal year 2021-22 remains unchanged from the prior year, however, expenditure
growth is projected to outpace revenue growth in future periods and further increases to the San Rafael
tax rate may be necessary to support the program in the future.
The City’s Cannabis Business Tax is also reported in a special revenue fund. San Rafael has several
licensees in active commerce. The City anticipates the receipt of $500,000 in excise tax revenues for
the FY 2021-22 year in which the fund will incur $500,000 in qualifying expenses. The program is
expected to generate revenues of approximately $640,000 as it is forecasted to generate associated
sales tax and licensing fees of $140,000 received by the General Fund.
The Measure A Open Space Program is in its ninth year. Funding for this activity is primarily provided by
a nine-year, county-wide sales tax that is managed by the County of Marin, with the City providing
discretionary contributions as needed. The focus for FY 2021-22, for which $472 thousand in revenues
is projected, remains on park capital improvements and open-space enjoyment and safety. The FY 2021-
22 Measure A – Open Space Workplan was presented and approved separately at the City Council
meeting of May 3, 2021.
Measure D, the successor Library parcel tax to Measure C, is entering its fifth year. This special revenue
source has successfully expanded service levels, relative to those established under Measure C
(previous Library parcel tax). The purpose of the tax is to “augment the capacity of the City of San Rafael
to provide quality library services to its residents.” Measure D provides for expanded book and periodical
purchases, including e-books; funds events and classes for all ages, and provides for supplementary
technology supplies. Capital reserves were established under Measure C (previous Library parcel tax)
for facility-related uses.
The Recreation and Childcare Funds are anticipating spending plans of $4 million and $4.2 million,
respectively. Revenue projections will depend on the reopening which, although underway, could see
setbacks should coronavirus case rates rise again. Management will keep the City Council apprised of
any events affecting the performance of these funds.
Measure C, a historic wildfire prevention measure is entering its second year. Funding for this activity is
provided by a ten-year parcel tax and is managed by the Marin Wildfire Prevention Authority, a Joint
Powers Authority. The City of San Rafael is expected to receive $1,826,000 in revenues to support
coordinated wildfire prevention including early detection, warning and alerts; reducing vegetation;
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 14
ensuring defensible space around homes, neighborhoods and critical infrastructure; and improving
disaster evacuation routes/procedures.
Other significant funds in this category include Gas Tax and Storm Water Funds. The spending plans for
these funds were developed in conjunction with the Capital Improvement Program described previously.
Costs for new CIP projects are not included in the budget until they are brought to Council for approval
at time of commencement.
Parking Fund
The Parking Fund is a self-sustaining enterprise fund whose revenues are dedicated to parking services.
Currently, parking operations are funded via parking fees and fines, and fund balance is the only resource
with which to cover capital improvements. The parking structures and lots have deferred maintenance
issues that will need to be addressed in the coming years. In 2014, the Public Works Department engaged
an engineering firm to evaluate current conditions of the garage structures and provide recommendations
for repair and maintenance items. The study determined that the four city-owned structures (3rd/Lootens,
3rd/A, 3rd/C, 5th/C parking structures) require significant structural repairs due to deferred maintenance.
The FY 2021-22 operating budget for this fund is $4.9 million, inclusive of operating transfers.
Internal Service Funds and Capital Replacement Funds
These funds are used to manage services that are delivered within the organization. For example,
computer replacement, employee benefits, workers compensation, general liability, capital replacement,
technology replacement and vehicle replacement are funded via internal charges to the funds that utilize
these respective services.
Successor Agency
Prior to the state-initiated dissolution of the Redevelopment Agency in January 2012, the City Council
met as the Redevelopment Agency and approved its annual budget as part of the citywide budget
process. Under the current legislation, the Successor Agency is not required to prepare an annual budget.
Funding for the Successor Agency follows a different process specified in the new law: funding must be
approved by the Successor Agency’s Oversight Board and the California Department of Finance for six-
month periods. The economic development-related functions of the former Redevelopment Agency have
been fully transferred to the City Manager’s Office. The San Rafael Successor Agency Oversight Board
has approved allowable administrative expenses of $144,000 in FY 2021-22 for City staff time and other
costs associated with the dissolution of the former Redevelopment Agency, although this amount is
expected to be reduced, and eventually eliminated, in future years.
Status of Pension Funding
The City’s Pension Funding Policy requires that the Finance Director and City Manager report on the
status of pension funding as part of the annual budget adoption process.
The most recent pension actuarial valuation was prepared as of June 30, 2020 and approved by the
MCERA Board on February 10, 2021. This valuation was used to determine the contribution rates for FY
2021-22. The composite rate for the City of San Rafael will be 62.57 percent, a 1.8 percent increase from
the current rate of 60.77 percent. The budgeted pension contribution for FY 2021-22 provides full funding
for the required contribution. The valuation also reported an unfunded actuarial liability of $148.2 million
for the City, representing a funded ratio of 76.2%.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 15
MCERA’s investment target (discount rate) was updated from 7.00% to 6.75% during the measurement
period. The City has dedicated a portion of its employee retirement reserve to buffer the impact of
unexpected increases. This reserve, which currently totals $2.8 million, is also used to accumulate
payments for debt service on the $4.5 million pension obligation bonds issued in 2010; and for optional,
supplementary payments to MCERA.
Status of Other Postemployment Benefit (OPEB) Funding (Retiree Healthcare)
The City’s OPEB Funding Policy was adopted on September 18, 2017. The Policy cites the City’s goal
of fully funding the Actuarially Determined Contribution (ADC) each year. The budgeted OPEB
contribution for FY 2020-21 provides full funding for the required contribution. The contribution is based
on an investment target (discount rate) of 6.75%. The most recent actuarial valuation, as of June 30,
2019, reports $21.8 million in plan assets offset by $48.3 million in actuarially accrued liabilities, leaving
an unfunded actuarial liability of $26.5 million. The City’s ADC for FY 2021-22 is $3.1 million.
General Fund Balance and Reserves
Under the proposed FY 2021-22 budget, all funds are projected to have a positive fund balance as of
July 1, 2021, as well as at June 30, 2022.
General Fund Emergency Reserves are projected to increase from $8.3 million to $9 million, or 10% of
General Fund expenditures, maintaining the minimum target reserve levels. There are sufficient funds
retained in the general liability and workers compensation reserves to fund projected claims in those
respective areas.
GANN APPROPRIATIONS LIMIT
The Appropriations Limit for each year is based on the prior year Appropriations Limit, adjusted by factors
that incorporate changes in cost of living and population. For FY 2021-22, the City is using a 5.73 percent
increase in California’s per capita personal income from January 1, 2020 to January 1, 2021 (this figure
is provided by the California Department of Finance). For the change in population, the City is using
negative 0.43 percent – representing the change in population for Marin County, which is higher than
San Rafael’s figure of negative 0.62 percent for the period January 1, 2020 to January 1, 2021 (provided
by the State of California Department of Finance).
The attached Exhibit A establishes the new Appropriations Limit for FY 2021-22, which has been
calculated to be $150,770,339. The actual budget subject to the limitation excludes self-supporting funds,
capital improvement funds, capital outlay grant funds, and specific exclusions such as the Gas Tax Fund.
The FY 2021-22 appropriations subject to the GANN Limit is $82,522,271 (Attachment 4, Exhibit B).
Therefore, the portion of the City’s budget appropriation that is restricted by the GANN limit is
$68,248,068 under the legal limit.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 16
STAFFING
For FY 2021-22, all departments are focused on finding ways to maximize the capacity of our current
staff by re-examining the way our teams are currently organized, and by creatively implementing
process improvements cross departmentally. This is especially important as the City reopens and
reimagines the way it provides services with the goal of equity amongst all that we do.
In the last quarter of the FY 2019-20, in preparation for the unknown financial repercussions of the
COVID-19 pandemic, the City froze vacant positions and offered a Voluntary Separation Retirement
program. The savings of these actions were presented in the FY 2020-21 budget and were adhered to
throughout the year which successfully decreased expenses by more than $1,200,000. For FY 2021-
22, staff recommends the frozen positions to be reinstated and reviewed for hiring on a per position
basis. Additionally, a furlough was implemented for FY 2020-21 which will not be carried into FY 2021-
22.
The Department of Public Works is proposing to convert one job classification into a new job
classification in order to meet the current service needs. With the additions of the 40,000 ft2 Public
Safety Center, Fire Station 52 and 57, there is an increased workload for the City’s facility maintenance
team. The staffing needs associated with maintaining these new facilities are not currently adequate.
Therefore, the department proposes to convert the vacant Public Works Dispatcher position to a
Facilities Maintenance Worker position. The cost of this change will be offset by the reduced facility
maintenance professional services costs. The proposed changes have been discussed with the labor
representatives of the affected bargaining units.
The City’s current approved level of staffing for FY 2020-21 is 411.73 which is six more positions than
what had been approved at the original budget in June of 2020. The six positions approved throughout
the year are all funded through non-general fund operations and consist of one San Rafael Sanitary
District position which does not come from City funds and the other five positions are fixed term wildfire
specialists funded through Measure C, the Wildfire Prevention program.
The history and detail for the 411.73 FTE/positions being proposed for FY 2021-22 are presented in
Attachment 2, Exhibit III. In summary, the FY2021-22 personnel proposal ends with 411.73 full-time
employees which remains the same as the current FTE. There are no requests for additional positions
at this time.
FISCAL IMPACT: The preliminary fiscal year 2021-22 budget has been prepared for all funds. Funding
sources are sufficient to support the preliminary spending plans presented. There is no fiscal impact
associated to the acceptance of this report.
OPTIONS: The City Council can choose to either:
(1) Accept the report, recommendations and resolutions as presented; or
(2) Make modifications to the recommendations and/or resolutions.
RECOMMENDATION: Accept the report and:
1. Adopt the Resolution Approving the Citywide Budget and Capital Improvement Program for
the Fiscal Year 2021-2022 and Providing for the Appropriations and Expenditure of All Sums
Set Forth in the Budget
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 17
2. Adopt the Resolution Approving Fiscal Year 2021-2022 Gann Appropriations
ATTACHMENTS:
1. FY 2021-22 City Council Goals & Objectives
2. Resolution Approving the Citywide Budget and Capital Improvement Program for the Fiscal
Year 2021-2022 and Providing for the Appropriations and Expenditure of All Sums Set Forth in
the Budget, and Exhibits I, II, III (Budget and Personnel Actions)
3. Capital Improvement Program: FY 2021-22 through 2023-24
4. Resolution Approving Fiscal Year 2021-2022 Gann Appropriations Limit, and Exhibits A and B
Attachment 1
FY 2021-22 City Council Goals &
Objectives
https://storage.googleapis.com/prou
dcity/sanrafaelca/uploads/2021/07/1.
-Attachment-1-Goals-Objectives-
2021-2022.pdf
1
RESOLUTION NO. 14938
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE CITYWIDE BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE FISCAL YEAR 2021-2022 AND PROVIDING FOR THE
APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN
THE BUDGET IN THE AMOUNT OF $127,789,398
WHEREAS, on April 30, 2021, the San Rafael City Council conducted a
Study Session with public discussion of Goals and Objectives for the fiscal year
July 1, 2021 - June 30, 2022; and
WHEREAS, on May 3, 2021, City staff submitted to the San Rafael City
Council at its regular meeting a Preliminary Capital Improvement Program for the fiscal
year July 1, 2021 – June 30, 2022; and
WHEREAS, on June 7, 2021, City staff presented to the San Rafael City
Council at its regular meeting the proposed City-wide Operating budget for the fiscal year
July 1, 2021 – June 30, 2022; and
WHEREAS, after examination, deliberation and due consideration of the
Goals and Objectives, Capital Improvement Program, City-wide Operating Budget and
corresponding staff recommendations, the San Rafael City Council provided direction to
the City Manager, and the City Manager has submitted a Final, Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt the Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2021-2022; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2020-2021 to complete the balance of these
projects in the 2021-2022 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent
operational funds from fiscal year 2020-2021 encumbered through approved, active
purchase orders to complete the balance of these purchases in the 2021-2022 fiscal year;
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council
that:
1. The City Manager’s proposed one-year budget for the City of San Rafael for the fiscal
year July 1, 2021 through June 30, 2022, is hereby adopted, with net appropriations of
$127,789,398. General Fund operational uses total $89,562,734 as presented in
Exhibit II attached hereto and incorporated herein. A total of $928,586 is appropriated
for General Plan support, $29,736,654 is appropriated for special revenue and grant
2
activities, $4,884,424 for the parking enterprise, $1,497,817 for capital projects, and
$19,193,477 for internal service funds and asset replacement as presented in Exhibit I
attached hereto and incorporated herein.
2. The sums of money therein set forth are hereby appropriated from the revenues of the
City to the departments, functions, programs and funds therein set forth for expenditure
during the fiscal year 2021-2022.
3. The Capital Improvement Program and projects presented for implementation in fiscal
year 2021-2022 are hereby approved.
4. The budget has unfrozen all previously frozen positions and removed furloughs while
keeping Full Time Equivalent positions at 411.73, authorized positions, as presented in
Exhibit III, attached hereto and incorporated herein.
5. The City of San Rafael will carry forward unspent capital project funds from fiscal year
2020-2021 and reappropriate these funds in fiscal year 2021-2022 to be used solely to
pay for the remaining portion of City Council authorized expenditures for street, facility,
storm drain, traffic mitigation, park and other long-term capital projects started in the
2020-2021 or prior fiscal years.
6. Transfers are authorized from the General Fund to the San Rafael Essential Facilities
capital project from Measure E revenues for the purpose of funding the San Rafael
Essential Facilities projects.
7. Funds set aside in the Emergency Medical Services Fund balance for the purpose of
funding future capital expenditures necessary to support the facilities used to deliver
emergency medical transportation and related paramedic services will be made
available to qualifying capital projects.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on Monday, the 21st day of June 2021, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
EXHIBIT ICITY OF SAN RAFAEL746,929.00 +$400k fund 713 397,461 Fund 490346,929.00 (400,000.00) 298,012.00 Estimate from FY21Total Total FY 2021-22 PROJECTED BUDGETJune 30, 2021 Operating OperatingJune 30, 2022FUND FUNDProjectedand Capital Transfers Total and Capital Transfers to TotalProjected#NAMEBalanceRevenue In Resources Budget Other Funds AppropriationsBalanceGENERAL OPERATING FUNDS:001 General Fund Available Balance 4,488,368 $87,861,080 $1,755,022 $89,616,102 87,562,734 $2,000,000 $89,562,734 $4,541,737218 General Plan Special Revenue Fund 1,015,042 1,136,203 1,136,203 928,586 928,586 1,222,659 SPECIAL REVENUE & GRANT FUNDS:205 Storm Water Fund 729,468 834,456 834,456 1,145,725 1,145,725 418,199 206 Gas Tax3,456,912 5,528,495 - 5,528,495 4,201,062 635,000 4,836,062 4,149,345 207 Development Services 1,224 225 225 - - 1,449 208 Child Care 128,153 4,201,219 4,201,219 4,242,239 4,242,239 87,133 210 Paramedic/EMS 787,219 8,575,845 8,575,845 8,561,588 - 8,561,588 801,476 216 Cannabis 325,973 500,000 500,000 500,000 500,000 325,973 217 State Lands Fund 298,182 37,576 37,576 - - 335,758 222 Recreation Revolving 276,445 1,887,462 2,000,000 3,887,462 4,028,762 4,028,762 135,145 223 Household Haz. Waste Fund 386,675 184,443 184,443 176,919 176,919 394,199 228 Hazardous Materials Fund 55,251 - - 55,251 234 Pt. San Pedro A.D. Maintenance Portion 129,302 158,013 158,013 185,200 185,200 102,115 235 Baypoint Lagoons L & L Assessment District 209,692 24,533 24,533 229,378 229,378 4,847 236 Loch Lomond CFD #10 781,403 25,598 25,598 19,148 19,148 787,853 237 Loch Lomond Marina CFD #2 505,900 80,851 80,851 131,210 131,210 455,541 240 Parkland Dedication 332,985 671 671 - - 333,656 241 Measure A Open Space 500,203 472,679 472,679 723,350 723,350 249,532 242 Measure C Wildfire Prevention 88,882 1,826,452 1,826,452 1,817,118 1,817,118 98,216 495 Low and moderate Income Housing Fund 979,696 2,454 2,454 95,000 95,000 887,150 LIBRARY AND FALKIRK:214 Library Revolving 135,438 8,293 8,293 40,000 40,000 103,731 215 Library Special Assessment Fund 1,107,221 1,101,828 1,101,828 1,224,045 1,224,045 985,004 Library Fund 1,242,659 1,110,120 - 1,110,120 1,264,045 - 1,264,045 1,088,734 PUBLIC SAFETY:200Abandoned Vehicle 26,315 75,000 85,000 160,000 171,465 171,465 14,850 202Asset Seizure 1,637 - - - 1,637 204 Crime Prevention 4,473 - - - 4,473 230 Youth Services - Police 88,474 15,000 15,000 25,005 25,005 78,469 Public Safety Fund 120,900 90,000 85,000 175,000 196,470 - 196,470 99,430 TRAFFIC AND HOUSING:243Affordable Housing in lieu 4,389,137 869,881 869,881 - 5,259,017 245 Housing & Parking In-lieu 362,413 708 708 - 363,121 246 East S.R. Traffic Mitigation 1,797,944 2,975 2,975 308,837 308,837 1,492,082 Traffic & Housing Mitigation Funds 6,549,494 873,564 - 873,564 308,837 - 308,837 7,114,221 GRANT:201A.D.A.. Access Projects - - - - - - 260 Pickleweed Childcare Grant 220,934 386,352 386,352 434,398 434,398 172,888 281 Public Safety Grants 489,790 400,000 400,000 721,200 721,200 168,590 283 Grant-Other143,267 99,250 99,250 120,005 120,005 122,512 Grant Funds 853,990 885,602 - 885,602 1,275,603 - 1,275,603 463,990 SPECIAL REVENUE & GRANT FUND TOTAL 18,740,607 27,300,258 2,085,000 29,385,258 29,101,654 635,000 29,736,654 18,389,211 CONSOLIDATED FUNDS W:\Accounting and Budgeting\Budget\20‐21\Fund Sums FY20‐21\Fund Sums FY21_used for budget
EXHIBIT ICITY OF SAN RAFAEL746,929.00 +$400k fund 713 397,461 Fund 490346,929.00 (400,000.00) 298,012.00 Estimate from FY21Total Total FY 2021-22 PROJECTED BUDGETJune 30, 2021 Operating OperatingJune 30, 2022FUND FUNDProjectedand Capital Transfers Total and Capital Transfers to TotalProjected#NAMEBalanceRevenue In Resources Budget Other Funds AppropriationsBalanceCONSOLIDATED FUNDS ASSESSMENT DISTRICTS:302 Financing Authority 1997 Bonds 151,695 - - - - 151,695 304 Peacock Gap Assessment District 2,875 - - - - 2,875 306 Mariposa Assessment District 16,573 - - - - 16,573 Var.Assessment District Projects 302,890 - - 302,890 ASSESSMENT DISTRICT TOTAL 474,033 - - - - - - 474,033 CAPITAL PROJECT FUNDS:401 Capital Improvement 1,768,229 9,850 9,850 1,393,886 1,393,886 384,193 405 Open Space Acquisition 121,120 257 257 - - 121,377 406 Bedroom Tax 103,107 220 220 - - 103,327 407 Parks Capital Projects 17,224 - - 17,224 420 Measure E - Public Safety Facilities 3,578,097 17,695 - 17,695 103,931 103,931 3,491,861 CAPITAL PROJECT FUND TOTAL 5,587,777 28,023 - 28,023 1,497,817 - 1,497,817 4,117,983 ENTERPRISE FUND:501 Parking Services-Cash Beg.Bal 1,937,545 3,341,546 3,341,546 4,363,215 521,209 4,884,424 394,667 ENTERPRISE FUND TOTAL 1,937,545 3,341,546 - 3,341,546 4,363,215 521,209 4,884,424 394,667 INTERNAL SERVICE FUNDS:227 Sewer Maintenance - 3,128,628 3,128,628 3,128,624 3,128,624 4 600 Vehicle Replacement-Cash Beg.Bal 2,026,019 1,205,434 1,205,434 1,200,000 1,200,000 2,031,453 601 P.C. Replacement 1,129,269 2,002,102 2,002,102 2,146,105 2,146,105 985,266 602 Fire Equipment Replacement 977,707 133,047 133,047 131,000 131,000 979,754 603 Building Improvement-Cash Beg.Bal 873,812 1,001,652 1,001,652 540,098 540,098 1,335,366 604 Employee Benefits 293,517 703,492 703,492 991,759 991,759 5,250 605 Liability Insurance 1,024,412 1,775,494 1,775,494 2,528,985 2,528,985 270,921 606 Workers Compensation Insurance 928,602 2,402,621 2,402,621 2,017,859 2,017,859 1,313,364 607 Dental Insurance 254,276 499,136 499,136 495,000 495,000 258,412 608 Radio Replacement 4,366 713,526 713,526 748,499 748,499 (30,607) 609 Telephone/Internet 161,390 484,163 484,163 487,735 487,735 157,818 611 Employee Retirement 2,695,390 6,708 6,708 4,000 683,813 687,813 2,014,285 612 Retiree Health Benefit OPEB-Cash Beg.bal 359,213 4,259,187 4,259,187 3,960,000 3,960,000 658,400 613 Police Equipment Replacement Fund 251,286 37,033 37,033 130,000 130,000 158,319 INTERNAL SERVICE FUND TOTAL 10,979,259 18,352,224 - 18,352,224 18,509,664 683,813 19,193,477 10,138,006 TRUST AND AGENCY FUNDS:712 Library Fiduciary2,347,402 5,051 5,051 - - 2,352,453 TRUST & AGENCY FUND TOTAL 2,347,402 5,051 - 5,051 - - - 2,352,453 - COMBINED FUNDS TOTAL 45,570,034 138,024,384 3,840,022 141,864,406 141,963,670 3,840,022 145,803,692 41,630,749 LESS: INTERFUND TRANSFER (3,840,022) (3,840,022) (3,840,022) (3,840,022) LESS:INTERNAL SERVICE CHARGES(14,174,272) (14,174,272) (14,174,272) (14,174,272) NET TOTALS FY 2020-2021 45,570,034 123,850,112 - 123,850,113 127,789,398 - 127,789,398 41,630,749 W:\Accounting and Budgeting\Budget\20‐21\Fund Sums FY20‐21\Fund Sums FY21_used for budget
GENERAL FUND
PROPOSED BUDGET FY 2021-2022
EXHIBIT II
GENERAL FUND
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 22,606,360$
Sales Tax 22,494,401
Sales Tax -Measure E 12,826,295
Sales Tax -Measure R 4,274,765
Franchise Tax 4,133,700
Business Tax 2,640,000
Transient Occupancy Tax 2,400,000
Other Agencies
CSA #19 Fire Service 2,328,422
VLF Backfill 6,350,000
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies) 1,296,725
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,902,778
Fine & Forfeitures (traffic, vehicle, etc.)182,100
Interest & Rents (investment earnings, rents, etc.)273,800
Charges for Services (includes dev't fees and plan review)2,372,983
Other Revenue (damage reimbursements, misc income)778,750
Sub-total: Revenues 87,861,080$
TRANSFERS IN
Assessment District reimbursements
from Gas Tax 550,000
from Parking Services Fund - Admin. cost 521,209
from Measure E for 2018 Lease Revenue Bond
from Employee Retirement Fund - POB debt payment 683,813
Sub-total: Transfers In 1,755,022$
TOTAL SOURCES 89,616,102$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 7,098,718
Non-Departmental 3,788,776
City Manager/City Council 2,850,879
City Clerk 590,334
Digital Services 1,465,798
Mgt Serv: Adm,HR 512,363
City Attorney 1,175,877
Community Development 5,472,187
Police 25,675,569
Fire 21,385,526
Public Works 13,767,228
Library 3,084,017
Economic Development 695,462
Sub-total: Expenditures 87,562,734$
OPERATIONAL TRANSFERS OUT
to Recreation Fund - Operating support 2,000,000
Sub-total: Transfers Out 2,000,000$
TOTAL USES 89,562,734$
NET OPERATING RESULTS 53,368$
CITY OF SAN RAFAEL
Authorized Positions EXHIBIT III
Mid-Year
Final Final Final Final Final Final Final Final Final Final Adopted Changes Final Proposed
Departments 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2020-2021 2020-2021 2021-2022
Regular
Community Development 20.75 18.25 18.25 17.80 17.80 19.80 20.00 21.00 21.00 21.75 21.75 - 21.75 21.75
Community Services 61.16 59.82 59.02 60.25 60.82 60.84 60.94 60.94 60.94 56.41 56.41 - 56.41 56.41
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 - 3.50 3.50
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 - 2.00 2.00
City Manager/Council 7.70 8.50 8.50 9.56 9.56 11.56 13.56 13.56 13.56 12.56 12.56 - 12.56 12.56
Economic Development (former RDA) 5.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 2.00 2.00 - 2.00 2.00
Finance 10.00 10.00 10.00 10.00 11.72 12.72 12.72 11.72 11.72 11.72 11.72 - 11.72 11.72
Fire 76.00 75.00 76.00 79.00 81.75 81.75 81.75 82.35 82.35 82.00 82.00 5.00 87.00 87.00
Library 26.68 21.74 21.74 23.41 23.41 23.41 23.41 23.41 23.41 21.66 21.66 - 21.66 21.66
Management Services 31.15 28.23 26.23 26.33 27.33 27.83 27.33 29.33 29.33 30.33 29.63 - 29.63 29.63
Police 90.00 87.00 87.00 89.00 90.00 92.00 92.80 92.00 92.00 93.30 94.50 - 94.50 94.50
Public Works 62.80 62.00 60.00 61.00 62.00 62.00 63.00 66.67 66.67 68.00 68.00 1.00 69.00 69.00
Sub - Total Regular Positions 396.74 379.04 375.24 384.85 392.89 400.41 404.01 409.48 409.48 405.23 405.73 6.00 411.73 411.73
Change from previous year 7.97 (3.80) 9.61 8.04 7.52 3.60 5.47 - (2.50) 0.50 5.50 6.00 -
Authorized, unbudgeted - extended absence/no cost 1.00 2.00 2.00 1.00 1.00 - - - - -
Total Authorized Positions 399.72 379.04 375.24 384.85 393.89 402.41 406.01 410.48 410.48 405.23 405.73 6.00 411.73 411.73
General Notes:
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as
negotiated in employee agreements. The totals by department reflect a combination of full-time or permanent part-time, or
fixed term positions that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for employees or
individuals who are under contract. The totals reflected above, or in the detail department program sections, do not include
temporary or seasonal employees that are utilized for short-term or specific reasons during the year.
W:\Accounting and Budgeting\Budget\21-22\Personnel\1-Authorized Position FY22\Budgeted Positions FY21-22
CAPITAL
IMPROVEMENT
PROGRAM
FY 21/22 - 23/24
SAN RAFAEL
THE CITY WITH A MISSION
2 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
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Capital Improvement Program FY 2021-22 to FY 2023-24 3 | Page
Capital Improvement Program
FY 2021-22 to FY 2023-24
City Council
Kate Colin, Mayor
Maika Llorens Gulati, District 1 Councilmember
Eli Hill, District 2 Councilmember
Maribeth Bushey, District 3 Councilmember
Rachel Kertz, District 4 Councilmember
SAN RAFAEL
THE CITY WITH A MISSION
4 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Table of Contents
Section I. Overview ..................................................................................................................................... 5
Background ......................................................................................................................................................... 5
CIP Process and Project Selection ....................................................................................................................... 5
Section II. Project Funding ........................................................................................................................... 8
Fund Types .......................................................................................................................................................... 8
Fiscal Year 2021-22 Funding and Revenue Update ............................................................................................. 9
FY 2020-21 Grant Activities ............................................................................................................................... 10
Federal ............................................................................................................................................................... 10
State .................................................................................................................................................................. 10
Local .................................................................................................................................................................. 11
Section III. FY 20/21 Completed Projects ................................................................................................... 16
Section IV: Upcoming Projects; Project Description and Budget Details ...................................................... 20
FUND 205: STORMWATER FUND ........................................................................................ 20
FUND 206: GAS TAX ...................................................................................................................... 23
FUND 208: CHILDCARE FUND ................................................................................................ 32
FUND 241: MEASURE A – PARKS .......................................................................................... 33
FUND 246: TRAFFIC MITIGATION FUND ........................................................................ 35
FUND 420: MEASURE E – ESSENTIAL FACILITIES................................................... 39
FUND 603: BUILDING MAINTENANCE ............................................................................. 40
Section V: Rating Categories and Project Ratings ....................................................................................... 44
Section VI: Project Funding Tables ............................................................................................................. 49
Capital Improvement Program FY 2021-22 to FY 2023-24 5 | Page
Section I. Overview
Background
Marin County’s oldest City, San Rafael lies between San Francisco and California’s famous wine
country. The City is in central Marin County and, while serving as the County seat, is the economic,
financial, cultural, and service center of the region. With a history dating back almost 150 years, the
public infrastructure includes miles of streets and sidewalks, numerous public buildings, acres of
medians and open space, and many other assets.
The City has a tradition of prudent financial management, including maintaining public assets in good
condition to minimize lifecycle costs. Residents and business owners greatly value the beauty of the
community’s built and natural environment and have high expectations regarding the upkeep of
public facilities. These factors have led the City to engage in active planning of capital improvements.
The City of San Rafael’s Capital Improvement Program (CIP) is a comprehensive, multi-year planning
tool used to guide the City’s decision-making process for construction, repair, and replacement of City
assets such as roadways, storm drain systems, parks, City buildings, and public safety facilities. The
CIP document summarizes projects, including their funding sources, and prioritizes projects after
analysis and coordination with other City departments to ensure a comprehensive and equitable
approach is achieved. In the City of San Rafael, a new CIP budget is developed every year outlining
proposed improvements for the next three years. When the City’s annual budget is adopted, the CIP
for that year is also adopted.
The CIP seeks to balance the need to repair and replace existing assets and to deliver new assets
where they are most needed considering available resources. The CIP reflects a process to identify
and prioritize community values utilizing the core principles of Together San Rafael.
Incorporated in 1874, San Rafael has an aging infrastructure and backlog of deferred maintenance of
City-owned facilities and assets. With the development of the CIP each year, more projects are
identified and requested than available resources can accomplish. To this end, staff developed a
model to prioritize and select projects to move forward for consideration.
CIP Process and Project Selection
Projects identified in the CIP are primarily driven by staff evaluation or engineering studies and/or
reports such as the 2018 Bicycle and Pedestrian Master Plan (BPMP). City staff also receive input from
community members, the City Council, Department Directors, and commissions such as the Parks and
Recreation Commission.
Project selection and priority is based on recommendations by a Rating Committee consisting of key
staff from various City departments. When rating projects, the Committee considers
health/safety/liability, priority initiatives, time sensitivity of funds involved, and the ability of a
project to maintain or enhance functionality. These four criteria, which are weighted factors shown as
percentages, are further defined as follows:
6 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
1. Health/Safety/Liability (35%) – Projects that are critical to public health and safety or significantly
reduce the City’s risk of liability will receive a higher rating.
2. Priority Initiatives (20%) – This category assigns priority to projects based on the City’s goals, including
the guiding principles of Together San Rafael, the General Plan, City Council/community supported
projects, and that advance equity in the community.
3. Time Sensitive Funds (25%) – CIP projects funded by state or federal grants often have funding
deadlines or project milestones. As such, grant-funded projects will be rated higher to accommodate
timely-use-of-fund requirements from the granting agency.
4. Maintain/Enhance Functionality (20%) – This category rates projects according to the importance and
urgency of the proposed repair, rehabilitation, or replacement. Proposed maintenance than can be
deferred will be rated lower than a pressing maintenance item associated with a critical City asset.
Once the Rating Committee has prioritized projects, staff reviews available funding and allocates an
order-of-magnitude budget for the highest ranked projects from each category. Staff also
recommends retaining a contingency budget in each category as opposed to allocating all available
funding to projects. This will ensure that should unanticipated needs surface mid-year, staff have
available funds to address this without impacting planned projects. Should contingency funds remain
at the end of the fiscal year, they will be allocated to a project during the next fiscal year.
Section V of this document provides a table of the rating criteria above as well as a summary of the
final ratings based on the Rating Committee’s ranking. The following flowchart outlines the process
staff follow during the development of the CIP.
Capital Improvement Program FY 2021-22 to FY 2023-24 7 | Page
•List includes rollover projects from
the prior year CIP and new projects
as proposed by City Department
Directors and community members.
Develop CIP
List
•A Rating Committee consisting of
key staff from various City
departments ranks projects.
Prioritize CIP
List
•Staff examines the projects and
provides an order-of-magnitude
estimate of project costs.
Project
Estimates
•Staff from various City departments
examines the available budget for each
fund type.
Budget
Analysis
•Staff review existing workload to
determine the best approach to
delivering high priority projects.
Staffing
Allocation
•Staff develop the Draft CIP
Document for review by the
Rating Committee, Department
Directors, and the City Manager.
Draft CIP
Document
•The recommended CIP Document is
brought to City Council for review
and subsequent inclusion into next
fiscal year's budget.
Recommended
CIP Document
8 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Section II. Project Funding
Fund Types
Capital Improvement Program projects are paid for through a variety of different funds. Each fund
type has its own source of revenue as well as restrictions governing its use. The table below
summarizes the primary funding sources.
Fund
#
Fund Name Description
205 Stormwater
Fund
Established to fund stormwater maintenance, programs, and
improvements throughout the City. Fund #205 receives annual
revenues from the City’s Stormwater Activity fee (Municipal Code
Chapter 9.40).
206 Gas Tax;
Measure AA;
Senate Bill 1
Funds
The Gas Tax is revenue collected and subsequently distributed by
the State of California based on a percentage tax on each gallon of
gas purchased in San Rafael. Gas Tax may be used for capital
projects or maintenance on local streets, roads, traffic, and
bicycle/pedestrian facilities. Additionally, local sales tax, passed by
voters in 2018 as Measure AA, contributes to a portion of this fund
for roadway improvement projects.
208 Childcare Fund Projects identified in the CIP as utilizing Childcare Funds are
restricted to facility improvements at the City’s childcare centers.
235 Baypoint
Lagoon
Assessment
District
The Baypoint Lagoons Lighting and Landscape District was formed to
protect and enhance wildlife habitat and water quality in Baypoint
(Spinnaker) Lagoon and the adjacent diked salt marsh.
236 Loch Lomond
Assessment
District
The Loch Lomond (Melo-Roos) Assessment District was established
in 1992 to pay for the repair and maintenance of the stormwater
system infrastructure in the District.
240 Parkland
Dedication
This fund was established to account for long-term developer
deposits used to acquire and increase capacity of the City’s park
infrastructure.
241 Measure A Measure A is a nine-year ¼ percent transaction and use tax managed
by the County of Marin. The tax is restricted to care for parks and
open spaces. The Department of Library and Recreation, in
consultation with the Parks and Recreation Commission, provides
input each year as to which parks projects should be prioritized to
receive Measure A funding.
246 Traffic
Mitigation Fee
Traffic Mitigation Fees are an impact fee charged to a developer in
connection with the approval of a private land development project
with the purpose of offsetting or subsidizing public improvements
made necessary by the private development. The City utilizes Traffic
Capital Improvement Program FY 2021-22 to FY 2023-24 9 | Page
Mitigation Fees for circulation-related projects identified in the
General Plan.
420 Measure E Measure E was passed by San Rafael voters in November 2013
extending an existing 0.5% sales tax for 20 years and adding 0.25%
(25 cents on a $100 purchase). In February 2014, the City Council
directed staff to set aside the revenues from the added quarter
percent to fund public safety facilities improvements.
501 Parking
Services
Projects identified in the CIP as utilizing Parking Services Funds are
restricted to parking-related projects, including maintenance and
upgrades at City parking garages and parking lots.
603 Building
Maintenance
The Building Maintenance Fund supports routine maintenance and
capital projects associated with the City’s buildings, parks and other
facilities. The Building Maintenance Fund is an internal revenue
fund, which means General Fund monies are the sole source of
revenue.
Grants
(various)
The City actively seeks grant funding for capital projects and
programs. Grant funding is available from regional, state, and
federal agencies for safety, transportation, emergency response,
and other types of projects.
Fiscal Year 2021-22 Funding and Revenue Update
While some CIP projects are grant-funded, most are not and are paid for through Funds 205
(Stormwater), 206 (Gas Tax), 246 (Traffic Mitigation), and 603 (Building Maintenance). Within each
fund type is an Operating Budget which consists of expenses related to maintenance of
infrastructure, equipment purchasing, miscellaneous contractual services, Annual Programs, and
other non-project related work. Additionally, after deducting the Operating Budget from the total
available funding in each fund type, staff allocated a 15-percent contingency of the remaining funds
to provide a buffer for unanticipated expenses which may arise mid-year.
Beginning in March 2020, the COVID-19 pandemic created severe financial burdens for the City, its
residents and businesses. Inevitably, the economic downturn resulted in a reduction of the City’s
revenues, impacting CIP funding revenues in Funds 206 (Gas Tax), 208 (Childcare), 241 (Measure A-
Parks), and 501 (Parking Services). The CIP for fiscal year 20/21 assumed at 30-percent reduction in
gas tax revenues as many sectors of the economy closed and the community sheltered in place. Staff
are pleased to report that gas tax revenues were better than forecasted with an additional $600,000
received above what was anticipated. Unfortunately, this trend did not continue for other City funds.
Staff are not anticipating any revenue reductions in Funds 206 (Gas Tax) or 246 (Traffic Mitigation)
this fiscal year and have budgeted accordingly when recommending projects in the CIP. The two
funds that continue to be impacted are Funds 208 (Childcare) and 501 (Parking Services). The Library
and Recreation Department as well as Parking Services had to suspend or postpone planned CIP
projects last fiscal year and will again do the same until revenues return to appropriate levels.
10 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
FY 2020-21 Grant Activities
Grants are a critical component of the City’s capital project funding. While some grant applications
can be completed by a single staff member in a few days, others take months of cross-departmental
coordination, extensive public outreach, and consulted expertise. Below is a list of the applications
Public Works submitted during this past fiscal year:
Federal
Building Resilient Infrastructure and Communities (BRIC) Grant – The federally managed
BRIC program aims to direct federal dollars towards proactive, disaster mitigation projects as
opposed to reactive, post-disaster rebuilding. Any mitigation projects identified in a Local
Hazard Mitigation Plan are eligible for a 75%-25% federal-local cost share through BRIC. In fall
2020, after extensive cross-departmental collaboration and technical consultation with
architects and engineers, Public Works submitted an application for the $5.8 million seismic
and floodproofing of Fire Station 54 located in the Canal neighborhood. However, the
application was withdrawn during CalOES’ evaluation process since the project fit FEMA’s
definition of “reconstruction” – which meant it would be limited to receiving only $150,000 in
federal funding, as opposed to 75% of $5.8m.
Highway Safety Improvement Program (HSIP) – HSIP is a federally funded program intended
for local streets & road safety improvement projects. The City submitted two HSIP grant
applications in November 2020 based on local traffic collision data. The first was for $5.6m for
improvements to traffic circulation at the intersection of Freitas Parkway at Del Presidio
Boulevard and the second was for $2.4m to make traffic signal improvements on Fourth
Street between Lincoln Avenue and A Street.
Community Block Development Grant (CDBG): CDBG is a program providing annual funding
through the federal Housing and Urban Development Department (HUD) on a formula basis to
states, cities, and counties for development and improvement projects in low and moderate-
income neighborhoods. Each year Public Works receives around $100,000 in CDBG funds to
utilize towards capital improvement projects in regions of the City that meet the program’s
income eligibility. Funds have historically been used for capital projects which specifically
benefit the Canal neighborhood.
State
Statewide Park Program (SPP) Round Four – SPP is a highly competitive statewide funding
opportunity with the goal of either creating new parks or adding new amenities to existing
parks. Only projects in critically underserved communities are eligible; defined based on ratio
of park space per 1,000 residents, median household income, and number of people below
the poverty level. After six months of cross-departmental coordination and eight public
outreach events, Public Works and Recreation staff submitted a SPP application for the
Pickleweed Park Enhancements Project seeking approximately $8.4m to convert the natural
Capital Improvement Program FY 2021-22 to FY 2023-24 11 | Page
grass soccer fields to synthetic turf and install new recreation amenities. The City will be
notified whether the application was successful in fall 2021.
State of California Proposition 68 Per Capita Grant – The Prop 68 Per Capita Grant program
provides funds to localities for local park rehabilitation, creation, and infrastructure
improvements. Funds are distributed to local jurisdictions based on population size. San
Rafael will be receiving $177,952, which will support replacement of playground equipment at
Sun Valley Park.
Active Transportation Program (ATP) – ATP is a highly competitive statewide program
created to increase and/or enhance biking and walking, user safety and mobility, public
health, and reduce greenhouse emissions. The program also ensures that disadvantaged
communities fully share in the benefits. In September 2020, staff applied for $1,575,000 to
fund the Project Approval and Environmental Document (PA&ED) phase for a pedestrian and
bicycle bridge crossing the San Rafael Canal between Harbor Street and the Third
Street/Embarcadero Way intersection. Unfortunately, in March 2021 the City received
notification that it was not successful in securing the grant funding for this project.
Office of Traffic Safety (OTS) – The goal of the California Office of Traffic Safety is to prevent
serious injury and death resulting from motor vehicle crashes so that all roadway users arrive
at their destination safely. Having reviewed crash data, staff propose to improve Lincoln
Avenue between Second Street and Mission Avenue as this corridor experiences a statistically
disproportionate number of accidents. In January 2021, the City applied for approximately
$400,000 in funding to support engineering improvements, enforcement by the police, and a
robust education/outreach effort.
Local
San Francisco Bay Trail Project – The Association of Bay Area Governments, having received
funding from the State Coastal Conservancy, issued a call for applications for trail planning
and construction projects that will complete gaps in the San Francisco Bay Trail. In April 2021,
staff applied for $225,000 in funds to subsidize the installation of bicycle facilities on Grand
Avenue between Second and Third Streets, which segment constitutes the upper reaches of
the designated Bay Trail. Initial responses from Bay Trail staff are positive and staff believes
the City is well positioned to have grant funds awarded for this project.
Transportation Authority of Marin (TAM) Quick Build Grant: In spring 2020, in response to
the unprecedented impact on local economies from the COVID-19 pandemic, TAM announced
a new competitive “Quick Build” grant program designed to provide funding for local
jurisdictions to support business, services and institutions in Marin. Funding was made
available through the Measure AA ½ cent Transportation Sales Tax, and eligible projects
included those that supported active transportation modes and business recovery efforts. San
Rafael was awarded $20,000 to purchase barricades and safety equipment to convert public
parking spaces in downtown San Rafael into outdoor dining and recreation areas.
12 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Fund 205: Stormwater
Fund 205 Total Available $1,140,000
Operating Budget $623,000
CIP Projects $440,000
CIP 15% Contingency $77,000
Total Available Funds
The 205 Stormwater Fund receives approximately $840,000 in annual revenues from the City’s
Stormwater Activity fee. With the past rainy season being less intense than expected, the City is able
to rollover additional funds from last fiscal year.
Operating Budget
The Operating Budget for Fund 205 covers expenses incurred for the maintenance of the City’s
drainage system and primarily its stormwater pump stations. Expenses include pump and motor
replacement at various stations, generator rentals, utilities, etc.
CIP Projects and Contingency
The 205 Stormwater Fund pays for CIP projects that involve the improvement of the City’s drainage
infrastructure including storm drain pipes, drainage basins, levees, and pump stations. Fifteen
percent of the non-operating budget funding is reserved to account for any small, unanticipated
expenses not identified in the CIP document.
Capital Improvement Program FY 2021-22 to FY 2023-24 13 | Page
Fund 206: Gas Tax
Fund 206 Total Available $10,600,000
Operating Budget $3,100,000
CIP Projects $3,590,000
CIP 15% Contingency $630,000
RMRA $3,280,000
Total Available Funds
The 206 Gas Tax Fund receives annual revenues from a variety of sources, including the State Gas Tax,
the City’s Refuse Regulatory Fee, Construction Impact Fee, Senate Bill 1: Road Maintenance and
Rehabilitation Account (RMRA), and local gas tax funds through voter-approved initiatives such as
Measures A and AA.
Operating Budget
The Operating Budget for Fund 206 covers the costs of the City’s CIP Annual Programs including the
Sidewalk Repair Program. Additionally, funds are also earmarked for the maintenance of local streets,
traffic signals, miscellaneous contractual services, and partially cover the salaries of street
maintenance staff.
CIP Projects and 15% Contingency
Eligible CIP projects for the 206 Gas Tax Fund include a variety of projects within the public right-of-
way such as street resurfacing/restriping, curb ramp installation, pedestrian and bicycle
improvements, bridge repair, storm drain improvements, etc. Fifteen percent of the non-operating
budget funding is reserved to account for any small, unanticipated expenses not identified in the CIP
document.
Senate Bill 1: Road Maintenance and Rehabilitation Account (RMRA)
Senate Bill 1 generates additional revenues that become part of the 206 Gas Tax Fund. These
restricted funds are reserved for specific projects, and their use is audited at the end of every fiscal
year. Project eligibility is the same as other 206 projects.
14 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Fund 246: Traffic Mitigation
Fund 246 Total Available $1,785,000
Operating Budget $400,000
CIP Projects $1,185,000
CIP 15% Contingency $200,000
BioMarin Traffic Impact Fee $225,000
Total Available Funds
The 246 Traffic Mitigation Fund receives revenues from the Traffic Mitigation Fee charged to
developers in connection with the approval of a private land development project. Designed as an
impact fee, revenues aim to offset additional vehicular trips associated with a development by
providing funding for high priority circulation improvements throughout the City identified in the
General Plan. Since the fee is dependent on approved development, annual revenues vary widely
from year to year and future revenues are largely unpredictable during the development of the CIP
each spring. Staff has estimated that $600,000 in annual revenues are anticipated in each of the
upcoming three-years.
Operating Budget
The Operating Budget for Fund 246 covers the cost of implementing the striping and pavement
markings, citywide crosswalk improvements, and miscellaneous contractual costs associated with
citywide signalization improvements.
CIP Projects and 15% Contingency
Eligible projects for 246 funds are those specifically identified as circulation improvements in Exhibit
21A of the 2020 General Plan, etc. Fifteen percent of the non-operating budget funding is reserved to
account for any small, unanticipated expenses not identified in the CIP document.
BioMarin Traffic Impact Fee
In conjunction with proposed site improvements to occur at 999 Third Street, BioMarin and the City
of San Rafael have agreed to impact fees dedicated for transportation improvements. These
restricted funds are intended for transportation improvements and not for pedestrian related
projects.
Capital Improvement Program FY 2021-22 to FY 2023-24 15 | Page
Fund 603: Building Maintenance
Total Available Funds
The 603 Building Maintenance Fund is an internal revenue fund supported by the City’s General Fund.
The budget for this fund is set at $500,000 annually. Additional funding from prior year CIP projects
has augmented the budget for this next fiscal year.
Operating Budget
The Operating Budget for Fund 603 covers the costs of various upkeep projects completed by the
Building Maintenance staff. Smaller scale maintenance such as replacement of failed lighting fixtures,
repairs to HVAC systems, repairs to the irrigation system, and replacement of worn carpet are
examples of operating budget expenses.
CIP Projects and 15% Contingency
The 603 Building Maintenance Fund pays for improvement projects to City-owned property, including
the community centers, library, City Hall, City park infrastructure, etc. Fifteen percent of the non-
operating budget funding is reserved to account for any small, unanticipated expenses not identified
in the CIP document.
Fund 603 Total Available $1,000,000
Operating Budget $190,000
CIP Projects $689,000
CIP 15% Contingency $121,000
16 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Section III. FY 20/21 Completed Projects
Francisco Boulevard West
Multi-Use Pathway (Rice Drive
to Second Street) - Phase II
Phase II of this multi-use pathway project
converted Francisco Boulevard West
between Second Street and Rice Drive to
a one-way southbound street allowing
the City to repurpose the other travel
lane on the roadway into a bicycle
pathway. This project completes the
regional bicycle facility from Larkspur to
Downtown San Rafael, a long-standing
goal of the City.
Francisco Boulevard East
Sidewalk Widening
Following years of planning, design, and
procurement of funding, the sidewalk
along Francisco Boulevard East was
widened to provide an approximately 8-
foot-wide sidewalk/bike pathway between
Vivian Street and Grand Avenue. This
facility will serve pedestrians and bicylists
for years to come making access to key
destinations much safer.
Smith Ranch Road and Lucas
Valley Road Resurfacing
Lucas Valley Road/Smith Ranch Road from
Highway 101 to Redwood Highway resides
within State of California right-of-way. This
project replaced the top layer of asphalt
pavement. Additionally, new ADA
compliant wheelchair ramps were installed
along with new lighting fixtures mounted
underneath Highway 101 to better
illuminate the roadway.
Capital Improvement Program FY 2021-22 to FY 2023-24 17 | Page
C and D Street Two-Way
Conversion
In conjunction with the opening of the
new Public Safety Center, C and D Streets
between Fifth Avenue and First Street
were converted from one-way to two-way
streets. This will allow for better
circulation for both the public and
emergency response vehicles in our
downtown area.
Downtown Traffic Signal
Modernization
The traffic signals in the Downtown San
Rafael area play a critical role in
keeping traffic moving. The Innovative
Developments to Enhance Arterials, or
IDEA, grant-funded project upgraded
key signal infrastructure and installed
new video cameras throughout the
Downtown area at many busy
intersections.
18 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Third Street at Hetherton Street
Improvements
The intersection of Third Street at
Hetherton Street is one of the busiest in
San Rafael with a large volume of not only
vehicles but pedestrians as well. The
project installed traffic signal equipment,
one wheelchair ramp on the northeast
corner, and a new crosswalk on the east
leg. The project also eliminated the existing
crosswalk on the south leg of the
intersection.
Public Safety Center Street
Resurfacing
With the Public Safety Center (PSC)
open, this project resurfaced with
either asphalt or slurry seal the
following: C Street (Mission to Fourth),
D Street (Fifth to Fourth), Fifth Avenue
(A to Ray Court), and Via Sessi.
San Rafael High School
Crosswalk Improvements
The City, partnering with San Rafael City
Schools, administered a construction
contract to install a mid-block pedestrian
crosswalk to allow students and the public
to safely cross Third Street east of Union
Street.
Capital Improvement Program FY 2021-22 to FY 2023-24 19 | Page
Other Completed Projects
• Quiet Zone Implementation for the Jacoby Street Crossing
o Following months of coordination with the California Public Utilities Commission, Federal
Railroad Administration, and SMART, the City designated the Jacoby Street railroad crossing as
a Quiet Zone.
• Safe Pathways Pedestrian Crossing Improvements
o Pedestrian crosswalk improvements near schools are important safety projects for the City.
This project installed ADA accessible ramps on Fifth Avenue at River Oaks Road adjacent to Sun
Valley Elementary school.
• Bellam Boulevard and Vista del Mar Pedestrian Improvements
o High pedestrian activity in this crosswalk merited installation of flashing beacons and
additional street lighting to illuminate the crosswalk.
• North San Rafael Traffic Signal Connections
o To improve connectivity of the existing traffic signal network in the Terra Linda area, this
project installed new communication devices that allow remote monitoring from Public Works.
• Forbes Avenue at H Street Storm Drain Improvement
o This small drainage improvement installed a new catch basin on the northwest corner of the
intersection and connected it to an existing catch basin on the northeast corner to avoid
flooding of accessible wheelchair ramps.
• City Hall: Council Chambers Accessibility Improvements
o The project installed an ADA-compliant wheelchair ramp within the Chambers.
• Stormwater Operations and Maintenance (annual project)
o Maintenance of the City’s 12 pump stations.
• Sidewalk Repair Program 2020-202 1
o Working hand-in-hand with community members, buckling sidewalks were replaced at many
locations across the City. As necessary, trees were removed to accommodate installation of
new sidewalks while reducing the possibility of future uplifting from tree roots.
20 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Section IV: Upcoming Projects; Project Description and Budget Details
FUND 205: STORMWATER FUND
205.1 Rotary Manor Culvert Replacement
Project Information
The damaged corrugated metal pipe (CMP)
culvert located underground at Rotary Manor
requires replacement and reestablishment of
the community gardens above.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 205 Stormwater $164,000 $15,000
Construction External Fund $1,000,000
Subtotal $164,000 $15,000 $1,000,000
Total Cost Estimate $1,179,000
205.2 San Quentin Pump Station Reconstruction
Project Information
The San Quentin Pump Station Reconstruction
project will construct a new station to convey
storm drain runoff from low-lying areas into
the San Francisco Bay as well as rehabilitate
the existing discharge pipe located between
the station and the Bay.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 205 Stormwater $375,000
Construction 205 Stormwater
Grant: Unsecured
$3,200,000
Subtotal $375,000
Total Cost Estimate $375,000
Capital Improvement Program FY 2021-22 to FY 2023-24 21 | Page
205.3 Storm Drain Replacement at 2111 Francisco Boulevard East
Project Information
The Bay Area Toll Authority (BATA) plans to
construct a widened sidewalk on Francisco
Boulevard East from the Bay Park Center
office complex to Grange Way. This work
will complete a gap closure in the
bicycle/pedestrian network connecting the
Richmond San Rafael Bridge to the
Andersen Drive flyover. Existing City storm
drain pipes under the proposed sidewalk
require replacement which should be
performed concurrently with the sidewalk
widening project or in advance in
conjunction with sanitary sewer work.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 205 Stormwater
Construction 205 Stormwater $100,000
Subtotal $100,000
Total Cost Estimate $100,000
205.4 Francisco Boulevard West at Irwin Street Trash Rack
Project Information
In 2018, the Sonoma-Marin Area Rail Transit
(SMART) District closed Francisco Boulevard
West to reconstruct the roadway in
conjunction with installation of railroad
tracks. The sidewalk installed at that time has
since impacted City maintenance crews’
ability to clean the trash rack at the
intersection of Irwin Street. This project will
implement changes to allow for better
maintenance and flow of drainage waters.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 205 Stormwater $100,000
Construction 205 Stormwater $300,000
Subtotal $100,000 $300,000
Total Cost Estimate $400,000
22 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
205.5 C Street Storm Drain Improvements – First to Second Streets
Project Information
The intersection of Second Street at C Street is
subject to flooding as a result of settlement of
storm drain pipes and the inability to
adequately convey water to the downstream
storm drain system. This project will make
pipe repairs as well as install a new
underground drainage system on C Street
from Second to First Streets. This first phase
will prepare the design only of the project.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 205 Stormwater $40,000
Construction 205 Stormwater $150,000
Subtotal $190,000
Total Cost Estimate $190,000
205.6 121 Irwin Street Headwall/Weir
Project Information
Adjacent to the residence of 121 Irwin Street
is a historic waterway where runoff intersects
the street. This project will design and install
a structure to allow drainage runoff to enter
the street without the large volume of debris
of rock, silt, and mud likewise entering the
roadway.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 205 Stormwater $25,000
Construction 205 Stormwater $100,000
Subtotal $125,000
Total Cost Estimate $125,000
Capital Improvement Program FY 2021-22 to FY 2023-24 23 | Page
FUND 206: GAS TAX
206.1 Third Street Safety Improvements: Lindaro to Union Street
Project Information
Funded in part by a Caltrans Highway Safety
Improvement Program grant, this project will
install new wheelchair ramps, modify traffic
signals, install a new communications
network, and rehabilitate the asphalt
pavement.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax
Grant: Caltrans HSIP
$31,000
$280,000
Construction Grant: TAM Measure A
Grant: Caltrans HSIP
246 Traffic Mitigation
$1,000,000
$1,295,000
$500,000
$300,000
Subtotal $311,000 $2,795,000 $300,000
Total Cost Estimate $3,406,000
2 0 6.2 – Third Street Rehabilitation: Miracle Mile to Lindaro Street
Project Information
The City received major allocation from the
Transportation Authority of Marin through the
Measure A program to rehabilitate Third
Street. In 2019, the City completed a
Feasibility Study for Third Street corridor.
Since then, the corridor has been subdivided
into two City projects with this project
covering Miracle Mile to Lindaro Street. The
Third Street Safety Improvements project will
make roadway improvements from Lindaro to
Union. The intent of the improvements is to
provide congestion relief and safety
improvements along Third Street.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design Grant: TAM Measure A $1,300,000
Construction Grant: TAM Measure A
206 Gas Tax (RMRA)
206 Gas Tax
$10,600,000
$1,000,000
$650,000
Subtotal $1,300,000 $12,250,000
Total Cost Estimate $13,550,000
24 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
206.3 20 Meyer Road Slide Repair
Project Information
In November 2020, a small landslide occurred
adjacent to the property of 20 Meyer Road.
The project will include repairs to the
roadway and installation of a retaining wall.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $75,000
Construction 206 Gas Tax $200,000
Subtotal $75,000 $200,000
Total Cost Estimate $275,000
206.4 Francisco Boulevard East Resurfacing
Project Information
This project includes removal of the existing
asphalt and resurfacing Francisco Boulevard
East from Vivian Way to Grand Avenue.
Adjustment of utilities covers and installation
of new striping is included in the scope of
work.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax (RMRA) $20,000
Construction 206 Gas Tax (RMRA) $2,000,000
Subtotal $20,000 $2,000,000
Total Cost Estimate $2,020,000
206.5 B St at Woodland Ave: Box Culvert Repairs
Capital Improvement Program FY 2021-22 to FY 2023-24 25 | Page
Project Information
Feeding into the upper reaches of San Rafael
Creek is a reinforced concrete box culvert
conveying water away from the Gerstle Park
neighborhood. A small portion of the ceiling of
the culvert requires rehabilitation to provide
better structural stability of the system. This
project will replace a section of the culvert as
well as coordination with utility companies
and regulatory environmental agencies.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $50,000
Construction 206 Gas Tax $250,000
Subtotal $50,000 $250,000
Total Cost Estimate $300,000
206.6 First Street at Mahon Creek Wall Repair
Project Information
During a winter storm, a small portion of an
existing rock retaining wall washed out. This
project includes the repair of the wall, which is
located on First Street between D Street and E
Street.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $16,000
Construction 206 Gas Tax $300,000
Subtotal $16,000 $300,000
Total Cost Estimate $316,000
206.7 Bungalow Avenue and Woodland Avenue Resurfacing
26 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Project Information
Bungalow Avenue, which is an older street
with a concrete road below, requires
resurfacing. The project will include
installation of wheelchair ramps,
rehabilitation of the underground storm drain
system, and improved drainage to mitigate
flooding at Woodland Avenue. In conjunction
with this work, the City will resurface portions
of Woodland Avenue between Lindaro Street
and B Street following installation of a sewer
main project performed by the San Rafael
Sanitation District.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $50,000
Construction Grant: TAM Measure AA $1,050,000
Subtotal $50,000 $1,050,000
Total Cost Estimate $1,100,000
206.8 Southern Heights Boulevard at Courtright Road Retaining Wall
Project Information
Southern Heights Boulevard at the intersection
of the private driveway of Courtright Road
shows signs of settlement. This project will
install a retaining wall system to support the
roadway, resurface the roadway, and install
storm drain infrastructure.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $160,000
Construction 206 Gas Tax (RMRA) $800,000
Subtotal $160,000 $800,000
Total Cost Estimate $960,000
206.9 Schoen Park Modifications
Capital Improvement Program FY 2021-22 to FY 2023-24 27 | Page
Project Information
As a result of installing new playground
amenities at the nearby Pickleweed Park, the
City proposes to repurpose the existing area
of Schoen Park to create additional on-street
parking and help alleviate, in part, the
demand for public parking in the Canal and
Spinnaker Point neighborhoods.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $76,000
Construction 206 Gas Tax $800,000
Subtotal $76,000 $800,000
Total Cost Estimate $876,000
206.1 0 MCSTOPPP Full Trash Capture Device
Project Information
In recent years, the State of California has
mandated that cities comply by 2030 with
requirements to remove trash and debris from
waterways. This project will implement a full
trash capture device at one of two storm drain
pump stations to remove trash before entering
the San Francisco Bay. This project is partially
funded through an Environmental Protection
Agency (EPA) grant awarded to the County of
Marin, who is partnering with the City of San
Rafael to implement this project.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 205 Stormwater
206 Gas Tax
$30,000
$185,000
Construction 206 Gas Tax
Grant: EPA
$810,000
$590,000
Subtotal $215,000 $1,400,000
Total Cost Estimate $1,615,000
206.1 1 North San Pedro Medians at SMART Railroad Crossing
28 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Project Information
Approaching the railroad crossing on North San
Pedro Road are medians used as a
supplemental safety measure (SSM) required
to have a quiet zone through San Rafael in
which the SMART trains does not sound its
horn. The City desires to reconstruct these
medians at the railroad crossing and refresh
the pavement striping.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax
Construction 206 Gas Tax $100,000
Subtotal $100,000
Total Cost Estimate $100,000
206.12 Fairhills Drive Roadway Rehabilitation
Project Information
This project will consider three separate
locations on Fairhills Drive in which settlement
of the roadway appears possible near 216,
407, and 447 Fairhills Drive. Resurfacing of the
roadway in conjunction with retaining walls
will be designed.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $150,000
Construction 206 Gas Tax
Subtotal $150,000
Total Cost Estimate $150,000
206.1 3 Woodland Avenue Pedestrian Improvements
Capital Improvement Program FY 2021-22 to FY 2023-24 29 | Page
Project Information
Adjacent to 132 Woodland Avenue is a wood
retaining wall that supports an asphalt
pedestrian sidewalk. The retaining wall has
deteriorated and needs replacement to
ensure the pedestrian sidewalk is functional.
This project will review retaining wall
alternatives, construct a concrete sidewalk,
curb, gutter, and other safety improvements
in this location. Resurfacing of the roadway
contiguous with the sidewalk improvements
will be considered.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design Grant: TAM Measure AA $200,000
Construction 206 Gas Tax
Subtotal $200,000
Total Cost Estimate $200,000
206.14 Center Street Resurfacing
Project Information
Center Street located in the Sun Valley
neighborhood, which is an older street with a
concrete road below, requires resurfacing.
The project will include installation of
wheelchair ramps and improvements to the
storm drain system prior to repaving the
roadway.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $60,000
Construction Grant: TAM Measure AA $1,000,000 $350,000
Subtotal $60,000 $1,000,000 $350,000
Total Cost Estimate $1,410,000
206.15 Professional Center Parkway Sidewalk Gap Closure
30 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Project Information
On the south side of Professional Center
Parkway are several gaps in the existing
pedestrian facility. This project will review
ADA requirements for providing a complete
facility, including the need for retaining walls,
adjustments to private driveways, and
grading of the roadway.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $75,000
Construction 206 Gas Tax
Subtotal $75,000
Total Cost Estimate $75,000
206.16 Las Gallinas Channel Study
Project Information
Located on Freitas Parkway as well as portions
of Del Ganado Road, the City has a concrete
lined drainage channel that was a historic
waterway. This project will review the existing
concrete and assess next steps for repair or
other improvements.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $100,000
Construction 206 Gas Tax
Subtotal $100,000
Total Cost Estimate $100,000
206.17 Merrydale Rd (Puerto Suello Pathway to North San Pedro Rd)
Bicycle Facility Study
Capital Improvement Program FY 2021-22 to FY 2023-24 31 | Page
Project Information
At the top of Lincoln hill/end of Merrydale
Road is the end of the Puerto Suello hill
pathway. The City, in concert with other
stakeholders such as SMART, desires to study
potential bicycle facility improvements to
connect the Puerto Suello hill pathway to
North San Pedro Road. This project is outlined
in the City’s 2018 Bicycle and Pedestrian
Master Plan.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $25,000
Construction 206 Gas Tax
Subtotal $25,000
Total Cost Estimate $25,000
Capital Improvement Program FY 2021-22 to FY 2023-24 32 | Page
FUND 208: CHILDCARE FUND
208.1 Childcare Portable Building Replacement
Project Information
The scope of work includes replacement of
portable buildings used for childcare centers at
the Mary Silveira and Lucas Valley school
campuses as well as the Pickleweed Preschool
adjacent to the Albert J. Boro Community
Center. Due to revenue losses stemming from
the pandemic, this project has been
temporarily suspended. This project will be
reassessed once sufficient funds have been
accumulated.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 208 Childcare $25,000
Construction 208 Childcare
Subtotal $25,000
Total Cost Estimate $25,000
Capital Improvement Program FY 2021-22 to FY 2023-24 33 | Page
FUND 241: MEASURE A – PARKS
241.1 Park and Recreation Master Plan
Project Information
In consultation with the Park and Recreation
Commission, the City will review the conditions
of all parks and playground structures to
understand deficiencies and where future
improvements should be focused to meet
current codes and ADA regulations. This
assessment will become part of a Park and
Recreation Master Plan, which Plan will be
guided by a steering committee of various
stakeholders.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 241 Measure A - Parks $250,000
Construction 241 Measure A - Parks
Subtotal $250,000
Total Cost Estimate $250,000
241.2 Pickleweed Park Enhancements/Field Renovation
Project Information
One of the most heavily utilized fields in San
Rafael is located at Albert J. Boro Community
Center. This project proposes to replace the
natural field with a synthetic turf requiring
less maintenance and allowing sporting
activities to be permitted throughout the
year. Furthermore, this project would
implement additional enhancements and
amenities at Pickleweed Park and surrounding
grounds. All work on this project is subject to
the City receiving grant funding for
construction, which is currently being sought
after at this time.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 241 Measure A - Parks $20,000
Construction Grant: Prop 68 SPP (Unsecured)
Subtotal $20,000
Total Cost Estimate $20,000
34 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
241.3 Sun Valley Park Playground Improvements
Project Information
In preparation for utilizing a Proposition 68
Per Capita grant to replace playground
equipment at Sun Valley Park, as well as
increase accessibility to the equipment, the
City will generate conceptual level exhibits for
use during public outreach meetings.
Residents will provide feedback on what
improvements to pursue during the design
and construction phases.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 241 Measure A - Parks $25,000 $50,000
Construction 241 Measure A - Parks
Grant: Per Capita Grant
$238,000
$178,000
Subtotal $25,000 $50,000 $416,000
Total Cost Estimate $491,000
241.4 Albert Park Field Fencing
Project Information
The baseball field at Albert Park is well
utilized by many teams. One project at this
field is to install additional netting down the
first and third base lines to ensure foul balls
do not hit parked vehicles or children playing
at the Parkside Children’s Center.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 603 Building Maintenance $10,000
Construction 241 Measure A – Parks $200,000
Subtotal $10,000 $200,000
Total Cost Estimate $210,000
Capital Improvement Program FY 2021-22 to FY 2023-24 35 | Page
FUND 246: TRAFFIC MITIGATION FUND
246.1 Grand Avenue (Second to Fourth Streets ) Class IV Cycle Track
Project Information
The 2018 update to the City’s Bicycle and
Pedestrian Master Plan includes the study
and installation of a Class IV protected bicycle
facility on Grand Avenue between Second
Street and Fourth Street. A portion of this
corridor is also the upper reaches of the San
Francisco Bay Trail alignment. This project will
conceptualize potential improvements and
seek grant funding for the portion between
Second and Third Streets located on the Bay
Trail.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 206 Gas Tax $30,000 $100,000
Construction 206 Gas Tax
246 Traffic Mitigation
Grant: SF Bay Trail (Unsecured)
$75,000
$500,000
$225,000
Subtotal $30,000 $900,000
Total Cost Estimate $930,000
246.2 Fourth Street/Second Street at Miracle Mile Intersection
Improvements
Project Information
The 2018 update to the City’s Bicycle and
Pedestrian Master Plan includes the study
and design of intersection improvements at
Fourth Street/Second Street and Miracle
Mile to improve pedestrian, bicycle, and
motor vehicle access. The proposed funding
for this project will review existing conditions
and provide conceptual design exhibits for
soliciting public feedback.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 246 Traffic Mitigation $150,000
Construction 246 Traffic Mitigation
Grant: (Unsecured)
Subtotal $150,000
Total Cost Estimate $150,000
36 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
246.3 Bellam Boulevard Traffic Study
Project Information
Bellam Boulevard is a heavily traveled
corridor linking Interstate 580 and Highway
101. Planned improvements to be
implemented by the Transportation Authority
of Marin (TAM) within the next two years will
assist in reducing congestion at Bellam
Boulevard and the northbound Highway 101
off-ramp. The proposed funding will study
the corridor for operational improvements
once TAM’s future work is complete.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 246 Traffic Mitigation $100,000
Construction 246 Traffic Mitigation
Subtotal $100,000
Total Cost Estimate $100,000
246.4 – Citywide Traffic Signal Battery Backup Systems
Project Information
During Fall 2019, Pacific Gas & Electric (PG&E)
de-energized electrical lines throughout Marin
County and the Bay Area as a safety
precaution. The events, known as Public
Safety Power Shutoffs (PSPS), resulted in
traffic signals going dark and thus impacting
traffic throughout the City. This on-going
project proposes to install battery backup
systems at critical signalized intersections to
ensure traffic flow during PSPS events and
other power disruptions.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 246 Traffic Mitigation
Construction 246 Traffic Mitigation $75,000 $75,000 $75,000
Subtotal $75,000 $75,000 $75,000
Total Cost Estimate $225,000
Capital Improvement Program FY 2021-22 to FY 2023-24 37 | Page
2 46.5 Second Street Intersection Improvements
Project Information
Second Street is a major thoroughfare through
Downtown San Rafael. This project will
consider ways to improve critical intersections
including but not limited to pavement
resurfacing, wheelchair ramps, and traffic
signal upgrades with new communication
equipment.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 246 Traffic Mitigation $240,000 $100,000
Construction 246 Traffic Mitigation $200,000
Subtotal $240,000 $100,000 $200,000
Total Cost Estimate $540,000
246.6 – Bicycle and Pedestrian Master Plan Update
Project Information
The heart of bicycle and pedestrian projects
is a strong and robust master plan that
provides a framework for future facilities. To
this end, the City desires to update its 2018
master plan to account for changing
conditions and community desires. This plan
update will also incorporate a section on
trails throughout the City and provide a
framework for future trail projects.
Funding Source Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 246 Traffic Mitigation
241 Measure A – Parks
$100,000
$100,000
Construction 246 Traffic Mitigation
Subtotal $200,000
Total Cost Estimate $200,000
38 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
Capital Improvement Program FY 2021-22 to FY 2023-24 39 | Page
FUND 420: MEASURE E – ESSENTIAL FACILITIES
420.1 Fire Stations 54 and 55 Remodel
Project Information
Work includes remodeling of the existing fire stations to meet current state and local codes for the safety of
the firefighters and the residents they serve. This is part of Phase II of the strategic plan approved in July 2015
for essential public safety facilities.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 420 Measure E $655,000
Construction 420 Measure E $8,600,000
Subtotal $655,000 $8,600,000
Total Cost Estimate $9,255,000
Fire Station 54 Fire Station 55
Capital Improvement Program FY 2021-22 to FY 2023-24 40 | Page
FUND 603: BUILDING MAINTENANCE
603.1 – Albert Park Ball Field: ADA Wheelchair Ramp and Restroom
Improvements
Albert Park Ball Field is utilized throughout
the year for sporting events. This project
includes ADA improvements, including a new
wheelchair ramp adjacent to an existing
staircase, as well as installation of a
prefabricated restroom.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 603 Building Maintenance $55,000
Construction 603 Building Maintenance $235,000 $100,000
Subtotal $290,000 $100,000
Total Cost Estimate $390,000
603.2 – Shoreline Park Restroom
Project Information
The restroom has been non-operational and closed
for several years. Repairs are necessary to restore
proper functioning of the restroom. The new
restroom installed will be built to meet the latest
ADA standards.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 603 Building Maintenance
Construction 603 Building Maintenance $40,000 $150,000
Subtotal $40,000 $150,000
Total Cost Estimate $190,000
Capital Improvement Program FY 2021-22 to FY 2023-24 41 | Page
603.3 – Albert J. Boro Community Center: Leveling
Project Information
The Albert J. Boro Community Center was
built on softer soils near the San Francisco
Bay which have resulted in the building
settling over time. The proposed project will
level portions of the building that have
settled.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 603 Building Maintenance
Construction 603 Building Maintenance $150,000
Subtotal $150,000
Total Cost Estimate $150,000
603.4 – Albert J. Boro Community Center: Lighting, HVAC, and Roofing
Project Information
After many years of use, the lighting within
areas of the Albert J. Boro Community Center
as well as portions of the heating, ventilation,
and air conditioning (HVAC) systems need to
be replaced. These electrical upgrades are
eligible to be paid for by a zero percent
interest loan from Pacific Gas and Electric
(PG&E). Prior to the HVAC work, sections of
the existing roof must be replaced to ensure
a watertight seal.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 603 Building Maintenance
Construction 603 Building Maintenance $225,000
Subtotal $225,000
Total Cost Estimate $225,000
42 | Page Capital Improvement Program FY 2021-22 to FY 2023-24
603.5 – Falkirk Cultural Center: ADA Improvements
Project Information
Built in 1888, the Falkirk Cultural Center sits
atop an 11-acre estate that houses beautiful
gardens and art galleries. The gardens include
a concrete pathway with retaining walls to
allow access to the third floor of the mansion.
The proposed project will design and
reconstruct this pathway to meet current
ADA requirements.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 603 Building Maintenance
Construction 603 Building Maintenance $60,000 $400,000
Subtotal $60,000 $400,000
Total Cost Estimate $460,000
603.6 – Gerstle Park Restroom Repair
Project Information
The Facility Assessment Study identified
deficiencies within several City facilities. This
project is based on the recommendations in the
study and includes replacing the siding of an
existing restroom at Gerstle Park.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design 603 Building Maintenance
Construction 603 Building Maintenance $40,000
Subtotal $40,000
Total Cost Estimate $40,000
Capital Improvement Program FY 2021-22 to FY 2023-24 43 | Page
603.7 – Downtown Library: Bathroom Conversion
Project Information
The downtown library desires to convert an
existing staff restroom into a publicly
accessible restroom. This is to increase the
number of publicly accessible adult restroom
facilities from one to two.
Funding Source Prior Funding FY 2021-22 FY 2022-23 FY 2023-24
Planning/Design Private Donation $20,000
Construction Private Donation $60,000
Subtotal $20,000 $60,000
Total Cost Estimate $80,000
Capital Improvement Program FY 2021-22 to FY 2023-24 44 | Page
Section V: Rating Categories and Project Ratings
RATING
CATEGORIES
WEIGHTING
7 - 10
strong contribution toward
public health & safety and/or
reduction of City liability
7 - 10
strong support from
community/Council
aligns with City goals
10 grant funded, urgent 7 - 10
urgent repair/rehab/
replacement of City asset
necessary
4 - 6
some improvement to public
health & safety and/or
reduction of City liability
4 - 6
some support from
community/Council
meets City objectives
7
3
grant funded,
upcoming timeline
grant funded, no timeline
4 - 6
repair/rehab/replacement of
City asset should be
completed eventually
0 - 3
little improvement to public
health & safety and/or
reduction of City liability
0 - 3
little support from
community/Council
little contribution toward City
goals
0 not time sensitive 0 - 3 repair/rehab/replacement of
City asset can be deferred
20%
RANK
SCORING
1 to 10
35%20%
Priority Initiative Time-Sensitive Funds
25%
Health / Safety / Liability Maintain/Enhance
Functionality
Health/ Safety/ Liability:
Projects that are critical to public health and safety or signiificantly reduoe the C ity's ris k
of l i ability will receive a h igher rating. This category includes projects with may be the
resu lt of l itigiat ion.
Priority Initiative:
This category assi gns priiority to projects based on City's goals iinclud ing t he guiding
princi p l es of Together San Rafael, the General Plan , commun ity and/or Cit y Councill
supported projects ,, and equity.
Time-Sensitive Funds:
CIP projects f unded by state/federa l grant s often have funding deadliines. Grant-funded
projects with t im1ely-use-of-funding requirements will be rat,ed higher than those wit hout
upcomi ng deadlines.
Maintain Functionality:
This category rates projects according to the i mportance and urgency of the proposed
repai r, rehabilitati on, or repla cement. Proposed mai ntenance that can be deferred will
be rated llowe:r t han pr,essing maiintenance on a critical city asset.
Project Rating SystemHealth / Safety / LiabilityPriority InitiativeTime‐ Sensitive FundsMaintain / Enhance Functionality35% 20% 25% 20%205Stormwater Rotary Manor Culvert ReplacementIn Design7.510 10 0 10205Stormwater San Quentin Pump Station ReconstructionIn Design7.110 8 0 10205Stormwater Francisco Blvd West at Irwin St: Trash Rack6.496010205Stormwater Storm Drain Replacement at 2111 Francisco Blvd East In Design5.88609205Stormwater MCSTOPPP: Catch Basin Trash CaptureIn Design5.77808205Stormwater 121 Irwin St Headwall/Weir4.45409205Stormwater Las Casas Drainage Basin Repair4.25507205Stormwater Piombo Pump Station: Electrical Panel Replacement4.04508205Stormwater Levee Analysis Inventory Study3.13802205Stormwater Spinnaker Point Salt Marsh Remediation (Conceptual Design Only)1.72302206Gas Tax ‐ RMRA Third St Safety Improvements: Lindaro St to Union StIn Design8.998108206Gas Tax Third St Rehabilitation: Miracle Mile to Lindaro StIn Design7.88878206Gas Tax Canal Neighborhood Pedestrian ImprovementsIn Construction7.39874206Gas Tax 20 Meyer Rd Slide RepairIn Design7.110 8 0 10206Gas Tax ‐ RMRA Francisco Blvd East ResurfacingIn Design7.08839206Gas Tax B St at Woodland Ave: Box Culvert RepairsIn Design7.010809206Gas Tax North San Pedro Medians at SMART Railroad Crossing6.69809206Gas Tax First St at Mahon Creek Wall RepairIn Design6.49808206Gas Tax Bungalow Ave & Woodland Ave ResurfacingIn Design6.36938206Gas Tax ‐ RMRA Southern Heights Blvd at Courtright Rd: Retaining WallIn Design6.29708206Gas Tax Fairhills Dr Roadway Rehabilitation6.29708206Gas Tax Woodland Ave Ped Improvements6.08808206Gas Tax Schoen Park ModificationsIn Design5.76100 8206Gas Tax ‐ RMRA Center St Resurfacing ‐ Phase 1 & 25.75739206Gas Tax Storm Drain Improvements: East St at Jessup St5.48508206Gas Tax Fourth St Curb Ramp Replacement5.37707206Gas Tax Storm Drain Improvements: C St from First St to Second St5.16609206Gas Tax Los Gamos Rd at Oleander Dr Flood Warning System5.08704206Gas Tax ‐ RMRA Redwood Hwy Resurfacing: Civic Center Dr to Smith Ranch Rd4.95537206Gas Tax Storm Drain Improvements: First St at D St4.65509206Gas Tax Professional Center Pkwy Sidewalk Gap Closure4.56705206Gas Tax Las Gallinas Channel Study4.56705206Gas Tax Merrydale Rd (Puerto Suello Pathway to North San Pedro Rd) Bicycle Facility Study4.56705206Gas Tax Storm Drain Improvements: Woodland Ave4.45508206Gas Tax Mission Ave (B St to E St) Sidewalk Gap Closure4.17503206Gas Tax Merrydale Pathway ‐ North Connector StudyConceptual4.05803206Gas Tax Riviera Dr Resurfacing ‐ Phase 13.24405206Gas Tax Riviera Dr Resurfacing ‐ Phase 23.24405206Gas Tax Manderly Rd Medians2.93504206Gas Tax Freitas Pkwy and Montecillo Intersection (K‐rail Only)2.76300RANK SCORING1 to 10FUNDING SOURCE PROJECT NAMESTATUS
Project Rating System208Childcare Fund Childcare Portable Building Replacement (Silveira/Pickleweed/Lucas Suspended7.510 10 0 10208Childcare Fund Childcare Portable Building Replacement (Vallecito)5.37707208Childcare Fund Parkside Preschool Playground Tent Replacement5.37608235Baypoint Lagoon Assessment DistCayes Pump Station Control SystemIn Design6.16739241Measure A: Parks Sun Valley Park Playground ImprovementsConceptual7.27778241Measure A: Parks Albert Park Field FencingIn Design6.510 5 0 10241Measure A: Parks Park and Recreation Master PlanIn Design6.28908246Traffic Mitigation Grand Ave (Second St to Fourth St) Class IV Cycle TrackConceptual6.16838246Traffic Mitigation Freitas Pkwy at Del Presidio Roundabout5.89805246Traffic Mitigation Fourth St/Second St at Miracle Mile Intersection ImprovementsConceptual5.68707246Traffic Mitigation Bellam Blvd Traffic Study5.69606246Traffic Mitigation B St Fiber & Communication ExtensionsIn Design5.57807246Traffic Mitigation Citywide Traffic Signal Battery Backup Systems5.37707246Traffic Mitigation North San Rafael Traffic Signal ConnectionsIn Construction5.37707246Traffic Mitigation Second St Intersection Improvements5.36808246Traffic Mitigation Fourth St Signal System Improvements: B St to Cijos St4.76706246Traffic Mitigation Fifth Ave Signal System Improvements: Court St to E StIn Construction4.45607246Traffic Mitigation Bike Connection from Second/Tamalpais to Third/Tamalpais4.25606246Traffic Mitigation B St 2‐Way ConversionIn Design4.13100 5246Traffic Mitigation Safe Routes to School: Davidson Phase 24.05506246Traffic Mitigation Bellam Blvd and Andersen Dr Intersection Improvements4.05407420Measure E: Essential Facilities Fire Stations 54 & 55 RemodelIn Construction7.510 10 0 10501Parking Services Seismic Upgrades to Parking Structures at Third St/A St and Third St/C St6.910908501Parking Services Seismic Upgrades to Parking Structure at Fifth Ave/C St6.910908501Parking Services Fifth Ave/Garden Ln Parking Lot Resurfacing6.28908501Parking Services Seismic Upgrades to Parking Structure at Third St/Lootens Pl4.710006
Project Rating System603Building Maintenance Albert Park Ball Field: ADA Wheelchair Ramp and RestroomIn Design7.510 10 0 10603Building Maintenance A.J. Boro Community Center: Leveling6.710709603Building Maintenance A.J. Boro Community Center: Lighting, HVAC, Roofing Replacement6.68738603Building Maintenance Falkirk Cultural Center: ADA Improvements6.697010603Building Maintenance City Hall/Library Fire Sprinkler System (Study/Design Only)6.510807603Building Maintenance Gerstle Park Restroom Repair6.510609603Building Maintenance Shoreline Park RestroomIn Design6.310509603Building Maintenance City Hall: Council Chambers Accessibility ImprovementsIn Construction6.110706603Building Maintenance B Street Community Center: Stage Area Electrical Panel Upgrade5.910507603Building Maintenance Downtown Library: Bathroom Conversion5.36709603Building Maintenance City Hall: Server Room Sewer Repair5.17706603Building Maintenance Terra Linda Pool House Electrical Upgrades4.97507603Building Maintenance B Street Community Center: Parking Lot Resurfacing4.57505603Building Maintenance Pickleweed Park Resilience Hub4.36605603Building Maintenance Terra Linda Community Center: HVAC Replacement3.13505603Building Maintenance Resurface City Hall Parking Lots, Lower and Upper2.93405603Building Maintenance Downtown Library: Reroof2.73305603Building Maintenance Victor Jones Park Restroom Repair2.73305603Building Maintenance Court Street Plaza Fountain Repair2.12205603Building Maintenance Downtown Library: Children's Patio Enclosure2.12304603Building Maintenance Terra Linda Recreation Center Hardscape Repair2.12205603Building Maintenance A.J. Boro Community Center: Parking Lot Expansion2.00505
Capital Improvement Program FY 2021-22 to FY 2023-24 49 | Page
Section VI: Project Funding Tables
Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionThird St Safety Improvements: Lindaro St to Union St In Design $31,000Grant: Measure A Major Road Improvements$1,000,000Grant: Caltrans HSIP$280,000 $1,295,000Transfer from Fund 246$500,000 $300,000Third St Rehabilitation: Miracle Mile to Lindaro St In Design $500,000Grant: State‐Local Partnership Program$1,500,000Grant: Measure A Major Road Improvements $1,300,000 $8,700,000SB1: Road Maintenance & Rehab Account (RMRA)$1,000,000B St Fiber & Communication ExtensionsIn Design $150,00020 Meyer Rd Slide Repair In Design $75,000 $200,000Francisco Blvd East Resurfacing In DesignSB1: Road Maintenance & Rehab Account (RMRA) $20,000 $2,000,000B St at Woodland Ave: Box Culvert Repairs In Design $50,000 $250,000First St at Mahon Creek Wall Repair In Design $16,000 $300,000Bungalow Ave & Woodland Ave Resurfacing In Design $50,000TAM Measure AA$1,050,000Southern Heights Blvd at Courtright Rd: Retaining Wall In Design $160,000SB1: Road Maintenance & Rehab Account (RMRA)$800,000Schoen Park Modifications In Design $76,000 $800,000MCSTOPPP: Catch Basin Trash Capture In Design $185,000$810,000Additional 205 Funds$30,000Grant: EPA$590,000North San Pedro Medians at SMART Railroad Crossing 6.6$100,000Fairhills Dr Roadway Rehabilitation 6.2 $150,000TAM Measure AAWoodland Ave Ped Improvements 6TAM Measure AA$200,000Grant: UnsecuredCenter St Resurfacing ‐ Phase 1 & 2 5.7 $60,000TAM Measure AA$1,000,000 $350,000Professional Center Pkwy Sidewalk Gap Closure 4.5 $75,000Las Gallinas Channel Study 4.5 $100,000Merrydale Rd (Puerto Suello Pathway to North San Pedro Rd) Bicycle Facility Study 4.5 $25,000Unfunded Projects Shown BelowStorm Drain Improvements: East St at Jessup St 5.4Fourth St Curb Ramp Replacement 5.3Grant: UnsecuredLos Gamos Rd at Oleander Dr Flood Warning System 5Redwood Hwy Resurfacing: Civic Center Dr to Smith Ranch Rd 4.9Storm Drain Improvements: First St at D St 4.6Storm Drain Improvements: Woodland Ave 4.4Mission Ave (B St to E St) Sidewalk Gap Closure 4.1Grant: UnsecuredMerrydale Pathway ‐ North Connector Study ConceptualGrant: UnsecuredSubtotal Fund 206 Only $3,150,000 $1,550,000 $1,360,000Subtotal RMRA Funds Only $3,000,000 $800,000 $0Subtotal (Grant‐funded) $12,495,000 $0 $590,000Subtotal Other Funds (Non‐206/Non‐RMRA/Non‐Grant) $500,000 $300,000 $0Grand Total (All Fund Types) $19,145,000 $2,650,000 $1,950,000Fund 206 ‐ Gas TaxProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24
Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionRotary Manor Culvert Replacement In Design $164,000 $15,000External (Non‐Stormwater Account) Fund$1,000,000San Quentin Pump Station Reconstruction In Design $375,000Grant: UnsecuredStorm Drain Replacement at 2111 Francisco Blvd East In Design $100,000Francisco Blvd West at Irwin St: Trash Rack 6.4 $100,000 $300,000Storm Drain Improvements: C St from First St to Second St 5.1$40,000 $150,000121 Irwin St Headwall/Weir 4.4 $25,000 $100,000Unfunded Projects Shown BelowLas Casas Drainage Basin Repair 4.2Piombo Pump Station: Electrical Panel Replacement 4Levee Analysis Inventory Study 3.1Spinnaker Point Salt Marsh Remediation (Conceptual Design Only) 1.7Grant: Measure AA (Unsecured)Subtotal Fund 205 Only $240,000 $400,000 $190,000Subtotal Non‐205 Funds $0 $1,000,000 $0Grand Total (All Fund Types) $240,000 $1,400,000 $190,000Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionUnfunded Projects Shown BelowChildcare Portable Building Replacement (Silveira/Pickleweed/Lucas Valley) Suspended $25,000Childcare Portable Building Replacement (Vallecito) 5.3Parkside Preschool Playground Tent Replacement 5.3Total from Fund 208Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionUnfunded Projects Shown BelowCayes Pump Station Control System In Design $80,000Total from Fund 235Fund 205 ‐ StormwaterProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24Fund 208 ‐ ChildcareProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24Fund 235 ‐ Baypoint Lagoon Assessment DistrictProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24
Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPark and Recreation Master Plan In Design $250,000Pickleweed Park Enhancements/Field Renovation Conceptual $20,000Grant: UnsecuredSun Valley Park Playground Improvements Conceptual $25,000 $50,000 $238,000Grant: Prop 68 Per Capita$178,000Albert Park Field Fencing In Design $200,000Additional 603 Funds$10,000Trails Master Plan ‐ Integrated with Bike & Ped Master Plan (transfer to Fund 246) Conceptual $100,000Bernard Hoffman Playground Improvements 6Gerstle Park Tennis Court Resurfacing and ADA Improvements 5.9Peacock Gap Tennis Court Resurfacing and ADA Improvements 5.9Boyd Park Tennis Court Resurfacing and ADA Improvements 5.9Santa Margarita Tennis/Basketball Court Resurfacing and ADA Improvements 5.9Grant: Unsecured Prop 68 grantPeacock Gap Park Playground Improvements 4.9Gerstle Park Playground Improvements 4.4Boyd Park Playground Improvements 4Unfunded Projects Shown BelowTerra Linda Community Center: Pool Shade Structure 3.1Terra Linda Community Center: Basketball Court Repaving 2.9Bernard Hoffman Drainage and Irrigation Improvements 2Starkweather Park Improvements 1.8Total from Fund 241 $600,000 $238,000Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionThird Street Safety Improvements: Lindaro to Union (transfer to Fund 206) See 206 $800,000Grand Ave (Second St to Fourth St) Class IV Cycle Track Conceptual $500,000Additional 206 Funds$30,000 $100,000 $75,000Grant: Unsecured Bay Trail grant$225,000Fourth St/Second St at Miracle Mile Intersection Improvements Conceptual $150,000Grant: UnsecuredBike & Ped Master Plan: Update Conceptual $100,000Trails Master Plan ‐ Integrated with Bike & Ped Master Plan (transfer from Fund 241) $100,000Bellam Blvd Traffic Study 5.6$100,000Citywide Traffic Signal Battery Backup Systems 5.3 $75,000 $75,000 $75,000Second St Intersection Improvements 5.3 $240,000 $100,000 $200,000Unfunded Projects Shown BelowFreitas Pkwy at Del Presidio Roundabout 5.8Grant: UnsecuredFourth St Signal System Improvements: B St to Cijos St 4.7Grant: UnsecuredSafe Routes to School: Davidson Phase 24Bellam Blvd and Andersen Dr Intersection Improvements 4North San Pedro and Merrydale Intersection: Feasibility Study #N/ASubtotal 246 Funds $875,000 $225,000 $375,000Subtotal Grant Funding $225,000 $0 $0Subtotal Other Non‐246 Funds $175,000 $0 $0Grand Total (All Fund Types) $1,275,000 $225,000 $375,000Measure A funds sunset during FY 21‐22. No future funding will be available unless voters approve a ballot measure to replace this revenue stream.Fund 241 ‐ Measure A: ParksProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24Fund 246 ‐ Traffic MitigationProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24
Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionFire Stations 54 & 55 Remodel In Construction $655,000 $8,600,000Total from Fund 420 $8,600,000 $0 $0Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionUnfunded Projects Shown BelowSeismic Upgrades to Parking Structures at Third St/A St and Third St/C St6.9Seismic Upgrades to Parking Structure at Fifth Ave/C St 6.9Fifth Ave/Garden Ln Parking Lot Resurfacing 6.2Seismic Upgrades to Parking Structure at Third St/Lootens Pl 4.7Total from Fund 501 $0 $0 $0Planning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionPlanning / DesignConstructionAlbert Park Ball Field: ADA Wheelchair Ramp and Restroom In Design $55,000 $235,000 $100,000Shoreline Park Restroom In Design $40,000 $150,000A.J. Boro Community Center: Leveling 6.7 $150,000A.J. Boro Community Center: Lighting, HVAC, Roofing Replacement 6.6 $225,000Grant: UnsecuredFalkirk Cultural Center: ADA Improvements 6.6 $60,000 $400,000Gerstle Park Restroom Repair 6.5 $40,000Downtown Library: Bathroom Conversion 5.3Donated Funds$20,000 $60,000Unfunded Projects Shown BelowCity Hall/Library Fire Sprinkler System (Study/Design Only) 6.5B Street Community Center: Stage Area Electrical Panel Upgrade 5.9City Hall: Server Room Sewer Repair 5.1Terra Linda Pool House Electrical Upgrades 4.9B Street Community Center: Parking Lot Resurfacing 4.5Pickleweed Park Resilience Hub 4.3Terra Linda Community Center: HVAC Replacement 3.1Resurface City Hall Parking Lots, Lower and Upper 2.9Downtown Library: Reroof2.7Victor Jones Park Restroom Repair 2.7Court Street Plaza Fountain Repair 2.1Downtown Library: Children's Patio Enclosure 2.1Terra Linda Recreation Center Hardscape Repair 2.1A.J. Boro Community Center: Parking Lot Expansion 2Total from Fund 603 $665,000 $60,000 $400,000Fund 420 ‐ Essential FacilitiesProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24Fund 501 ‐ Parking ServicesProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24Fund 603 ‐ Building MaintenanceProject NameRank Scoring 1 to 10Prior FundingFY 2021‐22FY 2022‐23FY 2023‐24
EXHIBIT A
GANN LIMITATION CALCULATION
Fiscal Year 2021-22
(A)(B)
Fiscal Cost of Living Change in Population Factor Prior Year Current Year Subject to Variance
Year Change in Limitation Limitation Gann Limit Gann 'gap'
Assessment
California Roll for Change in Change in
Per Capita Nonresidential Population for Population for
Personal Income Or Construction San Rafael Or Marin County (Highest B X
(Source : State) (Source : County)(Source: State)(Source: State)Highest A)
94/95 24,635,128$
95/96 4.72 0.60 1.22 1.060000 x 24,635,128$ =26,113,235$
96/97 4.67 5.50 1.37 1.43 1.070000 x 26,113,235$ =27,941,557$
97/98 4.67 5.40 2.17 1.64 1.080000 x 27,941,557$ =30,176,882$
98/99 4.15 6.80 1.42 1.56 1.080000 x 30,176,882$ =32,591,032$
99/00 4.53 6.26 1.47 1.62 1.079800 x 32,591,032$ =35,192,257$
00/01 4.91 9.27 1.50 1.82 1.112600 X 35,192,257$ =39,154,905$
01/02 7.82 6.67 0.53 0.72 1.086000 X 39,154,905$ =42,522,227$
02/03 -1.27 5.15 0.69 0.81 1.060000 X 42,522,227$ =45,073,561$
03/04 2.31 2.43 1.45 0.77 1.039152 X 45,073,561$ =46,838,297$
04/05 3.28 2.06 -0.16 2.53 1.058900 X 46,838,297$ =49,597,072$ 39,274,542$ 10,322,530$
05/06 5.26 1.59 0.07 0.33 1.056100 X 49,597,072$ =52,379,468$ 43,215,534$ 9,163,934$
06/07 3.96 0.57 0.49 0.74 1.047300 X 52,379,468$ =54,857,017$ 47,167,477$ 7,689,540$
07/08 a 4.42 2.09 0.97 0.97 1.054300 X 54,857,017$ =58,867,753$ 53,279,474$ 5,588,279$
08/09 4.29 2.63 0.68 0.93 1.052600 X 58,867,753$ =61,964,197$ 54,394,753$ 7,569,444$
09/10 0.62 6.65 0.57 0.81 1.075100 X 61,964,197$ =66,617,708$ 51,368,817$ 15,248,891$
10/11 -2.54 39.62 0.79 0.93 1.409200 X 66,617,708$ =93,877,675$ 48,469,424$ 45,408,251$
11/12 b 2.51 -34.13 0.81 0.90 1.034300 X 93,877,675$ =100,987,679$ 50,180,413$ 50,807,266$
12/13 3.77 0.12 0.92 1.05 1.048600 X 100,987,679$ =105,895,680$ 51,825,702$ 54,069,978$
13/14 c 5.12 2.09 0.34 0.42 1.055600 X 105,895,680$ =110,641,157$ 54,313,859$ 56,327,297$
14/15 -0.23 0.85 0.39 0.42 1.012700 X 110,641,157$ =112,046,300$ 56,717,201$ 55,329,098$
15/16 d 3.82 7.99 0.60 0.73 1.087800 X 112,046,300$ =117,140,576$ 65,177,999$ 51,962,576$
16/17 5.37 0.68 0.12 0.33 1.057200 X 117,140,576$ =123,841,017$ 71,967,785$ 51,873,231$
17/18 3.69 0.11 0.25 0.18 1.039500 X 123,841,017$ =128,732,737$ 74,893,075$ 53,839,661$
18/19 3.67 0.06 -0.02 0.17 1.038500 X 128,732,737$ =133,688,947$ 77,599,200$ 56,089,748$
19/20 3.85 0.26 0.04 -0.01 1.038900 X 133,688,947$ =138,889,447$ 82,867,376$ 56,022,071$
20/21 e 3.73 1.91 -0.66 -0.60 1.031100 X 138,889,447$ =143,208,909$ 73,554,079$ 69,654,830$
21/22 5.73 1.00 -0.62 -0.43 1.052800 X 143,208,909$ =150,770,339$ 82,522,271$ 68,248,068$
= Value selected for Factor calculation
(a) Includes increase for Paramedic Tax Revenue Generated by Measure P
(b) Includes increase for Paramedic Tax Revenue Generated by Measure I
https://www.dof.ca.gov/Forecasting/Demographics/Estimates/documents/PriceandPopulatio
Note:
(c) Reduce the limit by $1,142,323 to reflect the amount associated with
Measure P at the time the limit was increased in fiscal year 2011-2012 for
Measure I
(d) 2015-16 - The Limit is reduced by $4,743,389 for the Paramedic Tax -
Measure I for the increase of $3,890,000 added in 2011 - 2012 that
"Sunset" or Expired after 4 years at the end of 2015.
County assessment roll factor for FY10/11 is an outlier. Reclaculate using State per capita income
factor for FY10/11 to ensure that the city falls below the Gann limit under each scenario for
conservatism.
(e) 2020-21 - Appropriations subject to the limit declined due to both the
reduction in budgeted revenues as a result of the COVID-19 pandemic as
well as the exclusion of debt service on the 2018 bonds beginning in FY21.
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
GANN Limit Calculations
Current Year Limitation Subject to Gann Limit
W:\Accounting and Budgeting\Budget\21-22\Gann Limit FY21-22\Gann Limit Calculation 21-22-Exh A - 5/24/2021
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EXHIBIT B
City of San Rafael
Appropriation Limit Analysis
FY 2021-22
2021-2022
2020-2021 Less Less Appropriations
Adopted Exempt Non-Tax Subject to
Total Appropriations Fund # Budget Expenditures Revenues Gann Limit
General Fund 001 84,463,804$ 879,154$ 13,412,359$ 70,172,291$
Abandoned Vehicle Abatement Fund 200 171,465 1,365 160,000 10,100
Storm Water Fund 205 1,145,725 - 834,456 311,269
Emergency Medical Services Fund 210 8,561,588 116,922 3,431,100 5,013,566
Library Fund 214 40,000 - 8,293 31,707
Library Special Assessment Fund 215 1,224,045 11,964 - 1,212,081
Measure G - Cannabis 216 500,000 963 - 499,037
General Plan Special Revenue Fund 218 928,586 2,688 1,136,203 -
Recreation Revolving Fund 222 4,028,762 53,353 1,887,462 2,087,947
Police Youth Service fund 230 25,005 5 15,000 10,000
Measure A Open Space Fund 241 723,350 - - 723,350
Measure C Wildfire Prevention Parcel Tax 242 1,817,118 49,008 - 1,768,110
Open Space Fund 405 - - - -
LongTerm Capital Outlay (Excess of $100K &
10yr Life) N/A - - - -
General Fund Debt Service - Capital Outlays N/A 5,098,930 4,416,117 - 682,813
Total Appropriations 108,728,378$ 5,531,539$ 20,884,873$ 82,522,271$
Appropriation Limit from Revised Growth Limit 150,770,339$
Available Room Under Appropriation Limit 68,248,068$
W:\Accounting and Budgeting\Budget\21-22\Gann Limit FY21-22\Gann Limit Growth 21-22-Exh B
RESOLUTION NO. 14939
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING FISCAL YEAR 2021-2022 GANN APPROPRIATIONS LIMIT AT
$150,770,339
WHEREAS, California Constitution Article XIIIB, which was approved as
Proposition 4 by the voters of the State of California on November 6, 1979, imposes on the
state and on each local jurisdiction a limitation on the amount of budget appropriations
they are permitted to make annually (the “Appropriations Limit”, sometimes referred to as
the “Gann Appropriations Limit”) and limits changes in the Appropriations Limit to an
annual adjustment for the change in the cost of living and the change in population; and
WHEREAS, California Government Code Section 7910, which implements Article
XIIIB, requires that the governing body of each local jurisdiction shall establish its
Appropriations Limit at a regularly scheduled meeting or noticed special meeting; and
WHEREAS, as permitted by Proposition 111, adopted by the voters in 1990, the
City has elected to use the percent change in the population of San Rafael from January
1, 2020 to January 1, 2021, and the percent change in California’s per capita personal
income, for the calculation of the annual adjustment to the City’s Appropriations Limit; and
WHEREAS, documentation used in the determination of the City’s Appropriations
Limit has been available to the public in the Finance Department as provided by
Government Code Section 7910;
NOW, THEREFORE, BE IT RESOLVED that the City Council of San Rafael,
pursuant to the provisions of Article XIIIB and Government Code Sections 7901 through
7914, does hereby establish the Appropriations Limit for fiscal year 2021-2022 for the City
of San Rafael at $150,770,339 as documented in Exhibit A, and further establishes the
2021-2022 Appropriations Subject to the Gann Appropriations Limit at $82,522,271 as
documented in Exhibit B, which Exhibits are attached hereto and incorporated herein by
reference as though fully set forth.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting on the City
Council of said City held on Monday, the 21st day of June 2021, by the following vote to
wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk