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Home My WebLink AboutCS Canal Community GardenAgenda Item No: 8 Meeting Date: October 18, 2010 Department: Community Services Prepared by: Carlene McCart, Director _ City Manager Approval: k4 SUBJECT: Proposal for Canal Community Garden project on City property located at Bellam Blvd. and Windward Way. RECOMMENDATION: Approve in Concept the Canal Community Garden project. BACKGROUND: When the Pickleweed Community Center was renovated and expanded in 2004- 2006, the former Canal Community Garden operated by Canal Alliance was displaced. In 2007, the Canal Community Gardens and Trails Collaborative, a group of local non-profit agencies, began meeting to re-establish a community garden in the Canal Neighborhood. Several sites were considered. Most were publically held land: the County of Marin Health and Wellness Campus, Pickleweed Park, Schoen Park and the City owned property at the corner of Bellam Blvd. and Windward Way. Due to site constraints on most of the locations, the vacant property on Bellam Blvd and Windward Way was determined to be the most feasible for a Community Garden installation. The Trust for Public Land received grant funding from the Marin Community Foundation to conduct a community process that resulted in a design concept and plan for a new Canal Community Garden. In May and September of this year, the Park and Recreation Commission reviewed the original proposal for the concept and plan, requested additional information and approved the proposal for recommendation to the City Council. ANALYSIS: The desire for a community garden in the Canal Neighborhood has been establish though the public outreach process conducted by the Canal Community Gardens and Trails Collaborative, and the Trust for Public Land. The City of San Rafael owns the only public land available for this use in the Neighborhood. The City does not have capacity to design, build, maintain or manage a community garden facility. Therefore the concept of a non-profit corporation leasing City property to install and operate a desired public community garden is a sound one. The Canal Alliance, a long-standing non- profit corporation providing services to the Canal neighborhood, has expressed its willingness to manage the community garden. Lease/Agreement for use of the City's property If the City Council approves in concept the Proposal for the Canal Community Garden, City staff will enter into negotiations with the Canal Alliance for a lease/agreement with the Canal Alliance for use of the City's property for the community garden project, which will be brought back to the City Council for its approval. The existing Agreement between the City and the Marin Bocce Federation for use of a portion of Albert Park is an example of an agreement for use of City owned property, developed and managed by FOR CITY CLERK ONLY Council• • to Disposition: CC,a • tom' SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 a non-profit organization for public recreation. That Agreement would be used as a model for a Lease/Agreement with the Canal Community Alliance for a community garden. Collaboration Assuming the City Council initially approves in concept the Proposal and then approves a Lease/Agreement with the Canal Alliance, the Trust for Public Land will complete the fundraising process, construction documents, permit process, and construction management. The Canal Alliance is expected to coordinate the following partnership groups listed in the Proposal in the operation the Canal Community Garden: Trust for Public Land Canal Alliance Conservation Corps North Bay Marin Master Gardeners Marin Community Foundation First 5 Marin Marin County Board of Supervisors Marin Carpenter's Union Marin Organics Project development, design, construction management Garden management and operation, fiscal agent Maintenance assistance on Garden Work Days Education and demonstration programs Initial development funding Initial development funding Initial development funding Material donation Material donation Site and Improvements. The site was deeded to the City by the San Rafael Sanitary District in 1984. It is currently vacant and is not planned for development or other use in the near future. There is a sewer easement over the property. Traffic and parking are adequate to support a community garden facility. Neighborhood and Police Department issues have been incorporated in the design process to assure that the facility is compatible with the surrounding residents and businesses. Paramount to the acceptance of a community garden on this site is sustainable landscape and secured fencing along the outside perimeter of the facility. The Proposal calls for a facility with the following amenities: 102 garden beds, greenhouse, shed, potting area with sink, covered outdoor classroom, trash and compost facilities, rainwater catchment, educational signage, pathways, cultural planting areas, perimeter fencing, perimeter landscaping, bike parking, two entries, water and electricity connections. Timeline The Proposal calls for construction to begin in July 2011. In addition to finalizing a Lease/Agreement with the City, the community Garden project will be subject to the City Use Permit process and the Building Permit process. The timeline will be affected by these processes and by financing. Operational Issues Use -The use of this public property will be for the recreational benefit of the residents of San Rafael. Participation in the Garden, or programs conducted there will be available to the public The Canal Community Garden will be open to residents of the City of San Rafael for an annual participation fee per garden plot. Plots are of varied sizes to suit different ages, abilities, and time commitment. Rules and Regulations for participants will be determined by the participating gardeners with the direction of the managing partner, Canal Alliance. The facility will be utilized for community education and demonstration programs, also coordinated by Canal Alliance. The Lease/Agreement between the City and Canal Alliance will stipulate goals for the program, deliverables, financial reporting, etc. The construction costs are estimated to be $487,000 and annual operating budget is projected at $51,340. Initial plan funding has been received by Trust for Public Land. Construction and operation funding has not been wholly secured. Management — Canal Alliance is proposed as the lessee of the City's property and the management partner for the Canal Community Garden. Canal Alliance is expected to commit a half time employee who has recent experience organizing organic gardens within housing facilities in the Canal Neighborhood. Canal Alliance will also provide a professional gardener to organize and conduct volunteer efforts to maintain the facility. The group will coordinate the other collaborative partners. For example conservation Corps North Bay has agreed to larger scale maintenance such as irrigation repair, SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 drainage maintenance, gate and fencing repair. Funding to support the management will be the responsibility of Canal Alliance. Park and Recreation Commission Recommendation The Park and Recreation Commission has recommended City Council approval of the Canal Community Garden Proposal. Minutes of the September 16 meeting are attached as Exhibit B. The Commission was clear that their approval was for the concept as presented in the Proposal. Changes in the plan, elements, collaborative partners, should be approved by the Commission and/or City Council. FISCAL IMPACT: All associated costs for the Canal Community Garden will be assumed by the Proposal partners. No City funding or staffing resources are available for this project. City staff resources will be necessary to negotiate the Lease/Agreement with the Canal Alliance and to monitor it going forward. OPTIONS: 1. Approve in concept the Proposal for the Canal Community Garden, subject to the City Council's approval of a Lease/Agreement to be negotiated by City Staff with the Canal Alliance for use of the City's property at Bellam Blvd. and Windward Way for that purpose. 2. Direct staff to bring additional information to the City Council needed by it to make a decision on approval of the Proposal in concept for the Canal Community Garden. 3. Reject the Proposal for the Canal Community Garden. ACTION REQUIRED: Approve in concept the Proposal for the Canal Community Garden, subject to the City Council's approval of a Lease/Agreement to be negotiated by City Staff with the Canal Alliance for use of the City's property at Bellam Blvd. and Windward Way for that purpose. Enclosures: Exhibit A. Canal Community Garden, Application for Review Exhibit B . Minutes, September 16, 2010 Meeting of the San Rafael Park and Recreation Commission ArMIT&IMIFIXT M,.- Prepnedby: The Trust for Public Land IU1Montgomery Street Eleventh Floor San Francisco, CA 94104 T: (41B800 -5Z 1 F:(415)495 -O541 Ems =11 Submitted: THE TeiuST rar PUBLIC LAND .iV.t NSfNt I �A f` r,�n i'rorl i' Western Regional Office 116 New Montgomery St. Third Floor San Francisco, CA 94105 T: (415) 495-5660 F: (415) 495-0541 www.tpl.org Project Summary LOCATION: San Rafael, CA Canal neighborhood, corner of Bellam Blvd and Windward Way SIZE: .35 Acres PROJECT TYPE: Community Garden, significant community outreach component PROJECTED $487,000 construction, $600,000 total project cost BUDGET: DESCRIPTION: Residents of the Canal community come from a variety of ethnic backgrounds, many with a strong tie to food culture. Vietnamese and Hispanic families in the Canal neighborhood have expressed keen interest in being able to grow and produce foods important to their heritage in a community garden setting. By providing the neighborhood access to gardening opportunities, the community garden will foster leadership and encourage connections within a very diverse community. The Trust for Public Land (TPL) will also help the City and local community organizations to develop a sustainable management model for the garden. SITE FEATURES: The proposed site is an empty lot, owned by the City of San Rafael, with easy access to the Canal community. Located on the corner of Bellam Blvd and Windward Way, it is across from a walking and bike path and close to the freeway. It has no existing vegetation that would block direct sun and its proximity to the ocean ensures cooling breezes. There is water access through a street tie in, to be installed as part of the project construction. Per the proposed design, the garden has the capacity to feed 102 gardeners/ families. COMMUNITY-BASED A large number of organizations are interested in helping to make this ORGANIZATIONS: project a reality: Canal Alliance, Marin County Board of Supervisors, Marin Master Gardeners, Conservation Corps North Bay, Marin Link, Marin Organics, Canal Community Gardens and Trails Collaborative, Healthy Marin Partnership and TPL. DEMOGRAPHICS: A significant portion of Marin county's low-income housing in located in the Canal neighborhood. According to the 2000 Census, 640la of Canal residents are foreign -born. In a county whose population is 85% Caucasian, the Canal neighborhood is one of the most diverse: 67% of neighborhood residents are Latino; 20% are Caucasian; 8% are Asian; and 3% are African- American. In the last ten years alone, a large number of immigrants have relocated to the neighborhood, resulting in a 70% increase in the Canal area's population. OPPORTUNITY: Canal neighborhood residents and local advocacy groups are already pushing to make organic produce more available, to provide classes and education on growing organic foods, and to help increase community health opportunities. The community garden will provide space for partners to work with the community on these goals, all within walking distance of their homes. Starting with an empty piece of land allows the community to craft what they want out of a community garden and to feel like true participants in its birth and development. ISSUES & The City of San Rafael will approve the project only if they have an agreement CHALLENGES: with an installation partner and a long-term management partner. TPL is interested in acting as the installation partner and Canal Alliance is willing to be the management and maintenance partner. The City needs clear delineation of responsibilities between these organizations to feel comfortable to proceed. STATUS: Supervisor Kinsey's office has fundraised significant donations and in kind services for the project. A $30K allocation from the county will expire this coming fiscal year if the project does not begin construction. TPL received two $25K grants from the Marin Community Foundation for community outreach and design. TPL has also received a $10K grant from First 5 Marin for outreach and construction. Conservation Corps North Bay received a $25K grant from the Marin Community Foundation, part of which includes community outreach for the Canal community garden, to be finalized mid 2010. A preliminary estimate for the project demonstrates that more funds will need to be raised for project completion. Supervisor Kinsey's office, Canal Alliance and TPL are committed to raising the additional funds needed. The Trust for Public Land 2 Project Summary Sheet—Canal Community Garden rll].-. TizuST CANAL COMMUNITY -EXHIBIT fir, I'LTBLIC LAND Project Proposal The Canal Community Garden project is a proposed collaboration between The Trust for Public MEAN Land, Canal Alliance, the City of San Rafael and the Canal community. This proposal advocates for the construction of a community garden on an empty, city owned parcel at the corner of Bellarn Blvd rne. i'rnru and Windward Way through a cooperative effort between these partners. The responsibilities for each partner are listed below. Western Regional Office 116 New Montgomery St. Third door Community Outreach, Design, Fundraising and Construction San Francisco, CA 94105 The Trust for Public Land (TPL) T: (415) 495-5660 F: (415) 495-0541 The Trust for Public Land (TPL) is a national non-profit organization that builds parks, gardens and www.tPLorg open space for communities in need. TPL has over 30 years of project experience and its dedicated and talented staff that are well versed in community outreach and project construction. Recent outreach efforts to members of the Marin community have been successful in raising awareness and funds towards the completion of the project. TPL feels confident that it can generate enough support to finish the project in a timely manner and deliver a quality project to the City of San Rafael. TPL will act as lead agency for community outreach, project development, design and installation of the community garden. Upon construction completion, the project will be given as a gift in place to the City. This role entails: 1. Community Outreach a. Outreach to community planning partners, including: i. Marin County Board of Supervisors ii. Marin Health and Wellness Center iii. Marin Master Gardeners iv. Conservation Corps North Bay v. Canal Gardens and Trails Collaborative vi. Canal Alliance vii. Vietnamese American Friendship Group viii. Marin Organics ix. Promotores Verdes x. Healthy Marin Partnership b. Outreach to community funding partners, including: i. Marin Community Foundation ii. First 5 Marin c. Distribution of flyers to the Canal community, in English, Spanish and Vietnamese d. Hiring (5) community liaisons to do outreach, in English, Spanish and Vietnamese e. Facilitating (2) community meetings, in English, Spanish and Vietnamese i. Wednesday, March 17, 6:30-8:30pm, Pickleweed Community Center, attendance (15) ii. Thursday, April 1, 6:30-8:30pm, Pickleweed Community Center, attendance (32) 2. Project Development a. Provide background documents for garden, see exhibit A (Project Summary) b. Coordinate with partners on responsibilities, see exhibit I (Partner Responsibilities) 3. Garden Design a. Design garden with input from partners and community members, see exhibit D (Garden Design) 4. Garden Proposal a. Provide proposal for City of San Rafael b. Attend meetings as needed for City approvals 5. Infrastructure Needs a. Provide construction documents after City approvals, to include demolition, grading, drainage, utilities and landscaping b. Coordinate with City agencies, to include planning, building, disability/accessibility c. Obtain permits from City as required 6. Installation Plan a. Hire construction manager to run construction process b. Hire contractor per City of San Rafael process c. Provide project and construction timeline, see exhibit E (Estimated Project Schedule) 7. Installation Cost a. Provide project cost estimate, see exhibit F (Estimated Project Overall Budget) and exhibit G (Estimated Project Construction Budget) b. Fundraise for garden construction in coordination with Supervisor Kinsey's Office, see exhibit F (Estimated Project Overall Budget) c. Depositor of fundraised dollars d. Responsible for management of all construction related expenses, to be paid through fundraised dollars 8. Opening Celebration a. Host opening celebration with assistance from partners Garden Management Canal Alliance Canal Alliance will act as lead agency for management and maintenance of the community garden. The Trust for Public Land will help to facilitate a binding contract between the City of San Rafael and Canal Alliance before construction is complete for this management and maintenance role. Canal Alliance will commit a half-time employee to the management of the garden to cover the administrative and gardening responsibilities. Canal Alliance's management has chosen Maite Durin to take on the leadership of the garden. Her work as a community organizer in the Canal neighborhood has prepared her well to oversee the garden. Her name is well known in the community and she is respected among community members and agencies. Maite has been heading a community organizing effort for over two years, which includes the creation of organic community gardens within buildings in the Canal neighborhood. She identified leaders in the buildings, gained the trust of the residents, and assembled the myriad resources required to install raised beds, soil, and the appropriate plants. She employed the help of Marin Master Gardeners, Marin Organics, and other local bodies of knowledge to assist her program. This project was spearheaded with the support of two generous community organizing and health related grants funded by the Stuart Foundation and the Tides Foundation. Canal Alliance is actively seeking grant funding to continue this effort, and to include their work in the Canal Community Garden. In addition to Maite's role, a professional gardener/permaculture specialist will work 10 hours per week with interested youth and young adults from all the communities in the Canal to create a "garden group". These gardeners will be trained and guided by the professional gardener/ permaculturist, to perform all the necessary tasks to maintain and upkeep the garden, as well as to educate other gardeners. An Advisory board of gardeners /professionals will also be created to help guide the vision for the Canal Community Garden. The Trust for Public Land Project Proposal—Canal Community Garden As manager of the garden, Maite and Canal Alliance will oversee A of the administrative tasks associated with the garden. Those include: 1. Community Outreach a. Recruit and choose community members to adopt a bed b. Attend and host community meetings/events 2. Garden Proposal a. Assist with proposal for City of San Rafael b. Attend meetings as needed for City approvals 3. Garden Management a. Develop, maintain and post garden rules, plot agreements, notice for neglected plots, waivers, list of active gardeners and wait list b. Provide start up information and orientation for new gardeners c. Assign plots d. Coordinate garden workdays and meetings e. Determine and collect dues f. Create and maintain annual fiscal report g. Resolve conflicts within the garden h. Communicate with partners 4. Garden Maintenance a. Maintain the cleanliness and safety of the garden during open and closed hours, to include individual plots, common areas and trash/composting areas b. Purchase general use gardening tools, hoses and keys c. Oversee repair of non-structural items, ie: gates, fences, compost bins, tool sheds, benches, etc d. Hire professionals for repair of structural items in coordination with the City of San Rafael, ie: tool sheds, shade trellis, or any item under which a person may occupy, and major infrastructure repair, ie: water line or electrical work e. Coordinate yearly garden maintenance donation from Conservation Corps North Bay Garden Users Canal Community Gardeners The Canal Community Gardeners will be the end users of the project. Among these gardeners shall be elected a Garden Committee that will assist the managing partner of the community garden. This role entails: 1. Community Outreach a. Community liaisons (paid by TPL) to contact community members b. Attend community meetings/events 2. Project Development a. Provide feedback during community meetings/events on project design, management & maintenance b. Assist with certain elements of garden construction, as determined by TPL 3. Garden Management (in cooperation with Canal Alliance) a. Elect garden committee members by vote b. Assist with development of garden rules, plot agreements, notice for neglected plots, waivers, list of active gardeners and wait list c. Attend garden workdays and meetings 4. Garden Maintenance a. Maintain common areas b. Repair non-structural items, ie: gates, fences, compost bins, tool sheds, benches, etc c. Repair minor infrastructure, ie: lightbulb replacement, drip irrigation, hose bibs The Trust for Public Land Project Proposal—Canal Community Garden 0 AW GHWAM-lbM WbOVINIVAR --- --- ---- ---- - -------- m V Q C b O - a Of Ud i w J N Q I d o o 09 E c c E m E o c a ¢ n i o 41 m d p o e A v m n m $ a r m w' U o' e 0 o 09 E c c E m E o c a ¢ n i o 41 m d p o e A v m n m $ a r m w' U o' e 0 I 4r c y � § & / ) Ln Ln /\ \ �� c 2 2 � � 2 2 � O � ctl �o U q 4r c y � § & / ) Ln Ln /\ \ �� PHASE II Project Development Phase June 2010 -March 2011 - Project Deliverables Project Costs Project Funding E Project Funders --------------- Outreach $5,000 $5,000 First 5 Marin - Continued community $12,500 outreach $20,000 _ - Continued partner $487,000 $5,000 First 5 Marin outreach $15,000 County Allocation Project Management $13,000 Carpenter's Union Landscape Architect _. $12,500 $12,500 MCF --------------- - Project Manager $12,500 $12,500County Allocation - Permitting $2,500 $2,500 County Allocation - TPL Personnel $12,500 $12,500 MCF Fundraising ; Ghilotti Construction -TPL Personnel $20,000 (gift TBD} PHASE II TOTAL $65,000 $45,000 See above PHASE II ($20,000) First 5 Marin, MCF, OBLIGATION County Allocation PHASE III Construction Phase March 2011 July 2011 Project Deliverables Project Costs Project Funding Project Funders Construction __-- Project Manager $12,500 - TPL Personnel_ _ $20,000 _ - Construction Costs $487,000 $5,000 First 5 Marin $15,000 County Allocation $13,000 Carpenter's Union $1000 Marin Organics $21,000 Marin Sanitary (additional financial gift TBD) $100,000 Ghilotti Construction (gift TBD} PHASE III TOTAL $519,500 a $155,000 _ See above PHASE III ($364,500) Individual, corporate OBLIGATION and in-kind donors, (pending projects) PRO ECTTOTAL $609,500 FUNDRAISING $225,000* TOTAL OBLIGATION TOTAL ($384,500) *Additional gifts still to be determined from Marin Sanitary and Ghilotti Construction, amount }25,000-$100,000 The Trust for Public Land 2 Project Timeline/Cost Estimate -Canal Communitg Garden Hi DRAFT FOR COMMENT & REVIEW CONTENTS Page ExecutiveSummary ....................................................................................... 1 Commentary .-------------------------------- 2-5 Mack5 has prepared the following Conceptual Design Cost Plan for the Canal Community Garden. The estimate was prepared using Conceptual Design drawings and program documents. The estimate includes four sections; a commentary on the basis of the estimate, an overall summary of the entire project, individual detail sections, and a section for alternates. The total construction cost included in this estimate is $487K. These costs are qualified in the commentary section with inclusions and exclusions and supported by detailed cost breakdowns in each detail section. These do not include soft costs or project costs. Please fee free to contact Mack5 with any questions or comments. Sincerelv. Sam Staley, CPE, LEED-AP Senior Cost Planner Mack5 Mack5 was requested to carry out a Conceptual Design Risk Register Cost Plan for the proposed Canal Community Garden Exclusions project in San Rafael, California for the Trust for Public Project Scope Land. Assumptions Basis of cost The first part of the Report contains the basis of the report, Introduction the assumptions made, description of the project scope, the exclusions to the costs and a risk register which contain ° items that have potential to impact cost at some point in the ® future. ® The Detail section contains Control Quantities, a Cost Summary and Graph, and a Detailed Breakdown of Costs. Unit Costs Total Cost Canal ® Community ° Garden Residents of the Canal community come from a variety of ethnic backgrounds, many with a strong tie to food culture. Vietnamese and Hispanic families in the Canal neighborhood have expressed keen interest in being able to grow and produce foods important to their heritage in a community garden setting. By providing the neighborhood access to gardening opportunities, the community garden will foster leadership and encourage connections within a very diverse community. The Trust for Public Land will also help the City and local community organizations to develop a sustainable management model for the garden. architectural drawings Baseline.dwg as well as programming documents including a preliminary budget, schedule, project overview, and poster provided by The Trust for Public Land project meetings Conference call with Meghan Pecaut, Project Associate with The Trust for Public Land (a) Construction will start in November, 2010 (b) A construction period of 4 months (c) The general contract may be bid or negotiated with a minimum of three (3) qualified contractors (d) The general contractor will have full access to the site during normal business hours (e) There are no phasing requirements (f) Any existing electrical power, fire/life safety systems are adequate for the increased loads site preparation Minimal site demolition will be required and is limited to clearing the site of existing vegetation and soils as needed to complete improvements. The site is relatively flat and will require minimal grading in order to balance the site. Soils will be managed onsite and export will not be required. No hazardous materials abatement is required. site improvement Paving is limited to concrete pedestrian paving along two main entrance paths, at the center of the garden, and at the accessible raised planter areas. All of other pedestrian paving is decomposed granite. Site structures include a wooden trellis at an outdoor classroom area and allowances for a prefabricated green house and a storage shed. Site development includes raised planter beds, a potting table with sink and drinking fountain, compost and trash bins, prefabricated wooden benches, site signage, bike racks at both entrances and perimeter fencing and gates. Landscaping consists of soil imports for the planting beds as well as soil treatment, planting, and mulch for the native perimeter planting and cultural planting areas. site mechanical utilities Domestic water includes a new line from the street into the site, a water meter, backflow preventer, hose bibbs, and an allowance for irrigation of the native perimeter planting and cultural planting areas. A sewer tie in and line is included from the sink at the potting table to the street. An allowance is included for a series of cisterns and associated plumbing to capture rain water for reuse in the garden. No site electrical utilities or lighting is currently anticipated. (a) Hazardous material handling, disposal and abatement other than specifically noted (b) Site electrical utilities or lighting (c) Improvements to surrounding city sidewalks or streets (d) Cost escalation (e) Builder's risk, project wrap-up and other owner provided insurance program (f) Assessments, taxes, finance, legal and development charges (g) Compression of schedule, premium or shift work, and restrictions on the contractor's working hours (h) Design, testing, inspection or construction management fees In the course of preparing the Cost Estimate, the following items were noted as areas of possible exposure. (a) Scope is currently conceptual in nature and costs are provided without a final program, soils report, or surveys. There is a risk that large shifts or additions to project scope or the discovery of unforeseen conditions could have a significant impact on estimated costs. DRAFT FOR COMMENT& REVIEW CONTROL QUANTITIES Ratio to Gross Area Total Site Area 16,650 SF 1.000 Finished Site Area 16,650 SF 1.000 CSI UniFormat Summary Foundations Basement Construction Superstructure Enclosure Roofing Interior Construction Stairs Interior Finishes Conveying Plumbing Heating, Ventilation, & Air Conditioning Fire Protection Electrical Equipment Furnishings Special Construction Selective Building Demolition Site Preparation Site Improvement Site Mechanical Utilities Site Electrical Utilities Other Site Construction 16,650 SF 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2.9% 59.4% 15.2% 0.0% 0.0% $ISF $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.86 $17.38 $4.45 $0.00 $0.00 $,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $14 $289 $74 $0 $0 Bonds & Insurance 1.5% 1.2% $0.34 $6 General Conditions 10.0% 7.9% $2.30 $38 Contractor's Overhead & Profit 5.0% 4.3% $1.27 $21 Contingency for Design Development 10.0% 9.1% $2.66 $44 Cost Escalation (to midpoint of const.) 0.0% 0.0% $0.00 $0 TOTAL CONSTRUCTION BUDGET 100.0% $29.26 $487 10) I L� Ir NOTE: Inclusions and Exclusions listed in the Commentary Section. AFT FOR COMMENT & REVIEW CSI UniFormat Summary Site Preparation Site Improvement Site Mechanical Utilities Site Electrical Utilities Other Site Construction Bonds & Insurance General Conditions C • � � �1Rai�ToFf..'E�;�.5�fi Contingency for Design Development Cost Escalation (to midpoint of const.) AFT FOR COMMENT & REVIEW Site clearing and demolition Clear and grub site - allow for brush, sod, and topsoil removal as needed 16,650 SF Earthwork Grade and balance site - assume minimal grade change and balance $0.30 $4,995 soils onsite 620 CY $15.00 $9,300 Soil export / disposal N.I.C. Hazardous materials abatement N.I.C. Vehicular paving Pedestrian paving Concrete walk - allow for 3" concrete over 4" aggregate base, standard broom finish Premium finish at outdoor classroom - allow for additional scoring, stained concrete, or similar Decomposed granite path ways at planter beds - allow for standard colors, complete with headers / edges Site structures Outdoor classroom trellis Reinforced concrete footings at posts - 18" diameter x 48" depth Vertical structure - allow for wood posts Trellis roof structure - allow for wood beams and rafters Subtotal For Site Preparation: $14,295 N.1.C. 5,590 SF $6.50 $36,335 870 SF $3.50 $3,045 2,700 SF $6.00 $16,200 6 C $500.00 $3,000 720 BF $10.00 $7,200 1,190 BF $8.00 $9,520 DRAFT FOR COMMENT & REVIEW Greenhouse Starter curb 1 thickened edge at concrete paving 48 LF $22.00 $1,056 Prefabricated green house, 12'x12' - allowance 1 EA $8,000.00 $8,000 Storage shed Starter curb / thickened edge at concrete paving 32 LF $22.00 $704 Prefabricated storage shed, 4'x12' - allowance 1 EA $5,000.00 $5,000 Site development Fencing Fencing, decorative 8'h 240 LF $150.00 $36,000 Gates, decorative pedestrian gate with hardware 2 EA $850.00 $1,700 Raised planters Wood planting bed, 6" high 3'x12' 810 SF $20.00 $16,200 Wood planting bed, 18" high 6'x12' 1,620 SF $20.00 $32,400 Wood planting bed, 30" high 3'x11' accessible 560 SF $25.00 $14,000 Wood planting bed, 30" high 6'x11' accessible 850 SF $25.00 $21,250 Potting table Wood potting table - allow 12 LF $150.00 $1,800 Sink with drinking fountain - accessible 1 EA $3,500.00 $3,500 Compost / trash bins - allow 4 EA $1,500.00 $6,000 Signage - allowance 1 LS $12,500.00 $12,500 Benches, prefabricated wood 5' 15 EA $650.00 $9,750 Bike racks, prefabricated stainless steel loops 2 EA $1,500.00 $3,000 DRAFT FOR TREVIEW Landscaping Planting Soil import for planting beds - assume 12" depth at each bed Soil preparation at cultural and native planting areas Starter vegetables / seeds at planting beds Ornamental trees and shrubs - allow Mulch / pre -emergent Domestic water Water meter Backflow preventer and yard box Water line from street Point of connection to e. water Hose bibbs Irrigation - allow for complete spray system at cultural and native planting areas including solar controller Sanitary sewer Sewer line from street Point of connection to e. sewer Storm drainage Cistern system - allowance for tanks and plumbing 200 CY $50.00 $10,000 3,340 SF $2.00 $6,680 By others 3,340 SF $5.00 $16,700 3,340 SF $2.35 $7,849 Subtotal For Site Improvement: $289,389 1 EA $5,000.00 $5,000 1 EA $2,000.00 $2,000 75 LF $85.00 $6,375 1 EA $5,000.00 $5,000 12 EA $350.00 $4,200 3,340 SF $3.50 $11,690 75 LF $65.00 $4,875 1 EA $5,000.00 $5,000 1 LS $30,000.00 $30,000 Subtotal For Site Mechanical Utilities: $74,140 AFT FOR COMMENT & REVIEW Electrical service and distribution Site lighting N.I.C. N.I.C. Subtotal For Site Electrical Utilities: Offsite construction N.I.C. Subtotal For Other Site Construction: c cc 00 0 0, c c) U, Ll! Lnl Ln o .6R. tft ipr � tq- O O 2 Ln 0 0 "a Ln 0 CD C 0 0 0 C) 0 Ln ul C-4 Lrl 70 iA- fPr ift ift 0 C) 0 0 O O O O 0 C) C 0 0 0 0 0 0 Lr) Lf) fN Lf) E ift � � ip, t, mQ)fu (3) (v Q) (1) fu E ru _0 CL 2 0- U C -0 m .2 m c 0 to E m CL :3 c 0 (u u -Y u 0 m E —1 U) of TI(r TRUST CANAL CU ITY GARDEN - EXHIBIT I fill, PUBLIC LAND Partner Responsibilities/Donations The Canal Community Garden project has many partners, several of which have donated services. The responsibilities/donations for each partner are listed below: Conservation Corps North Bay (CCNB) Western Regional office Conservation Corps North Bay has offered long-term annual maintenance to the community garden. 116 New Montgomery St. This role entails: Third Floor San Francisco, CA 94105 1. Garden Maintenance a. Assist community gardeners on garden work days, in cooperation with Canal T: (415) 495-5660 F: (415) 495-0541 Alliance b. Provide members from Project Regeneration Youth Team, middle school aged www.tpl.org children in teams of (10), to assist in the garden during the summer Marin Master Gardeners Marin Master Gardeners have approved the Canal Community Garden as one of their volunteer projects. They have assigned a Master Gardener to assist with the garden. This role entails: Community Outreach a. Contact community members b. Attend community meetings/events 2. Project Development a. Assist with design development of the garden Marin Community Foundation The Marin Community Foundation has provided generous financial support for the garden in the form of two $25,000 grants for community outreach, design and construction management. First 5 Marin First 5 Marin has provided generous financial support for the garden in the form of a $10,000 grant for community outreach and capital expenses. Marin Countv Board of Supervisor's The Marin County Board of Supervisor's has provided continuous support for the garden in the form of outreach and management. They also provided a $30,000 county allocation for capital expenses. Carpenter's Union The Carpenter's Union has offered in kind labor donation for the construction of raised planters, trellis and potting area, worth $13,000. Marin Organic Marin Organic has offered in kind seed donation, worth $1,000. Marin Sanitary Service Marin Sanitary Service has offered in kind soil, mulch and dumpster donation, worth $18,000, and financial support of $3000. The extent of this gift is still being determined. Ghilotti Construction Ghilotti Construction has offered in kind labor and materials donation for the grading and site utilities, as well as construction of all concrete and decomposed granite paving, worth $100,000. The extent of this gift is still being determined. The Trust for Public Land Project Responsibilities/Donations—Canal CoMMUnity Garden Mr. William B. Rogers President & Chief Executive Officer The Trust for Public Land 101 Montgomery St. 11 th Floor San Francisco, CA 94104 RE: Letter of Support for the Canal Community Garden Dear Mr. Rogers: On behalf of Conservation Corps North Bay (CCNB), I am pleased to voice our strong support of the Canal Community Garden Project and its partners. CCNB's ongoing conuilitment is to provide bi-annual maintenance and clean -Lip of the garden. As an employer in the neighborhood and colleague in the field of community gardening, we support this valuable addition to the community. Located in San Rafael's Canal District, the Canal Coinnuinity Garden project will help bridge the gap between low-income families and healthy produce and eating. Ultimately, our hope is that this project will help catalyze a system of gardens and expansion of undetutilized neighborhood trails, creating a physical environment that encourages healthy eating and living in the Canal. This project has been a long time in the making; we are thrilled to show our Support and to see the Canal community's vision for this garden come to life! Sincerely, Marilee Eckert Executive Director David Bradley, CEO West Bay Sutter Health Mary Jane Burke Marin County Superintendent of Schools Lee oumanicu.CEO Marin Healthcare District Annenosfeld Chief Administrative Officer Novato Community Hospital Sharon Jackson Marin Healthcare District Board Patricia Kendall Medical Group Administrator Kaiser Permanente Medical Center Larry Meredith, pxo, Director Marin County Department mHealth and Human Services Cynthia Murray Executive Director North Bay Council Lorne Needle Vice President Community Investment United Way wthe Bay Area Suzanne Ness Regional Vice President Hospital Cunw|mwu. and Central California Dr. Tom Peters President aCEO Marin Community Foundation Rick Wells,presidenocEO San Rafael Chamber of Commerce ADDRESS 9AMonbaoUoRoad San Rafael, California A4QO3 Phone: (415)402-8311 Fax: (415) 492-6554 H 66 � EALTHY MARIN PARTNERSHIP ��o/ogea'��for a Healthier Community September 2, 2010 MeghonPecaut Trust for Public Land 110 New Montgomery Gt.' 4th Floor San Francisco, CA841U5 Dear Meghan, |@mpleased to provide this letter, 0Obehalf ofHealthy Marin Partnership, expressing our continued support and commitment to the Canal Community Gardens and Trails Project /[|CGTP\inMh9 Canal area ofSan Rafael. The Project's vieionioeboutnnonathan providing fresh produce and safe trails U3residents Of8densely populated, largely |Ovv-iOCoDle portion of San Rafael. It will also allow community connectivity and pride in G culturally sensitive manner, oSwell 8Sprovide 8natmosphere that encourages 8n environment Ofhealthy lifestyles and community well being. Additionally, Teri ROCk8G'staff tOHealthy Marin Partnership, |Seager tOcontinue working with the CC(STPcollaborative and will continue reporting to HMP leadership. It's 0y understanding that COU8bOr8tv8 memb8rS, which include the City ofSan Rafael, Canal Alliance, Marin County Department nfHealth & Human Services, Marin Organics and others, will work with you to Cr88Le an integrative plan and design for the Canal Community Garden. VVeappreciate your continuing efforts and are eager toassist the process aoappropriate. Thank you, Pat Kendall, Chair S T E V K I N S E Y 4th District County of Marin September 9, 2010 To the City of San Rafael• I am writing this letter in support of the Canal Community Garden Project located at Windward and Bellam Blvd, in the eastern part of San Rafael, The Trust for Public Land (TPL) is the lead agency who will assist both the City, Canal community and the other` community partners in formulating. TPL also helped identify the lead' organization as the Canal Alliance who will sustain this project for the, long term. TPL anticipates being able to break ground in the Spring of 2011. Our offices are fully committed to the success of the Canal Community Garden Project in collaboration with Canal Alliance, City of San Rafael and the other community partners. Sincerely, Steve Kinsey Fourth District Supervisor Marin County Board of Supervisors E GCUc,. printed an recycled paper Marin County Civic Center 3501 Civic Center Dr., Suite 329 S a n R a f a e l, C A 9 4 9 0 3 Phone 499-7331 Fax 499-3645 E-mail skinsey@marin org Officeholder IDN 970527 UNIVERSITY of CALIFORNIA Agriculture & Natural Resources COOPERATIVE EXTENSION - MARIN COUNTY 1682 Novato Blvd., Suite 150B, Novato, CA 94947499-4204 http://cemarin.ucdavis.edu Fax (415) 499-4209 September 9, 2010 Mea4Dhan Pecaut The Trust for Public Land 101 Montgomery St. I I th Floor San Francisco, CA 94105 Dear Meghan, We want to verify our support for the Canal Community Garden currently being proposed for implementation in San Rafael's Canal District. In addition to the current Marin Master Gardeners that are currently helping you with this garden project, please feel free to contact our office with any further help, and we will try to meet your needs as best we can. Best Regards, Mark Bauermeister Steven. Swain Master Gardener Horticulture Program Liaison Environmental Horticulture University of California and United States Department of Agriculture and County of Marin Cooperating Meeting Minutes, September 16, 2010 %'.'hairman Ralph Mihan called the meeting of the San Rafael Park and Recreation Commission to order at 7:10 p.m. Roll Call: K48rkBuSU|k)8. Susan Clark, Eric Holm, Mark LUb8 Ralph K8ihon' Armando Quintero, Fred Warnecke, Jeff Jones (Alt) Commissioners Present: Susan Clark, Eric Holm, Ralph Mihan, Armando Quinter"M Jeff Jones I Staff Present: Director Carlene McCort. Assistant Director Bill Scharf, Parks Superintendent John Tune A. Review of Proposal for Canal Community Garden Director yNcC8rt introduced the item with 8 review of the May meeting where Trust for Public Land first proposed the Canal Community Garden project 0Oth8COO1DliSSiOn. The concept was approved, but TPL was requested to return with more in depth information about the management plan and partner for the garden, and commitments from the collaborative partners 10the project. K8CC8rtreintroduced M8Qh3nPecaut.The Trust for Public Land topresent additional information. Ms Pecaut reiterated the Canal Community Garden proposal was in response to a community outreach process. Thedesign relates tOthe elements desired by the residents and organizations iDthe Canal Neighborhood. 'lPLwas granted funding tO C0OdU[t the community outreach pn]0eSS' C[g8&a the design, |88d the fundraising C8Dlp8igD, develop the design through CODSt[UCdOO dOCuOOoDts' file for all permits, bid the project 8OdpnOvidRCOOStruCtiODrD3D8gemOen1. Since May, the project h8S8ttrmct8d funding and service commitments and 8new management organization. Two community meetings were held with 40participants iOattendance. The attendees support the concept for 102garden plots, outdoor classroom, and other site features included inthe concept p|8n.. Further conversation with Marin Master Gardeners and Marin Conservation Corps refined the concept of public education opportunities at the proposed Garden. Construction budgets were updated. The project iSDOVveStiDl8tedtOcoSt$487,000tD construct and $51,OOOkJmanage annually. Financial partners are under solicitation Et present. Matching donors are particularly sought. San Rafael Park and Recreation Commission Meeting Minutes, September 16, 2010 Page 2 originally agreeable to managing the Canal Community Garden after construction. The group no longer has the fiscal capacity to do so. Canal Alliance, a San Rafael non profit operating in the Canal neighborhood met with TPL, project partners and City staff about the management role and has stepped forward to assume it as lead agency. Ms Pecaut Park and Recreation Commission introduced Sandy Poneck, Supervisor of Development for Canal Alliance to elaborate on the organization's suitability for the management role. Ms Poneck reported that Canal Alliance received a three year grant to fund a current program assisting apartment communities in the Canal Neighborhood organize organic garden projects. Four sites are operating communal gardens and more are requesting the services of the project organizers. Maite Duran is the current staff person assigned to the organic gardens project and prepared to assume the staff role for the management of the Canal Community Garden. She is well known in the community and well connected to the gardening industry and organizations in Marin County. Her position will be .5 FTE in this roll. In addition to Ms Duran's administrative position, Canal Alliance anticipates hiring a professional gardener/permaculture specialist 10 hours per week to work with interested youth and young adults in the Canal Community Garden. An Advisory Group of participants in the Garden will be formed to assist in the creation and enforcement of rules and regulations, program development and other issues. Commissioners inquired about funding for the positions. Poneck responded Canal Alliance is seeking grant funds for the two staff positions and the operating costs. Mr. David Escobar, representing Marin County Supervisor Steve Kinsey, stated the community garden is part of a larger vision for the Canal Neighborhood supplementing the County Health Care Center, the Pickleweed Community Center, Marin Square, and other community serving enhancements. The garden project has green value systems and organic gardening opportunities that will benefit the community with focus on health and wellness. Ms Teri Rockas, Kaiser Healthy Marin Partnership spoke for the project. She added the garden project will be one more tool to combat obesity issues and provide insight to healthier choices for children and families. She stated date support links to general population health and diverse demographic opportunities. Commissioner Clark inquired if Kaiser has shown support for the project. Ms Rockas replied that the group has applied for a Kaiser Foundation Grant, and the results will be known in January 2011. Marin Community Foundation has encouraged the project partners to apply for grant funding as well. Commissioner Jones inquired about other funding commitments. Ms Poneck replied as Development Department Director of Canal Alliance, she will consider this core project and work toward full funding. Clark went on to ask how the garden plots will be assigned. Ms Pecaut replied the Advisory Committee will design the assignment system. San Rafael Park and Recreation Commission Meeting Minutes, September 16, 2010 Page 3 Commissioner Quintero asked if the participants will pay for the use of the garden and programs. Participants will be charged a small fee to pay for maintenance of the Community Garden. Are construction costs covered by fundraising yet? No. Chair Mihan stated that there are many operational details not included in the proposal. He asked that Canal Alliance and TPL return at an appropriate time with an operational plan for the Commission to review. Mr. Escobar replied that interns serving the County researched and prepared reports on four management models operating across the country. From these a model will be selected or created to guide the operations of the Canal Community Garden. Pecaut said that the second half of the community process will focus on operational issues. Mihan continued with a question regarding eligibility for participation in the garden. The Garden will be open to all residents; however there may be a percentage of plots allotted to different demographics to insure diversity. His question regarding security was answered with the assurance that fencing, gates and keys will be utilized and the San Rafael Police have submitted suggestions as well. Fencing and structures will have low profile features to preserve sight lines. The designers are considering switching a restroom facility for the water capture tank to improve the sight lines and service to participants. McCart inserted that Rodger Roberts and Jean Starkweather representing Marin Conservation League both contacted staff and are in support of the project. It was M/s Clark/Holm to approve the proposal for the Canal Community Garden, recommending it to City Council with the provision that amendments to the current plan must be submitted for Commission review. AYES: Susan Clark, Eric Holm, Ralph Mihan Armando Quintero, Jeff Jones NOES: None ABSENT: Mark Bustillos Mark Lubamersky, Fred Warnecke B. Recognition of the Marin Master Gardeners Chair Mihan described his visits to the Mediterranean and Succulent Gardens at the Falkirk Cultural Center. Marin Master Gardeners and City of San Rafael have a five year agreement for the organization to design, install and maintain the two gardens on the grounds of the Cultural Center. Both areas are planted as demonstration gardens, highlighting native and exotic plantings that are suited well to the Marin environment. The gardens are also examples of low water consuming landscape. Now maturing the gardens are attracting tours of local and out of area residents. Sales of plants and seedlings have helped financially support the projects. Marin Master Gardeners have dedicated countless hours to the success of the two gardens and continue to provide maintenance through volunteers. Master Gardeners for the Canal Community Garden application for review by the City of San Rafael 1. Project Summary, Exhibit A......................................................Page 1 2. Project Proposal, Exhibit B........................................................Page 3 3. Project Location Map, Exhibit C.................................................Page 6 4. Garden Design, Exhibit D...........................................................Page 7 5. Estimated Project Schedule, Exhibit E.........................................Page 8 6. Estimated Project Overall Budget, Exhibit F................................Page 9 7. Estimated Project Construction Budget, Exhibit G ......................Page 10 8. Estimated Project Operating Budget, Exhibit H ...........................Page 24 9. Partner Responsibilities/Donations, Exhibit I...............................Page 25 10. Letters of Support, Exhibit J ...................................................Page 26 CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 5 DATE OF MEETING: October 18, 2010 FROM: Carlene McCart DEPARTMENT: Community Services DATE: October 12, 2010 TITLE OF DOCUMENT: APPROVAL OF THE PROPOSAL FOR CANAL COMMUNITY GARDEN PROJECT ON CITY PROPERTY LOCATED AT BELLUM BLVD. AND WINDWARD WAY. Department Head (signature) 01 a. M&C 0 City I;1:18TTAIV (LOWER HALF OF FORM FOR APPROVALS ONLY) AGENCY rAja= 19 . _ITI:t City Attorney (signature)