HomeMy WebLinkAboutED CDBG Funding 2012-13CITY
Agenda Item No: 4 b.
Meeting Date: March 19, 2012
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Economic Development
Prepared by: Nancy Mackle
City Manager Approval: '#
SUBJECT: Recommendation for Community Development Block Grant (CDBG) Proposals
Funding Year 2012-13.
RECOMMENDATION: Adopt Resolution recommending Community Development Block Grant
project funding for the year 2012-13 to the Marin County Board of Supervisors.
BACKGROUND: In 1999, Council revised the Cooperation Agreement with the County of
Marin for CDBG funds. Under the agreement, the City remained in the County system, gained
the ability to allocate capital and housing funds it would have received as a stand alone
jurisdiction, and left the public service recommendations and the overall administrative function
with the County. The Cooperative Agreement was revised and adopted in 2002, 2005, 2008
and 2011. In 1999, the City also adopted an application process and allocation priorities,
attached as Exhibit 1.
Earlier this year, the County made changes to the Priority Setting Committee and the Local Area
Committees by adding non -elected community representatives of the protected classes
(generally defined as minorities and disabled). Council had the option to establish a separate
recommending group of protected class representatives, but at your March 5 meeting decided
to retain the current process. Under the adopted process, City staff reviews housing and capital
applications and City Council makes a recommendation to the Priority Setting Committee (one
member from each City in the County, a member of the Board of Supervisors, and non -elected
community representatives of protected classes). County staff evaluates the public service
applications and a Local Area Committee (one Council member, one member of the Board of
Supervisors and one representative of protected classes), makes a recommendation to the
Priority Setting Committee. The Priority Setting Committee reviews the recommendations from
each Planning Area and the City and makes one recommendation to the County Board of
Supervisors. It cannot change the recommendation from the City. The decision to leave the
public service recommendation with the County was based on the City's desire to retain the
County's expertise in balancing a large number of applications with a limited amount of funds.
The City also wanted to focus on larger scale capital and housing projects, as was shown in the
priority listing, which put City projects first, followed by housing.
FOR CITY CLERK ONLY
File No.:
114:7 -
Council Meeting: 1q/2 012—
Disposition: t 1
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The San Rafael Local Area Committee meeting is scheduled for March 26, and their list of
applications is in Exhibit 2. The Priority Setting Committee Meeting is scheduled for March 29
and the Board of Supervisors meeting is May 8, 2012. Projects which receive allocations will
then work with County staff to file the required environmental review, contracts and
certifications, and ultimately receive payment when the project is complete.
ANALYSIS:
Applications Filed
Eight applications for housing and capital projects were filed. A summary of the projects is
attached as Exhibit 3 and the applications are in Exhibit 4. in addition, the City participates in
Countywide housing projects.
2012-13 Allocation Amount
The total amount of the grant to the County is $1,166,041, a 19% decrease from last year, and a
42% decrease from the 2009-10 allocation. San Rafael receives 39.42% of the net County
grant (net is minus the County overhead). This reflects the percentage of the total County
population, poverty and over crowding factors that occur in San Rafael. This percentage has
been reduced from the 40.54% used in the past, and reflects a shift in population. In general,
the trend is for a reduction in the total amount of CDBG funds given to the County and a
resulting decrease in San Rafael's amount. It is unlikely that this trend will change in the near
future.
San Rafael's grant amount is $333,510. Of this grant amount, 15% is directed to public service
projects selected by the Local Area Committee and 85% is for housing and capital projects
selected by Council. The 2012-13 allocation amounts are:
Total County Grant $1,166,041
County Administration ($320,000)
Net County Grant $846,041
San Rafael Allocation (39.42%) $333,510
15% Public Service $50,026
85% Housing and Capital $283,484
Total Housing and Capital Allocation $283,483
Conformance to City Priorities
The City priorities adopted in 1999 are to give primary consideration to projects which:
A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint
partnerships with the City or Agency
B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD
Regulations)
C. Are affordable housing projects or community facility related activities within the San Rafael
Planning Area
D. Are projects that will move forward quickly, have the greatest impact, and can be
completed within a reasonable time frame.
A matrix evaluating the conformance of the applications with the City priorities is attached as
Exhibit 5. To qualify under priority D, a project must be a complete, distinct activity that is not
part of an ongoing maintenance program, have secure financing, reasonable site control, and
not be the first step in a multiple year planning and fundraising campaign.
SAN0AFAEL CITY COUNCIL AGENDA REPORT /Pa2e:3
Recommended Projects
Four projects 8[eFeCO[DDl8DdedfO[fUDdiDg:
1. Public Facilities /\CCHSSibi|itv |DlpnOwenneDtG (ADA) — City Of San Rafael
2. Fair Housing Program — Fair Housing OfMarin
3. Rehabilitation Loan Program — Housing Authority
4. Residential Accessibility Modifications — Marin Center for Independent Living
The funding requests and staff's nSC0DlDleDded a||OC@UUnS are ShOVVD in Exhibit 6. In making
these PSCOD1[DeDd8UOD9, staff coordinated with COUDtv staff and eV8|V@tSd each project's
COOfOrDl8Dce with City p[iO[iU8S. First, the three COUOtv wide housing projects that receive an
g|(oc8d0n from all of the C[}BG planning areas were supported. These were Supported
because they provide services to the entire County. San F|8f88|`Sparticipation insures that San
Rafael residents continue tO receive these services in 8 manner comparable iOother County
nGSid8D|S. COOSidH[8tiOD was given to the City's Public F8Ci|iU8S /\CCeSSibi|iiy |Dlpn]V8Dl8OtS
(ADA) project, which requested $300,000. The remaining grant @OlOUOt of $273.829 was
8||OCat8d to the City project in 8CCO[d8OCe with the established priorities. NO funds were
remaining for Other projects. The specifics of the pnoQnanne and oUOC8UOnS are as f0||ovva:
COUNTYWIDE HOUSING PROGRAMS
Fair Housing Program $18,272
The Fair Housing Program educates |@Od|OndS and neighbors about fair housing |@wS and helps
maintain and encourage population diversity. The pFOg[8Dl provides community education and
OUtne8Ch COOCe[DiDg fair housing |3VVS and S8rViCeS, F8C[UitS and t[8iDS h3i[ housing t8StenS'
monitors di3CrinliDGUOO in the housing Dl8[h8t' iOveSdg8i88 and verifies C|8i[D3 of 8||Bg9d
diSCriDniO8UOO. QDUOS8|S victims of housing diSC[iDliD8tiOD and pursues fair housing C8S8S in
court. CDBG F8gU|GdOOS require that the City and COUOiy take 3fh[Dl8UV8 8CiiOO to further fair
housing; funding this pPOg[8[O meets this obligation. The r8CVD1018Dded funding amount was
coordinated with the County, and represents San Rafael's share of the Countywide request.
Residential Rehabilitation Loan Program $21,469
K48[iD COUDtv Housing Authority |O3Os funds LD |OVV iODD[Oe OVVDe[S of single family hO[O83 and
to DOD-pnD5t Operated group hODl8S to C0[n8[t substandard housing conditions and to e|iDliD8t8
health and S8f8b/ hazards. The [8COOlDl8Oded funding 80OUOt was COOndiO8ied with the
County and represents 8@n R@f8e|'S Sh8nS Of the Countywide request. The County wide
pPOg[aDl has been 8||OCGted funds from other COUOtvvvid8 housing projects which has
substantially reduced the cost {Othe Planning Areas this year. |tshould bCkept iDmind that this
Fe@||OCGU0O may not OCCU[ 3g8iD. and the total pnDg[8nO CUSt will need to be borne by the
[z|3DDiDg Areas.
MCIL Housing Accessibility Modification $5,9113
Through its Housing /\CC8SSibi|itv Modification PnOg[8Dl' the K88[iD Center for |Od8p8DdHOt
Living provides technical assistance and minor remodeling to make rental housing accessible to
|OVVe[ iDCODle residents with impaired O3Obi|ih/. The r8COrD0SOded funding 8nROuOt was
coordinated with the County and represents San Rafael's share of the Countywide a||OC8bOD.
HOUSING AND CAPITAL PROJECTS
Public Facilities Accessibility Improvements (ADA) $237,829
The federal Department OfJustice ([}(]J) designated San Rafael @ participant in their "Project
Civic Access" which requires all city f8Ci|iUSS to COrD8 into compliance with Title |i of the
American with Disabilities Act {f199OA\OA\. The City has entered into @ settlement agreement
with the [){}J that requires all CQOGt[UCtiOO or 8{te[8tiOOS to public facilities and streets that
Co[DDl8nC8d 8ftS[ January 20. 1092 be 08d8 compliant with ADA FeqUinSOneDtS. The
agreement specifies [8ViSiOOS to public facilities such as the |ih:3ry' City H8||, City P|3Z8` parks,
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 4
parking lots and structures that must be made pursuant to a 10 year schedule (2004 to 2014). It
is assumed that the majority of the CDBG funds will be allocated to this project for the
foreseeable future. The amount available for allocation this year is less than the $300,000 that
has usually been allocated in the past, but it is all the funds remaining after the Countywide
housing projects and Public Services projects are addressed. Given the overall reduction in the
CDBG grant, and the reduction in the percentage of the County's poverty and over crowding
factors, the amount of future CDBG funds available for this improvement program may not meet
expectations.
Projects Not Recommended
Although all the proposed projects serve important needs, the available funds cannot cover the
requests. The Del Ganado rehabilitation will complete exterior modifications and upgrades to
housing for people with disabilities. Fairwinds Apartments is seed funds for purchasing an
existing building, and therefore is part of a multiple year project and will not move forward in a
short time frame. Nova Albion rehabilitation of the bathroom in a group home for persons with
disabilities can be completed in a short time frame and is not part of a larger project. Sunrise II
rehabilitation of a kitchen in a group home for persons with disabilities can be completed in a
short time frame. The Marinwood project is the start of a $22 million project and will be many
years in the making. Habitat for Humanity is gathering funds for a several phase project.
FISCAL IMPACT: There is no direct cost or revenue impact generated by the recommended
action as the City is directing HUD funds to specific projects. Allocating funds to City projects
will allow City General Fund, capital funds to be allocated to other projects.
OPTIONS:
• Alter the housing and capital projects selected and/or the amounts allocated. The total
housing and capital allocation cannot exceed $283,483.
ACTION REQUIRED: Adopt Resolution recommending Community Development Block Grant
project funding for the year 2012-13 to the Marin County Board of Supervisors.
EXHIBITS
Exhibit 1 City of San Rafael CDBG Priorities
Exhibit 2 2012-13 CDGB Public Services Projects
Exhibit 3 2012-13 CDGB Housing and Capital Projects Summary
Exhibit 4 2012-13 CDB Housing and Capital Projects Applications
Exhibit 5 2012-13 CDGB Conformance with Priorities Matrix
Exhibit 6 2012-13 CDGB Housing and Capital Recommended Allocations
Resolution of Approval
RESOLUTION NO. 13317
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RECOMMENDING COMMUNITY DEVELOPMENT BLOCK GRANT
PROJECT FUNDING FOR THE YEAR 2012-13 TO THE MARIN COUNTY
BOARD OF SUPERVISORS
BE IT RESOLVED by the Council of the City of San Rafael as follows:
WHEREAS in June, 1999, the City Council revised the Cooperative Agreement
with the County of Marin for Community Development Block Grant (CDBG) funds
whereby the City remained in the County system; and
WHEREAS in December, 1999, the City devised a project selection process and
established allocation priorities for CDBG projects; and
WHEREAS on March 19, 2012, in accordance with the adopted project selection
process the City Council reviewed the submitted applications.
NOW, THEREFORE IT IS HEREBY RESOLVED that the City Council
recommends to the Marin County Board of Supervisors that the $283,483 in CDBG funds
available for allocation by the City of San Rafael be distributed to the projects and in the
amounts as shown on the attached EXHIBIT A subject to adjustments necessary to
accommodate any changes in the final allocation given to the County of Marin by the
federal Department of Housing and Urban Development (HUD) as indicated in EXHIBIT
A.
1, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City held on the 19th day of March, 2012, by the following
vote:
AYES: COUNCIL MEMBERS: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
Esther C. Beirne, City Clerk
Exhibit A
2012-13 Housing and Capital Recommended Allocations
Project Request Allocation
Countywide Housing
Fair Housing Program $60,654 $18,272
Rehabilitation Loan Program $150,000 $21,469
Accessibility Modification Program $30,000 $5,913
Countywide Housing Total $240,654 $45,654
San Rafael Housing Total
EAH, Inc.
$50,000
$0
EAH, Inc.
$100,000
$0
Lifehouse Inc.
$11,800
$0
Lifehouse Inc.
$12,800
$0
BRIDGE Housing
$800,000
$0
Habitat for Humanity of GSF
$60,000
$0
San Rafael Housing Total
$1,034,600
$0
San Rafael Capital
Public Facilities Improvements (ADA)
$400,000
$237,829
San Rafael Capital Total
$400,000
$237,829
PROJECT TOTAL $1,675,254 $283,483
Exhibit 1
City of San Rafael
Community Development Block Grant Program (CDBG)
PURPOSE
Under the provisions of City -County Community Development Block Grant Cooperative
Agreement approved by City Council Resolution No. 10419, the City of San Rafael has
established a City Program for CDBG funds within the San Rafael Planning Area. The City
Council has taken this action for the purposes of:
• Targeting CDBG funds to benefit San Rafael Planning Area residents;
• Coordinating CDBG project funding with other efforts of the City;
• Funding fewer projects with larger grants;
• Measuring the impact of funded projects.
PRIORITIES
In selecting projects for funding, the City Council will give primary consideration to projects
which:
A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint
partnerships with the City or Agency
B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD
Regulations)
C. Are affordable housing projects or community facility related activities within the San
Rafael Planning Area
D. Are projects that will move forward quickly, have the greatest impact, and can be completed
within a reasonable timeframe.
APPLICATION PROCESS
All applications for CDBG funds shall be filed with the Marin County Community Development
Agency, Federal Grants Division, on their forms and consistent with their deadlines. Projects
requesting San Rafael Planning Area funds should indicate the amount requested on the form.
Up to 15% of San Rafael Planning Area funds may be used for public service projects.
Applications for public service funds will be evaluated by County staff and a recommendation
made by the Local Area Committee. Applications for non public service funds will be reviewed
by City of San Rafael staff and a recommendation made by the San Rafael City Council based on
conformance with the City priorities listed above. Final action of the recommendations will be
made by the County Board of Supervisors.
TIMING
Filing deadlines for applications, with the exception of City initiated projects, will be set by the
County. The San Rafael City Council will hold a public meeting to discuss and select projects
from those submitted in the same general time frame as the Planning Area Committee meetings.
The City Council recommendation will be presented to the County Board of Supervisors as part
of the overall County CDBG processing.
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Exhibit 4
CDBG 2012 -13 Applications
Exhibit 5
2012-13 CDGB Conformance with City Priorities
Countywide Housing
City/
Agency
Project
HUD regs
Housing,
Comm
Facility
Quick
Impact,
Complete
Fair Housing Program
Agency
•
H
•
Rehabilitation Loan Program
Project
•
H
•
JAccessibility Modification Program
•
•
H
•
San Rafael Housing
City/
Agency
Project
HUD regs
Housing,
Comm
Facility
Quick
Impact,
Complete
Del Ganado, Apratments Rehabilitation
Agency
•
H
•
Fairwinds Apartments
Project
•
H
Complete
Nova House Rehabilitation
•
•
H
•
Sunrise 11 Rehabilitation
0
H
•
Marinwood Plaza Housing
•
H
KEY
H =Affordable Housing Project
C =Community Facility Project
• = Conforms
City/
HUD regs
Housing,
Quick
San Rafael Capital
Agency
Comm
Impact,
Project
Facility
Complete
Public Facilities Improvements (ADA)
•
•
C
•
KEY
H =Affordable Housing Project
C =Community Facility Project
• = Conforms
Exhibit 6
2012-13 Housing and Capital Recommended Allocations
Project
Request
Allocation
Countywide Housing
Fair Housing Program
$80.654
$18.272
Rehabilitation Loan Program
$150.000
$21.469
Accessibility Modification Program
$30.080
$5,913
Countywide Housing Total
$240,654
$45,654
San Rafael Housing Total
EAH.|no.
$50'000
80
EAH.|no.
$100.000
80
Lifehouso|no.
$11.800
$0
Lifohouse|nu.
$12.800
80
BRIDGE Housing
$800.000
80
Habitat for Humanity ofGSF
$88.000
$U
San Rafael Housing Total
S1,034,800
$O
San Rafael Capital
Public Facilities Improvements (AOA)
$400.000
$237'829
San Rafael Capital Total
$400,000
$237.829
PROJECT TOTAL
$1,675.254
$283.483
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. 1-4 i�; ,
DATE OF MEETING: 3-19-11,
FROM: Katie Korzun
DEPARTMENT: Economic Development
DATE: March 8, 201=x,-
TITLE
01,t
TITLE OF DOCUMENT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RECOMMENDING
COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FUNDING FOR THE YEAR 2012-13
TO THE MARIN COUNTY BOARD OF SUPERVISORS
it
FIX fA M -P -Al
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
City Manager (signature) City Attorney (signature) A