HomeMy WebLinkAboutPW Citywide St. Resurfacing 2012; Plans and SpecificationsAgenda Item No: 6 . b . 2
Meeting Date: September 17, 2012
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: �/6'� i �,�`�'� ""'...`Manager Approval
Director of Public Works (LB)
ri1V LIU.-. 1V.VV./o
SUBJECT: Adopt plans and specifications for construction of the Citywide Street Resurfacing 2012,
City Project No. 11203, and authorize the City Clerk to call for bids.
RECOMMENDATION: Adopt Plans and Specifications.
BACKGROUND: In December 2009 Marin County and 11 jurisdictions within the County became
eligible for $2,434,904 in Cycle 1 STP/CMAQ (Surface Transportation Program/Congestion Mitigation
and Air Quality) funds. The specific amounts were developed based on the miles of arterials within each
jurisdiction.
As one of the larger jurisdictions, San Rafael is eligible for $540,115. Other jurisdictionssuch as the
Town of Ross were allocated only $19,390, a minimal amount given the paperwork and backup material
necessary to comply with complex federal requirements. Consequently, jurisdictions with small
allocations such as Ross, Belvedere ($23,556), Fairfax ($63,840), etc., have determined that it is not cost
effective to pursue this funding.
In an effort to retain these funds, 8 jurisdictions have agreed to forward their share of these funds to the
City of San Rafael in exchange for 80 cents on the dollar for every federal dollar allocated.
This arrangement with 8 Marin jurisdictions yields an additional $478,885 in Federal funds for a total
project budget of $1,019,000 which enables San Rafael to maximize the roadway segments we will be
able to resurface, especially in view of the currently favorable bidding climate. When the project is
finished, San Rafael will distribute a total of $383,108 in Gas Tax funds to each City based on the original
allocation.
Four roadway segments have been approved for reimbursement as part of the grant. These segments
include:
1. Fifth Avenue from B Street to H Street
2. Mission Avenue from Grand Avenue to H Street
3. Bellam Boulevard from I-580 EB Ramps to I-580 WB Ramps
4. Bellam Boulevard from Kerner Boulevard to Windward Way
FOR CITY CLERK ONLY
Council Meeting:
Disposition: r'cr4 —`r l£err�rte�r
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Staff has structured the bid documents to receive bids to resurface the following roadway segments,
which are also approved for reimbursement as part of the grant:
5. D Street from Second Street to Antonette Avenue
6. Bellam Boulevard from Woodland Avenue to 1-580 EB Ramps
7. Mission Avenue from Grand Avenue to Union Street
8. Redwood Highway from Mitchell Boulevard to Smith Ranch Road.
If the bid prices received to perform the work on the first 4 roadway segments is less than the approved
grant amount, some or all of the additional roadways segments may be added to the project.
The design of the project was completed by City of San Rafael Department of Public Works engineering
staff which will also manage the complex federal paperwork portion of the project. A copy of the project
plans and specifications are available at the City's Clerk's office for review.
Previously, City staff coordinated with utility owners regarding planned utility improvements. Several
MMWD projects have been completed within the past few months, including the new fire flow upgrades
on Mission Avenue and Fifth Avenue, in anticipation of this resurfacing project.
ANALYSIS: Adoption of project plans and specifications is necessary to bid the project and begin
construction.
FISCAL IMPACT: The estimated cost of the base project is $881,500 which includes reimbursements
from utilities for raising their facilities, which is standard practice for this type of project. The
construction document is structured to allow the City to add additional road segments to fit the project
budget depending upon the bids.
X W#CSW&T
1. Adopt the plans and specifications as presented for the project, authorize staff to explore maximization
of the number of streets paved based on the bids received and authorize the City Clerk to call for bids; or
2. Reject the plans and specifications and direct staff to stop the work on the project. This option will
require toss of the $1,019,000 federal grant and may require the City to repay the other Cities noted as
allocating their share of this funding.
ACTION REQUIRED: Adopt Plans and Specifications
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. 6 - b. 2
DATE OF MEETING: 9/17/12
FROM: Nader Mansourian
5 w A .0.0.0 & 6 ffaMfoll
DATE: 9/6/12
rITLE OF DOCUMENT:
ADOPT PLANS AND SPECIFICATIONS FOR CONSTRUCTION OF THE CITYWIDE STREET
RESURFACING 2012, CITY PROJECT NO. 11203, AND AUTHORIZE THE CITY CLERK TO
CALL FOR BIDS
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
a, 17 /LWL
City Manager (sihatuwelj
City Attorney (signature)
File No.: 16,06.78