HomeMy WebLinkAboutPW Parking Garage Lighting Replacement; Plans and SpecsAgenda Item No: 3 • h
Meeting Date: Sept 17, 2012
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: City Manager Approval:
Director of Public Works (LB)
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SUBJECT: ADOPT PLANS AND SPECIFICATIONS FOR CONSTRUCTION OF THE PARKING
STRUCTURE -GARAGE LIGHTING REPLACEMENTS PROJECT, CITY PROJECT NO.
11205, AND AUTHORIZE THE CITY CLERK TO CALL FOR BIDS
RECOMMENDATION: Adopt Plans and Specifications for the project.
BACKGROUND: The City of San Rafael currently maintains and operates four parking structures -
garages within the downtown area which currently utilize metal halide and high pressure sodium fixtures.
Conversion of each of the 284 lighting fixtures with photocells, fluorescent fixtures with energy efficient
ballasts, and Light Emitting Diode (LED) fixtures will greatly reduce the energy usage within these
structures.
The anticipated energy and cost savings per garage with this project are as follows:
Description
3rd & A
3rd & C
5th & C
3rd & Lootens
Total
Garage
Garage
Garage
Garage
kWh Saved
56,709
120,392
10,478
27,308
214,887
kW Saved
4.6
6.6
0.1
0.4
11.6
12 -month Avg Cost
$0.18
$0.17
$0.17
$0.16
-
er kWh
Annual Cost
$10,075
$20,909
$1,802
$4,466
$37,251
Savings
Actual energy savings will be calculated once the new fixtures have been installed.
In addition, in order to further increase the energy efficiency of these fixtures, alternative costs will be
obtained for the installation of wireless diming controls and photosensors. Photosensors will detect when
vehicles and/or pedestrians are present. If no vehicle or pedestrian is present, the lights will dim to
minimum lighting levels and will increase to higher lighting levels when vehicles and pedestrians are
detected.
FOR CITY CLERK ONLY
File No.: — I - L- �
Council Meeting:, 1-/2012....
Disposition: Pte_ e e
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS: Adoption of the project plans and specifications is necessary for the plans to go out to bid
and the construction of the project to begin. Construction is anticipated to start in October 2012 and be
completed by the end of the year.
FISCAL IMPACT: The engineer's estimate for construction of the project is $115,000 for the base bid
items. The exact cost for construction will be determined after bids have been received.
The City has received a 0% loan from PG&E which will be paid back over a 10 year period utilizing
energy cost savings from the retrofit project. In addition, the cost savings from the Parking Structure -
Garage Retrofit project will also help offset some of the costs for the City's HVAC replacement project
currently under construction. No money from the City is required for this loan.
The City is also eligible for approximately $8,400 in energy efficiency rebates. The exact rebate amount
will be determined after installation.
The total net project cost and PG&E loan amount is anticipated at $106,600.
ACTION REQUIRED: Adopt Plans and Specifications for the Parking Structure -Garage Lighting
Replacements Project (City Project No. 11205) on file with the City Clerk, and authorize the City Clerk to
call for bids.
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA/SRCC AGENDA ITEM NO. 3.h
DATE OF MEETING: September 17, 2012
DEPARTMENT:
Nader Mansourian
Public Works
September 6, 2012
TITLE OF DOCUMENT:
ADOPT PLANS AND SPECIFICATIONS FOR CONSTRUCTION OF THE PARKING STRUCTURE -GARAGE
LIGHTING REPLACEMENTS PROJECT, CITY PROJECT NO. 11205, AND AUTHORIZE THE CITY CLERK TO CALL
FOR BIDS
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
vq-Z' t
City Manager (signature) City Attorney (signature)
NOT APPROVED
REMARKS: