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Home My WebLink AboutED Street Closure; West End Annual Picnic 2015CITY of Agenda Item No: 3 • g n. Meeting Date: September 8, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger City Manager Approval: ...... Events Coordinator ' TOPIC: Closure of Neame Avenue on September 20th for West End Neighborhood Association (WENA) Annual Picnic SUBJECT: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE WEST END NEIGHBORHOOD ANNUAL PICNIC ON SUNDAY, SEPTEMBER 20, 2015 ON NEAME AVENUE FROM SANTA MARGARITA TO WEST CRESCENT DR. 8 A.M. — 6 P.M. RECOMMENDATION: Approve the Resolution BACKGROUND: The West End Neighborhood Association ("WENA") has requested a temporary street closure to accommodate their annual picnic. WENA has been holding this annual picnic in the street since 2010. The neighborhood does not have a park. This picnic originally started in a private home and then moved to the parking lot of the First United Methodist Church for six years. By 2010, the attendance had increased to the point that the church parking lot was no longer adequate and WENA requested permission to use Neame Avenue. In order to continue this annual neighborhood celebration, staff is requesting a street closure to safely accommodate this yearly gathering. City staff will work with the neighborhood to help coordinate the street closure. Attachment A provides additional information on the event. ANALYSIS: Neame Avenue will be closed from Santa Margarita Drive to West Crescent Drive for the full day. COMMUNITY OUTREACH: This is a neighborhood association annual event; therefore, communication is done through the association to their members. FISCAL IMPACT: None File No.: /1-0 Council Meeting: Disposition: FOR CITY CLERK ONLY pr -got -0710') 6943q SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 OPTIONS: 1. Approve resolution as drafted. 2. Approve resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. ATTACHMENTS: Resolution A. West End Neighborhood Association (WENA) request B. Location Map RESOLUTION NO. 13999 RESOLUTION AUTHORIZING STREET CLOSURE FOR THE WEST END NEIGHBORHOOD ANNUAL PICNIC ON SUNDAY, SEPTEMBER 20, 2015 ON NEAME AVENUE FROM SANTA MARGARITA TO WEST CRESCENT DR. 8 A.M. — 6 P.M. WHEREAS, the West End Neighborhood Annual Picnic will occur on Sunday, September 20, 2015; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the West End Neighborhood, the below street should be temporarily closed to through traffic for the date and times specified below. Street to be closed Sunday, September 20, 2015 from 8:00 a.m. to 6:00 p.m. 1. Neame Avenue from Santa Margarita to West Crescent Drive. THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed street for the date and times described above. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Tuesday, the eighth day of September, 2015 by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None "'S! -S fica:lz G • Ate- z.-- - ESTHER C. BEIRNE, City Clerk Attachment A W�111111111 I=m aR West End Neighborhood Association June 29, 2015 STJDJECT: REQUEST FOR STREET CLOSURE EVENT DATE: SUNDAY, SEPTEMBER 20, 2015 TIME: 9:00 AM — 5:00 PM STREET: NEI AME STREET (Between Santa Margarita Dr. & W. Crescent Dr. — map attached) ACTIVITIES: BBQs, Dining, Jumpie House, Crafts for Idds, Balloon Artists, Raffle The West End Neighborhood Association would like to hold our Annual Picnic / Block Party on Neame Street again this year. This event is open to all residents of the West End (homeowners and renters), The "Block Party / Picnic' was held the last five years on this street. They were roaring successes, with attendance averaging 150. Neame Street is located on the north side of Fourth Street. The street is short with only seven houses and two adjacent houses. All nine homeowners have been talked to and given verbal approval to close the street for a picnic again this year. They also said they would not park their cars on the street that day. There have been no problems at the past picnics. There is no cost to attendees, and the neighborhood association provides most of the food and beverages. The residents bring side dishes to share. Beer and wine will be available. It will be kept and served on adjacent private property. There will be entertainment for children, who will be supervised. An AC -powered, low volume sound system will be used for about 90 minutes for street musicians and for 15 minutes for the raffle that is held. A drawing is attached showing the layout. The street layout is from a prior year, but the layout will be the same this year. If approved, I request street barriers for each end of the street from City staff. If you have any questions, please feel tree to contact me. Thank you, Gordy MacDermott WENA President Attachment B ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) 4 CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item #,.3 Date of Meeting: 9/8/2015 From: Brian Auger Department: Economic Development Date: 8/20/2015 Topic: Closure of Neame Avenue on September 20th for West End Neighborhood Association (WENA) Annual Picnic Subject: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE WEST END NEIGHBORHOOD ANNUAL PICNIC ON SUNDAY, SEPTEMBER 20, 2015 ON NEAME AVENUE FROM SANTA MARGARITA TO WEST CRESCENT DR. 8 A.M. — 6 P.M. Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ® Other: Staff Report APPROVALS ® Finance Director Remarks: no fiscal impact ❑ City Attorney Remarks: ® Author, review and accept City Attorney / Finance changes Remarks: Approved. ETD. 8-25-15 { City Manager Remarks: