Loading...
PW TAM Funding Agr. 2016-005; Measure A; Grand Ave. Bridge ProjectTAM AGREEMENT #2016-005 FUNDING AGREEMENT BETWEEN TRANSPORTATION AUTHORITY OF MARIN AND CITY OF SAN RAFAEL This AGREEMENT is made this 7.W day of f7e*&4a 'r1 , 201(o , by and between the Transportation Authority of Marin, hereinafter referred to as "TAM", a local public agency, and the City of San Rafael, hereinafter referred to as "RECIPIENT", a local public agency. SECTION 1. RECITALS 1. The voters of Marin County approved the authorization of Measure A at the General Election held on November 2, 2004, thereby authorizing that TAM be given the responsibility to administer the proceeds from a one-half cent transaction and use tax. 2. The tax proceeds will be used to pay for the programs and projects outlined in the Measure A Expenditure Plan. 3. The Strategic Plan, developed to provide guidance on implementing the Measure A Expenditure Plan, programs Measure A funds over a 20 year period to the four strategies listed in the Expenditure Plan, including Strategy 2 for the Highway 101 High Occupancy Vehicle (HOV) Gap Closure Project. 4. The Puerto Suello Bicycle/Pedestrian Path Project is an eligible component of the Highway 101 HOV Gap Closure Project. 5. The TAM Board authorized the equal exchange of federal TE funds with MTC for Measure A funds in the amount of $2,432,000, allowing MTC to program Marin County's share of TE funds ($2,432,000) to the Puerto Suello Bicycle/Pedestrian Path Project with the commitment from TAM to allocate equal amount of Measure A funds to local projects that would have been funded with TE, TLC, and Housing Incentive Program (HIP) funds. 6. The federal TE funds of $2.432 million were divided into two programs with $1.392 million programmed to TLC/HIP projects and $1.039 million programmed to County TE projects. 7. Concurrent to approving the swapping of funds, TAM approved a list of TLC/HIP projects that would receive Measure A funds as part of the swap agreement. 8. Included in the list of HIP projects was $484,000 to the County of Marin to implement transportation improvements adjacent to the Marinwood Village site that was scheduled to develop affordable housing. 9. The funds have been set aside for the Marinwood Village site for over a decade but the project never materialized. 10. On December 14, 2015, the TAM Board authorized moving the available funds of $484,000 from the Marinwood Village site to San Rafael's Grand Avenue Bridge Project. T 11MIITCRA.1UPi-RXIISy—— 1-02.025v.t.1,Alw®m1±o1 5a . Page 1 of 8 SECTION 2. PURPOSE OF FUNDING AGREEMENT This AGREEMENT is entered into by and between TAM and RECIPIENT to document the funding conditions necessary for the RECIPIENT to comply with applicable law and TAM policies. This AGREEMENT consists of additional documents stated in these sections as being attached hereto and incorporated in the AGREEMENT by reference. SECTION 3. PROJECT DEFINITION AND SCOPE This AGREEMENT, approved through Resolution 2015-16 of TAM, in accordance with the requirements of TAM's Measure A Expenditure Plan and Strategic Plan, is made for the following purposes identified in the RECIPIENT's Measure A Sales Tax Program Allocation Request Form (Exhibit A): Grand Avenue Bridge Project Additional information on project scope is included in the Measure A Sales Tax Program Allocation Request Form. SECTION 4. GRANT TAM hereby grants to the RECIPIENT the sum of $484,000 as designated in Resolution No. 2015-16 (Exhibit B), approved December 14, 2015, which is included in this AGREEMENT by reference. SECTION 5. COST ELIGIBILITY Cost eligibility shall be determined by TAM's Strategic Plan policies. All costs incurred by RECIPIENT prior to the date of execution of this AGREEMENT shall be ineligible for reimbursement by TAM, except projects identified in the Strategic Plan as ongoing operating needs. Such projects, which rely on ongoing annual funding, may incur costs either at the date of the authorizing Board resolution or the start of the fiscal year, whichever comes later. While these costs shall be eligible for reimbursement in the situations cited above, the timing and amount of reimbursement will be subject to a TAM allocation, based on available revenues, other anticipated project requests, and project category and subcategory limits established in the Strategic Plan and Expenditure Plan. Any waiver of cost eligibility policies must be included in the Measure A Sales Tax Program Allocation Request Form as approved by TAM. SECTION 6. BUDGET AND SCOPE RECIPIENT shall maintain a project or program budget. RECIPIENT shall carry out the project and shall incur obligations against and make disbursements of the grant in conformity with TAM's requirements and the budget. The project or program budget may be revised from time to time through the submission of a revised budget to TAM. RECIPIENT may not make any changes to the scope of the project without prior written approval of TAM. Approval by TAM of a change of scope shall not constitute an increase in the grant amount unless additional funds are specifically provided. T 14,M IECTS, 1)PftWk,t11514MNt..AAU.0 K".114GOVF."mlAFre G-14000!oZ�6,_'.I4GODIG! 03T SmRdWG dA. H.djsFu .,Ap t:0160051. Page 2 of 8 SECTION 7. PROJECT MANAGEMENT RECIPIENT shall be responsible for the project and provide management of consultant and contractor activities for which RECIPIENT contracts, including responsibility for schedule, scope, and budget, consistent with TAM's resolution allocating the grant unless otherwise agreed upon in writing. SECTION 8. PROJECT OVERSIGHT RECIPIENT shall cooperate with TAM's project management team and shall provide any requested project information. SECTION 9. ATTRIBUTION AND SIGNAGE If any portion of grant funds is used for production of reports, acknowledgment of the TAM's role shall be included in the documents. If any portion of grant funds is used for construction, RECIPIENT shall, upon initiation of field work or at the earliest feasible time thereafter, install and maintain a sign at the construction site identifying Measure A Local Transportation Sales Tax Funds and TAM (e.g., TAM and RECIPIENT's logos "Your Measure A Sales Tax Dollars at Work"). For non -construction capital purchases funded by any portion of grant funds, RECIPIENT shall affix permanent signage identifying TAM and the Sales Tax Funds as a funding source. RECIPIENT shall demonstrate compliance with attribution and signage requirements as an indispensable condition for authorization of Measure A reimbursement for project expenses. SECTION 10. PRESS RELEASES RECIPIENT shall notify TAM in advance of any press releases about project and program activities, particularly groundbreakings and ribbon cuttings, in connection with grant funds expended pursuant to this AGREEMENT. SECTION 11. COMPLIANCE WITH LAW In the performance of its obligations pursuant to this AGREEMENT, RECIPIENT shall keep itself fully informed of the federal, state and local laws, ordinances and regulations in any manner affecting the performance of this Agreement, and must at all times comply with such laws, ordinances, and regulations as they may be amended from time to time. SECTION 12. ENVIRONMENTAL COMPLIANCE RECIPIENT shall undertake all environmental mitigation measures that may be identified as commitments in applicable documents (such as environmental assessments, environmental impact statements and reports, and memoranda of agreement) and comply with any conditions imposed as a part of a finding of no significant impact or a record of decision; all such mitigation measures are incorporated in this AGREEMENT by reference. Recipient shall be responsible for obtaining all necessary environmental permits for performance of work. SECTION 13. FINANCES All costs charged to the project shall be supported by properly prepared and documented time records, invoices, or vouchers evidencing in detail the nature and propriety of the charges and the basis for the percentage charged to TAM. T I4Mt[)IECISN.'UI'Nc.c:N,U151�w�1e+..vSA.Ulouwn0.qua�IJ 00 o.FumLn�,\�eemmt.­o2a_S,,114W[_:!Ol1IGSnR.ldGuiJA.mucOnJKFualn[.\Fn®mi_016ig1y. Page 3 of 8 SECTION 14. RECORDS All checks, payrolls, invoices, contracts, vouchers, journal entries, work orders, or other accounting documents pertaining in whole or in part to the project shall be maintained by RECIPIENT for a period of three (3) years after the later of project closeout or termination of grant. Such project documents shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other similar documents not pertaining to the project. SECTION 15. REIMBURSEMENTS Payment shall be made by TAM for costs reimbursable under the terms of this AGREEMENT and incurred prior to the termination date of this AGREEMENT. Payment to RECIPIENT of the grant shall be upon written approval by TAM, upon submittal by RECIPIENT of appropriate support documentation and identification of expenses incurred. Reimbursements shall not exceed the schedule shown in the Measure A Sales Tax Program Allocation Request Form - Fiscal Year Cash Flow Availability. RECIPIENT may make a request for exceptions in writing. Exceptions may be made at the sole discretion of TAM. Reimbursement requests, with appropriate documentation, may be submitted on a regular basis but no more frequently than monthly. Each reimbursement request shall include RECIPIENT'S certification that the amounts sought are only for project elements included in the Allocation Request Form, and that RECIPIENT is in compliance with TAM's requirements mentioned in this AGREEMENT. SECTION 16. ELIGIBLE EXPENSES RECIPIENT shall expend funds only on eligible expenses as follows: operating costs, direct staff time (salary and benefits), consultants; right of way engineering and acquisition costs (including permitting), and competitively bid construction contracts. Indirect costs (as defined by OMB Circular A-87) will not be considered an eligible expense. Funds shall also be expended according to the applicable provisions of the Expenditure Plan, Short Range Transit Plan (SRTP), and of the Public Utilities Code Section 180000 et seq. SECTION 17. AUDITS TAM reserves the right at any time to conduct or require a financial or performance audit of the RECIPIENT'S compliance with this AGREEMENT. TAM will give advance notice of the requirement. RECIPIENT shall permit TAM, or any of its duly authorized representatives, to inspect all work, materials, payrolls, and other data and records with regard to the project, and to audit the books, records, and accounts of the RECIPIENT and its contractors with regard to the project. SECTION 18. THIRD PARTY CONTRACT AUDITS TAM reserves the right to request an audit of other third party contracts for any reason. If RECIPIENT is subject to third party financial audit requirements imposed by another funding source, copies of audits performed in fulfillment of such requirements shall be provided to the TAM. SECTION 19. CLOSEOUT PROCEDURES AND ANNUAL REPORT Project closeout occurs either when TAM notifies RECIPIENT or forwards the final grant payment, or when the RECIPIENT'S remittance of the proper refund has been acknowledged by TAM. 714—)XCT5&N7]PR(RiR,WTIJOo\Io.uieA—W. Rey 14NO2Fu.W'vyA, 114-20±5v..,,±1-010?nAT —Rd.)C dA,r­12AE«3- Page 4of8 RECIPIENT shall provide to TAM a Project Closeout Report (Exhibit C) with the final reimbursement request. Upon request by TAM or discovery by RECIPIENT, after the Project completion date or termination by TAM, RECIPIENT shall submit a certified financial statement identifying all ineligible expenditures, which the RECIPIENT shall be required to refund, as well as third party audit reports, in the event that ineligible expenditures were reimbursed with funds from this AGREEMENT. Project closeout shall not terminate any continuing obligations imposed on the RECIPIENT by this AGREEMENT. Final reimbursement will be in accordance with TAM policies and procedures. RECIPIENT shall provide supporting documentation for expenditures and revenues from its accounting and financial management system. SECTION 20. REPAYMENT OF INELIGIBLE COSTS TAM reserves the right to offset RECIPIENT payback of ineligible costs against future grant approvals for this project or other projects in the Expenditure Plan for which RECIPIENT is the sponsoring agency. SECTION 21. RIGHT TO WITHHOLD If the above items are not provided to TAM by the annual due date and/or such items are found not to be in compliance with this AGREEMENT, Public Utilities Code Section 180000 et seq., the ballot measure or the Strategic Plan, TAM may withhold FUNDS from RECIPIENT until RECIPIENT has corrected any noted deficiencies to TAM's satisfaction. While FUNDS are being so withheld all interest on withheld FUNDS shall be retained by TAM as an administrative fee. SECTION 22. RESCISSION OF AUTHORIZATION OF FUNDS TAM reserves the right to rescind its authorization of unneeded grant funds prior to, or at the time of, PROJECT closeout. Funds are determined to be unneeded if they are uncommitted at time of project closeout. SECTION 23. TERMINATION FOR CAUSE RECIPIENT agrees that, upon ten (10) working days written notice, TAM may suspend or terminate all or part of the financial assistance provided herein for failure to correct a breach of this AGREEMENT. Any failure to make reasonable progress, inconsistency with the Expenditure Plan or Measure A Sales Tax Program Allocation Request Form, unauthorized use of grant funds as specified in this AGREEMENT, or other violation of the AGREEMENT that significantly endangers substantial performance of the project shall be deemed to be a breach of this AGREEMENT and cause for termination. Upon mutual consent, RECIPIENT will repay TAM any unexpended funds already distributed. SECTION 24. CORRECTION OF BREACH Notwithstanding anything in Section 23 to the contrary, with respect to any breach, which is reasonably capable of being cured, RECIPIENT shall have thirty (30) days from the date of notice of breach to initiate steps to cure. If RECIPIENT diligently pursues cure, such RECIPIENT shall be allowed a reasonable time to cure or by a time established in writing by TAM. T 14M019MSX1)PR M%1514—M ..AAllmtimpquoti"-2N. &A��® 1-0=0_Sv. pe 2P—D20IT—.K.f Ie dA.muePage 5 of 8 SECTION 25. LIABILITY Neither TAM nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with any work, authority, or jurisdiction delegated to RECIPIENT under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, RECIPIENT shall fully defend, indemnify and hold TAM harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with any work, authority, or jurisdiction delegated to RECIPIENT under this AGREEMENT. Neither RECIPIENT nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by TAM under in connection with any work, authority, or jurisdiction delegated to TAM under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, TAM shall fully defend, indemnify and hold RECIPIENT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring in by reason of anything done or omitted to be done by TAM under or in connection with any work, authority, or jurisdiction delegated to TAM under this AGREEMENT. In the event of concurrent negligence of RECIPIENT and TAM, the liability for any and all claims for injuries or damages to persons and/or property shall be apportioned under the California theory of comparative negligence as presently established or as may hereafter modified. SECTION 26. OBLIGATIONS In general, termination of financial assistance under this AGREEMENT will not invalidate obligations properly incurred by RECIPIENT before the termination date; to the extent those obligations cannot be canceled. SECTION 27. INTEGRATION This AGREEMENT represents the entire AGREEMENT of the parties with respect to the subject matter thereof. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements. SECTION 28. AMENDMENT Except as otherwise provided herein, this AGREEMENT may not be changed, modified or rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of this AGREEMENT shall be void and of no effect. SECTION 29. INDEPENDENT AGENCY RECIPIENT performs the terms and conditions of this AGREEMENT as an entity independent of TAM. None of RECIPIENT'S agents or employees shall be agents or employees of TAM. SECTION 30. ASSIGNMENT The AGREEMENT may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party. T 14(—17SXNIA RIJAM-151AIMAI..AAI-6. R-1 1, 14o00_0_S 1u 214W0_0_DIMS. R.fdI—dA— HaidjeFmWm6Ane 1rn 6—&. Page 6 of 8 SECTION 31. BINDING ON SUCCESSORS, ASSIGNEES OR TRANSFEREES This AGREEMENT shall be binding upon the successor(s), assignee(s) or transferee(s) of TAM or RECIPIENT as may be the case. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this AGREEMENT other than as provided above. SECTION 32. EXPENSES Each party shall be solely responsible for and shall bear all of its own respective legal expenses in connection with any dispute arising out of this AGREEMENT and the transactions hereby contemplated. RECIPIENT may not use GRANT funds, or other TAM programmed funds, for the aforementioned purpose. SECTION 33. SEVERABILITY Should any part of this AGREEMENT be declared unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decisions shall not affect the validity of the remainder of this AGREEMENT, which shall continue in full force and effect; provided that the remainder of this AGREEMENT can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties. SECTION 34. EXHIBITS The following Exhibits are hereby made part of this AGREEMENT: 1. EXHIBIT A: Allocation Request Form 2. EXHIBIT B: TAM Board Resolution 2015-16 3. EXHIBIT C: Project Closeout Report T 14 I`R(LELTS,.\VI'RU(iRA\45'14NNIu.—W—R"., 140001f -n XAI-14-2a_SVYryI_I4Wa1020TLC5 W.IC 4A.muellnJ�s FuWn�..�r.vnw:016 ool.Juc Page 7of8 SECTION 35. ACCEPTANCE OF GRANT RECIPIENT does hereby declare that all written statements, representations, covenants, and materials submitted as a condition of this AGREEMENT are true and correct and does hereby accept TAM's grant and agrees to all of the terms and conditions of this AGREEMENT. The parties have executed this AGREEMENT as of the date first written above. City of San Rafael: By: j , 7-2 Print Name \ — cz4-� �A 0�6 x,71 , Print Title Approved as to form (optional): By: ......_ Attorney L' 0,., Print Name Transportation Authority of Marin (TAM): By: l iarixd"Stemhau er, Executive Director Y li "I' PRI'MI'SII. P1 1-02025v.� Z1-020203nCSn Rdd G.CdA.Page 8 of 8 EXHIBIT A Allocation Request Form Fiscal Year of Allocation: 2015/16 Expenditure Plan: Strategy 2 Project Name: Grand Avenue Bridge Implementing Agency: San Rafael Scope of Work: The Grand Avenue Bridge Project will construct a pedestrian/bicycle bridge across the San Rafael Canal along the east side of Grand Avenue, new sidewalk construction on the west side of Grand Avenue, and elimination of an uncontrolled crosswalk crossing Francisco Boulevard East, all to provide safer, critical access to the Bettini Transit Center, schools, and shopping for residents of the Canal Neighborhood as seen in Attachment A. Cost of Scope: $2,857,000 Strategic Plan Programmed Amount: $484,000 Requested Amount: $484,000 Other Funding: Phase Estimated Funds Cost Available Environmental & $255,000 $180,000 Design Right -of -Way $1,152,000 $960,000 Construction & CM $1,450,000 $898,000 Total $2,857,000 $2,038,000 Source Estimated Spring 2015 Shortfall $180k in Bay Trail Grant & $75,000 remaining from in-kind funds Spring 2016 Local funds $192,000 $107k in TST Safe Pathway funds, $552,000 $717k in OBAG SRTS, and $74k in October 2017 supplemental OBAG SRTS funds $819,000 Cash flow Availability: 100% available in FY 15/16 Project Delivery Schedule (include start & completion milestones): Task Preliminary Design Environmental (NEPA) Right -of -Way Final Design and Construction Documents Permits Bid Period Construction Anticipated Start Date Completion Page 1 of 2 completed Spring 2015 Fall 2015 2014 Fall 2015 Fall 2015 Spring 2016 Spring 2016 Fall 2016 Winter 201617 Winter 2016!17 April 2017 October 2017 Page 1 of 2 EXHIBIT A Conditions: 1) San Rafael's acknowledgement that no further TAM funds would be forthcoming and 2) San Rafael's commitment to contribute local San Rafael funds to defray all remaining shortfall needed to complete the project as currently scoped. San Rafael's commitment to defray the project's shortfall includes the current known amount and extends beyond the current estimate. Page 2 of 2 9 /11 I r'+'1 i I , .y w PMA W `r- C, a a Q yy Q' r Lnd � Boa W z C=l u z m� a d J� N m I, Q. o �o� dz f� O a o CS U PMA EXHIBIT B TAM RESOLUTION NO. 2015-16 RESOLUTION OF THE TRANSPORTATION AUTHORITY OF MARIN (TAM) AMENDING THE MEASURE A STRATEGIC PLAN AND ALLOCATING $484,000 IN MEASURE A FUNDS FROM STRATEGY 2 OF THE STRATEGIC PLAN TO THE CITY OF SAN RAFAEL FOR THE GRAND AVENUE BRIDGE PROJECT WHEREAS, Strategy 2 of the Measure A Expenditure Plan provides that it would fully fund up to $25 million to ensure the accelerated completion of the Highway 101 carpool lane gap closure project through San Rafael; and WHEREAS, Eligible uses of funds identified in the Expenditure Plan include completion of final construction segment of the Highway 101 Gap Closure Project and completion of the north -south bicycle way through Puerto Suello Hill to improve bicycle safety; and WHEREAS, TAM authorized the equal exchange of federal TE funds with MTC for Measure A funds in the amount of $2,432,000, allowing MTC to program Marin County's share of TE funds ($2,432,000) to the Puerto Suello Bicycle/Pedestrian Path Project with the commitment from TAM to allocate equal amount of Measure A funds to local projects that would have been funded with TE, TLC, and Housing Incentive Program (HIP) funds; and WHEREAS, Concurrent to approving the swapping of funds, TAM approved a list of TLC/HIP projects that would receive Measure A funds as part of the swap agreement; and WHEREAS, Included in the list of HIP projects was $484,000 to Marin County for construction of bicycle and pedestrian improvements at the Marinwood Village site, provided that the requisite affordable housing is developed at this site; and WHEREAS, The funds have been set aside for the Marinwood Village site for over a decade and there is no indication that the project will proceed; and WHEREAS, The TAM Board on December 14, 2015 authorized the set aside funds of $484,000 to be programmed to the City of San Rafael for the Grand Avenue Bridge Project; and WHEREAS, The allocation amount is consistent with the 2014 Measure A Strategic Plan Update but the project list for Strategy 2 needs to be amended to remove the Marinwood Village Project and to include the Grand Avenue Bridge Project; and WHEREAS, After reviewing the requests in coordination with project sponsor, TAM staff recommended allocating $484,000 in Measure A funds to the City of San Rafael for the Grand Avenue Bridge Project; now, therefore be it RESOLVED, That the Transportation of Marin hereby removes the Marinwood Village Project from Strategy 2 of the Measure A Strategic Plan and includes the Grand Avenue Bridge Project in its place; and be it further That the Transportation Authority of Marin hereby allocates $484,000 in Measure A funds to the City of San Rafael for the Grand Avenue Bridge Project; and be it further TA07. AGREEMENTS\07.01 Resolutions\201512015-16 Measure A Funds Grand Avcnuc Bridge.doc Page 1 of 2 RESOLVED, That the Transportation Authority of Marin finds the allocation of funds to be in conformance with the priorities and funding levels established in the Measure A Expenditure Plan and the 2014 Measure A Strategic Plan Update; and be it further RESOLVED, That as a condition of this authorization for expenditure, the Executive Director shall impose such terms and conditions as are necessary for the project sponsor to comply with applicable law and adopted Authority policies and execute Funding Agreement with the project sponsor to that effect; and be it further RESOLVED, That as a condition of this authorization for expenditure, the referenced project sponsors shall provide the Authority with any other information it may request regarding the use of the funds hereby authorized. PASSED AND ADOPTED at a regular meeting of the Transportation Authority of Marin held on the 14th day of December 2015, by the following vote: AYES: Commissioners: Arnold, Colin, Connolly, Donnell, Eklund, Fredericks, Furst, Greene, Hillmer, Kinsey, Kuhl, Moulton -Peters, Rice, Sears, Theodores NOES: Commissioners: ABSENT: Commissioners: Phillips, Reed Stephanie Moulton -Peters, Chair Transportation Authority of Marin ATTEST': V' Dianne Steinhauser Executive Director TA07. AGREEMENT'S\07.01 Resolutions\2015\2015-I6 Measure A Funds Grand Avenue Bridge.doe Page 2 of 2 Exhibit C Project Closeout Report (sample format) (Due with final reimbursement request) Final amount spent on this project, including non -Measure A funds: Describe any significant scope changes from the Allocation Request Form, if any: Date that the project was opened for public use: Was there any ground -breaking and/or ribbon -cutting ceremony? If so, list dates: Provide copies of any press releases issued: Provide digital photographs of completed project: Measure A signage - Number of signs posted: T 14 ITIIIIEM&NDPRWK&%15100051a.AA11.4.Rq 114 OZF.W gAA ,,1J 0_42S 1y±1J 02020)TLL'S.W. G dA— I. Page I of 1 to JJ Ii11,ldill l li�ll.JIN �h•rLI ;AN 0G c0i5 PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP ILJ Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Department 1 City Attorney 2 Contracting Department 3 Contracting Department 4 City Attorney 5 _ City Manager / Mayor / or Department Head 6 City Clerk Description Review, revise, and con ment n draft agrccment. '" 4 r d f 1 i tcf c ntract r for Completion _ Date04 orwar rna agrc c men o 0 their signature. Obtain at least two signed originals from contractor. Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). Review and approve form of agreement; bonds, and insurance certificates and endorsements. Agreement executed by Council authorized official. City Clerk attests signatures, retains original /o agreement and forwards copies to the y Alp ( contracting department. artment. To be completed by Contracting Department: Project Manager: 7D�n�� >4C-u�3wi Project Name: F111)l Agendized for City Council Meeting of (if necessary): +cy� If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.