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Fin Accounting & Financial Reporting Services 2016AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES FOR ACCOUNTING AND FINANCIAL REPORTING SERVICES THIS AMENDMENT to Agreement for Professional Services for Accounting and Financial Reporting Services is made and entered into the ,.?-/S7 day of lYsORW -, 2016, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and VAVRINEK, TRINE, DAY & CO, LLP (hereinafter "CONTRACTOR"). RECITALS WHEREAS, on April 6, 2015, CITY and CONTRACTOR entered into an "Agreement for Professional Services for Accounting and Financial Reporting Services" (the "Agreement"), pursuant to which CONTRACTOR agreed to provide designated services to CITY through December 31, 2015; and WHEREAS, as provided in the Agreement, the term thereof was subsequently extended by 90 days, through March 30, 2016; and WHEREAS, CITY and CONTRACTOR wish to extend the term of the 2015 Agreement; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: Section 4 of the Agreement, entitled " COMPENSATION" is hereby amended to increase the compensation amount under the Agreement by an additional $50,000, and as amended shall read in its entirety as follows: For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR, pursuant to the schedule of CONTRACTOR'S fees which is included in attached Exhibit A, an amount not to exceed $110,000, including expenses. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 2. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the term of the Agreement, and as amended shall read in its entirety as follows: The term of this Agreement shall be from the date of execution through December 3l, 2016. Upon written agreement of the PROJECT MANAGER and PROJECT DIRECTOR, the term of this Agreement can be extended for an additional period of up to the earlier of 120 days, or when the not -to -exceed limit of this contract is reached. 3. Except as specifically amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the day, month and year first above written. CITY OF SAN RAFAEL CONTRACTOR 1 By: - JIM SC 1UT , City ana r Name: os���l� v► ty- ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: �., • • •�lb 2 Title: At tti'0r PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed 3/2 9'// originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval /v 4 - necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. 3I1ib 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to theI��I contracting department. To be completed by Contracting Department: V ►�� z�a��� , ��iN� -. may Project Manager: SAA: N(os&s. Project Name: ACccwe"ti,5 <Qevx��'S' Agendized for City Council Meeting of (if necessary): FPPC: ❑ , check if required If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.