HomeMy WebLinkAboutCC Resolution 14087 (Purchase Mobile Data Tablets)RESOLUTION NO. 14087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE SOLE SOURCE
PURCHASE OF NINE (9) MOBILE DATA TABLETS, SOFTWARE APPLICATIONS,
AND MOUNTING HARDWARE, IN AN AMOUNT NOT TO EXCEED $45,000, WITH
FUNDS APPROPRIATED IN THE FIRE EQUIPMENT REPLACEMENT FUND
WHEREAS, the San Rafael Fire Department needs to replace a fleet of Mobile Data
Computers that is over 8 years old and is incompatible with the new Marin County Computer
Aided Dispatch (CAD) System commencing operation on March 29, 2016; and
WHEREAS, due to San Rafael's ongoing efforts to maximize resources and public
safety by sharing services and personnel with other fire agencies within the county, the Fire
Department believes it is essential to establish a standard of using Getac F110 Rugged Tablets on
emergency response vehicles in conjunction with many other agencies throughout the county;
and
WHEREAS, the desirability of purchasing standard communication devices, including
the needed mobile data tablets, used by other emergency response agencies in the county
supports a finding that competitive bidding should be waived for this purchase; and
WHEREAS, there are sufficient funds in the Fire Equipment Replacement Fund to
support the purchase of the nine (9) tablets and related mounting equipment and software, for an
amount not to exceed $45,000;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
HEREBY RESOLVES AS FOLLOWS:
The City Council does hereby waive competitive bidding and authorizes the sole source purchase
of nine (9) Getac F 110 Rugged mobile data tablets, software applications, and mounting
hardware in an amount not to exceed $45,000.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael
City Council held on the 21 st day of March, 2016, by the following vote to wit:
AYES: Councilmembers: Bushey, Colin, Gamblin and Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
ESTHER C. BEIRNE, City Clerk
Print Date 02 /26/2016
Print Time 2:10:03PM
Page No. 1 of 2
Printed by: Allison Gilchrist
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Sales Quote
CDCE, Inc.
22641 Old Canal Road CCC L
Yorba Linda, CA 92887 INCORPORATED
I
Sales Quote No. 107806
Customer No. CISRAFAEFD
Telephone: 800-373-5353
Customer PO #
Bill To
Ship To
City of San Rafael Fire Dept. City of San Rafael Fire Dept.
Attn: Jeff Rowan Attn: Jeff Rowan
1039 C. Street 1039 C. Street
San Rafael, CA 94901 San Rafael, CA 94901
Marin County Marin County
Contact: Jeff Rowan Contact: Jeff Rowan
Telephone: 415-485-3303 Telephone: 415-720-6041
Order Date Ship Via F.O.B. Customer PO Number Payment Method
2/26/2016
UPS Ground
Yorba Linda
Net 30
Entered By
Salesperson
Ordered By
Allison Gilchrist
Allison Gilchrist
Jeff Rowan
Order Approve
Unit Extended
Item Number /Description
Quantity Quantity
Price Price
9 9 FC-81CCDAIHXE
2,420.00 21,780.00
F 110 G2- i7 -5500U CPU 2.4 GHz, 11.6 inch + Webcam
Win 7 Pro x64, 8GB RAM, 128GB SSD, Sunlight Readable (LCD +
Touchscreen), Camera
12 12 PS -202007
110.00 1,320.00
DC BW GETAC F110 Series
12 12 PR -220046
550.00 6,600.00
Getac F110 Vehicle Port Rep - Triple Pass Thru (SMA
8 8 VM -120010
60.00 480.00
5" upper pole for GJ Lower w/center mount
12 12 ANT -145028
175.00 2,100.00
AP MultiMax (CELL/LTE/WiFi/GPS) SMA/SMA/SMA 15'131k
adhesive
Print Date 02 /26/2016
Print Time 2:10:03PM
Page No. 1 of 2
Printed by: Allison Gilchrist
Continued on Next Page
CDCE, Inc.
22641 Old Canal Road
Yorba Linda, CA 92887
Telephone: 800-373-5353
Bill To
City of San Rafael Fire Dept.
Attn: Jeff Rowan
1039 C. Street
San Rafael, CA 94901
Marin County
Contact: Jeff Rowan
Telephone: 415-485-3303
Sales Quote
CCCL
INCORPORATED I Sales Quote No. 107806
Customer No. CISRAFAEFD
Customer PO #
Ship To
City of San Rafael Fire Dept.
Attn: Jeff Rowan
1039 C. Street
San Rafael, CA 94901
Marin County
Contact: Jeff Rowan
Telephone: 415-720-6041
Order Date Ship Via F.O.B.
2/26/2016 UPS Ground Yorba Linda
Entered By Salesperson
Allison Gilchrist Allison Gilchrist
Order Approve
Item Number /Description
Quantity Quantity
8 8 VM -190030
Tall Tablet Display Mount
1 1 LAB -320001
Installation Customer Site (for 12 vehicles)
Customer PO Number Payment Method
Net 30
Ordered By
Jeff Rowan
NOTE: Three extra Mounting Hardware Kits are added to quote per Jeff Rowan
Approved By:
❑ Approve All Items & Quantities
Print Date 02 /26/2016
Print Time 2:10:03PM
Page No. 2 of 2
Printed by: Allison Gilchrist
Unit Extended
Price Price
110.00 880.00
4,800.00 4,800.00
Subtotal
Freight
8.500 % Sales Tax
Order Total
37,960.00
0.00
2,818.60
40,778.60