HomeMy WebLinkAboutCC Resolution 14085 (Accounting & Financial Reporting)RESOLUTION NO. 14085
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
VAVRINEK, TRINE, DAY & CO, LLP FOR ACCOUNTING AND FINANCIAL
REPORTING RELATED SERVICES
WHEREAS, the City of San Rafael's finance department has two authorized
professional accounting positions whose purpose is to provide the central accounting, financial
reporting and budget support functions for the City; and
WHEREAS, the City has recently experienced turnover in both accounting positions and
one position has been vacant since October 2015, notwithstanding ongoing efforts to fill the
position; and
WHEREAS, the City entered into a contract with of Vavrinek, Trine, Day & Co. on
April 6, 2015, in order to ensure sufficient resources through the City's professional accountant
staffing transition, and recommends the continued use of these services in order to fulfill City
accounting and financial reporting requirements.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
HEREBY RESOLVES AS FOLLOWS:
The City Council of the City of San Rafael hereby approves and authorizes the City
Manager to execute an amendment to the professional services agreement between the City of
San Rafael and Vavrinek, Trine, Day & Co. for the purpose of increasing the not -to -exceed
compensation amount by $50,000, including expenses, and extending the contract term through
December 31, 2016, in a form approved by the City Attorney's Office and effective upon
contract execution.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael
City Council held on the 21 st day of March, 2016, by the following vote to wit:
AYES: Councilmembers: Bushey, Colin, Gamblin and Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
ESTHER C. BEIRNE, City Clerk
AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
FOR ACCOUNTING AND FINANCIAL REPORTING SERVICES
THIS AMENDMENT to Agreement for Professional Services for Accounting and
Financial Reporting Services is made and entered into the ,.?-/S7 day of lYsORW -, 2016, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and VAVRINEK, TRINE, DAY &
CO, LLP (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, on April 6, 2015, CITY and CONTRACTOR entered into an "Agreement
for Professional Services for Accounting and Financial Reporting Services" (the "Agreement"),
pursuant to which CONTRACTOR agreed to provide designated services to CITY through
December 31, 2015; and
WHEREAS, as provided in the Agreement, the term thereof was subsequently extended by
90 days, through March 30, 2016; and
WHEREAS, CITY and CONTRACTOR wish to extend the term of the 2015 Agreement;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
Section 4 of the Agreement, entitled " COMPENSATION" is hereby amended to
increase the compensation amount under the Agreement by an additional $50,000, and as amended
shall read in its entirety as follows:
For the full performance of the services described herein by CONTRACTOR,
CITY shall pay CONTRACTOR, pursuant to the schedule of CONTRACTOR'S
fees which is included in attached Exhibit A, an amount not to exceed $110,000,
including expenses.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
2. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby
amended to extend the term of the Agreement, and as amended shall read in its entirety as follows:
The term of this Agreement shall be from the date of execution through
December 3l, 2016. Upon written agreement of the PROJECT MANAGER and
PROJECT DIRECTOR, the term of this Agreement can be extended for an
additional period of up to the earlier of 120 days, or when the not -to -exceed limit of
this contract is reached.
3. Except as specifically amended herein, all other terms and conditions of the
Agreement shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day,
month and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
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By: -
JIM SC 1UT , City ana r
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ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
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