HomeMy WebLinkAboutPW Loch Lomond Subdivision Inspection ServicesAGREEMENT FOR PROFESSIONAL SERVICES WITH
CSW STUBER STROEH ENGINEERING GROUP, INC.
FOR PROFESSIONAL ENGINEERING SERVICES
This Agreement is made and entered into this V T -t day of HOPC-N- - , 2016, by and between the
CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW STUBER STROEH ENGINEERING
GROUP, INC. (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY has determined that professional services are required in connection with
the Loch Lomond Subdivision Inspection Services; and
WHEREAS, the CONTRACTOR has agreed to render such services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Al Cornwell is hereby designated as the PROJECT DIRECTOR for CONTRACTOR.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business
days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide the services outlined in their proposal
letter dated February 16, 2016 marked as Exhibit "A," attached hereto, and incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONTRACTOR as provided in Paragraph 4, and shall perform the
duties as described in Exhibit "A" attached hereto and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall pay
CONTRACTOR on a time and materials basis for services rendered in accordance with the rates shown
on the current fee schedule dated January 1, 2015 and included as part of Exhibit "A" attached and
incorporated herein, in an amount not to exceed $86,000.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on March 31, 2019 or on such earlier date when the work shall have been completed, unless the parties agree
to extend this Agreement for another 90 days, as approved in writing by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for
or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with the
performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said
property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONTRACTOR in connection with its performance
of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any
such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
perfonnance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of
the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a
professional not required to have a professional license, CITY reserves the right to require CONTRACTOR
to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's compensation
and employer's liability insurance, as required by the State Labor Code and other applicable laws and
regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to
CONTRACTOR's officers and employees. CONTRACTOR's worker's compensation insurance shall be
specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in
subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally
named insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
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4. The insurance policies shall be specifically endorsed to provide that the insurance
carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies
except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthennore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
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11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold hannless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising
out of CONTRACTOR'S performance of its obligations or conduct of its operations under this
Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that
liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event
the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising
from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall
provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their
costs of defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
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13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the perfonnance of its duties and obligations under this Agreement.
CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any
third party, any benefit or right owed by one party, under the ten -ns and conditions of this Agreement, to the
other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
Kevin McGowan
Interim Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Al Cornwell
CSW Stuber Stroeh Engineering Group, Inc.
45 Leveroni Court
Novato, CA 94949
6
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under
this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any tern, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this Agreement, shall
not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue
Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL
JIM C TZ, City na er
ATTEST:
,'l-jZ G ' fact
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
CONTRACTOR
BY �Z"4xa
Name:��Ww/
Title:fmvl
La4�—
ROBERT F. EPSTE*iAttoml�
8
C S W ST2
CSUViSiuher-Stroeh Engineering Group, Inc.
Date: February 16, 2016
File: 4.1161.00
Kevin McGowan
City Engineer
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
45 Le.vont Court 415 R3 9550 Nov,]Io A
Novato, CA 94949 Fax 415IR8111435 P2:aluaLl
rra : Ls:al2 romi Saeramenln
Enp n?drs I Land Phrfos I Surceprs I La dsnpe Nrchilr:l.l
RE: LOCH LOMOND CONTINUING OVERSIGHT SERVICES
Dear Kevin:
As you know, CSW/Stuber-Stroeh Engineering Group, Inc. (CSW I ST2) has been providing
plan checking, construction oversight and observation on behalf of the City for over 2 years.
This work has been covered under our on-call contract, originally dated December 10, 2012
and renewed on September 15, 2014. In September 2015, and December 2015, the provided a
request for the on-call extension and additional funds to cover work on miscellaneous projects
assisting the City staff.
CSW I ST2 has reached the point where we have severely depleted the authorized amount of
the on-call contract and, in fact, exceeded the authorized amount in January 2016. While it is
difficult to project the level of effort that will be required to provide oversight as the project is
completed, we suggest that the City anticipate an additional twenty-five (25) months of work:
January 2016 through February 2018. Currently, we are providing about $7,000 to $8,000 of
services during a monthly period. This includes daily visits to the site, attending the weekly
construction meetings, discussions with City staff and interested neighbors, on-going prodding
of the developer representatives and general memos and letters memorializing the progress or
cajoling the project representatives to act.
We have been told by Todd Wright that he expects the "backbone" infrastructure, for which
he is responsible, to be completed by the end of March 2016. This only includes the main
drive, work on the parks/spits, San Pedro Road and Lochnivar to Bonny Banks. However,
Todd expects rebuilding the Bonny Banks/Lochnivar intersection to be discussed further by
John Arvin and the City. During the time it takes to finish the backbone, we anticipate it will
take a fair amount of my time dedicated to clarifying the final sign offs and determining the
resolution of the elevation and potential flooding of the park on the spits. These are all issues
that we have been discussing since October 2015 and still are not getting the feedback from
the developer or RJA through Todd in a timely manner. This makes it difficult to know when
we will be able to have the information in hand that will give the City some assurance that the
intent of the conditions of approval have been met. We suspect, based on what has transpired
to date, the close out effort alone will take $5,000 to $7,000 of effort.
\C':1,{D \O\1\C1'1a1�11G10111?IIID-e?-IG Funding PUquesr limo N1LG en.d, a
CSW Ski
Kevin McGowan
City of San Rafael
February 16, 2016
Page 2
Looking at the projected sales, the last sale will take place in February 2018. In the sales
schedule, there is no mention of dining on closing out the models and sales office parcels, so
later in the spring of 2018 might be a more realistic target. To continue the plan checking,
construction oversight and observation, CSW I ST2 estimates it will take approximately six (6)
hours a week of Chris Bartunek's time, at a billable rate of $110 per hour, or 624 hours over
24 months. We recognize that the spring of 2018 is longer than 24 months, so we suggest
adding 15Q o for contingencies, such as the time I will be involved and special meetings with
staff and the community. We will do our best to hold Chris' billing rate at $110 through
December 2016. Normal billing rates are held through June 3011' of each year and Chris will,
undoubtedly, be at a higher billing rate in the next 24 months.
We are suggesting the City set aside a total budget of $86,000. This includes the 640 hours of
Chris' time ($68,640), 150'o for contingencies ($10,296), and $7,000 for the backbone
infrastructure.
CSW I ST2 agrees to provide the services described above on a time and expense basis, in
accordance with our current Hourly Rates and Billing Policy, a copy of which is enclosed. We
will monitor the budget on a monthly basis to assess the rate at which our services are needed
and used on the project.
We appreciate the opportunity to continue to provide the oversight for the City on the Loch
Lomond project and assuming that we are to continue to supply the manpower and oversight,
we respectfully request that you increase the on-call contract by the above mentioned amount
or issue a separate work order to cover the expense.
Thank you for your consideration. Please let me know if you have any questions.
Sincerely,
CSW/STUBER-STROEH ENGINEERING GROUP, INC.
Al Cornwell
R.C.E. #27577
AGC:dcv
\C':\AU-NCl\1tt1�141ai If IIIII\2111 fi-112-1(F-1 gRcyuisr K—NkGana A- .
CSW ST
45 Leveroni Court 415.883.9850 Novato
Novato, CA 94949 Fax: 415.883.9835 Petaluma
www.cswst2.com Sacramento
Redwood City
CSW/Stuber-Stroeh Engineering Group, Inc. Engineers I Land Planners I Surveyors I Landscape Architects
PROJECT NO.:
HOURLY RATES AND BILLING POLICY
Effective January 1, 2015 the following hourly rates will be charged for services rendered. (Rates subject to change):
CIVIL AND STRUCTURAL
ENGINEERING
Principal
Engineer Manager
Project Engineer V
Project Engineer IV
Project Engineer III
Project Engineer II
Project Engineer I
Senior Engineer
Engineer V
Engineer IV
Engineer III
Engineer II
Engineer I
Senior Designer
Designer V
Designer IV
Designer III
Designer II
Designer I
Technician IV
Technician III
Technician II
Teclinician I
Project Assistant II
Project Assistant I
SURVEYING
Survey Supervisor
Project Surveyor
Survey Technician
Two -Man Survey Party
HOURLY RATES
210.00
200.00
179.00
168.00
157.00
142.00
137.00
200.00
147.00
126.00
115.00
99.00
90.00
168.00
137.00
126.00
115.00
105.00
99.00
99.00
95.00
90.00
76.00
79.00
69.00
HOURLY RATES
$ 178.00
$ 157.00
$ 105.00
$ 240.00
LAND PLANNING /
LANDSCAPE ARCHITECTURE
Principal
Senior Planner
Planner V
Planner IV
Planner III
Planner II
Planner I
Landscape Architect V
Landscape Architect IV
Landscape Architect III
Landscape Architect II
Landscape Architect I
Landscape Designer III
Landscape Designer II
Landscape Designer I
ENVIRONMENTAL PLANNING
Senior Environmental Planner
Environmental Planner II
Environmental Planner I
HOURLY RATES
$
190.00-$
$
$
153.00-$
$
$
$
$
$
$
$
$
210.00
200.00
179.00
163.00
157.00
137.00
120.00
158.00
142.00
121.00
99.00
90.00
110.00
93.00
90.00
HOURLY RATES
$ 150.00
$ 131.00
$ 120.00
Expert Witness / Arbitration Services are available at a negotiated rate.
All expenses for transportation will be charged at cost plus service charges at the rate of 10%.
Filing fees, checking fees, prints, and other oiltside costs (such as agency submittal/permit fees etc.) will be charged at cost, plus service
charges at the rate of 10%.
Billing will be monthly. Invoices are due and payable upon presentation. Interest at the rate of 1.5% per month commencing thirty (30)
days after invoice date will be charged on delinquent accounts.
CSW/Stuber-Stroeh Engineering Group, Inc. reserves the right to suspend work on any project when invoices have not been paid within
thirty (30) days after having been rendered.
Client Initials Consultant Initials
45 Leveroni Court 415.883.9850 Novato
C
Novato, CA 94949 Fax: 415.883.9835 Petaluma
www.cswst2.com Sacramento
Redwood City
CSWIStuber-Stroeh Engineering Group, Inc. Engineers Land P anners Surveyors Landscape Architects
DATE: April 19, 2016 FILE: 4.1161.10 RECEIVED
TO: Ms. Dianne Mitchell
City of San Rafael APR 2 12016
Public Works Department PUBLIC WORKS DEPT.
111 Morphew Street CITY OF SAN RAFAEL
San Rafael, CA 94915
RE: AGREEMENT FOR PROFESSIONAL SERVICES — LOCH LOMOND
SUBDIVISION
Enclosed are the following:
Copies Date Description
3 __ Agreement For Professional Services — Loch Lomond Subdivision
(vet -signed)
Remarks:
for your use
Enclosed, please find three signed copies of the Agreement for
Professional Services for the Loch Lomond Subdivision. Once fully ❑ for your information
executed, please send us a copy for our records. ❑ for review & comment
Thank you. ❑ for submittal
■ for approval
■ as requested
as discussed
■ Regular Mail
On Trac
Federal Express
Courier
Will Call
By: Al Corn-,veli/dcv
cc:
\C':\:\D NU\'\\C7° 4,4116110\201604 I 1 "Trans Gry• of S.m lVaddca�
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services aLyreements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step Responsible Description Completion
Department DAe
1 City Attorney Review, revise, and comment on draft
agreement. ,6gg__
2 Contracting Department Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3 Contracting Department Agendize contractor -signed agreement for
Council approval if Council approval
necessary (as defined by City Attorney/City
Ordinance*).
4 City Attorney Review and approve form of agreement;
bonds, an nsuranncecertificates and
endorsements.i� 7
5 City Manager / Mayor / or Agreement executed by Counci authorized
Department Head official.
6 City Clerk City Clerk attests signatures, retains original
agreement and forwards copies to the
contracting department. Ej�241 Id
To be completed by Contracting Department:
Project Manager: &e Vhl kr, &War) Project Name:_( _ (SU-, ���,� � � I�c,l�1 r � h G(
Agendized for City Council Meeting of (if necessary): Ir)5PE t wcs
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.
1
Mission City
of Marin
February 16, 2016
John Arvin, Vice President
Woodridge Capital Partners, LLC
1999 Avenue of the Stars, Suite 2850
Los Angeles, CA 90067
Re: The Village at Loch Lomond
Additional Inspection Fees
Dear Mr. Arvin,
MAYOR GARY O. PHILLIPS
VICE MAYOR KATE COLIN
COUNCILMEMBER MARIBETH BUSHEY
COUNCILMEMBER JOHN GAMBLIN
'M----IWOUNCILMEMBER ANDREW CUYUGAN MCCULLOUGH
PUBLIC WORKS DEPARTMENT: (415)485-3355 FAX: (415)485-3334
Dean Allison, Director of Public Works
John(&Woodrid2eCa1)ital.com
Currently, the City has hired CSW Stuber Stroeh Engineering Group, Inc., to assist our Public Works
Department with the inspection of the referenced subdivision. Enclosed is their latest estimate for the
remainder of the inspection needed for the project. All inspection and staff time associated with
administering the referenced project is the fiscal responsibility of the developer. Based on this additional
deposits are needed to facilitate the inspection of the referenced subdivision. The following table
summarizes our understanding of the fees needed to support this remainder of the work:
Deposits
Description Amount
Phase 1 Subdivision Map $101,924
Phase 2 Subdivision Map $29,446
Inspection Deposit Subtotal $131,370
Expenditures
Description Amount
Phase 1 Map Recordation Fee $11,924
CSW Stuber Stroeh Engineering $89,316
Group, Inc.
Estimated Total Expenditures $101,240
Comments
Additional amount requested when Phase 2 Map
was recorded.
Comments
Noted in the Phase 1 Subdivision Agreement
Inspection Services to date
Based on the enclosed letter, an additional $55,870 ($101,240+$86,000-$131,370) is needed for our
inspection services. Please provide us with an additional deposit in the amount noted.
Very truly yours,
Kevin McGowan
Assistant Public Works Director
C: Dean Allison, Public Works Director
111 MORPHEW STREET • PO BOX 151560 • SAN RAFAEL, CA 94915-1560
W W W.CITYOFSANRAFAEL.ORG