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CM St. Vincent de Paul Grant AgreementGRANT AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND ST. VINCENT DE PAUL SOCIETY OF MARIN COUNTY THIS GRANT AGREEMENT is made and entered into this day of �) 0 /0 � , 2016, by and between the City of San Rafael, a California charter city (hereinafter referred to as "CITY"), and the St. Vincent de Paul Society of Marin County, a 501(c)(3) organization (hereinafter referred to as "ST. VINCENT'S"), collectively the "Parties". WHEREAS, ST. VINCENT'S and CITY, through its Police Department and its Department of Homeless Planning and Outreach, are participants in the Marin Homeless Outreach Team ( "HOT Team"), a cooperative effort of local government and nonprofit service agencies working to assist homeless individuals by coordinating, collaborating, and assessing appropriate housing and/or supportive services related to obtaining housing, including outreach, case management, emergency shelter, employment services, benefits assistance, medical and/or behavioral health services, life skills classes, and housing search assistance; and WHEREAS, the HOT Team presently also includes representatives from Community Action Marin, Ritter Center, Marin County Housing Authority, the County of Marin's Probation Department and its Department of Health and Human Services division on Mental Health and Substance Use Services, and others; and WHEREAS, at present, each agency participating in the HOT Team provides funding for its own participation in the HOT Team; and �—.")--u% Final: June 16, 2016 Page 1 WHEREAS, in furtherance of the work of the HOT Team, St. Vincent's also administers the "HOT Fund," a fund dedicated for use in assisting individual clients of the Marin HOT team as they journey out of homelessness, including providing such things as supplies to encourage art or music interests, and gifts in recognition of goals achieved; and WHEREAS, expenditures from the HOT Fund are agreed upon by the HOT participating agencies as they discuss how to assist specific clients, and it is appropriate for all participating agencies to contribute funds to the HOT Fund; and WHEREAS, CITY, as a member of the HOT Team, wishes to contribute funds to the HOT Fund; STATEMENT OF AGREEMENT NOW, THEREFORE, it is mutually agreed and understood by the Parties as follows: 1. CITY shall grant to the HOT Fund the sum of $2,000 from City's Homeless Initiative Budget funds, by check made payable to the HOT Fund, care of ST. VINCENT'S, within thirty (30) days following the date of this Grant Agreement. 2. ST. VINCENT'S shall keep accurate records of the receipt and deposit of all grant funds provided by CITY, and shall use such funds only for the authorized purposes of the HOT Fund. 3. All notices under this Agreement shall be in writing (unless otherwise specified) delivered to the parties by hand, by commercial courier service, or by United States mail, postage prepaid, addressed to the parties at the addresses set forth below or such other addresses as the Parties may designate by notice. Final: June 16, 2016 Page 2 For CITY: Andrew Hening Director of Homeless Planning & Outreach 1400 Fifth Avenue San Rafael, CA 94901 Phone: (415) 485-3055 and rew.hen ina(d.citvofsanrafael.ora q For ST. VINCENT'S: Christine Paquette Executive Director Address for checks: P.O.Box 150527 San Rafael, CA 94915 4. The terms and provisions of this Grant Agreement shall extend to and be binding upon and inure to the benefit of any assignee or legal successor to any of the Parties to this Grant Agreement. WHEREFORE, this Grant Agreement is executed by the duly authorized representatives of each of the Parties, as of the date first set forth above. ST. VINCENT DE PAUL SOCIETY OF r a By: Christine Paquette, Executive D CITY OF SAN RAFAEL By:AtA J M HUTZ, 'y anager Attest: By: ESTHER BEIRNE, City Clerk Approved as to Form: ,RIN B L j iw,`, LISA A. GOLDFIEN, A sistant City Attorney Final: June 16, 2016 Page 3 PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft (� y ,1114 agreement. a"`" / !� 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City NK Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. / 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the I �o I (o , contracting department. To be completed by Contracting Department: Project Manager: Andrew Hening Project Name: Grant Agreement with St. Vincent De Paul Society of Marin County — HOT Team Agendized for City Council Meeting of (if necessary): gJX FPPC: ❑ , check if required If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.