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PW Baypoint Lagoon Lighting & Assessment District 2016AGREEMENT FOR PROFESSIONAL SERVICES FOR PREPARATION OF THE ANNUAL ENGINEER'S REPORT FOR THE BAYPOINT LAGOONS LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT. This Agreement is made and entered into this /K day of AeRi z . 12016, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/Stuber-Stroeh Engineering Group, Inc. (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the CITY has determined that certain specialized professional services are required for the Baypoint Lagoons Lighting and Landscape Assessment District (hereinafter "PROJECT"); and WHEREAS, the CONTRACTOR has offered to render such specialized professional services in connection with this Project. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Department of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Al Cornwell is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide the services described in Exhibit "A" attached hereto and incorporated herein. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in Exhibit "A" attached hereto and incorporated herein. 4u ORI�:�AL 4. COMPENSATION. For the full perfonnance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR a fee of $5,050.00. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. TERM OF AGREEMENT. The term of this Agreement shall be for 1 (one) year corrunencing on March 7, 2016 and ending on March 6, 2017. Upon mutual agreement of the parties, and subject to the approval of the City Manager the tern of this Agreement may be extended for an additional period of two (2) year(s). 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may tenninate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the tennination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and lured vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form 3 CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terns and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policv language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from 4 CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other conununications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director 16. INDEPENDENT CONTRACTOR. City 6f San Rafael 1400 Fifth Avenue P.O. Box 151560 San R 1, 9 915-1560 Al Cornwell CSW Stuber-Stroeh Engineering Group, Inc. 45 Leveroni Court Novato, CA 94949 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 6 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terns and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONTRACTOR It B JIM CH TTZ, City dna er Name: /�vild�'�?�✓(�'/ Title: ATTEST: /'95 ht�— G - f?- e4 R, . , ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: L e ) A-,Zc 1�2 r� ROBERT F. EPSTEIN, Ck Attdr4y ligSdH IS 1 CSW/Stuber•Stroah Engineering Group, Inc. Date: February 3, 2016 File: 4.900.00 h1r. Dean Allison Director of Public Works Department of Public Works City of San Rafael 111 Morplhew Street San Rafael, CA 94901 45 Lwroni Court 415.883.9850 Novato tiovalo, CA 94949 Fa\ 415.883.9835 Petaluma vxavcsot2urn Sacramento Engineers ; Land Planners I Surveyors I Landscape Archilects RE: BAYPOINT LAGOONS — LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT — ANNUAL ENGINEER'S REPORT Dear Dean: As per our discussion, CSW/Stuber-Stroeh Engineering Group, Inc. (CSW I ST2) appreciates the opportunity to present our proposal for preparation of the Annual Engineer's Report for the Ba}point Lagoons bighting and Landscape Assessment District. As you know, CSW I ST2 has consistently provided this service to the City of San Rafael for over 20 years, and we look foh%vard to continuing our work on this project until the District expires. SCOPE OF SERVICES Specifically, CSW I ST2 will prepare the Annual Engineer's Report in accordance %vide the 1972 Lighting and Landscape Assessment District Act. Work will include: Part A. — Engineer's Report Text We will review available information provided by the City of San Rafael to create a text summary of the work performed during die past fiscal year, and the tasks anticipated and contemplated by the Baypoint Lagoons Homeowner's Association. This information will be presented in text form. 2. Part B. — Financial Disclosure The revenue and expense information will be updated based on input from die City of San Rafael's Finance Department. The annual accounting will be updated and a projection of the next year's funds will be provided. 3. Part E. — Property Owner's Roll — Mailing Information Using data from the hlarin County Assessor's office, we will review each of the 193 parcels that fall within the bounds of the District limits to determine which properties have transferred ownership since preparation of last year's Report. I'lhe roll will be updated with the new owner's name, mailing address, and other pertinent information. \\•:\AU \O\'\\\9�\•1\�91NN10\2DIG b117\2914024131ku�s�l.dxx EXq- c1 RE: BAYPOINT LAGOONS — LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT — ANNUAL ENGINEER'S REPORT Dear Dean: As per our discussion, CSW/Stuber-Stroeh Engineering Group, Inc. (CSW I ST2) appreciates the opportunity to present our proposal for preparation of the Annual Engineer's Report for the Ba}point Lagoons bighting and Landscape Assessment District. As you know, CSW I ST2 has consistently provided this service to the City of San Rafael for over 20 years, and we look foh%vard to continuing our work on this project until the District expires. SCOPE OF SERVICES Specifically, CSW I ST2 will prepare the Annual Engineer's Report in accordance %vide the 1972 Lighting and Landscape Assessment District Act. Work will include: Part A. — Engineer's Report Text We will review available information provided by the City of San Rafael to create a text summary of the work performed during die past fiscal year, and the tasks anticipated and contemplated by the Baypoint Lagoons Homeowner's Association. This information will be presented in text form. 2. Part B. — Financial Disclosure The revenue and expense information will be updated based on input from die City of San Rafael's Finance Department. The annual accounting will be updated and a projection of the next year's funds will be provided. 3. Part E. — Property Owner's Roll — Mailing Information Using data from the hlarin County Assessor's office, we will review each of the 193 parcels that fall within the bounds of the District limits to determine which properties have transferred ownership since preparation of last year's Report. I'lhe roll will be updated with the new owner's name, mailing address, and other pertinent information. \\•:\AU \O\'\\\9�\•1\�91NN10\2DIG b117\2914024131ku�s�l.dxx Dean Allison City of San Rafael February 3, 2016 Page 2 EX111-flBFI- During this task, we willalso review the property boundary lines as shown on the Assessor's Parcel Maps for each Page. If alterations are found (i.e., lot mergers, lot splits, lot line adjustments, or other changes), we will also update Parts C (Assessment Roll), D (Method of Assessment), and F (Assessment Diagrams) Upon completion of Tasks 1 through 3, above, assuming no changes need to be made to Parts C, D and E, we will generate 11 copies of the completed document, including Assessment District diagrams for delivery to the City of San Rafael. Ten of the sets will be for City Council Review and, upon approval and issuance of the various Council Resolutions, the 11 ti copy will be returned to us, for our records. FEES As we have in the past, CSW I ST2 will provide the services described above on a time and expense basis, in accordance with our current Hourly Rates and Billing Policy, a copy of which is enclosed. Based on our history in preparing the Report, we expect die City will be invoiced approximately $5,050 for labor and materials. Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30 days froth the date of the invoice. Late payments are subject to interest charges at the rate of 18% per annum. Reimbursable costs for printing, supplies, agency submittal/permit fees, travel and other miscellaneous or incidental expenses are included in the amount shown above. CLIENT TO PROVIDE In order for CSW I ST2 to prepare the Annual Engineer's Report as outlined in Scope of Services, above, the City shall provide the following items prior to commencement of work: Written Authorization to Proceed Executed Contract (two original copies for counter -signature) Complete Revenue and Expense data for F/Y 2014 — 2015, including District Account Balance for inclusion in Part B of Annual Report SCHEDULE CSW I ST2 is prepared to begun work inunediately after receiving the City's Authorization to Proceed with tie Work. Delivery* of the Annual Report will follow receipt of tie fully executed contract documents, revenue and expense data and account balances. We anticipate that it will take approximately two weeks for research and report preparation. 1C 4� \O\'\RT\JN'N000\P11G•Zt11712014 02.03 Pwp.0 6" �8W;3T Dean Allison City of San Rafael February 3, 2016 Page 3 EXHIB-- 6 A Providing that the work authorization is provided in a timely manner, the final copies of the Report will be delivered to the City of San Rafael no later than Wednesday, May 4, 2016 and we anticipate baying the item heard on the May 20`'' and June 6'h Council dates. If this proposal is acceptable, please sign both copies of the enclosed Work Confirmation and initial at the bottom of each of the following pages to acknowledge that you have received and read them. Once signed and fully initialed, please return both complete sets of documents to my attention for counter -signature. Once frilly executed, we will return a set to you, for your records. If you have any questions or wish to modify the Scope of Services, please call/email me. CSR/ I ST2 provides services fora variety of agencies and clientele in this vicinity. To our knowledge, none present a conflict of interest to our serving on this project team. If you have specific concerns, please call and I will provide any additionally required information. Dean, thank you for considering CSW I ST2 to continue to work on the preparation of this Report. We look forward to working with you and your team. Sincerely, CSW/STUBER-STROEH ENGINEERING GROUP, INC. a4 7K'�a Al Cornwell R.C.E. #27577 AGC:dcv Enclosures \V:\.\o-aoe\%%I' 34 - 9tXM\2016.2017\2016 02 03 Pmp-A &m CSW ST CSWIStuber-Stroeh Engineering Group, Inc. DATE: March 3, 2016 45 Leveroni Court 415.883.9850 Novato, CA 94949 Fax: 415.883.9835 www.cswst2.com Engineers Land Planners Surveyors Landscape Architects TO: Richard Landis Public Works Administrative Manager 111 Morphew Street San Rafael, CA 94915-1560 FILE: 4.900.00 ECEIVE® MAR 9 - 2016 Novato CITY QF SWORKS N RAFAEL Petaluma Sacramento Redwood City RE: BAYPOINT LAGOONS LIGHTING & LANDSCAPE ASSESSMENT DISTRICT PARTIALLY EXECUTED PROFESSIONAL SERVICES AGREEMENT Enclosed are the following: Copies Date Description 2 - Agreement for Professional Services for Annual Report (vet signed) Remarks: for your use Richard, for your information Enclosed, please find two (2) vet -signed copies of the Agreement for review & comment for Professional Services for the Baypoint Lagoons Lighting & Landscape Assessment District Annual Report. for submittal ■ for approval Once fully executed, please return a copy for our records. as requested Thank you. ■ as discussed ■ Regular Mail On Trac Federal Express Courier Will Call By: Al Corn-,veli/dcv cc: %M' —%D NUXr\\X °\ '..a')1100n'•,201G 2111712016.113.03 Tn. Grp of &m IL&,ddo- F--i� X H I � B I T A 45 Leveroni Court 415.883.9850 Novato jj� lL� IAS `P Novato, CA 94949 Fax: 415.883.9835 Petaluma UU�.RR 3 �Ei U www.cswst2.com Sacramento Redwood City CSW/Stuber•Stroeh Engineering Group, Inc. Engineers I Land planners I surveyors I LandscapeArcNiecrs WORK CONFIRMATION File Number: 4.900.00 CLIENT NAME: Ciq, of San Rafael Address: 111 Motphe\w Street City, State, 'Lip: San Rafael, CA 94901 BILLING INFO. (If Different from Client): Bill to Name: CLIENT Address: City, State, Gip: Client No.: CITSAN Contact: Dean Allison Phone: 415-485-3110 Fax: Email: Dean.Allison@cityofsanrafael.org Attn: Phone Fax: PROJECT NAME: BAYPO1NT LAGOONS ANNUAL ENGINEER'S REPORT Project Address: Baypoint Lagoons Subdivision City: San Rafacl, CA 94901 Description of Work: Prepare Annual Engineer's Report, per proposal letter dated February 3, 2016 (copy attached). Client brill Provide: Revenue and Expense Data, per proposal letter dated February 3, 2016 (copy attached). Client to be Provided With: Copies of Annual Report, as described in proposal letter dated February 3, 2016 (copy attnched) Other Comments: BILLING INFORMATION: Work will be Invoiced: Monthly: Z Upon Completion: Fixed Fee: $ Budget Estimate: 1 $ 5,050 Billing Basis for Proposed Work (Check One): % Complete: Hourly Rates*: X Other (Explain Below): Other Information: 'Hourly rates will be in conformity with Hourly Rates and Billing Policy Schedule, effective January 1, 2015, a copy of which is attached and made an integral part of this Agreement. '17uis proposal is valid for 30 days from tlue date of the attached Proposal Letter. IN Vq NESS N\IIIEREOF, the parties hereto have accepted, made and executed this agreement upon the terms, conditions, and provisions above stated and on the attached CSVI/Snuber-Stroeli Engineering Group, Inc. Contract Terms and Conditions. Agreed to at Novato, California. CITE' OF SAN RAFAEL CSVI/STUBER-STROEH ENGINEERING GROUP, INC. By By: At Cornwell, R.C.E. #27577 Date: Date: Pichiilislr \w:\.\D \U\'\\\TU\♦90001\2-116.2,717\\%btk Cnnr=tt.un duan Date Prepared 2Jtltit 1y% a 45 Leveroni Court 415.883.9850 Novato C 3 NO SV Novato, CA 94949 Fax: 415.883.9835 Petaluma www.cswst2.com Sacramento Redwood City CSW/Stuber-Stroeh Engineering Group, Inc. Engineers I Land Planners I Surveyors I Landscape Atclitects PROJECT NO.: 4.900.00 HOURLY RATES AND BILLING POLICY Effective January 1, 2015 the following hourly rates will be charged for services rendered. (Rates subject to change): CIVIL AND STRUCTURAL LAND PLANNING / ENGINEERING HOURLY RATES, LANDSCAPE ARCHITECTURE HOURLY RATES Principal $ 210.00 Principal $ 210.00 Engineer Manager $ 200.00 Senior Planner $ 190.00-$ 200.00 Project Engineer V S 179.00 Planner V $ 179.00 Project Engineer IV $ 168.00 Planner IV $ 163.00 Project Engineer III $ 157.00 Planner III $ 153.00-S 157.00 Project Engineer II $ 142.00 Planner II $ 137.00 Project Engineer I $ 137.00 Planner I $ 120.00 Senior Engineer $ 190.00-$ 200.00 Landscape Architect V $ 158.00 F,ngineer V $ 147.00 Landscape Architect IV S 142.00 Engineer IV $ 126.00 Landscape Architect III $ 121.00 Engineer III $ 115.00 Landscape Architect II $ 99.00 Engineer II $ 99.00 Landscape Architect I $ 90.00 En&sneer I $ 90.00 Landscape Designer III $ 110.00 Senior Designer $ 168.00 Landscape Designer 1I $ 93.00 Designer V $ 137.00 Landscape Designer I $ 90.00 Designer IV $ 126.00 Desiginer III $ 115.00 Designer II $ 105.00 Desi ler I $ 99.00 Technician IV $ 99.00 Technician III $ 95.00 Technician 1I $ 90.00 Technician I $ 76.00 Project Assistant II S 79.00 Project Assistant I $ 69.00 SURVEYING HOURLY RATES ENVIRONMENTAL PLANNING HOURLY RATES Survey Supervisor $ 178.00 Senior Environmental Planner $ 150.00 Project Suiveyor $ 157.00 Environmental Planner II $ 131.00 Sunre}, Technician $ 105.00 Environmental Planner I $ 120.00 Twollan Sun*ey Party $ 240.00 Expert Witness / Arbitration Services are available at a negotiated rate. All expenses for transportation will be charged at cost plus service charges at the rate of 10%. Filing fees, checking fees, prints, and other outride a rtr (such as agency subnuttal/pernnit fees etc) will be charged at cost, plus senice charges at the rate of 10%. Billing will be mondily. Invoices are due and payable upon presentation. L>terest at the rate of 1.5% per month commencing thirty (30) days after invoice date will be charged on delinquent accounts. CS\\W/Stuber-Stroeh Engineerblg Group, Inc. reserves the right to suspend work on any project when invoices have not been paid within thirty (30) days after having been rendered. Client Initials II Consultant Initials PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services acreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion 1 Department City Attorney Review, revise, and comment on draft Date W,31 I agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval�- necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and 1-&? endorsements.;J�vA&&&�jjl0 4 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original ). agreement and forwards copies to the I� contracting department. To be completed by Contracting Department: Project Manager: Project Name:=/�(tQ. i, r{ 1.� )C10_)'J_:5 -- Agendized for City Council Meeting of (if necessary): `'` H/' C,5 LO If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.