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HomeMy WebLinkAboutCC Minutes 1985-03-04SRCC MINUTES (Regular)• 3/4/85 Page 1 In Conference Room 201 of the City of San Rafael, Monday, March 4, 1985, at 7:00 P.M. Regular Meeting: CLOSED SESSION 1. CLOSED SESSION TO DISCUSS LITIGATION - File 1-4-1a Litigation against the City of San Rafael. No action taken. In the Council Chambers of the City of San Rafael, Monday, March 4, 1985, at 8:00 P.M. Regular Meeting: Present: Lawrence E. Mulryan, Mayor Dorothy L. Breiner, Councilmember Gary R. Frugoli, Councilmember Richard Nave, Councilmember Jerry Russom, Councilmember Absent: None Also Present: Pamela J. Nicolai, Acting City Manager; Jeanne M. Leoncini, City Clerk; Gary T. Ragghianti, City Attorney CONSENT CALENDAR Councilmember Breiner moved and Councilmember Frugoli seconded, to approve the recommended action on the following consent calendar items: Item Recommended Action 2. Approval of Minutes of Regular Meeting Approved as submitted. of February 4, 1985 (CC) 3. Amendment to Agreement with San Rafael RESOLUTION NO. 7047 - Sanitation District (PW) - File - 4-12-5 x RESOLUTION AUTHORIZING 4-12-6 THE SIGNING OF AGREEMENT WITH SAN RAFAEL SANITATION DISTRICT FOR MAINTENANCE AND ADMINISTRATION OF DISTRICT OWNED FACILITIES (SECOND AMENDMENT TO JOINT POWERS AGREEMENTS) 4. Resolutions of Appreciation for Police Advisory Commissioners: (PD) - File 9-2-28 x 102 RESOLUTION NO. 7048 - RESOLUTION OF APPRECIATION TO MARY GASSAWAY FOR SERVICE AS A CHARTER MEMBER OF THE SAN RAFAEL POLICE ADVISORY COMMISSION AS OF JANUARY 21, 1980 AND WHO SERVED AS CHAIRPERSON IN 1981. RESOLUTION NO. 7049 - RESOLUTION OF APPRECIATION TO ALEX MACMILLAN FOR SERVICE AS A CHARTER MEMBER OF THE SAN RAFAEL POLICE ADVISORY COMMISSION AS OF JANUARY 21, 1980 AND WHO SERVED AS CHAIRPERSON IN 1980. RESOLUTION NO. 7050 - RESOLUTION OF APPRECIATION TO DONN NISSEN FOR SERVICE AS A CHARTER MEMBER OF THE SAN RAFAEL POLICE ADVISORY COMMISSION AS OF JANUARY 21, 1980 AND WHO SERVED AS CHAIRMAN IN 1982. SRCC MINUTES (Regular) 3/4/85 Page 1 SRCC MINUTES (Regular) 3/4/85 Page 2 5. Agreement for Landscape Architectural Services - Peacock Gap Neighborhood Park (PW) - File 4-3-135 RESOLUTION NO. 7051 - RESOLUTION OF APPRECIATION TO GEORGE OBANA FOR SERVICE AS A CHARTER MEMBER OF THE SAN RAFAEL POLICE ADVISORY COMMISSION AS OF JANUARY 21, 1980 AND WHO SERVED AS CHAIRMAN IN 1984. RESOLUTION NO. 7052 - RESOLUTION AUTHORIZING SIGNING OF AN AGREEMENT FOR LANDSCAPE ARCHITEC- TURAL SERVICES FOR PEACOCK GAP NEIGHBORHOOD PARK (Agreement with Brian Wittenkeller for a total fee of $48,300). 6. Request for Approval of 10th Annual Approved staff recommend - Tour of Marin, April 14, 1985 - ation to close off one Marin County Velodrome Association side of Civic Center (CM) - File 9-3-30 Drive for the bicycle race at the Marin Civic Center on April 14, 1985, for the 10th Annual Tour of Marin - Marin County Velodrome Association. 7. Acceptance of Audit Report of North Bay Cooperative Library System for FY 1983/84 (Lib/Cult.Aff.) - File 4-10-83 8. Authorization to Call for Bids - Tennis Courts Resurfacing - Project No. 007-27008000712 (PW) - File 4-1-383 x 12-5 x 8-5 9. Supplemental Agreement to Fiscal Agreement Amendment Between the San Rafael Redevelopment Agency, San Rafael Elementary School District and San Rafael High School District Re Tax Increment Financing for the San Rafael Redevelopment Agency (CM) - File 4-16-7 Accepted audit report of the North Bay Cooperative Library System for Fiscal Year 1983/84. Approved staff recommend- ation, authorizing staff to call for bids for tennis courts resurfacing, Project No. 007-27008000712 and appropriating $15,000 for the 3 courts at San Rafael High School from unappro- priated reserves. RESOLUTION NO. 7053 - RESOLUTION AUTHORIZING THE SIGNING OF SUPPLEMENTAL FISCAL AGREEMENT AMENDMENT WITH THE SAN RAFAEL REDE- VELOPMENT AGENCY, SAN RAFAEL ELEMENTARY SCHOOL DISTRICT AND SAN RAFAEL HIGH SCHOOL DISTRICT RE TAX INCREMENT FINANCING FOR THE SAN RAFAEL REDEVELOPMENT AGENCY. 10. Claims for Damages: Approved Insurance Consult- ing Associates, Inc. a. Diane A. Cutorc, File 3-1-945 recommendations for denial (Rec) of claims. b. Small Boat Services, Inc. - File 3-1-948 (PD) 11. PRESENTATION OF RESOLUTIONS OF APPRECIATION TO POLICE ADVISORY COMMISSIONERS - File 9-2-28 Mayor Mulryan presented Resolutions of Appreciation to Police Advisory Commissioners: Mary Gassaway, Donn E. Nissen and George Obana. Commissioner Ronald A. MacMillan was unable to be present at the meeting. SRCC MINUTES (Regular) 3/4/85 Page 2 SRCC MINUTES (Regular) 3/4/85 Page 3 12. PUBLIC HEARING - AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING TITLE 4, SECTIONS 4.08.090 AND 4.08.100 (AMENDMENTS TO THE UNIFORM FIRE CODE), OF THE MUNICIPAL CODE OF THE CITY OF SAN RAFAEL RE INSTALLATION OF WIRED SMOKE DETECTORS IN EXISTING HOTEL ROOMS (FD) - File 1-6-4 x 9-3-31 Mayor Mulryan opened the public hearing. Fire Chief Marcucci reported that at the meetings of January 21, and February 4, 1985, the Smoke Detector Ordinance was prepared and revised with comments by Councilmember Breiner to be included as follows, "the detector shall be clearly audible in all rooms located within each guest room/unit when all intervening doors therein are closed" and is now submitted for comments from staff or the public. Acting City Manager Nicolai informed Council that Mr. Clifford Elbing asked if it was possible to include in the Ordinance, a requirement of having a "trickle charger" battery backup which would keep smoke detectors operable in case of loss of power. Chief Marcucci indicated that he was not aware of a system such as suggested by Mr. Elbing and that such a system would involve extensive cost. Concerning disconnection of smoke detectors, he indicated they are wired solidly with no intervening switches between where the smoke detector is on the ceiling or wall and where it is connected to the A.C. power, so that the battery charger cannot be inadvertently disconnected. Councilmember Frugoli asked Chief Marcucci in relation to burglar and security alarms, if there was a backup from the A.C. to the battery operated system. Chief Marcucci responded affirmatively, however, he indicated that the intent of putting the Ordinance together was to cause the least hardship to hotel owners. The cost would be approximately $125 to $200 per room to require a "trickle charger" battery backup. In commercial occupancy it could be considered. Chief Marcucci indicated it was his opinion that the A.C. power would suffice. Mr. Irving Litchfield, owner of the Bermuda Palms Hotel, spoke in favor of the Smoke Detector Ordinance. Mr. Clifford Elbing clarified the backup power, saying that he is not opposed to smoke detectors. However, in wiring smoke detectors from any source of power in a multiple story building, it must be followed through from one common source where it is not tamperable. Mr. Elbing indicated that a "trickle charger" does not need to be on every floor or in every room, but can serve one hotel building from one source which is locked so no one can tamper with it, and when the power goes off, this charger automatically comes on, and when the power is resumed, the "trickle charger" starts off again putting the power back that was used. Mayor Mulryan asked that staff look into the cost of having a system of the "trickle charger" backup system. He recommended the Ordinance be passed to print, and be amended if need be later. Mayor Mulryan closed the public hearing. The title of the Ordinance was read: "AN ORDINAiN E OF THE CITY OF SAN RAFAEL AMENDING TITLE 4, SECTIONS 4.08.090 AND 4.08.100 (AMENDMENTS TO THE UNIFORM FIRE CODE), OF THE MUNICIPAL CODE OF THE CITY OF SAN RAFAEL (Re: Wired Smoke Dectectors in Existing Hotel Rooms)" Councilmember Breiner moved and Councilmember Russom seconded, to dispense with the reading of the Ordinance in its entirety and refer to it by title only and pass Charter Ordinance No. 1501 to print by the following vote, to wit: AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Councilmember Frugoli moved and Councilmember Nave seconded, to have staff look into the cost of having a backup electrical power system and report back to Council. SRCC MINUTES (Regular) 3/4/85 Page 3 SRCC MINUTES (Regular) 3/4/85 Page 4 AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 13. REQUEST FOR AUTHORIZATION TO BUY RADIO EQUIPMENT (CM) - File 4-2-193 Mayor Mulryan asked staff what the estimated cost would be, and Acting City Manager Nicolai replied that the total package for Radio Equipment for Police, Fire and Public Works Department was approximately $80,000. The Police Department had commented earlier regarding the system, that basically, the system design was adequate but all the receivers were not purchased to complete the system. This is the request to purchase the complete system from Motorola, who is the only manufacturer of compatible equipment with the existing Police Department equipment, and everything else of a generic nature will go out to bid. Councilmember Frugoli moved and Councilmember Nave seconded to authorize Marin Pacific company to negotiate and purchase the voters and computer comparators from Motorola Company for an approximate cost of $16,000. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 14. AGREEMENT RE: TEMPORARY PLACEMENT OF WORK -OF -ART ON THE FALKIRK GROUNDS (Lib/Cult.Affs.)- File 4-10-191 Mayor Mulryan explained that this item was brought back to Council with a sketch so Councilmembers could view the concept of the art work to be done on the Falkirk Grounds. He asked staff if at the end of the agreement, the rocks would then be removed. Library/Cultural Affairs Director Stratford replied that there are many possibilities of using the rocks at the end of the two years. Mr. Rudy Lemcke, the artist, indicated he had spoken with Ms. Susan Hodges, Director for Inter -Arts of Marin, who indicated that the contract has been left open so there would be money in the budget for total removal of the rocks at the end of the two year period if desired, or, possibly having the maintenance group relocate the rocks somewhere else on the grounds, or keeping them in place. Mr. Lemcke explained that the title, "Phases of the Moon" are moss rocks weighing approximtely 200 to 300 pounds, by having the first rock partially buried, and the next half exposed, the next rock would be three quarters exposed and the last would be fully exposed representing the phases of the moon to its fullest. The rocks then gradually phase out in a serpentine fashion. Councilmember Frugoli asked Ms. Valerie Reichert, Curator, Falkirk, if there would be a cost to the City after two years, and she indicated there would be none. RESOLUTION NO. 7054 - RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH INTER -ARTS OF MARIN AND ARTIST,RUDY LEMCKE, FOR THE TEMPORARY PLACEMENT OF A WORK -OF - ART ON THE GROUNDS OF FALKIRK AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 15. STATUS REPORT ON NOISE COMPLAINTS RE T & T BAR & GRILL, 1325 FOURTH STREET (CM) - File 13-9 Acting City Manager Nicolai reported that at the last meeting of February 19, 1985, Council received a report on the noise complaints at T & T Bar & Grill, and requested that staff have a report from A.B.C. concerning their investigation and whatever grounds they might have in taking action if it was necessary. Ms. Nicolai stated that regarding the complaints to the Police Department, frequently, by the time the police arrived on the scene, there would be no indicated source of problem or the problem was abated. Ms. Nicolai indicated that she was in a position of not making a SRCC MINUTES (Regular) 3/4/85 Page 4 SRCC MINUTES (Regular) 3/4/85 Page 5 recommendation partly because both investigations are not necessarily demonstrating concrete evidence of the cause of the problem, and also, the owners of T & T Bar & Grill have been working delingently to correct the problems by installing acoustical ceilings, reducing the size of their speakers and having a doorman encouraging patrons to keep the noise down. Mayor Mulryan asked staff to keep a close watch on this problem, and should there be complaints between now and the Council's next meeting, this matter is to be brought back to Council. The staff report was accepted without motion. 16. RECOMMENDATION FOR LABOR RELATIONS CONSULTANT (CM) - File 4-3-134 Acting City Manager Nicolai reported that in January of this year, Council authorized staff to request proposals for labor negotiations by an outside firm. Proposals were received from seven firms. The criteria outlined by staff included that they have experience in negotiating skills, also, their experience in public sector negotiations, along with enough depth in the firm to support the account. Another factor was the comparative cost. Based approximately on the minimum hours involved in conducting the labor negotiations through the next four months, and subsequent labor relations issues, it would be relevant for this person to handle the revised rules and regulations in meeting with the various employee units as well as any grievances or disputes coming up over wording of various contracts. The firm recommended to be contracted with, is from the "flat per employee fee rather than an hourly fee, and is all inclusive for the entire year no matter how many issues come up or meetings necessary to complete the process. Ms. Nicolai stated that she wanted the figure revised in the final report for that fee which was based on an estimated number of employees in the Request For Proposals (RFP) covered by the City's employees units as it is actually lower. It should be $27,000 for the annual fee rather than $32,000. Mayor Mulryan asked Ms. Nicolai for the background on the firm of Industrial Employers and Distributors Association (IEDA). Ms. Nicolai stated that she had conversations with two other City Managers in Marin County who dealt with IEDA, Mr. Harlan Barry and Mr. Doug Dawson. Mr. Dawson worked with IEDA both in Corte Madera and Mill Valley and Mr -Barry worked with IEDA in Larkspur and the Twin Cities' Police Unit for over seven years and they were very pleased with their services. Also, IEDA is familiar with Marin County's Miscellaneous Public Employees Group (MAPE). Councilmember Frugoli stated that although he had agreed to have staff seek a labor negotiator, he did not expect the cost to be $27,000. He indicated that a negotiator could be hired for about three to four months, and stated that the Personnel Director should be dealing with the department's rules and regulations and department policies, thus eliminating having a labor negotiator for a full year. City Attorney Ragghianti informed Council that Counsel's costs were between $7,000 and $9,000 for the last three negotiations. Mayor Mulryan stated that although the cost is high, it is important that negotiations be done through an outside source because the City is in a transition period where Ms. Nicolai will be handling the City Manager's duties. Ms. Nicolai informed Council that there is a termination clause in the agreement with IEDA, and that the cost would be prorated if the City wanted to cancel the agreement after four months. Councilmember Breiner asked Ms. Nicolai to inform Council of what the rules and regulations involve. Ms. Niolai replied that the rules and regulations involve the administrative laws that are not included in Memorandums of Understanding(MOU) encompassing job advertising, the screening processes and guidelines employees will work under. One problem from the past, is that the MOU's have not been comprehensive. As rules and conditions are included in MOU's, sometimes the previous ones that have not been amended are not carried forward to complete the document, so there is no continuity and this needs to be corrected. SRCC MINUTES (Regular) 3/4/85 Page 5 SRCC MINUTES (Regular) 3/4/85 Page 6 Hopefully, the labor negotiator will be able to advise staff on how to handle this problem. Ms. Nicolai informed Council that this cost involves a major project that had not been done in six or seven years in revising and updating the rules and regulations. RESOLUTION NO. 7055 - RESOLUTION AUTHORIZING THE SIGNING OF AN AGREEMENT WITH INDUSTRIAL EMPLOYERS AND DISTRIBUTORS ASSOCIATION FOR LABOR RELATIONS SERVICES (from March 1, 1985 to March 1, 1986). AYES: COUNCILMEMBERS: Breiner, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: Frugoli ABSENT: COUNCILMEMBERS: None 17. REPORT ON COMPUTERIZED RIDER INFORMATION SYSTEM "CRIS" PROJECT (PW) - File 4-10-180 Mr. Pat Tyrell -Smith, a member of the program development team, gave a report on the Computerized Rider Information System (CRIS). Mr. Tyrell -Smith stated that the project is winding down and a draft will be issued within the next few weeks. The funding for the project came from the Federal Government for 87 1/2% of the total and the San Francisco Foundation provided the balance. The City of San Rafael contributed office space, secretarial help, telephones and project management. The objective was to come up with a designed description of the system that could address the problems of traffic congestion and transportation mobility in overall San Rafael. Auto ride is the main ingredient of CRIS, providing door to door Maxi service at the price of a bus ride. Through the use of a new communication and computer technology called videotex, the autoride system matches riders and drivers on a one time basis. This would mean having terminals installed in homes, shops, schools, restaurants, offices and public places. These terminals have already been installed by the San Francisco Chronicle, San Francisco Airport, the Embarcadero Center and at the Larkspur Ferry Terminal. Videotex opens a large range of services available at a reasonable price such as, home shopping, home banking, financial information, travel arrangements, entertainment and educational services among others. CRIS studies show that these services would cost about $10 to $12 per month in the home. Mr. Tyrell -Smith pointed out that regarding transportation, it is not a well-known fact, that in the AM peak hour, over Puerto Suello Hill, 67% of the vehicles do not reach the Golden Gate Bridge. The solutions proposed are expensive and slow to come about. The alternatives selected by the Highway 101 Action Committee will cost more than $1.2 billion exclusive of operating costs which could exceed $60,000,000 per year. Conventional transportation solutions are expensive. The CRIS study in San Rafael is a recognition on the part of the City Council that a new concept should be looked at, and that the critical problem of transportion deserves a fresh approach and this has been done. The concept is feasible, less expensive and can be done in a short time. CRIS has six benefits. 1) It can reduce future transportation spending at all levels of government. 2) It will permit the development of new low costs para -taxi services. 3) It improves the efficiency and effectiveness of existing transit, para -transit and ride -sharing systems. 4) It reduces the need for travel. 5) It attracts private capital to the solution of local transit -transportation problems. 6) It reduces traffic congestion, gasoline consumption, air pollution, parking and mobility problems. The draft final report will be submitted to the City in a couple of weeks for review, will then go back to the Department of Transportation in Washington for their approval before it is issued for the final report. Mayor Mulryan thanked Mr. Tyrell -Smith for the comprehensive report. SRCC MINUTES (Regular) 3/4/85 Page 6 SRCC MINUTES (Regular) 3/4/85 Page 7 18. CONSIDERATION OF REQUEST FOR LEAVE TO PRESENT LATE APPEAL FROM PLANNING COMMISSION DECISION OF JANUARY 29, 1985, APPROVING UP84-104 AND ED84-105 SINGLE FAMILY DWELLING AND SECOND DWELLING UNIT; 133 DEER PARK AVENUE MR. & MRS. TOMMY L. COOK, OWNERS; JOHN C. SPEH, APPELLANT; AP#15-231-19 (P1) - File 10-2 Planning Director Moore informed Council that this is a matter of Council considering a request to present a late appeal and not getting into the substance of the issue. This was a Use Permit and Associated and Environmental Design Review for a new single family residence which would include a second dwelling unit at 133 Deer Park Avenue on a lot created within the subdivision of the old Korbel Estate. The condition of approval for Design Review had been imposed primarily to insure compatibility with the existing historic residence on the Korbel Estate and also to insure that the new home would be compatible with surrounding properties. Mr. & Mrs. John Speh requested that Council schedule this matter at a later date as a formal appeal, because they were out of the State during the time that notification and consideration was done by the Planning Commission, and therefore did not have the opportunity to present their concerns. Mr. John Speh addressed council and stated that he and Architect Peter Aiello, who represented Mr.Tommy Cook, met earlier this evening and had settled their differences. Mr. Speh indicated that what they need now is confirmation approval from the Planning Commission on their solution. Mayor Mulryan indicated that this can now be handled through the Planning Commission or staff. 19. CONSIDERATION OF REQUEST FOR LEAVE TO PRESENT LATE APPEAL FROM PLANNING COMMISSION DECISION OF FEBRUARY 12, 1985, APPROVING UP84-109 -USE PERMIT FOR TEMPORARY STORAGE OF DEBRIS BOXES ON VACANT PARCEL; 2300 KERNER BOULEVARD; FRED GRANGE, OWNER; PIOMBO BROS., RAYMOND PIOMBO, APPELLANT; AP 9-290-12, 13, 16 & PORTION OF 17 (Pl) - File 10-2 Planning Director Moore reported that Mr. Raymond Piombo had received timely notification, was in town at the time the Planning Commission made its decision, and in fact could have submitted a letter of appeal opposing the project within the time frame in which a timely appeal of the Planning Commission could have been submitted. As a result, staff recommends denial of this late request. Mr. Piombo briefly stated to Council his requests: 1) That no debris boxes be parked on Kerner Boulevard and Piombo Place. 2) requested that a trailer which has been parked on Kerner Boulevard for 6 months be towed away. 3) Equipment on City owned Parcel #9-161-48 be removed. Ms. Moore indicated that one of the required conditions of approval was to have some surveying and staking done on Mr. Grange's property. Councilmember Breiner suggested that perhaps the Council should grant the request for late appeal and bring the matter back to see whether Mr. Grange is complying with the conditions of approval. Ms. Moore indicated that a report is being done by the Code Enforcement Officer, aqd that Mr. Grange has few active operations at the present time so it is not an outstanding problem. The conditions of approval the Planning Commission imposed include specific time limits, particularly in cleaning up the sites, stacking debris boxes and providing the survey which is to be done before the end of March. If the deadline is not met, that matter will be before the Planning Commission on April 12 for revocation of the permit. Mayor Mulryan indicated to Mr. Piombo that the points he wanted Council to consider will be taken care of, and that these restrictions are to be adhered to by Mr.Grange. Staff was directed to look into the whole area where Mr. Grange is presently located to see if he is in conflict with the code. Councilmember Breiner asked staff to also report back on the slopes falling into the pond. No further action was taken by Council. SRCC MINUTES (Regular) 3/4/85 Page 7 SRCC MINUTES (Regular 3/4/85 Page 8 20. REPORT ON PARKING MANAGEMENT PLAN FOR CITY EMPLOYEES (CM) - File 11-8 Acting City Manager Nicolai reported that it has been increasingly evident that there is a parking problem in the City -owned lot. Since City Hall was built over 20 years ago, staff has increased along with the City's vehicle pool, and is now short 57 parking spaces. Some of the alternatives staff has looked into are: Possibly restriping the upper lot behind City Hall to acquire nine additional spaces, plus providing a loading zone adjacent to the handicapped parking space directly in back of the City's parking area. Other parking would be supplied by the Menzie's lot. In the past, this lot has been used by library employees and patrons as well as being used by Falkirk's patrons. This lot has increasingly been used by people parking there full time but who work elsewhere in the City; therefore, it is not available to library patrons or anyone else coming to City Hall during the day. Staff proposes upgrading this lot by providing additional lights to improve visibility and deter vandalism and to restripe it. Concerns have been expressed also on the impact on Falkirk. In discussion with Public Works Director Bernardi, he indicated that 15 additional spaces could be provided by grading the lot farther back before the grade begins. By doing this, the City could have specifically allocated parking spaces for Falkirk use. It would, however, be difficult to enforce, because other than a time limit, the use of the parking space cannot be determined. Currently, activity at Falkirk is primarily in the evenings and on weekends. The lot is also used by the church during the weekends and would continue to be available to the church. Falkirk could also use the City Hall parking for evening events. Falkirk would benefit from the upgrading and lighting of the lot. Mayor Mulryan indicated that the Menzie's lot was acquired with grant money for library expansion, and wanted to be certain that by taking this step the City would not be jeopardizing the grant money and this should be looked into. Mayor Mulryan stated that the Cultural Affairs Commission should look at whether by accommodating the parking spaces this proposal would create a change in the land configuration. Council asked staff to put this together as part of the proposal so they could see the overallpicture and have the Cultural Affairs Commission look at it also before the Council takes a final vote. Ms. Nicolai informed Council that regarding the parking for employees, this has not been a written policy, but over an extended period of time, this is called a "past practice". Councilmember Russom added to the suggestions that the architect who is working on the Police Department's remodeling project look at the possibility of double decking above the police parking lot and submit a cost estimate to staff for review, including investigation of funding sources. Councilmember Breiner moved and Mayor Mulryan seconded, to refer the parking plan matter to the Cultural Affairs Commission for their review of the following suggestions; 1) Restriping the upper lot behind City Hall; 2) Acquiring 9 additional spaces over what is there now; 3) Provide a loading zone adjacent to the handicapped space in City Hall's parking lot; 4) Reserve parking in the Menzie lot, install lights, restriping, and grading the lot which would provide 15 additional spaces. Staff is to have the architect who is working on the Police Department's remodeling project look at the possibility of double decking above the police parking lot and submit an estimate to staff for review, including investigation of funding sources. Staff to bring this matter back to Council. Councilmember Breiner indicated that the Cultural Affairs Commission consider having 3 or 4 designations within the lot for either employees or reserved, with a sticker system or have some metered for people using the library or going downtown, but that parking lot should not be subsidized for all day parking for downtown employees, and that a sketch be provided showing the asthetics preserving the library use next door to Falkirk. SRCC MINUTES (Regular) 3/4/85 Page 8 SRCC MINUTES (Regular) 3/4/85 Page 9 AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ADD ITEM: REQUEST FOR CHANGE OF COUNCIL MEETING DATES IN APRIL 1985 - File 9-1 Councilmember Russom asked if it would be possible to reschedule the Council meetings in April,from April 1 and April 15, 1985 to April 8 and April 22, 1985,,as he expects to be out of town on the regular meeting dates. City Attorney to review Charter and discuss with Acting City Manager Nicolai. The City Council meeting adjourned to closed session. JEANNE M(�LEONCINI, City Clerk APPROVED THIS DAY OF 1985 MAYOR OF THE CITY OF SAN RAFAEL SRCC MINUTES (Regular) 3/4/85 Page 9