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CC Calling Election 2011circ OF�Aoft Agenda Item No: 4 Meeting Date: June 6, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther Beirne City Manager Approvald ), f File No.: 9-4 SUBJECT: RESOLUTION RE: ELECTION MATTERS - GENERAL MUNICIPAL ELECTION, TUESDAY, NOVEMBER 8, 2011 (CC) RECOMMENDATION: Recommend adoption of Resolution: 1) Proposing a General Municipal Election, including the San Rafael Elementary School District and the San Rafael High School District General Election, to be held on Tuesday, November 8, 2011; 2) Requesting the Board of Supervisors to consolidate with any other election conducted on the same date 3) Requesting election services by the County Clerk; and 4) Reaffirming policy regarding number of words in candidate's Statement of Qualifications and Providing that the cost of printing and handling Statement of Qualifications shall be borne by the candidate and paid for at the time nomination papers are filed BACKGROUND / ANALYSIS: a. The Resolution proposes that a General Municipal Election be held on Tuesday, November 8, 2011, including the School Districts, and lists the reasons for the election to be held. The request to consolidate with any other election held on the same day is proposed so that the City may share election costs with other jurisdictions, thus cutting down on the City's costs. FOR CITY CLERK ONLY File No.: q- 14 Council Meeting: 061,2©f/ Disposition: ntoLlnioN P /3/S� SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 2 In line with City Council policy, the Resolution requests various election services be provided to the City by the County Clerk. b. The Resolution provides for a Candidate's Statement of Qualifications and establishes rules regarding Statements of Qualifications, including costs for printing same in Sample Ballot, of $357.00 for City Candidates and $420.00 for School Board Candidates, to be paid for at the time of filing nomination papers. FISCAL IMPACT: Funds in the amount of approximately $72,000 will be proposed for the 2011/2012 Elections Budget to cover this election. OPTIONS: Not applicable. ACTION REQUIRED: Adoption of Resolution Elections/2011/staff report RESOLUTION NO. 13155 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL 1) PROPOSING A GENERAL MUNICIPAL ELECTION, INCLUDING THE SAN RAFAEL ELEMENTARY SCHOOL DISTRICT AND THE SAN RAFAEL HIGH SCHOOL DISTRICT GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8,2011; 2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; 3) REQUESTING ELECTION SERVICES BY THE COUNTY CLERK; 4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT OF QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR AT THE TIME NOMINATION PAPERS ARE FILED WHEREAS, the Charter of the City of San Rafael, Article IV, Section 1, requires that a General Municipal Election shall be held in the City of San Rafael on the Tuesday after the first Monday in November of each odd numbered year; and WHEREAS, under Article VI, Section 3 of the Charter of the City of San Rafael, elections for members of the Board of Education shall be held at the General Municipal Election of the City of San Rafael; and WHEREAS, it is the determination of the City Council of the City of San Rafael that a General Municipal Election be held on Tuesday, November 8, 2011, including the San Rafael Elementary School District and the San Rafael High School District General Election; at which election the issues to be presented to the voters shall be: 1. Election of one (1) Mayor for the full term of four years; 2. Election of two (2) City Councilmembers for the full term of four years each; 3. Election of one (1) City Attorney (part time) for the full term of four years; 4. Election of one (1) City Clerk and Assessor for the full term of four years; and 5. Election of three (3) members of the Board of Education for the full term of four years each;and WHEREAS, the City Council of the City of San Rafael may request the Board of Supervisors of the County of Marin to consolidate the General Municipal Election with any other election conducted on the same date; and WHEREAS, the City Council of the City of San Rafael may request election services by the County Clerk of Marin County, California; and WHEREAS, the City Council may authorize an increase in the limitation on words in the Candidate's Statement of Qualifications from 200 to 400 words; WHEREAS, the City Council has previously authorized a decrease in the limitation on BE IT FURTHER RESOLVED that the City Council of the City of San Rafael does hereby reaffirm that the number of words of the candidate's statement of qualifications for all San Rafael Municipal Elections shall be 200 words and the cost of printing of the candidate's statement of qualifications, as determined by the Marin County Registrar of Voters, shall be borne by the candidate and not by the City of San Rafael, and that the cost shall be paid by the candidate at the time Nomination Papers are filed. BE IT FURTHER RESOLVED that no additional materials shall be prepared to be sent on behalf of the candidate with the City of San Rafael Ballot/Voters Pamphlet. BE IT FURTHER RESOLVED that in all particulars not recited in this resolution the election shall be held and conducted as provided by law for holding municipal elections in said City. BE IT FURTHER RESOLVED that notice of the time and place of holding the election is hereby given and the City Clerk is hereby authorized, instructed and directed to give such further or additional notice of said election in time, form, and manner as required by law. BE IT FURTHER RESOLVED that the City Clerk is directed to submit a certified copy of this Resolution to the Board of Supervisors of the County of Marin. I, ESTHER BEIRNE, Clerk of the City of San Rafael, hereby certify that the forgoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on Monday, the 6th day of June, 2011, by the following vote, to wit: AYES: COUNCILMEMBERS: Brockbank, Connolly, Heller, Levine & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Zsf� 9-'t P --oz- ESTHER BEIRNE, City Clerk Elections/201 I /Resolution CITY01: ALBEROC BORO VICE MAYORC1RF:G BROCI:BANi: COLNCII.MFMBFR DANION CONNOLLY COLNCII-MFVIBFR BARBARA HFI.I-FR w- MAYOR " COUNCILVIEMBER MARC LEVINE CITY Cl_E.RK PHONE: 415-485-3065 June 10, 2011 Diane Patterson, Assistant Clerk of the Board Marin County Board of Supervisors Marin County Civic Center 3501 Civic Center Drive, Room 329 San Rafael, CA 94903 RE: GENERAL MUNICIPAL ELECTION— NOVEMBER 8, 2011 Dear Diane: Enclosed is certified copy of Resolution No. 13155 adopted by the San Rafael City Council onMonday, June 6, 2011: 1) PROPOSING A GENERAL MUNICIPAL ELECTION, INCLUDING THE SAN RAFAEL ELEMENTARY SCHOOL DISTRICT AND THE SAN RAFAEL HIGH SCHOOL DISTRICT GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2011; 2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; 3) REQUESTING ELECTION SERVICES BY THE COUNTY CLERK; 4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT OF QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR AT THE TIME NOMINATION PAPERS ARE FILED Sincerely, ESTHER C. BEIRNE City Clerk cc: Elaine Ginnold Marin County Registrar of Voters 3501 Civic Center Drive, Room 121 San Rafael, CA 94903 1 100 FIFTI I A% FVl fC ��`k� Vl�r ill t��1r� h �r�i � �0 y QMyard of Sups Nov 2011 Candidates doc WW\%.CITI"OFSANRAFAEL ORG INSTRUCTIONS: FROM: DEPARTMENT DATE CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. Esther Beirne City Clerk May 26, 2011 SRRA / SRCC AGENDA ITEM NO. L+ DATE OF MEETING: 06/06/2011 MAY 212011 TITLE OF DOCUMENT: _V CITYATTOR RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL I 1 11 u�r 1) PROPOSING A GENERAL MUNICIPAL ELECTION, INCLUDING THE SAN RAFAEL ELEMENTARY SCHOOL DISTRICT AND THE SAN RAFAEL HIGH SCHOOL DISTRICT GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8,2011; 2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; 3) REQUESTING ELECTION SERVICES BY THE COUNTY CLERK; 4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT OF QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR AT THE TIME NOMINATION PAPERS ARE FILED "�.Ee"'P'--c . Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: ?2&�A C,� WA6ke-� City Manager' (signature) NOT APPROVED REMARKS: APPROVED AS TO FORM: L- a'a�,r 12 F67-- City Attorney (signature) fo