HomeMy WebLinkAboutCC Resolution 10919 (GIS Services; CA CAD Solutions)RESOLUTION NO. 10919
RESOLUTION ACCEPTING THE PROPOSAL FOR INTRANET GIS
APPLICATION SERVICES FROM CALIFORNIA CAD SOLUTIONS, INC NOT
TO EXCEED $27,000 AND AUTHORIZING THE DIRECTOR OF PUBLIC
WORKS TO EXECUTE THE AGREEMENT
BE IT RESOLVED by the Council of the City of San Rafael as follows:
WHEREAS, California CAD Solutions, Inc. has submitted a proposal to implement an
Intranet General Mapping GIS application, and
WHEREAS, California CAD Solutions, Inc., has extensive experience in the field of GIS
Mapping;
NOW, THEREFORE, IT IS HEREBY ORDERED AND RESOLVED that San
Rafael City Council does hereby accept proposal from California CAD Solutions, Inc. to
Implement The San Rafael General Mapping Intranet Gis Application.
BE IT FURTHER ORDERED AND RESOLVED that Director of Public Works be
authorized to execute the Agreement;
BE IT FURTHER RESOLVED that the Director of Public Works take any and all such
actions and make changes as may be necessary to accomplish the purpose of this resolution.
I, Jeanne M. Leoncini, City Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City held on the 4`h. day of September, 2001, by the following vote, to wit:
AYES: COUNCIL MEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
IYV�a� .
JEANN �I LEONCINI,�City Clerk
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AGREEMENT
FOR PROFESSIONAL SERVICES
FOR INTRANET GIS APPLICATION SERVICES
This Agreement is made and entered into this 4th day of September, 2001, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CALIFORNIA CAD SOLUTIONS,
INC. (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY has determined that GIS consulting services are required to
design, prepare and implement, the San Rafael Intranet GIS General Mapping Application (hereinafter
"PROJECT"); and
WHEREAS, the CONTRACTOR has offered to render certain specialized professional
services in connection with this Project.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. DEFINITIONS.
2. PROJECT COORDINATION
A. CITY. The City Manager shall be the representative of the CITY for all
purposes under this Agreement. The City Engineer is hereby designated the PROJECT MANAGER for
the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of
this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Robert Spiva is hereby designated as the PROJECT DIRECTOR for CONTRACTOR.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY within ten (10)
business days of the substitution.
3. DUTIES OF CONTRACTOR
CONTRACTOR shall perform the duties and/or provide services as follows; the
CONTRACTOR agrees to provide professional services as a GIS Consultant to implement the San
Rafael Intranet General Mapping Application, including, but not limited to, software installation,
application development, programming, and installation, as outlined in the Scope of Work Proposal from
CONTRACTOR dated August 8, 2001, marked Exhibit "A", attached hereto, and incorporated herein by
this reference. The CONTRACTOR agrees to be available and perform the work specified in this
agreement in the time frame as specified and as shown in Exhibit "A".
4. DUTIES OF THE CITY
CITY purchase MapGuide Software and its necessary licenses from a separate
vendor and shall perform the duties as described in Exhibit "A" attached hereto and incorporated herein.
City will provide access to the Public Works server for the purposes of installing software and
applications.
5. COMPENSATION
For the full performance of the services described herein by CONTRACTOR,
CITY shall pay CONTRACTOR on a lump sum basis for services rendered in accordance with the
amount shown on the current fee schedule as described in Exhibit "A" attached and incorporated herein.
The total payment made for any individual work task will not exceed the amounts shown on the Proposal
Budget, set out in Exhibit "A".
Payment will be made within 30 days upon receipt by PROJECT MANAGER of
itemized invoices submitted by CONTRACTOR.
is complete.
6. TERM OF AGREEMENT
The term of this Agreement shall be from the date of execution until the Project
7. TERMINATION
A. Discretionary. Either party may terminate this Agreement without cause
upon thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon ten
(10) days written notice mailed or personally delivered to the other party, and the notified party's failure
Agreement • 2
to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving
such notice, within thirty (30) days of the receipt of said notice.
C. Effect of Termination. Upon receipt of notice of termination, neither
party shall incur additional obligations under any provision of this
Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents
or materials provided to CONTRACTOR and any and all of
CONTRACTOR's documents and materials prepared for or relating to
the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after
termination.
8. OWNERSHIP OF DOCUMENTS
The written documents and materials prepared by the CONTRACTOR in
connection with the performance of its duties under this Agreement may be used by CITY for any
internal purpose, including projects not contemplated by this Agreement. Said documents and materials
will not be sold, given or otherwise transferred to any other entity by the CITY.
9. INSPECTION AND AUDIT
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its
agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in
connection with its performance of its duties under this Agreement. CONTRACTOR shall fully
cooperate with CITY or its agent in any such audit or inspection.
10. ASSIGNABILTY
The parties agree that they shall not assign or transfer any interest in this
Agreement nor the performance of any of their respective obligations hereunder, without the prior written
consent of the other party, and any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
11. INSURANCE
A. During the term of this Agreement, CONTRACTOR, shall maintain, at no
expense to CITY, the following insurance policies:
Agreement • 3
1. A comprehensive general liability insurance policy in the minimum
amount of one million ($1,000,000) dollars per occurrence for death,
bodily injury, personal injury, or property damage;
2. An automobile liability (owned, non -owned, and hired vehicles)
insurance policy in. the minimum amount of one million ($1,000,000)
dollars per occurrence;
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance
policy in the minimum amount of one million ($1,000,000) dollars to
cover any claims arising out of the CONTRACTOR's performance of
services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by Section 11. A.,
shall also meet the following requirements:
1. The insurance shall be primary with respect to any insurance or
coverage maintained by CITY and shall not call upon CITY's
insurance or coverage for any contribution;
2. Except for professional liability insurance, the insurance policies
shall be endorsed for contractural liability and personal injury;
3. Except for professional liability insurance, the insurance policies
shall be specifically endorsed to include the CITY, its officers,
agents, and employees as additionally named insureds under the
policies;
4. CONTRACTOR shall provide to PROJECT MANAGER, (a)
Certificates of Insurance evidencing the insurance coverage required
herein, and (b) specific endorsements naming CITY, its officers,
agents and employees, as additional insureds under the policies;
5. The insurance policies shall provide that the insurance carrier shall
not cancel, terminate or otherwise modify the terms and conditions
of said insurance policies except upon thirty (30) days written notice
to CITY's PROJECT MANAGER;
Agreement • 4
6. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive
for a period of not less than five years;
7. The insurance policies shall provide for a retroactive date of
placement coinciding with the effective date of this Agreement;
8. The insurance shall be approved as to form and sufficiency by
PROJECT MANAGER and the City Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State
Labor Code and other applicable laws and regulations, and as necessary to
protect both CONTRACTOR and CITY against all liability for injuries to
CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's insurance
policies must be declared to and approved by the PROJECT MANAGER
and the City Attorney. At CITY's option, the deductibles or self-insured
retentions with respect to CITY shall be reduced or eliminated to CITY's
satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment
of losses and related investigations, claims administration, attorney's fees
and defense expenses.
12. INDEMNIFICATION
CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its
officers, and employees, against any claim, demand, suit, judgement, loss, liability or expense of any
kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or
omissions, intentional or negligent, of CONTRACTOR or CONTRACTOR's officers, agents and
employees in the performance of their duties and obligations under this Agreement.
13. NONDISCRIMINATION
CONTRACTOR shall not discriminate, in any way, against any person on the
basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related
to the performance of its duties and obligations under this Agreement.
14. COMPLIANCE WITH ALL LAWS
Agreement • 5
CONTRACTOR shall observe and comply with all applicable federal, state and
local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these
laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold
harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines
and all other consequences from any noncompliance or violation of any laws, ordinance, codes or
regulations.
15. NO THIRD PARTY BENEFICIARIES
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to
create in any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
16. NOTICES
All notices and other communications required or permitted to be given under
this Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties
intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed,
upon the date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY: Mr. David M. Bernardi, (Project Manager)
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR: Robert Spiva
1620 N. Carpenter Rd. Suite C-28
P.O. Box 4779
Modesto, CA 95352
17, INDEPENDENT CONTRACTOR
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its
officers, agents and employees shall act in the capacity of an Independent Contractor, and not as
employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
Agreement • 6
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of
an employee of CITY.
18. ENTIRE AGREEMENT -- AMENDMENTS
A. The terms and conditions of this Agreement, all exhibits attached, and
all documents expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements,
oral or written, regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the
subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or
modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this
Agreement, and the terms and conditions of the attached exhibits or the documents expressly
incorporated by reference, the terms and conditions of this Agreement shall control.
19. SET-OFF AGAINST DEBTS
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any
ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid
checks or other amounts.
20. WAIVERS
The waiver by either party of any breach or violation of any term, covenant or
condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of
any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by
the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or
regulation.
21. COSTS AND ATTORNEY's FEES
Agreement 9 7
The prevailing party in any action brought to enforce the terms and conditions of
this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
22. CITY BUSINESS LICENSE/OTHER TAXES
CONTRACTOR shall obtain and maintain during the duration of this
Agreement, a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR
shall pay any and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer
identification number is 77-0239826, and CONTRACTOR certifies under penalty of perjury that said
taxpayer identification number is correct.
23. APPLICABLE LAW
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
6-17
Mayor
APP E AS TO CONTENT:
Director of Public Works
ATTEST:
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City Clerk
CONTRACTOR
California C Solutions,
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Robert Spiva
Title: C.7 6 / Pees
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CFO
APPR S
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City Atto
Agreement • 8
California
CCAD
Solutions
/- Tuesday, August 14, 2001
Andy Preston
City of San Rafael
Deputy Directory of Public Works
1400 Fifth Ave.
San Rafael, CA 94901
Dear Andy:
GEOGA- _ 'HIC INFORMATION SYSTEMS
SINCE 1987
REGLI VEE
AUG 17 2001
PUBI. O INORKS DEFT.
(1'; 5r (fes <; .••p•-.:`Gn:-
Enclosed you will find a copy of the proposal that was requested in our July 18, 2001 meeting.
Please contact me if you have any questions. I can be reached by phone at 209-578-5580 or by
email at robert.spiva(i�calcad.conl.
Robert
Spfva
California CAD Solutions, Inc.
1303 ! St. #410 1620 N. Carpenter Rd., C-28
Sacramento, CA 95816 Modesto, CA 95351
877-617-4GIS P -O. Box 4779 800-617AGIS
Sacramento@calcad.com Modesto, CA 95352 calcad@calcad.com
SCOPE OF WORK
SAN RAFAEL INTRANET GIS
GENERAL MAPPING APPLICATION
8/8/2001
Scope:
Provide the City of San Rafael with an Intranet general mapping application to provide
access to most of the Department of Public Works' GIS data. This application would allow
access to the data through Microsoft Internet Explorer. Minimum standard hardware
assumption is for a seventeen -inch (17") monitor with a screen resolution of 1024x768
pixels.
The application would provide sufficient functionality to:
• Identify the displayed features using the computer mouse (a.k.a. 'mouse -over')
• Locate assessor's parcels using Parcel Number, Situs Address, or Owner's Name
• Allow buffering of selected parcels using any dimension (300' default) for the
purpose of generating mailing lists to owners or occupants of parcels within this
buffer
• Locate fire hydrants based on ID number
• Locate parks, City buildings, schools, churches and other landmarks
• Display City maintained streets by pavement condition, functional class, last paving
date, moratorium streets (paved in last 5 years) and upto five (5) other attributes from
the PMS database provided by the City of San Rafael
Install MapGuide Software on the Public Works server
Move the demo version (currently hosted at calcad.com) onto the PW server
The following changes are a summary of changes discussed on July 18`h, 2001 at a meeting
with PW staff and California CAD Solutions.
Cosmetic Changes:
Maximize map space - if necessary put text info for selected objects on separate floating
page.
Symbology - alter colors, line widths and symbology as specified by PW, including:
0 Export the original blocks to use as symbols for Storm Drain and Sewer systems.
• Rotate the symbols according to the block rotation
• Differentiate manholes with an Sewer] or a D[rainage] on a green or blue dot,
respectively
• Scale symbols as they zoom in/out
• Fire hydrants to be shown as filled circles (w/ black outlines) and colored per the
standard Fire Hydrant scheme
Additional layers
• Add City Parks layer (ArcView shape file)
• Add Pavement Management layer - Allow display of current condition (OCI) and last
pave date. These attributes will be attached to the ArcView shape file
• TOPO - Planimetric DWG files with over 50 layers. There are 117 of these tiled
drawings. These tiles only cover within the City limit. Citywide layer sets to be
extracted to SDF format (by California CAD Solutions) from these files through
queries for the following:
• Surfaces — lines only
• Primary structures (buildings & landmarks already extracted by City)
• Secondary structures - swimming pools only
• Utilities — traffic signals and street lights
• Topography (index contour, intermediate contour). These should be used for the
context map. Index contour should be a bit thicker than the intermediate
contours. Latter should be thinnest available thickness.
Functional Changes
• Automatic creation of a context map:
• Automatically turn on layers: parcels, primary and secondary structures (building
footprints, fences, swimming pools, etc'), Situs Address, Street Names (small),
Surfaces (pavement edges, sidewalks, medians), Contours, and 300' buffer
(transparent). Turn off other layers.
• Users will be able to turn on any other layer available at that particular view
scale
• Currently the fire hydrants are linked to a static snapshot of the non -ODBC compliant
database. No dynamic connection will be implemented under this scope.
Specifics of the described functionality and map features are found as part of the "Detail
List" of this project
1 Secondary structures are in layer series 300 of the TOPO maps.
DETAIL LIST
July 18, 2001
General Mapping application
Large map window for a standard 1024 x 768 resolution screen within Microsoft Internet
Explorer 4.5 or higher
Full Scale View
Marin Co. - pale yellow. Turn off at same scale as parcels turn on. Keep below parcel
layer
San Rafael - white. Place below parcel layer
Neighborhoods - use pastel pallet of colors
Sphere of Influence - Outline only to avoid blocking other layers
Police Beats - Differentiate County background from Beat 2
■ Should not be the same shade of yellow as the Marin Co layer
Place all polygon layers visible at full scale at bottom of stack (except for ortho-photos)
■ Ortho -photos to be placed above polygon layers (imagery will obscure the polygonal
layers, when imagery is active)
Additional Layers
Add Parks/Open Space and Park Names- allow selection, display names
Pavement Management - Last pave date, Pavement Condition Index, (these items will be
on the centerline)
■ Eventual link w/ other fields in PMS database
TOPO layers - These are tiled & consist of 117 DWG files with —50 layers. The
information is static and not likely to change more than once per year (probably less
frequently).
■ SDF files of the following:
- Extract Surfaces (layers 100-199, except 101, 171,199)
• Linear features only, no text — single layer
• No data will be attached
- Primary (layers 200-299, except 200,201,215, 299)
• Buildings & Landmarks are excluded (already extracted)
• Polygonal features only, no text
• No data will be attached
- Secondary (layer 335)
• Swimming pools only
• No data will be attached
- Utilities
• Traffic Signals (layers 470 — 479)
• Street Lights (layers 480 — 489)
• No data will be attached
Topographic Contours (layers 800-899)
• Index contours (layer 800)
• Intermediate contours (layer 820)
5000 Scale
Neighborhoods - turn off at this scale
Storm Drain/Sewer symbols/blocks - Make symbols from appropriate blocks in the
original DWG's & scale with the zoom. Rotate to rotation angle of the blocks in the
DWG. Turn both on at 1:5000.
No Dumping Drains - symbol should be a blue fish shape. Rename to MCSTOPP.
■ Symbol to be provided by the City
Fire hydrants — use color circle points with black outline
■ Color should follow fire standard color coding:
- blue - 1500+ gpm
- green - 1000-1500 gpm
- orange - 500-1000 gpm
- red - 0-500 gpm
- gray - unknown or untested
- magenta - reclaimed water
- white - wharf hydrant
Allow toggling of ID numbers of hydrants by extracting the attributes to a database to
a separate layer
Linkage to the hydrant database will have to wait for SRFD RMS selection &
implementation. Currently the information resides on a static .DBF file.
Performance
Store street names in a database for optimal display within MapGuide. San Rafael has
two sizes of text to be displayed at different zoom levels.
Interface
Create a button to create a context map.
■ Automatically turn on layers: parcels, primary and secondary structures (building
footprints, fences, swimming pools, etc2), Situs address, street names (small), surfaces
(pavement edges, sidewalks, medians), contours, and 300' buffer (transparent).
■ Turn off all other layers.
Create mailing labels for selected parcels
■ Printable in Avery 5160 format
2 Secondary structures are in layer series 300 of the TOPO maps.
Search
Include the following:
Find...
■ Parcels by APN, Address, or Owner Name
■ Hydrants by MIVIWD_ID
■ Street segment(s) by Name (fuzzy search)
■ Intersection of two streets (fuzzy search)
- San Rafael will provide a node file of the intersections
■ City Parks by name
■ List each Landmark TYPE in the Find... list similar to the Modesto site. Landmark
type is stored in the EDD of Landmarks.dwg
Delivery
Project Completion: Four (4) weeks from receipt of last data set.
Fee Schedule
All items above the exception of the TOPO layers indicated below $25,000.00
TOPO layers of series 100, 200, 300, 400, 800 $2,000.00
Total $27,000.00