HomeMy WebLinkAboutCC Resolution 10921 (Solid Waste Collection; MSS)RESOLUTION No. 10921
RESOLUTION APRROVING AN AMENDMENT AND
RE -STATEMENT OF A SOLID WASTE COLLECTION AGREEMENT
BETWEEN THE CITY OF SAN RAFAEL AND MARIN SANITARY SERVICE
WHEREAS, the City of San Rafael entered into a Solid Waste Collection
Agreement with Marin Sanitary Service on June 20, 1966, and
WHEREAS, that agreement has been amended thirty-three times and is
currently out of date; and
WHEREAS, the City of San Rafael has continuously received excellent solid
waste service from Marin Sanitary Service and pioneering recycling programs from
Marin Recycling, and
WHEREAS, it is in the public's interest to obtain a modern and enforceable
franchise agreement for these essential services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Rafael does hereby approve the Amendment and Re -Statement of the Solid Waste
Collection Agreement between the City of San Rafael and Marin Sanitary Service in the
form attached hereto, having been approved by the City Council at its regular meeting
held on September 4, 2001.
1, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the City Council of said City held on Tuesday, the fourth of September, 2001
by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Qoro
NOES: COUNCILMEMBERS: None
ABSENT. • COUNCILMEMBERS: None
Jea n`e M. Leoncini; City Clerk
aIN, ,�o°�
AMENDMENT AND RESTATEMENT OF
COLLECTION AGREEMENT OF THE CITY OF SAN RAFAEL
WITH MARIN SANITARY SERVICE
T IS AGREEMENT is made and entered into this day of
2001, by and between the CITY OF SAN RAFAEL, a
municipal corporation organized and existing under and by virtue
of the laws of the State of California, hereinafter referred to
as "City", and MARIN SANITARY SERVICE, a California corporation,
hereinafter referred to as "Company".
WITNESSETH:
WHEREAS, City finds and determines that it is in the best
interest of the public health, safety and welfare of the
residents of the City and that it is necessary for the protection
of public health, safety and welfare, and property within said
City that Solid Waste, Recyclable Material and Green Waste
collection, processing and disposal services be rendered to
businesses and all residential properties within the City; and
WHEREAS, Company has for decades provided high quality and
efficient Solid Waste, Recyclable Material and Green Waste
collection and disposal services to residents and businesses
within the City; and
WHEREAS, the City and Company entered into a written
agreement on June 20, 1966, which has since been amended on
thirty-two different occasions, and pursuant to which the Company
currently renders Solid Waste, Recyclable Material and Green
Waste collection, processing and disposal services to businesses
and residents in the City; and
WHEREAS, the City and Company now desire to amend and
restate the original collection agreement to incorporate relevant
provisions of the original agreement as well as its numerous
amendments into a single agreement;
NOW THEREFORE, it is mutually agreed as follows:
1. Definitions. For the purpose of this Agreement, the
following definitions will apply, unless the context hereof
requires a different meaning:
(A) "Green Waste" means a subset of organic Recyclable
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Materials consisting of grass cuttings, weeds, leaves, prunings,
branches, dead plants, brush, tree trimmings, dead trees [ not
more than six (6) inches in diameter], and similar materials
generated at residential properties within the City, separated
and set out for collection, processing, and recycling. Green
Waste does not include materials not normally produced from
gardens or landscapes, such as, but not limited to, palm fronds,
brick, rock, gravel, large quantities of dirt, concrete, sod,
non-organic wastes, oil and wood or wood products. Diseased
plants and trees are also excluded from Green Waste.
(B) "Recycling" means the process of separating for
collection, collecting, treating and/or reconstituting Recyclable
Materials which would otherwise be discarded without receiving
compensation and returning them to the economy in the form of raw
materials for new, reused, or reconstituted products in
compliance with AB 939 diversion requirements. The collection,
transportation or disposal of Solid Waste not intended for, or
capable of, reuse is not Recycling.
(C) "Recyclable Materials" means segregated
residential, commercial or industrial by-products of some
potential economic value, set aside, handled, packaged, or
offered for collection in a manner different from refuse.
Recyclable Materials are limited to paper, glass, cardboard,
plastics, ferrous metal, aluminum and yard waste.
(D) "Solid Waste" means and includes all putrescible
and nonputrescible solid, semisolid, and liquid wastes, including
garbage, trash, refuse, rubbish, ashes, industrial wastes,
demolition and construction wastes, discarded home and industrial
appliances, manure, vegetable or animal solid and semisolid
wastes, and other discarded solid and semisolid wastes, as
defined in California Public Resources Code § 40191, as that
section may be amended from time to time. For the purposes of
this Agreement, "Solid Waste" does not include abandoned vehicles
and parts thereof, Hazardous Waste or low-level radioactive
waste, medical waste.
2. Grant of Franchise, Term. Company shall have the
exclusive right and privilege to collect all Solid Waste,
Recyclable Materials and Green Waste within the territorial
limits of the City south of Puerto Suello Hill, pursuant to any
applicable ordinance or ordinances now in effect or hereafter
enacted by City, from the date of execution of this Agreement
hereof through December 31, 2021; provided, however, that the
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City may allow persons other than the Company to provide casual
debris box service within the City limits. The City shall not
regulate casual debris box rates as long as the City determines
either that sufficient competition exists to control such rates,
or it is in the best interest of the citizens of San Rafael not
to regulate debris box rates.
(A) The City shall not grant any other third party the
right to provide debris box service within the City in the
absence of formal approval by the City Council. The City Council
further reserves the right to continue to regulate debris box
waste stream.
(B) The City and Company agree to meet and consider
appropriate revisions to this franchise agreement at least once
every five years to reflect changes in law, regulation,
technology, and/or local needs. In the event the parties agree
that changes in applicable law require amendments to the
agreement, notwithstanding any other provision of this agreement,
the Company and City agree to amend this agreement to set forth
their agreement to incorporate such changes herein in a timely
manner.
(C) At the end of each calendar year commencing with
calendar year 2001, the expiration date of said franchise
agreement shall be extended by one full calendar year. Thus, at
the end of the calendar year 2001, a full calendar year shall be
added to the term of the franchise agreement, thereby making the
expiration date of the franchise agreement December 31, 2022.
Such annual extension shall be automatic and shall continue until
either party gives sixty (60) days written notice to the other
party terminating the annual extension.
(D) Notwithstanding the immediately proceeding
provision, if any assignment of this agreement by Company occurs,
the provision above setting forth the automatic extension of the
term of the Agreement shall be immediately terminated, with no
notice required, and the term shall automatically revert to the
following term: from the date of any such assignment, the term
shall be ten (10) years, and the term of the agreement shall
expire following ten (10) years from the date of any such
assignment.
3. Services, Rate Setting and Rates, Equipment. Company
shall collect all of such Solid Waste, Recyclable Materials and
Green Waste within the territorial limits of the City south of
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Puerto Suello Hill during the term covered by this Agreement in
accordance with said ordinance or ordinances, and in accordance
with the description of services set forth in Exhibit A, which is
attached hereto and incorporated herein by reference, and as said
Exhibit may be amended by the City Council with the consent of
the Company from time to time.
(A) The parties intend to create a rate structure
which will provide reasonable compensation, including a
reasonable profit, to Company from the service rendered to
residents and businesses within the City, and the parties intend
at all times to maintain a rate structure, which, upon review,
will continue to provide reasonable compensation to Company. In
this regard, the parties agree that a review and any increase or
decrease of said rates or charges, in the future, shall be based
upon a rate setting methodology as set forth in Exhibit B, which
is attached hereto and incorporated by reference, and as said
Exhibit may be amended by the City Council with the consent of
the Company from time to time. For this purpose, the books and
records and other financial data of Company shall be open to
inspection and audit by the City Council, or their designees(s).
City may request and Company agrees to provide in response
thereto without cost to City a financial summary from Company
relating to Company's operation in the franchise area no more
frequently than once each calendar year. Company shall retain
such records and data for a three-year period.
(B) Exhibit C sets forth the current schedule of rates
for services, which is attached hereto and incorporated herein by
reference, which may be amended by the City Council from time to
time in accordance with the rate setting methodology set forth in
Exhibit B.
(C) Neither the City nor any of its officers,
employees, or appointive or elective officials shall be liable or
in any way responsible for the payment of said charges to Company
for performing said services to customers.
(D) The Company shall utilize modern semi -automated
equipment, clean, painted, and in a state of good repair with the
Company's name and telephone number clearly visible from the
outside of the vehicle or equipment.
4. Company agrees to pick up and remove all Solid Waste,
Recyclable Materials and Green Waste resulting from official
operations and functions of City, including all City parks, and
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public trash containers in the public right-of-way, provided such
Solid Waste, Recyclable Materials and Green Waste is deposited in
containers furnished by City.
Company agrees to allow the City, but not persons or
entities contracting with the City, to dump waste materials at
the Company's Resource and Recovery Center without charge. In
exchange, Company may recover the costs of this service to the
City by adjusting the rate structure to compensate Company.
This agreement to provide the above service to City includes
all waste materials except, in the event of an emergency, removal
of a large volume of refuse, hazardous waste or dredging
materials. In such an event, City agrees to meet with Company to
agree upon adequate compensation to Company.
5. Insurance, Performance Surety. At all times during the
term of this Agreement, Company will carry the following
insurance:
(A) Liabilit Insurance. Company shall maintain in
full force and effect, for the period covered by this Agreement,
comprehensive liability insurance. The comprehensive general and
automobile liability insurance shall include, but not be limited
to, protection against claims arising from any act or occurrence
arising out of Company's operations in the performance of this
Agreement, including without limitation, acts involving vehicles.
The amounts of insurance shall be not less than the following:
single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the
total amount of $10,000,000.
The following endorsements must be attached to the policy:
(1) If the insurance policy covers an "accident"
basis, it must be changed to "occurrence".
(2) The policy must cover personal injury as well
as bodily injury.
(3) Blanket contractual liability must be
provided and the policy must contain a cross liability or
severability of interest endorsement.
(4) The City, its officers, employees and agents
shall be named as additional insured under the policy, and the
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policy shall provide that the insurance will operate as primary
insurance and that no other insurance maintained by the City will
be called upon to contribute to a loss hereunder.
(B) Workers Compensation Insurance. In accordance
with the provisions of Section 3700 of the Labor Code, Company
shall be required to be insured for workers' compensation or to
undertake self-insurance. Company agrees to comply with such
provision before commencing the performance of the work of this
Agreement.
(C) Unemployment and State Disability Insurance.
During the term of this Agreement, Company shall provide
unemployment and state disability insurance as required by the
laws of the State of California.
(D) The following requirements apply to all insurance
to be provided by Company:
(1) A copy of each insurance policy (except
Workers' Compensation) shall be furnished to City. A certificate
of insurance shall be provided before commencement of this
Agreement. Subsequent certificates of insurance shall be
provided at least ten (10) days before the expiration date of
current policies.
(2) Certificates and policies shall state that
the policies shall not be canceled or reduced in coverage or
changed in any other material aspect unless thirty (30) days
prior written notice is provided to City.
(3) Approval of the insurance by City shall not
relieve the Company from nor decrease the extent to which the
Company may be held responsible for payment of damages resulting
from Company's services or operations pursuant to this Agreement.
(E) If Company fails or refuses to procure or maintain
the insurance required by this paragraph or fails or refuses to
furnish City with required proof that insurance has been procured
and is in force and paid for, City shall have the right, at
City's election, to terminate this Agreement in accordance with
the provisions herein. If insurance coverage for certain items
becomes unavailable on an industry basis, termination of this
Agreement as above provided shall not apply. The parties shall
meet and mutually agree upon appropriate revisions or amendments
to such coverage requirements.
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(F) Company shall provide City within ten (10) days
after execution of this Agreement, cash or a surety bond in the
amount of one hundred thousand dollars ($100,000.), provided by a
Surety Company with a Best rating of "A" or better and licensed
to do business in the State of California, conditioned upon the
full faithful performance of all provisions of this Agreement and
any extensions or amendments thereto. Said surety bond must be
approved by City prior to performance of any work under this
Agreement. A certificate of deposit or an irrevocable letter of
credit for the required amount from a bank acceptable to City may
be provided in lieu of said surety bond.
(G) Subject to the notice and hearing procedures set
forth herein, if City determines that Company has substantially
failed to keep and perform any provisions of this Agreement or
any extension or amendment thereto, City may require Surety to
perform or may resort to any certificate of deposit or
irrevocable letter of credit received in lieu of a bond. In that
event, City shall notify the Surety of Company's failure to
perform any provision, as well as the amount of time necessary
for performance as determined by City. If the Surety fails to
perform, City may perform and assess the Surety on its bond for
all costs associated with such performance. The costs of
performance may include all labor, equipment, insurance, and any
and all other reasonably necessary resources as determined by
City to perform the work required under this agreement.
(H) Notwithstanding any other provision of this
Agreement, City shall annually review the adequacy of the amount
of the surety bond and City shall notify Company in writing of
any changes to the required bond amount not later than thirty
(30) days after the completion of said review. Company shall
renew said surety bond as necessary and file it with City at
least thirty (30) days prior to the expiration of the bond;
provided, however, that Company shall not be required to increase
or decrease the amount of the bond prior to six (6) months
following any such bond adjustment required pursuant to this
paragraph.
6. Indemnification.
(A) Company agrees to hold City, its officers and
employees harmless from any and all liability of any kind,
including, but not limited to, claims alleging violation of the
Comprehensive Environmental Response, Compensation and Liability
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Act (42 USC Sec. 9602, et seq.) and related California statutes,
to which City or any of its officers or employees may be
subjected by reason of Company's performance or non-performance
under this Agreement and in this connection Company further
agrees to indemnify City, its officers and employees for any
liability and costs of defending against such claims brought
against the City, its officers and/or employees.
(B) Company shall defend, indemnify and save harmless
City, its officers, agents and employees from any and all claims,
demands, damages, costs, expenses (including attorney's fees),
judgments or liabilities arising out of this Agreement or
connected with the performance or attempted performance of the
provisions hereof, including but not limited to any act or
omission to act on the part of Company or its agents, employees,
or subcontractors directly responsible to it, except those
claims, demands, damages, costs, expenses (including attorney's
fees), judgments or liability resulting from the sole negligence
or willful misconduct of City.
(C) The Company acknowledges that the City is not an
arranger of Solid Waste service, nor a "potentially responsible
party" within the meaning of CERCLA in performing Solid Waste
service under any Federal, State or local laws, rules or
regulations as a result of granting this franchise, and that City
has not exercised flow control by entering into this agreement.
Company shall also defend and indemnify City for any fines or
penalties imposed by the California Integrated Waste Board or its
agents to the extent lawful and only to the extent that Company's
delays in providing information or reports required pursuant to
this Agreement prevent City from submitting records or attaining
goals in a timely manner as required by the Integrated Waste
Management Act.
(D) Company shall also defend and indemnify City for
all actions of the Company associated with the Company's role as
the arranger of solid waste service, or as a "potentially
responsible party" within the meaning of CERCLA in performing
solid waste service under any Federal, State, or local laws,
rules or regulations. The Company shall further defend and
indemnify City from any and all legal actions against City on the
basis of the assertion that City is an arranger of solid waste
services as a result of this Agreement as long as City has not
exercised flow control in accordance with this Agreement.
Notwithstanding any language to the contrary in this Agreement,
Company shall not be required to defend and/or indemnify City
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from any liability that City may have as a generator or disposer
of its own solid waste, nor shall Company be required to defend
and/or indemnify City from any allegations or legal actions which
assert that the City has liability for a period prior to the
commencement of this Agreement, or which allege that City's
liability arises from actions taken by City after the termination
of this Agreement.
7. Should Company, its successors or assigns, fail to
perform this Agreement or to materially breach any provision,
City will have the option to cancel this Agreement, upon giving
at least 30 days advance written notice to Company. The notice
will describe the Company's failure to perform or its material
breach in detail. City will provide Company with a reasonable
opportunity to be heard before the City Council and the
opportunity to correct the claimed failure of performance or
material breach.
8. Assignments, Subcontracts, and Changes of Ownership.
(A) No interest in this Agreement may be assigned,
sold, subcontracted or transferred, either in whole or in part,
without the prior written consent of the City. City will not
unreasonably withhold consent to any assignment, sale,
subcontract or transfer. Company shall promptly notify the City
in writing in advance of any proposed assignment, sale
subcontract or transfer. In the event that the City Council
approves of any assignment, sale, subcontract or transfer, said
approval shall not relieve Company of any of its obligations or
duties under this Agreement unless this Agreement is modified in
writing to that effect. Company shall also notify the City of
any change in control and/or ownership of Company. For purposes
of this Agreement, change of ownership or control is presumed to
include, without limitation, the sale or transfer of at least 25
percent of Company's assets or at least 25 percent of Company's
voting stock.
(B) Neither party shall assign its rights nor delegate
or otherwise transfer its obligations under this Agreement to any
other person without the prior written consent of the other
party. Any such assignment made without the consent of the other
party shall be void and the attempted assignment shall constitute
a material breach of this Agreement. The City may, however,
assign its rights and subrogate its obligations under this
Agreement to a joint powers authority authorized by Govt. Code §
6500 et seq. without the prior written consent of Company.
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(C) For purposes of this section, "assignment" shall
include, but not be limited to:
(1) A sale, exchange or other transfer to a third
party of at least twenty-five percent (25%) of company's assets
dedicated to service under this agreement; and
(2) A sale, exchange or other transfer to a third
party, including other shareholders (but excluding any transfers
between related family members of either the family of Joseph
John and Sally Garbarino and/or the family of Joseph and Angelina
Garbarino, or between such family members(s) and a trust whose
trustors, trustees, and beneficiaries are limited to members of
either or both of these families), of outstanding common stock of
Company which may result in a change of control of Company; and
(3) Any dissolution, reorganization,
consolidation, merger, recapitalization, stock issuance or re -
issuance, voting trust, pooling agreement, escrow arrangement,
liquidation or other transaction (but excluding any transfers
between related family members of either the family of Joseph
John and Sally Garbarino and/or the family of Joseph and Angelina
Garbarino, or between such family members(s) and a trust whose
trustors, trustees, and beneficiaries are limited to members of
either or both of these families) to which Company or any of its
shareholders is a party which results in a change of ownership or
control of Company; and
(4) Any assignment by operation of law, including
insolvency or bankruptcy, assignment for the benefit of
creditors, writ of attachment for an execution being levied
against this Agreement, appointment of a receiver taking
possession of Company's property, or transfer occurring in the
probate proceeding; and
(5) Any combination of the foregoing (whether or
not related or contemporaneous transactions), which has the
effect of any such transfer or change of ownership or change of
control of company.
(D) Company acknowledges that this agreement involves
rendering a vital service to City residents and businesses, and
that City has selected Company to perform the services specified
herein based on:
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(1) Company's experience, skill and reputation
for conducting its solid waste management operations in a safe,
effective and responsible fashion, at all times in keeping with
applicable local, state and federal environmental laws,
regulations and best waste management practices; and
(2) Company's financial resources to maintain the
required equipment and to support its indemnity obligations to
City under this Agreement. City will rely on each of these
factors, among others, in choosing Company to perform the
services to be rendered by Company under this Agreement.
(E) The City is concerned about the possibility that
assignment could result in significant rate increases, as well as
a change in the quality of service. Accordingly, the following
standards have been set to ensure that assignment will result in
continued quality of service. In addition, City reserves the
right to solicit competitive bids for these services if the
assignment results in a request by the assignee for rate
increases that are higher than the then Consumer Price Index
(CPI) for the San Francisco/Oakland Bay Area and do not reflect
value changes in service standards. At a minimum, no request by
Company for consent to an assignment need be considered by City
unless and until Company has met the following requirements:
(1) Company shall undertake to pay City its
reasonable expenses for attorney's fees and to investigate the
suitability of any proposed assignee, and to review and finalize
any documentation required as a condition for approving any such
assignment;
(2) Company shall furnish City with audited
financial statements of the proposed assignee's operations for
the immediately preceding three (3) operating years;
(3) Company shall furnish City with satisfactory
proof
(a) That the proposed assignee has at least
ten (10) years of solid waste management experience on a scale
equal to or exceeding the scale of operations conducted by
Company under this Agreement;
(b) That in the last five (5) years, the
proposed assignee or affiliates have not suffered significant
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major citations or other charges from any federal, state or local
agency having jurisdiction over its waste management operations
due to any significant failure to comply with state, federal or
local environmental laws and that the assignee has provided City
with a complete list of such citations and charges;
(c) That the proposed assignee has conducted
its operations in a reasonably environmentally safe and
conscientious fashion;
(d) That the proposed assignee has conducted
its solid waste management practices in good faith and
substantial compliance with sound waste management practices, in
good faith and substantial compliance with all federal, state and
local laws regulating the collection and disposal of solid waste,
including hazardous wastes; and
(e) Provide any other available information
required by City to ensure the proposed assignee can fulfill the
terms of this Agreement in a timely, safe and effective manner.
Under no circumstances shall the City be
obliged to consider any proposed assignment by Company, if
Company has not performed the Agreement or is in material breach
of any provision at any time during the period of consideration.
City will provide Company with a reasonable opportunity to be
heard before the City Council and the opportunity to correct any
such claimed failure of performance or material breach.
(F) Assignment of Agreement; Requests for Rate
Adjustments
In the case of any assignment, sale, lease,
subcontract, or transfer of all or any part of Company's assets
or stock, the acquiring party shall not be entitled to request
any adjustment in rates based on the purchase price or any other
consideration associated with said assignment, purchase, lease,
subcontract or transfer. In addition, any such acquiring party
shall not be entitled to request any adjustment in rates under
this Agreement for any cost which said acquiring party incurs
prior to the assignment, sale, lease, subcontract or transfer of
Company's assets or stocks.
9. Any notices required by this contract, or by the
applicable ordinance or ordinances shall be given in writing,
personally delivered or by mail to the business address of the
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addressee. If given by mail, time shall be computed from the
date of deposit in the United States Post Office, or a Post
Office box maintained or controlled by the United States Postal
Service.
10. In connection with this Agreement, City hereby grants
permission to Company to carry Solid Waste, Recyclable Materials
and Green Waste through the streets of City, subject to any
applicable ordinance or ordinances relating thereto and now in
effect or hereafter enacted by City.
11. Franchise Fee. As consideration for the granting by
City to Company of all rights and privileges under this
Agreement, Company agrees to pay City an amount equal to 10% of
Company's gross receipts. This fee shall be paid monthly, on the
fifteenth of each month, computed on the previous month's gross
receipts. The Company shall provide City with a certified annual
independent audit, at Company's expense, of gross receipts for
the calendar year (January 1st through December 31st) for the
purpose of verification of franchise fee compliance. The audit
shall be submitted by April 15th of each year.
12. Company hereby releases and forever discharges and
agrees to hold harmless, defend and indemnify City, its officers,
agents, employees and volunteers from any and all claims,
demands, liabilities, costs and refunds, repayments, costs and
expenses, attorneys' fees, damages, causes of action, and
judgment, in any manner arising out of City's approval of revised
rates and fees for services performed under this Agreement, in
connection with the application of Article XIII C and Article
XIII D of the California Constitution to the imposition, payment
or collection of said revised rates and fees, arising out of this
Agreement or connected with the performance or attempted
performance of provisions hereof, including any act or omission
to act on the part of Company, or its agents, employees or
subcontractors directly responsible to it except those claims,
demands, damages, costs, expenses, including attorney's fees,
judgment or liabilities resulting from the negligence or willful
misconduct of City.
(A) Additionally, Company, with respect to any legal
challenge resulting from the imposition, payment or collection of
said revised rates and fees, agrees to cancel as a lien against
property, the imposition, payment or collection of revised rates
and fees if such rates and fees cannot be legally enforced.
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The parties agree that Company shall have the right, at its
sole discretion, to stipulate to a judgment or dismissal in any
legal action relating to such a claim or, alternatively, if the
city desires, shall allow the City to defend the action at the
sole expense of the City.
13. Litter Control. Company shall be diligent in all
collection activities so as to provide a sanitary and litter -free
collection area. Company shall use due care to prevent solid
waste and/or liquids from leaking, being spilled, and/or
scattered during the collection/transportation process. If any
solid waste or fluids escape, leak, or spill, Company shall
promptly clean up such spills or leaks. Company shall properly
cover all open containers for transportation.
14. Complaint Resolution. Company shall promptly
investigate and correct, where appropriate, any complaint by
customer(s) in the franchise area with respect to its services or
its employees. Company shall maintain a written record of all
customer complaints and the actions taken by Company in response
to these complaints. City may request and receive from Company
an up-to-date written record of all customer complaints and
actions taken by Company in response to these complaints.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement the day and year first above written.
Dat Z -4_J17, 2001
Marin SZa
Service
7 B i(n
Pres' ent
By -o�ZW/Secret
ary
MarinSanitary Collect.Agr
14
Dated: % `j d 2001
City of San Rafael
By: .if _ rPrf
Va r
By:
City lerl k
EXHIBIT A
DESCRIPTION OF SERVICES
MARIN SANITARY SERVICES (MSS)
Description of Services
Residential Service
Garbage:
EXHIBIT "A"
MSS provides semi -automated "tipper" cans in 32-, 64-, or 96 -gallon capacities to be
placed at the curb for one time per week collection. Cans should be placed at the
designated collection location the night before service. On-site collection for cans not
placed at the curb is available for an extra charge.
Recycling:
Customers are provided with two 5 -gallon buckets, one for bottles and one for cans.
Residential customers are asked to bag or bundle all paper products. Cardboard may
be broken down and tied into 24" x 24" bundles. Customers may place an unlimited
amount of material at the curb next to their garbage container for one time per week
collection. Material must be out by 6:00 AM.
Yard waste:
Customers are provided with one 64 -gallon capacity "green" can to be placed at the
designated collection location the night before service for every other week collection.
A special calendar is provided showing the collection weeks. Green waste only, no dirt,
rock, or large pieces of wood.
Commercial Customers
Garbage:
Customers may elect to use their own cans or MSS will provide tipper cans of 32-, 64-,
or 96 -gallon capacity. MSS will also provide containers from 3-, 4-, 5-, 10-, or 18 -yard
capacity for large volumes of material. Service levels range from one time per week to
six times per week. MSS also services garbage compactors that it provides or are
provided by the customer.
Recycling:
MSS provides unlimited commercial recycling collection for bottles, cans, newsprint,
office paper, or cardboard. MSS provides tipper cans or containers when requested by
the customer. Service levels are from one time per week up to six times per week.
Cardboard set at the curb or placed in MSS containers may have regularly scheduled
service or service on an on-call basis, as needed.
Apartments:
MSS provides tipper cans; containers or multi -family customers may elect to use their
own cans. Service levels are a minimum of one 32 -gallon can per unit picked up one
time per week. Service location levels range from one time per week up to six times
perweek. Commercial recycling is offered to all multi -family complexes.
Additional Services
Special pick-ups of large or hard to handle items may be requested. Estimates can be
provided.
Extra garbage can be collected in cans or bags when placed next to the regular can on
collection day.
Senior citizens or the disabled may be eligible for on -property collection and/or a
special rate for low volumes of material.
South of Puerto Suello Hill, Marin Sanitary Services offers debris box clean-ups for
homeowner associations and other community groups on one day each year. Clean-
ups have included the Canal and Spinaker Point areas, as well as the Gerstle Park,
Fair Hills, Bret Harte, and Dominican neighborhood associations.
In the past, some areas have elected yard waste clean-ups in lieu of the debris box
clean-up on special collection days using 64 -gallon compost containers and usually
including extra pick-ups. The City shall coordinate with MSS and neighborhood groups
to arrange for the scheduling and publicizing of the annual debris box or vegetation
clean-ups.
EXHIBIT B
RATE -SETTING METHODOLOGY
CONTRACTOR'S COMPENSATION AND RATE ADJUSTMENT
I. CONTRACTOR'S APPLICATION
By August 1, Contractor shall submit an application requesting the amount of
Contractor's compensation and calculating the necessary adjustment to rate revenue for
the next Rate Period commencing January 1 of the following year.
Once every three years, commencing with the rate year ending December 31, 2004, and
then every third rate year (i.e., rate year ending December 31, 2007, 2010, etc.), the
application shall be based on: the Contractor's actual financial results of operations for
the preceding rate year ending December 31; year-to-date financial results of operations
for the current rate year; audited financial statements for the preceding rate year ending
December 31; and Contractor's forecasted costs for the next rate year. This shall be
called the "Base Year Revenue Requirement."
Two out of every three years, commencing with the two rate years ending December 31,
2003, and then for the two rate years ending December 31, 2006, the two rate years
ending 2009, etc., the application shall be based on the Base Year Revenue Requirement
adjusted as described below. This shall be called the "Indexed Revenue Requirement."
In either case, the application shall be submitted in the format described in Exhibit A.
Contractor shall assemble and provide such information that is necessary to support the
assumptions made by Contractor that underlie the forecasted Contractor's compensation
for the projected Rate Period.
II. DETERMINATION OF CONTRACTOR'S BASE YEAR REVENUE
REQUIREMENT
The City, or its representative, will review Contractor's application for compliance with
this Agreement, accuracy, and reasonableness. The application shall clearly document
Contractor's calculation of Contractor's compensation and rate adjustment based on the
methodology described in this Attachment.
Contractor's compensation shall equal the sum of the forecasted annual cost of
operations, profit, forecasted interest expense and franchise fees, each of which shall be
calculated in accordance with procedures set forth below.
A. Forecasted Annual Cost of Operations. The forecasted annual cost of
operations consists of the sum of forecasted:
1. Wages and salaries expense
2. Benefits expense
3. Disposal expense
4. Fuel and oil expense
Page 1 of 7 EXHIBIT B
S: Clients .S San Rafael San Rafael\2002\Marin Franchisors Rate Methodology_O.doc
5. Equipment and vehicle expense
6. Depreciation/lease expense
7. Miscellaneous expense
B. Methodology for Forecasting Annual Cost of Operations
1. Determine Actual Costs. Contractor's audited financial statement shall be
reviewed to determine Contractor's actual costs necessary to perform all the
services in the manner required by this Agreement. The Contractor's auditor
shall determine that costs have actually been incurred and have been assigned
to the appropriate cost category.
2. Calculate Adjusted Costs. Contractor shall adjust actual costs to ensure that
non -allowable costs are not included in actual costs. Non -allowable costs
include the following:
a. Costs of any category or type that are not required to provide services
under this Agreement, not actually incurred, not necessary for the
provision of services under this Agreement or unreasonable in amount.
b. Payments to directors and/or owners of Contractor, unless paid as
reasonable compensation for services actually rendered.
c. Fines for penalties of any nature.
d. Federal or state income taxes.
e. Charitable or political donations.
f. Depreciation or interest expense for collection vehicles, containers, other
equipment, offices and other facilities if such items are leased from a
related party at more than their actual cost.
g. Attorneys' fees and other expenses incurred by Contractor in any court
proceeding in which the City and Contractor are adverse parties, unless
Contractor is the prevailing party in such proceeding.
h. Attorneys' fees and other expenses incurred by Contractor arising from
any act or omission in violation of this Agreement.
i. Attorneys' fees and other expenses incurred by Contractor in any court
proceeding in which Contractor's own negligence, violation of law or
regulation, or wrongdoing are at issue.
j. Payments to Related -Party Entities for products or services, in excess of
the cost to the Related -Party Entities for those products or services.
Page 2 of 7
S: Clients .S San Rafael San RafaeIL002 Marin Franchisors Rate Methodology 0.doc
k. Goodwill.
1. Processing costs (net of revenues) for curbside Recyclable Materials in
excess of $8.00/ton unless supported by an analysis of the financial
results of operations of the related party performing the services and an
application submitted in a form consistent with those described herein.
in. Transfer and transport costs for solid waste whose rate/ton exceeds
comparable charges by other companies in the San Francisco Bay Area.
3. Summarize Allowed Costs. The adjusted costs for the forecasted rate year
shall be considered "Allowed Costs" for the purposes of forecasting costs
following procedures described herein and shall be presented in the cost
categories described below.
a. Wages and salaries expense
b. Benefits expense
c. Transfer, transport, disposal and processing expense
d. Fuel and oil expense
e. Equipment and vehicle maintenance expense
f. Depreciation/lease expense
g. Miscellaneous expense
4. Forecast Annual Cost of Operations. Forecasted annual cost of operations
for the forecasted rate year shall include allowed costs of operations
determined in Step 3 above adjusted to reflect the impact of changes in costs
and changes in operations. The forecasts shall be performed in the following
manner:
a. Forecasted wage and salaries expense shall be based on negotiated labor
agreements, wage and salary adjustments for non -represented employees,
as well as changes in customer demand.
b. Forecasted benefit expense shall be based on negotiated labor agreements,
adjustments for non -represented employees, and changes in insurance
premiums net of any refunds.
c. Forecasted, transfer transport disposal and processing expense shall be
based on the transfer transport disposal and processing expense fees at the
transfer station (which is comprised of the transfer and transport cost as
well as the disposal fee at the landfill), recyclable material processing
facility and yard waste processing facility and multiplied by the total tons
of solid waste transferred for disposal.
d. Forecasted fuel and oil expense shall be based on anticipated changes in
the consumption and price of these commodities.
Page 3 of 7
S: Clients`•S`.San Rafael`San Rafael\2001.Marin Franchisors Rate Methodology_ -doc
e. Forecasted equipment and vehicle maintenance expense shall be based on
changes in the number of equipment and vehicles to be maintained and the
cost of such maintenance.
f. Forecasted depreciation and lease expense shall be based on the
Contractor's asset and depreciation records, which shall reflect the
retirement and addition of assets.
g. Forecasted miscellaneous expense shall be based on the Contractor's
plans.
5. Calculate profit. Contractor shall be entitled to profit on forecasted annual
costs of operations. Contractor shall calculate profit by dividing the
forecasted annual cost of operations, which shall be determined in accordance
with these procedures, by 0.905 and subtracting the forecasted annual costs of
operations from the dividend.
6. Interest Expense. Forecasted interest expense shall be based on the
Contractor's actual, necessary and reasonable interest expense incurred for
services provided in accordance with this Agreement.
7. Franchise Fees Expense. Forecasted franchise fee expense shall be based on
the appropriate methodology using the forecasted values.
S. Determine Contractor's Compensation for Rate Period Three.
Contractor's compensation necessary to perform all the services in the
manner required by this Agreement for the rate year shall be equal to the sum
of the following:
a. Forecasted annual cost of operations (determined in accordance with
Step 4 above)
b. Profit (determined in accordance with Step 5 above)
c. Forecasted interest and franchise fee expense
III. DETERMINATION OF CONTRACTOR'S INDEXED REVENUE
REOUIREMENT
The City, or its representative, will review Contractor's application for compliance with
this Agreement, accuracy, and reasonableness. The application shall clearly document
Contractor's calculation of Contractor's compensation based on the methodology
described in this Attachment.
Contractor's compensation shall equal the sum of the forecasted annual cost of
operations, profit, forecasted interest expense and franchise fees, each of which shall be
calculated in accordance with procedures set forth below.
Page 4 of 7
SAChentsOSan RafaellSan Rafae1L002`Marin Franchisors Rate Methodology_vldoc
A. Forecasted Annual Cost of Operations. The forecasted annual cost of
operations consists of the sum of forecasted categories of expenses as described
below:
1. Wages and salaries expense
2. Benefits expense
3. Transfer, transport, disposal and processing expense
4. Fuel and oil expense
5. Equipment and vehicle expense
6. Depreciation/lease expense
7. Miscellaneous expense
B. Methodology for Forecasting Annual Cost of Operations
The forecasted annual cost of operations for the Indexed Revenue Requirement shall be
based on Contractor's most recent Base Year Revenue Requirement adjusted as described
below.
1. Wages and salaries expense shall be calculated by multiplying the wages and
salaries expense contained in the Base Year Revenue Requirement by one (1)
plus the percentage change in the "San Francisco -Oakland -San Jose
Metropolitan Area Consumer Price Index (Urban Wage Earners; 1982-
84=100)" between the June monthly index of the current year and the
corresponding monthly index published twelve (12) months earlier, in the
first year following the Base Year Revenue Requirement. This step will be
repeated in the second year following the Base Year Revenue Requirement.
2. Benefits expense shall be calculated by multiplying the benefits expense
contained in the most recent Base Year Revenue Requirement by one (1) plus
the percentage change in the Employment Cost Index Benefits (Private
Industry Workers) between the June monthly index of the current year and
the corresponding monthly index published twelve (12) months earlier, in the
first year following the Base Year Revenue Requirement. This step will be
repeated in the second year following the Base Year Revenue Requirement.
3. Forecasted, transfer, transport, disposal and processing expense shall be
based on the transfer transport disposal and processing expense fees at the
transfer station (which is comprised of the transfer and transport cost as well
as the disposal fee at the landfill), recyclable material processing facility and
yard waste processing facility and multiplied by the total tons of solid waste
transferred for disposal.
4. Fuel and oil expense shall be calculated by multiplying the fuel and oil
expense contained in the Base Year Revenue Requirement by one (1) plus the
percentage change in the "U.S. City Average Consumer Price Index (All
Urban Consumers; Motor Fuel Item 1982-84=100)" between the June
Page 5 of 7
S: Clients S San Rafael San Rafael 2002 Marin Franchisors Rate Methodology Q.doc
monthly index of the current year and the corresponding monthly index
published twelve (12) months earlier, in the first year following the Base
Year Revenue Requirement. This step will be repeated in the second year
following the Base Year Revenue Requirement.
5. Equipment and vehicle maintenance expense shall be calculated by
multiplying the equipment and vehicle maintenance expense contained in the
most recent Base Year Revenue Requirement by one (1) plus for Rate Period
Four shall be forecasted by multiplying the forecasted vehicle -related costs
for Rate Period Three by one (1) plus the percentage change in the "Motor
Vehicle Related Index (All Urban Consumers, U.S. City Average [PI -U]
1982-1984 = 100)" between the most -recently -published monthly index at the
time of the application and the corresponding monthly index published
twelve (12) months earlier, in the first year following the Base Year Revenue
Requirement. This step will be repeated in the second year following the
Base Year Revenue Requirement.
6. Depreciation expense shall be based on the Contractor's asset and
depreciation records that shall reflect the retirement and addition of assets.
7. Miscellaneous expense shall be calculated by multiplying the miscellaneous
expense contained in the most recent Base Year Revenue Requirement by one
(1) plus the percentage change in the "San Francisco -Oakland -San Jose
Metropolitan Area Consumer Price Index (Urban Wage Earners; 1982-
84=100)" between the June monthly index of the current year and the
corresponding monthly index published twelve (12) months earlier, in the first
year following the Base Year Revenue Requirement. This step will be
repeated in the second year following the Base Year Revenue Requirement.
8. Forecasted annual cost of operations for the Indexed Revenue Requirement
shall equal the sum of the preceding expenses.
B. Calculate Profit. The Contractor shall calculate profit by dividing the forecasted
annual costs of operations by 0.905 and subtracting the forecasted annual costs of
operations from the dividend.
C. Interest Expense. Forecasted interest expense shall be based on the Contractor's
actual, necessary and reasonable interest expense incurred for services provided in
accordance with this Agreement.
D. Franchise Fees Expense. Forecasted franchise fee expense shall be based on the
appropriate methodology using the forecasted values.
E. Determine Contractor's Compensation for Rate Period. Contractor's
Compensation for Rate Period shall be equal to the sum of the following:
Page 6 of 7
S: Clients S San Rafael .San Rafael\2002 Marin Franchisors Rate Methodology_v3.doc
1. Forecasted annual cost of operations (determined in accordance with Step A
above)
2. Profit (determined in accordance with Step B above)
3. Forecasted Interest Expense (determined in accordance with Step C above)
CALCULATION OF RATE ADJUSTMENT
In both the Base Year Revenue Requirement Application and Indexed Revenue
Requirement Application, the Contractor shall calculate the rate adjustment in accordance
with the following formula:
Revenue Requirement — Revenues From All Sources (including rate revenues at
current rates and projected subscription levels)/Rate Revenues at Current Rates and
Projected Subscription Levels
Page 7 of 7
S:1C1ients\S\San RafaellSan Rafae112002Warin Franchisors Rate Methodology_v3.doc
Exhibit A
CONTRACTOR'S APPLICATION
S:IClientslS\San Rafael\San-RafaeM0021Nlarin Franchisors Rate Methodology_v3.doc
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EXHIBIT C
SCHEDULE OF RATES
CITY OF SAN RAFAEL
Effective July 1, 2001
HILL
64
(rounded to nearest $.05)
7/1/01 Rate
$45.75 $91-50 $137.25 $183.00 $228.75 $274.50
Residential Service
FLAT
lResidental Can Service
°iu r1
y, 7/1101 Rate
`
Can Size
Amt of Inc
a' Monthly
Quarterly Rate
32
$16.90
$0.80
64 `d .
$33.80
$1.40
96
$50.70
Add'I Can
$114.90
$16.90
Sr Rate Min Chg''
$2.45
$11.95
EXHIBIT C
10ne Can of compacted garbage will be charged the two can rate
711101 Rate
Distance 5'-50' $ 2.20 $2.30
Distance over 50' (per 50'
each can) $ 4.50 $4.70
Multi -Fatuity Residential Service is one Can per unit -minimum
�Muiti-Famiy Residential Box Service I Collections
107/01/2001
I1yard box " $106.55 $213.45 I $319-95
3 yard box $213-90 $386.80 $559.70
Commercial Service
Commercial Container Service I Collections per Week
Base Rate plus $2.30 per unit recycling
Base Rate plus $2.30 per unit recycling
10710112001
32
HILL
64
7/1101 Rate
7/1/01 Rate
$45.75 $91-50 $137.25 $183.00 $228.75 $274.50
rriN Kaie`
Collections per Week
Flat
Hill
Amt of Inc '.
MonthlX
Amt of Inc
Quarterly rate
Quarterly Rate
$0.70
$19.15
$0.80
$50.70
$57.45
$1.40
$38.30
$1.65
$101.40
$114.90
$2.10 `
$57.45
$2.45
$152.10
$172.35
$0.70
$19.15
$0.80
$50.70
$57.45
$0.50
$15.30
$0,65
$35.85
$45.90
10ne Can of compacted garbage will be charged the two can rate
711101 Rate
Distance 5'-50' $ 2.20 $2.30
Distance over 50' (per 50'
each can) $ 4.50 $4.70
Multi -Fatuity Residential Service is one Can per unit -minimum
�Muiti-Famiy Residential Box Service I Collections
107/01/2001
I1yard box " $106.55 $213.45 I $319-95
3 yard box $213-90 $386.80 $559.70
Commercial Service
Commercial Container Service I Collections per Week
Base Rate plus $2.30 per unit recycling
Base Rate plus $2.30 per unit recycling
10710112001
32
$15.25 $30.50 $45.75 $61.00 $76.25 $91.50
64
$30.59 $61.00 $91.50 $122.00 $152.50 $183.00
96
$45.75 $91-50 $137.25 $183.00 $228.75 $274.50
(Commercial Box Service
Collections per Week
( Box Size On Call__.]
L ........ 1 ......... 2 ..... 3 . 4 51 I
per single
collection
per single
07/01/2001 On Call i 2 3 4 '51 6 collection
1 cu yard" $106.55 $213.45 $319.95 $426.85 $533.40 $539.90 $15.30
3 cu yard $137.90 $213.90 $386.80 $559.70 $732.55 $905.40 $1,078.30 $48.90
5 cu yard $192.55 $330.05 $614.75 $899.40 $1,184.15 $1,468.80 $1,753.60 $76.25
10 cu yard $308.35 $552.20 $1,104.10 $1,656.60 $2,208.90 $2,761 10 $3,313.30 $127.40
18 cu yard $514.75 $883.35 $1,766.00 $2,649.90 $3,533.10 $4,416.45 $5,299.70 $203.85
07/01/2001 u_- ^kJ 07101/2001
Lock Charges - single pickup i $2.50 Box Rental
Lock Charges -weekly pickup 1 $10.95 1 yard�Y� $32.20
Compacted refuse wlo recyclab les $38.00 3 & 5 yard $40.10
Compacted refuse with recyclables �.� $30.45 10 yard $53.45
Refuse per yard - per pickup $15.3018 yard $107.05
Commercial Boxes exceeding 300 lbs per cu yd filled with non-recyclabies are subject to a tonnage surcharge $88.80 per ton
no longer offered to new customers
Rates for "on call" boxes are based on no more than two empties per month
$ 85.05 1/1101 Rate per ton for comm) bioxes exceeding 300 lbs.
$ 88.80 711101 Rate per ton for comm) bioxes exceeding 300 lbs.
0612512001 Page 1
rate ralrc mcc 9nnt