HomeMy WebLinkAboutCC Resolution 10957 (Fire Dept. Protective Clothing)RESOLUTION NO. 10957
A RESOLUTION AUTHORIZING THE EXECUTION AND
DELIVERY OF A LEASE WITH OPTION TO PURCHASE
PROTECTIVE CLOTHING FOR FIRE DEPARTMENT PERSONNEL
WITH BAYSTONE FINANCIAL GROUP, AND AUTHORIZING
CERTAIN ACTIONS IN CONNECTION THEREWITH
WHEREAS, the City of San Rafael (the "City") is a city organized and existing under and
pursuant to the Constitution and laws of the State of California (the "State"); and
WHEREAS, the City desires to provide for financing in the approximate amount of
$103,961.96 for the acquisition of a Fire Department personnel protective clothing (the
"Property"); and
WHEREAS, Baystone Financial Group (the "Corporation") has proposed a cost-effective
lease purchase financing arrangement at a 4.94% interest rate;
NOW, THEREFORE, it is resolved by the City Council as follows:
SECTION 1. Lease with Option to Purchase. The Mayor and City Manager, or his
designee, are hereby authorized to enter into a Lease with Option to Purchase (the "Lease")
with the Corporation, subject to approval as to form by the City Attorney.
SECTION 2. Attestations. The City Clerk is hereby authorized and directed to attest the
signature of the Mayor or City Manager or of such other person or persons as may have been
designated by the Mayor or City Manager, and to affix and attest the seal of the City, as may be
required or appropriate in connection with the execution and delivery of the Lease.
SECTION 3. Other Actions. The Mayor, City Manager and other officers of the City are
each hereby authorized and directed, jointly and severally, to take any and all actions and to
execute and deliver any and all agreements, documents and certificates which they may deem
necessary or advisable in order to carry out, give effect to and comply with the terms of this
Resolution and the Lease. Such actions are hereby ratified, confirmed and approved.
SECTION 4. Qualified Tax -Exempt Obligations. The Lease is hereby designated as a
"qualified tax-exempt obligation" within the meaning of Section 265(b)(3) of the Internal
Revenue Code of 1986, as amended (the "Code"). The City, together with all subordinate
entities of the City, do not reasonably expect to issue during the calendar year in which the
Lease is issued more than $10,000,000 of obligations which it could designate as "qualified tax-
exempt obligations" under Section 265(b) of the Code.
SECTION 5. Effect. This Resolution shall take effect immediately upon its passage.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the City Council
of said City held on Monday. the 19th day of November, 20 01 , by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JE�NNE M. LEONCINI, City Clerk
WAManagement services- WorkFile\Finance- WorkFile\Council Material\Resolutions\2001\City\fire protective clothing lease
reso.doc
w:\biz\contracts\sta a\small ticket\vpadocument.doc. Rev 09/25/00
LEASE �rITH OPTION TO PURCHASE AGRL-EMENT
Lessee: Lessor:
City of San Rafael Kansas State Bank of Manhattan
P. O. Box 151560 1010 Westloop, P.O. Box 69
San Rafael, California 94915 Manhattan, Kansas 66505-0069
Dated as of December 27, 2001
This Lease With Option to Purchase Agreement dated as of the date listed above is between Lessor and Lessee listed directly above Lessor desires to lease the Equipment
described in Exhibit "A" to Lessee and Lessee desires to lease the Equipment from Lessor subject to the terms and conditions of this Agreement which are set forth below
I. Definitions:
Section 1.01. Definitions. The following terms will have the meanings indicated below unless the context dearly requires otherwise:
"Agreement" means this Lease with Option to Purchase Agreement and all Exhibits attached hereto.
"Budget Year' means the Lessee's fiscal year.
"Commencement Date" is the date when Lessee's obligation to pay rent begins.
"Equipment" means all of the items of Equipment listed on Exhibit "A" and all replacements, restorations, modifications and improvements.
"Legally Available Funds" means funds that the governing body of Lessee duly appropriates or are otherwise legally available for the purpose of making Rental Payments under
this Agreement, including monies held in the Vendor Payable Account to the extent that such moneys are used to prepay Rental Payments or Purchase Option Price
"Lessee" means the entity listed above as Lessee and which is leasing the Equipment from Lessor under the provisions of this Agreement.
"Lessor" means the entity originally listed above as Lessor or any of its assignees.
"Lease Term" means the Original Term and all Renewal Terms.
"Original Term" means the period from the Commencement Date until the end of the Budget Year of Lessee.
"Partial Prepayment Date" means the first Rental Payment date that occurs on or after the earlier of (a) the twenty-four month (24) anniversary of the Commencement Date or (b)
the date on which Lessee has accepted all the Equipment and all of the Equipment has been paid for from the Vendor Payable Account.
"Purchase Price" means the total cost of the Equipment, including all delivery charges, installation charges, legal fees, financing costs, recording and filing fees and other costs
necessary to vest full, clear legal fitie to the Equipment in Lessee, subject to the security interest granted to and retained by Lessor as set forth in this Agreement, and otherwise
incurred in connection with the financing of this Equipment
"Renewal Term" means the annual term which begins at the end of the Original Tenn and which is simultaneous with Lessee's Budget Year.
"Rental Payments" means the payments Lessee is required to make under this Agreement as set forth on Exhibit "B".
"State" means the stale in which Lessee is located.
"Surplus Amount" means any amount on deposit in the Vendor Payable Account on the Partial Prepayment Date.
"Vendor Payable Account" means the separate account of that name established pursuant to Section X of this Agreement.
It. Lessee Warranties
Section 2.01. Lessee represents. warrants and covenants as follows for the benefit of Lessor or its assignees:
(a) Lessee is an "issuer of tax exempt obligations" because Lessee is the State or a political subdivision of the State within the meaning of Section 103(a) of the Internal
Revenue Code of 1988, as amended, (the "Code") or because Lessee is a constituted authority or district authorized to issue obligations on behalf of the State or political
subdivision of the State within the meaning of Treasury Regulation 1.103-1. Lessee is authorized under the Constitution and laws of the State to enter into this Agreement,
and has used such authority to properly execute and deliver this Agreement Lessee has followed all proper procedures of its goveming body in executing this Agreement.
The Officer of Lessee executing this Agreement has the authority to execute and deliver this Agreement. This Agreement constitutes a legal, valid, binding and enforceable
obligation of the Lessee in accordance with its terms.
(b) Lessee has complied with all statutory laws and regulations that may be applicable to the execution of this Agreement.
(c) Lessee shall use the Equipment only for essential, traditional government purposes.
(d) Lessee has never non -appropriated funds under an Agreement similar to this Agreement.
(e) Lessee will submit to the Secretary of the Treasury an information reporting statement as required by the Code.
(f) Upon request by Lessor, Lessee will provide Lessor with current financial statements.
(g) Lessee presently intends to continue this Agreement for the Original Term and all Renewal Terms as set forth on Exhibit "B" hereto. The official of Lessee responsible for
budget preparation will include in the budget request for each Budget Year the Rental Payments to become due in such Budget year, and will use all reasonable and lawful
means available to secure the appropriation of money for such Budget Year sufficient to pay the Rental Payments coming due therein. Lessee reasonably believes that
moneys can and will lawfully be appropriated and made available for this purpose.
III. Acquisition of Equipment, Rental Payments and the Purchase Option Price
Section 3.01. Acauisition. Installation and Acceotance. Lessee shall be solely responsible for the ordering of the Equipment and for the delivery and installation of the Equipment.
Lessor shall have no liability for any delay in delivery or failure by the supplier to deliver any Equipment or to fill any purchase order. Lessee will pay or cause the supplier to pay
all transportation, packing, taxes, duties, insurance, installation, testing and other charges in connection with the delivery, installation and use of the Equipment. As soon as
practicable after the receipt of the Equipment, Lessee shall furnish Lessor with an Acceptance Certificate. Execution of the Acceptance Certificate by any employee, official or
agent of Lessee having managerial, supervisory or procurement authority with respect to Equipment of the same general type as the Equipment shall constitute acceptance of the
Equipment on behalf of the Lessee. By making a Rental Payment after its receipt of the Equipment pursuant to this Agreement, Lessee shall be deemed to have accepted the
Equipment on the date of such Rental Payment for purposes of this Agreement. All Rental Payments paid prior to delivery of the Acceptance Certificate shall be credited to Rental
Payments as they become due as shown on the Rental Payment Schedule attached as Exhibit B hereto.
Section 3.02. Rental Pavments. Lessee shall pay Rental Payments exclusively to Lessor or its assignees in lawful, legally available money of the United States of America. The
Rental Payments shall be sent to the location specified by the Lessor or its assignees. The Rental Payments shall be payable solely from Legally Available Funds, shall constitute
a current expense of the Lessee and shall not constitute an indebtedness of the Lessee. Lessor shall have the option to charge interest at the highest lawful rate on any Rental
Payment received later than the due date for the number of days that the Rental Payment(s) were late. Lessor shall also have the option, on monthly payments only, to charge a
late fee of up to 10% of the monthly Rental Payment that is past due. The Rental Payments will be payable without notice or demand at the time and in the Amounts shown on
Exhibit B.
Section 3.03. Rental Pavments Unconditional. Except as provided under Section 4.01, THE OBLIGATIONS OF LESSEE TO MAKE RENTAL PAYMENTS AND TO PERFORM
AND OBSERVE THE OTHER COVENANTS CONTAINED IN THIS AGREEMENT SHALL BE ABSOLUTE AND UNCONDITIONAL IN ALL EVENTS WITHOUT ABATEMENT,
DIMINUTION, DEDUCTION, SET-OFF OR DEFENSE. Lessee understands and agrees that neither the manufacturer, seller or supplier of any Equipment, nor any salesman or
other agent of any such manufacturer, seller or supplier, is an agent of Lessor. No salesman or agent of the manufacturer, seller or supplier of any Equipment is authorized to
waive or alter any term or condition of this Agreement, and no representation as to Equipment or any other matter by the manufacturer, seller or supplier of any Equipment shall in
any way affect Lessee's duty to pay the Rental Payments and perform its other obligations as set forth in this Agreement.
Section 3.04. Purchase Option Price Upon thirty (30) days written notice, Lessee shall have the option to pay, in addition to the Rental Payment, the corresponding Purchase
Option Price which is listed on the same line on Exhibit B. If Lessee chooses this option and pays the Purchase Option Price to Lessor then Lessor will transfer any and all of it's
rights, title and interest in the Equipment to Lessee.
Section 3.05. Lease Term The Lease Term of the Ag mt shall be the Original Term and all Renewal Terms until a Rental Payments are paid as set forth on Exh:bit B
ex_cepl as provided under Section 4.01 and Section 9.0', ,glow. If, after the end of the budgeting process which occur- �r the end of the Original Term or any Renewal Term,
Lessee has not non -appropriated as provided for in this Agreement then the Lease Term shall be extended into the next Renewal Term and the Lessee shall be obligated to make
all the Rental Payments that come due during such Renewal Term.
Section 3.06. Disclaimer of Warranties. LESSOR MAKES NO WARRANTY OR REPRESENTATION, EITHER EXPRESS OR IMPLIED, AS TO THE VALUE, DESIGN,
CONDITION, MERCHANTABILITY, FITNESS FOR PARTICULAR PURPOSE OR ANY OTHER WARRANTY WITH RESPECT TO THE EQUIPMENT LESSOR SHALL NOT
BE LIABLE FOR ANY INCIDENTAL, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGE ARISING OUT OF THE INSTALLATION, OPERATION, POSSESSION, STORAGE
OR USE OF THE EQUIPMENT BY LESSEE.
IV. Non-Appropriatlon
Section 4.01. Nan-ADDrODriation, If insufficient funds are available in Lessee's budget for the next Budget Year to make the Rental Payments for the next Renewal Term and the
funds to make such Rental Payments are otherwise unavailable by any lawful means whatsoever, then Lessee shall have the option to non -appropriate the funds to pay the Rental
Payments for the next Renewal Term. Lack of a sufficient appropriation shall be evidenced by the passage of an ordinance or resolution by the governing body of Lessee
specifically prohibiting Lessee from performing its obligations under this Agreement and from using any moneys to pay the Rental Payments due under this Agreement for a
designated Budget Year and all subsequent Budget Years. If Lessee chooses this option, then all obligations of the Lessee under this Agreement regarding Rental Payments for
all remaining Renewal Terms shall be terminated at the end of the then current Original Term or Renewal Term without penalty or liability to the Lessee of any kind provided that if
Lessee has not delivered possession of the Equipment to Lessor as provided herein and conveyed to Lessor or released its interest in the Equipment by the end of the last Budget
Year for which Rental Payments were paid, the termination shall nevertheless be effective but Lessee shall be responsible for the payment of damages in an amount equal to the
amount of the Rental Payments thereafter coming due under Exhibit "B" which are attributable to the number of days after such Budget Year during which Lessee fails to take such
actions and for any other loss suffered by Lessor as a result of Lessee's failure to take such actions as required. Lessee shall immediately notify the Lessor as soon as the
decision to non -appropriate is made. If such non -appropriation occurs, then Lessee shall deliver the Equipment to Lessor or to a location designated by Lessor at Lessee's
expense. Lessee shall be liable for all damage to the Equipment other than normal wear and tear. If Lessee fails to deliver the Equipment to Lessor, then Lessor may enter the
premises where the Equipment is located and take possession of the Equipment and charge Lessee for costs incurred.
V. Insurance, Damage, Insufficiency of Proceeds
Section 5.01. Insurance. Lessee shall maintain both casualty insurance and liability insurance at its own expense with respect to the Equipment. Lessee shall be solely
responsible for selecting the Insurer(s) and for making all premium payments and ensuring that all policies are continuously kept in effect during the period when Lessee is
required to make Rental Payments. Lessee shall provide Lessor with a Certificate of Insurance which lists the Lessor and/or assigns as a loss payee and an additional insured on
the policies with respect to the Equipment
(a) Lessee shall insure the Equipment against any loss or damage by fire and all other risks covered by the standard extended coverage endorsement then in use in the
State and any other risks reasonably required by Lessor in an amount at least equal to the then applicable Purchase Option Price of the Equipment. Alternatively,
Lessee may insure the Equipment under a blanket insurance policy or policies.
(b) The liability insurance shall insure Lessor from liability and property damage in any form and amount satisfactory to Lessor.
(c) Lessee may self -insure against the casualty risks and liability risks described above. If Lessee chooses this option, Lessee must furnish Lessor with a certificate
and/or other documents which evidences such coverage.
(d) All insurance policies issued or affected by this Section shall be so written or endorsed such that the Lessor and its assignees are named additional insureds and loss
payees and that all losses are payable to Lessee and Lessor or its assignees as their interests may appear. Each policy Issued or affected by this Section shall contain
a provision that the insurance company shall not cancel or materially modify the policy without first giving thirty (30) days advance notice to Lessor or Its assignees.
Lessee shall furnish to Lessor certificates evidencing such coverage throughout the Lease Term.
Section 5.02. Damage to or Destruction of Eauioment Lessee assumes the risk of loss or damage to the Equipment. If the Equipment or any portion thereof is lost, stolen,
damaged, or destroyed by fire or other casualty, Lessee will immediately report all such losses to all possible insurers and take the proper procedures to attain all insurance
proceeds. At the option of Lessor, Lessee shall either (1) apply the Net Proceeds to replace, repair or restore the Equipment or (2) apply the Net Proceeds to the applicable
Purchase Option Price. For purposes of this Section and Section 5.03, the term Net Proceeds shall mean the amount of insurance proceeds collected from all applicable
insurance policies after deducting all expenses incurred in the collection thereof.
Section 5.03. Insufficiencv of Net Proceeds. If there are no Net Proceeds for whatever reason or if the Net Proceeds are insufficient to pay in full the cost of any replacement,
repair, restoration, modification or improvement of the Equipment, then Lessee shall, at the option of Lessor, either (1) complete such replacement, repair, restoration, modification
or improvement and pay any costs thereof in excess of the amount of the Net Proceeds or (2) apply the Net Proceeds to the Purchase Option Price and pay the deficiency, if any,
to the Lessor.
Section 5.04. Lessee Nealiaence. Lessee assumes all risks and liabilities, whether or not covered by Insurance, for loss or damage to the Equipment and for injury to or death of
any person or damage to any property whether such injury or death be with respect to agents or employees of Lessee or of third parties, and whether such property damage be to
Lessee's property or the property of others (including, without limitation, liabilities for loss or damage related to the release or threatened release of hazardous substances under
the Comprehensive Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act or similar or successor law or any stale or local
equivalent now existing or hereinafter enacted which in any manner arise out of or are Incident to any possession, use, operation, condition or storage of any Equipment by
Lessee) which is proximately caused by the negligent conduct of Lessee, its officers, employees and agents. Lessee hereby assumes responsibility for and agrees to reimburse
Lessor for all liabilities, obligations, losses, damages, penalties, claims, actions, costs and expenses (including reasonable attomeys' fees) of whatsoever kind and nature,
imposed on, incurred by or asserted against Lessor that in any way relate to or arise out of a claim, suit or proceeding, based in whole or In part upon the negligent conduct of
Lessee, its officers, employees and agents, to the maximum extent permitted by law.
VI. Title and Security Interest
Section 6.01. Title. Title to the Equipment shall vest in Lessee when Lessee acquires and accepts the Equipment. Title to the Equipment will automatically transfer to the Lessor
in the event Lessee non -appropriates under Section 4.01 or In the event Lessee defaults under Section 9.01. In either of such events, Lessee shall execute and deliver to Lessor
such documents as Lessor may request to evidence the passage of legal title to the Equipment to Lessor.
Section 6.02. Security Interest. To secure the payment of all Lessee's obligations under this Agreement, Lessee hereby grants to Lessor a security interest under the Uniform
Commercial Code constituting a first lien on the Equipment described more fully on Exhibit "A". The security interest established by this section includes not only all additions,
attachments, repairs and replacements to the Equipment but also all proceeds therefrom.
VII. Assignment
Section 7.01. Assionment by Lessor. All of Lessor's rights, tide and/or interest in and to this Agreement may be assigned and reassigned in whole or in part to one or more
assignees or sub -assignees (including a Registered Owner for Lease Participation Certificates) by Lessor at any time without the consent of Lessee. No such assignment shall be
effective as against Lessee until the assignor shall have filed with Lessee written notice of assignment identifying the assignee. Lessee shall pay all Rental Payments due
hereunder relating to such Equipment to or at the direction of Lessor or the assignee named in the notice of assignment. Lessee shall keep a complete and accurate record of all
such assignments.
Vlll. Maintenance of Equipment
Section 6.01. Lessee shall keep the Equipment in good repair and working order. Lessor shall have no obligation to inspect, test, service, maintain, repair or make improvements
or additions to the Equipment under any circumstances. Lessee will be liable for all damage to the Equipment, other than normal wear and tear, caused by Lessee, its employees
or its agents. Lessee shall pay for and obtain all permits, licenses and taxes necessary for the installation, operation, possession, storage or use of the Equipment. lithe
Equipment includes any tilled vehicle(s), then Lessee is responsible for obtaining such title(s) from the State and also for ensuring that Lessor is listed as First Lienholder on all of
the title(s). If any fees are required to be paid by the California Debt & Investment Advisory Commission then such fees shall be paid directly from the Lessee to the California Debt
& Investment Advisory Commission. Lessee shall not use the Equipment to haul, convey or transport hazardous waste as defined in the Resource Conservation and Recovery
Act, 42 U.S.C. 6901 et. seq. Lessee shall not during the term of this Agreement create, incur or assume any levies, liens or encumbrances of any kind with respect to the
Equipment except those created by this Agreement- Lessee agrees that Lessor or its Assignee may execute any additional documents including financing statements, affidavits,
notices, and similar instruments, for and on behalf of Lessee which Lessor deems necessary or appropriate to protect Lessor's interest in the Equipment and in this Agreement
The Equipment is and shall at all times be and remain personal property. Lessee shall allow Lessor to examine and inspect the Equipment at all reasonable times.
IX. Default
Section 9.01. Events of Default defined. The following evo. ics shall constitute an "Event of Default" under this Agreement.
(a) Failure by Lessee to pay any Rental Payment listed on Exhibit "B" for fifteen (15) days after such payment is due according to the Payment Date listed on Exhib t "B"
(b) Failure to pay any other payment required to be paid under this Agreement at the time specified herein and a continuation of said failure for a period of fifteen (15) days
after written notice by Lessor that such payment must be made. If Lessee continues to fail to pay any payment after such period, then Lessor may, but will not be
obligated to, make such payments and charge Lessee for all costs incurred plus interest at the highest lawful rate.
(c) Failure by Lessee to observe and perform any warranty, covenant, condition, promise or duty under this Agreement for a period of thirty (30) days after written notice
specifying such failure is given to Lessee by Lessor, unless Lessor agrees in writing to an extension of time. Lessor will not unreasonably withhold its consent to an
extension of time if corrective action is instituted by Lessee. Subsection (c) does not apply to Rental Payments and other payments discussed above.
(d) Any statement, material omission, representation or warranty made by Lessee in or pursuant to this Agreement which proves to be false, incorrect or misleading on the
date when made regardless of Lessee's intent and which materially adversely affects the rights or security of Lessor under this Agreement.
(e) Any provision of this Agreement which ceases to be valid for whatever reason and the loss of such provision would materially adversely affect the rights or security of
Lessor.
(f) Lessee admits in writing its inability to pay its obligations. Lessee defaults on one or more of its other obligations. Lessee applies or consents to the appointment of a
receiver or a custodian to manage its affairs. Lessee makes a general assignment for the benefit of creditors.
Section 9.02. Remedies on Default. Whenever any Event of Default exists, Lessor shall have the right to take one or any combination of the following remedial steps:
(a) With or without terminating this Agreement, Lessor may declare all Rental Payments and other amounts payable by Lessee hereunder to the end of the then current
Budget Year to be immediately due and payable.
(b) With or without terminaling this Agreement, Lessor may require Lessee at Lessee's expense to redeliver any or all of the Equipment to Lessor to a location specified by
Lessor. Such delivery shall take place within fifteen (15) days after the event of default occurs. If Lessee fails to deliver the Equipment, Lessor may enter the premises
where the Equipment is located and take possession of the Equipment and charge Lessee for cost incurred. Notwithstanding that Lessor has taken possession of the
Equipment, Lessee shall still be obligated to pay the remaining Rental Payments due up until the and of the then current Original Term or Renewal Term. Lessee will
be liable for any damage to the Equipment caused by Lessee or its employees or agents.
(c) Lessor may retain all amounts credited to the Vendor Payable Account and Lessee shall have no further interest therein.
(d) Lessor may take whatever action at law or in equity that may appear necessary or desirable to enforce its rights.
Section 9.03. No Remedv Exclusive. No remedy herein conferred upon or reserved to Lessor is intended to be exclusive and every such remedy shall be cumulative and shall be
in addition to every other remedy given under this Agreement now or hereafter existing at law or in equity. No delay or omission to exercise any right or power accruing upon any
default shall impair any such right or shall be construed to be a waiver thereof.
X. Vendor Payable Account
Section 10.01. Establishment of Vendor Pavable Account. On the date that the Lessor executed this Agreement, which is on or after the date that the Lessee executes this
Agreement, Lessor agrees to (i) make available to Lessee an amount sufficient to pay the total Purchase Price for the Equipment by establishing a separate, non-interest bearing
account (the "Vendor Payable Account"), as agent for Lessee's account, with a financial institution that Lessor selects that is acceptable to Lessee (including Lessor or any of its
affiliates) and (ii) to deposit an amount equal to such Purchase Price as reflected on Exhibit B in the Vendor Payable Account. Upon Lessee's delivery to Lessor of a Payment
Request Form in the form set forth in Exhibit D attached hereto, Lessee authorizes Lessor to withdraw funds from the Vendor Payable Account from time to time to pay the
Purchase Price, or a portion thereof, for each item of Equipment as it is delivered to Lessee. The Payment Request Form must be signed by an authorized individual acting on
behalf of Lessee. The authorized individual or individuals designated by the Lessee must sign the Payment Request Form Signature Card which will be kept in the possession of
the Lessor.
Section 10.02. Disbursement upon Nan -Appropriation. If an Event of Non -appropriation occurs prior to the Partial Prepayment Date, the amount then on deposit in the Vendor
Payable Account shall be retained by the Lessor and Lessee will have no interest therein.
Section 10.03. Surplus Amount. Any Surplus Amount then on deposit in the Vendor Payable Account on the Partial Prepayment Date shall be applied to pay on such Partial
Prepayment Dale a portion of the Purchase Option Price then applicable.
Section 10.04. Recalculation of Rental Pavments. Upon payment of a portion of the Purchase Option Price as provided in Section 10.03 above, each Rental Payment thereafter
shall be reduced by an amount calculated by Lessor based upon a fraction the numerator of which is the Surplus Amount and the denominator of which is the Purchase Option
Price on such Partial Prepayment Date. Wlthtn15 days after such Partial Prepayment Date, Lessor shall provide to Lessee a revised Exhibit B to this Agreement, which shall take
into account such payment of a portion of the Purchase Option Price thereafter and shall be and become thereafter Exhibit B to this Agreement. Notwithstanding any other
provision of this Section 10, this Agreement shall remain in full force and effect with respect to all or the portion of the Equipment accepted by Lessee as provided in this
Agreement, and the portion of the principal component of Rental Payments remaining unpaid after the Partial Prepayment Date plus accrued interest thereon shall remain payable
in accordance with the terns of this Agreement, including revised Exhibit B hereto which shall be binding and conclusive upon Lessor and Lessee.
XI. Miscellaneous
Section 11.01. Notices. All notices shall be sufficiently given and shall be deemed given when delivered or mailed by registered mail, postage prepaid, to the parties at their
respective places of business as first set forth herein or as the parties shall designate hereafter in writing.
Section 11.02. Bindino Effect. This Agreement shall inure to the benefit of and shall be binding upon Lessee and Lessor and their respective successors and assigns.
Section 11.03. Severabilitv. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not
invalidate or render unenforceable any other provision hereof.
Section 11.04. Amendments. Addenda. Chances or Modifications. This Agreement may be amended, added to, changed or modified by written agreement duly executed by
Lessor and Lessee.
Section 11.05. Execution in Counterparts. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall
constitute but one and the same instrument.
Section 11.06. Captions. The captions or headings in this Agreement do not define, limit or describe the scope or intent of any provisions or sections of this Agreement.
Section 11.07. Entire Writinq. This Agreement constitutes the entire writing between Lessor and Lessee. No waiver, consent, modification or change of terms of this Agreement
shall bind either party unless in writing and signed by both parties, and then such waiver, consent, modification or change shall be effective only in the specific instance and for the
specific purpose given. There are no understandings, agreements, representations, conditions, or warranties, express or implied, which are not specified herein regarding this
Agreement or the Equipment leased hereunder. Any terms and conditions of any purchase order or other documents submitted by Lessee in connection with this Agreement which
are in addition to or inconsistent with the terms and conditions of this Agreement will not be binding on Lessor and will not apply to this Agreement.
Section 11. 08. Designation as Qualified Tax -Exempt Obligation. Pursuant to Section 265(b)(3)(B)(i) of the Internal Revenue Code of 1986 as amended (the "Code"), the Lessee
hereby specifically designates the Agreement as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Code. In compliance with Section 265(b)(3)(D) of the
Code, the Lessee hereby represents that the Lessee will not designate more than $10,000,000 of obligations issued by the Lessee in the calendar year during which the
Agreement is executed and delivered as such "qualified tax-exempt obligations". In compliance with the requirements of Section 265(b)(3)(C) of the Code, the Lessee hereby
represents that the Lessee (including all subordinate entities of the Lessee within the meaning of Section 265(b)(3)(E) of the Code) reasonably anticipates not to issue in the
calendar year during which the Agreement is executed and delivered, obligations bearing interest exempt from federal income taxation under Section 103 of the Code (other than
"private activity bonds" as defined in Section 141 of the Code) in an amount greater than $10,000,000.
Insurance Information:
Insurance Carrier: Marsh Agents Name: James F. Pickney
'rnree rittbciLUcdULU
Address Located: Center, 3rd floor City and State Located: San Francisco CA 94111
Telephone: 415 743-8269 Fax Number:
Acceptance of Obligation to Commence Rental Payments Under Exhibit B. By signing and attesting directly below, Lessee hereby warrants and certifies
that: The Equipment described on Exhibit A has not been delivered, installed or available for use as of the Commencement date of this Agreement Lessee
acknowledges that Lessor has agreed to deposit Into a Vendor Payable Account an amount sufficient to pay the total purchase price (the "Purchase Price") for the
Equipment so identified in such Exhibit A; The principal amount of the Rental Payments in the Exhibit B accurately reflects the Purchase Price; Lessee agrees to
execute a Payment Request Form authorizing payment of the Purchase Price, or portion thereof, for each withdrawal of funds from the Vendor Payable Account
Lessee further warrants and certifies that: Lessee's obligation to commence Rental Payments as set forth in Exhibit B is absolute and unconditional as of the
Commencement Date and on each date set forth in Exhibit B thereafter, subject to the terms and conditions of the Agreement; immediately upon delivery and
acceptance of all the Equipment, Lessee will notify Lessor of Lessee's final acceptance of the Equipment by delivering to Lessor the "Acceptance Certificate" in the
form set forth in Exhibit C attached to the Agreement; in the event that any Surplus Amount is on deposit in the Vendor Payable Account when an Event of Non -
appropriation under the Agreement occurs, then those amounts shall be applied as provided in Section 10 of the Agreement; regardless of whether Lessee delivers a
final Acceptance Certificate, all Rental Payments paid prior to delivery of all the Equipment shall be credited to Rental Payments as they become due under the
Agreement as set forth in Exhibit B.
Resolution and Authorization. By signing and attesting directly below, Lessee hereby warrants and certifies that the Governing Body of the Lessee at either a
special or regular meeting or through some other approved method of authorization has determined that this Agreement is in the best Interests of the Lessee and the
Governing Body did at such meeting or through some other approval method approve the entering Into of the Agreement by the Lessee and specifically designated
and authorized the individual(s) who have signed directly below to execute this Agreement on Lessee's behalf along with any related documents (including any
escrow agreement) necessary to the consummation of the transaction contemplated by the Agreement
CITY OF SAN AEL
By: ,� M n�
IV
Typed Name and Ken Nordhoff
Asst. City Manager
Attested By: _ A -1410M _- .
Typed Name and Title: Jeanne M. Leoncini, City Clerk
KANSAS STATE BANK OF MANHATTAN
By:
Typed Name and Title:
EXHIBIT A
DESCRIPTION OF EQUIPMENT
RE: Lease With Option to Purchase Agreement dated as of December 27, 2001, between Kansas State Bank of
Manhattan (Lessor) and Citv of San Rafael (Lessee)
Below is a detailed description of all the items of Equipment including quantity, model number and serial number where
applicable:
E ighty-Six (86) Sets of Turnout Gear
Location of Equipment: San Rafael Fire Station #1, 1039 "C" Street, San Rafael, CA
94901
EXHIBIT B
PAYMENT SCHEDULE
Date of First Payment: February 10, 2002
Original Balance: $103,961.96
Total Number of Payments: Sixty (60)
Number of Payments Per Twelve (12)
Year:
*Purchase
Pmt
Due
Applied to
Applied to
Servicing
Rental
Option
No.
Date
Interest
Principal
Cost
Payment
Price
1
10 -Feb -02
$
427.97
$
1,531.06
$
781.74
$
2,740.77
Not Available
2
10 -Mar -02
$
421.67
$
1,537.36
$
781.74
$
2,740.77
$
102,549.82
3
10 -Apr -02
$
415.34
$
1,543.69
$
781.74
$
2,740.77
$
100,953.99
4
10 -May -02
$
408.98
$
1,550.05
$
781.74
$
2,740.77
$
99,352.51
5
10 -Jun -02
$
402.60
$
1,556.43
$
781.74
$
2,740.77
$
97,745.35
6
10 -Jul -02
$
396.20
$
1,562.83
$
781.74
$
2,740.77
$
96,132.50
7
10 -Aug -02
$
389.76
$
1,569.27
$
781.74
$
2,740.77
$
94,513.94
8
10 -Sep -02
$
383.30
$
1,575.73
$
781.74
$
2,740.77
$
92,889.65
9
10 -Oct -02
$
376.81
$
1,582.22
$
781.74
$
2,740.77
$
91,259.60
10
10 -Nov -02
$
370.30
$
1,588.73
$
781.74
$
2,740.77
$
89,623.78
11
10 -Dec -02
$
363.76
$
1,595.27
$
781.74
$
2,740.77
$
87,982.17
12
10 -Jan -03
$
357.19
$
1,601.84
$
781.74
$
2,740.77
$
86,334.74
13
10 -Feb -03
$
350.60
$
1,608.43
$
781.74
$
2,740.77
$
84,681.48
14
10 -Mar -03
$
343.98
$
1,615.05
$
781.74
$
2,740.77
$
83,022.36
15
10 -Apr -03
$
337.33
$
1,621.70
$
781.74
$
2,740.77
$
81,357.37
16
10 -May -03
$
330.65
$
1,628.38
$
781.74
$
2,740.77
$
79,686.48
17
10 -Jun -03
$
323.95
$
1,635.08
$
781.74
$
2,740.77
$
78,009.67
18
10 -Jul -03
$
317.22
$
1,641.81
$
781.74
$
2,740.77
$
76,326.92
19
10 -Aug -03
$
310.46
$
1,648.57
$
781.74
$
2,740.77
$
74,638.21
20
10 -Sep -03
$
303.67
$
1,655.36
$
781.74
$
2,740.77
$
72,943.52
21
10 -Oct -03
$
296.86
$
1,662.17
$
781.74
$
2,740.77
$
71,242.83
22
10 -Nov -03
$
290.02
$
1,669.01
$
781.74
$
2,740.77
$
69,536.12
23
10 -Dec -03
$
283.15
$
1,675.88
$
781.74
$
2,740.77
$
67,823.36
24
10 -Jan -04
$
276.25
$
1,682.78
$
781.74
$
2,740.77
$
66,104.54
25
10 -Feb -04
$
269.32
$
1,689.71
$
781.74
$
2,740.77
$
64,379.63
RE:
Lease With Option to Purct
; Agreement dated as of December 27,
M, between Kansas State Bank
of Manhattan (Lessor) and
Citv of
San Rafael
(Lessee)
*Purchase
Pmt
Due
Applied to
Applied to
Servicing
Rental
Option
No.
Date
Interest
Principal
Cost
Payment
Price
26
10 -Mar -04
$
262.37
$
1,696.66
$
781.74
$ 2,740.77
$
62,648.61
27
10 -Apr -04
$
255.38
$
1,703.65
$
781.74
$ 2,740.77
$
60,911.46
28
10 -May -04
$
248.37
$
1,710.66
$
781.74
$ 2,740.77
$
59,168.16
29
10 -Jun -04
$
241.33
$
1,717.70
$
781.74
$ 2,740.77
$
57,418.68
30
10 -Jul -04
$
234.25
$
1,724.78
$
781.74
$ 2,740.77
$
55,663.01
31
10 -Aug -04
$
227.15
$
1,731.88
$
781.74
$ 2,740.77
$
53,901.12
32
10 -Sep -04
$
220.02
$
1,739.01
$
781.74
$ 2,740.77
$
52,132.99
33
10 -Oct -04
$
212.87
$
1,746.16
$
781.74
$ 2,740.77
$
50,358.60
34
10 -Nov -04
$
205.68
$
1,753.35
$
781.74
$ 2,740.77
$
48,577.92
35
10 -Dec -04
$
198.46
$
1,760.57
$
781.74
$ 2,740.77
$
46,790.94
36
10 -Jan -05
$
191.21
$
1,767.82
$
781.74
$ 2,740.77
$
44,997.63
37
10 -Feb -05
$
183.93
$
1,775.10
$
781.74
$ 2,740.77
$
43,197.97
38
10 -Mar -05
$
176.63
$
1,782.40
$
781.74
$ 2,740.77
$
41,391.93
39
10 -Apr -05
$
169.29
$
1,789.74
$
781.74
$ 2,740.77
$
39,579.50
40
10 -May -05
$
161.92
$
1,797.11
$
781.74
$ 2,740.77
$
37,760.65
41
10 -Jun -05
$
154.52
$
1,804.51
$
781.74
$ 2,740.77
$
35,935.36
42
10 -Jul -05
$
147.10
$
1,811.93
$
781.74
$ 2,740.77
$
34,103.60
43
10 -Aug -05
$
139.64
$
1,819.39
$
781.74
$ 2,740.77
$
32,265.35
44
10 -Sep -05
$
132.15
$
1,826.88
$
781.74
$ 2,740.77
$
30,420.59
45
10 -Oct -05
$
124.63
$
1,834.40
$
781.74
$ 2,740.77
$
28,569.30
46
10 -Nov -05
$
117.08
$
1,841.95
$
781.74
$ 2,740.77
$
26,711.45
47
10 -Dec -05
$
109.49
$
1,849.54
$
781.74
$ 2,740.77
$
24,847.02
48
10 -Jan -06
$
101.88
$
1,857.15
$
781.74
$ 2,740.77
$
22,975.99
49
10 -Feb -06
$
94.23
$
1,864.80
$
781.74
$ 2,740.77
$
21,098.33
50
10 -Mar -06
$
86.56
$
1,872.47
$
781.74
$ 2,740.77
$
19,214.02
51
10 -Apr -06
$
78.85
$
1,880.18
$
781.74
$ 2,740.77
$
17,323.04
52
10 -May -06
$
71.11
$
1,887.92
$
781.74
$ 2,740.77
$
15,425.36
53
10 -Jun -06
$
63.34
$
1,895.69
$
781.74
$ 2,740.77
$
13,520.96
54
10 -Jul -06
$
55.53
$
1,903.50
$
781.74
$ 2,740.77
$
11,609.82
55
10 -Aug -06
$
47.70
$
1,911.33
$
781.74
$ 2,740.77
$
9,691.91
56
10 -Sep -06
$
39.83
$
1,919.20
$
781.74
$ 2,740.77
$
7,767.21
57
10 -Oct -06
$
31.93
$
1,927.10
$
781.74
$ 2,740.77
$
5,835.69
58
10 -Nov -06
$
24.00
$
1,935.03
$
781.74
$ 2,740.77
$
3,897.33
59
10 -Dec -06
$
16.03
$
1,943.00
$
781.74
$ 2,740.77
$
1,952.10
60
10 -Jan -07
$
8.04
$
1,950.99
781.74
$ 2,740.77
$
-
Agreed
and Accepted By:
Typed
Name and Title:
Ken Nor
off
Assistant
Citv Manaqer
Please list the Source of Funds (Fund Item in Budget) for the Rental Payments that come due under
Exhibit B of this Agreement. �SAI- flJ1,11)
*Assumes all Rental Payments due to date are paid
EXHIBIT C
CERTIFICATE OF ACCEPTANCE
RE: Lease With Option to Purchase Agreement dated as of December 27, 2001, between Kansas State Bank of
Manhattan (Lessor) and Citv of San Rafael (Lessee)
I, the undersigned, hereby certify that I am a duly qualified representative of Lessee and that I have been given the authority
by the governing body of Lessee to sign this Certificate of Acceptance with respect to the above referenced Agreement. I
hereby certify that:
1. The Equipment described on Exhibit A has been delivered and installed in accordance with Lessee's specifications.
2. Lessee has conducted such inspection and/or testing of the Equipment as it deems necessary and appropriate and
hereby acknowledges that it accepts the Equipment for all purposes.
3. Lessee has appropriated and/or taken other lawful actions necessary to provide moneys sufficient to pay all Rental
Payments required to be paid under the Agreement during the current Budget Year of Lessee, and such moneys will be
applied in payment of all Rental Payments due and payable during such current Budget Year.
4. Lessee has obtained insurance coverage as required under the Agreement from an insurer qualified to do business in
the State.
5. Lessee is exempt from all personal property taxes and is also exempt from sales and/or use taxes with respect to the
Equipment and the Rental Payments.
6. No event or condition that constitutes or would constitute an Event of Default exists as of the date hereof.
7. The governing body of Lessee has approved the authorization, execution and delivery of this Agreement on its behalf by
the authorized representative of Lessee who signed the Agreement.
CITY OF SAN RAFAEL
BY: s
r
Typed Name a Title: Ken Nordho
Asst. City Manager
EXHIBIT D
PAYMENT REQUEST FORM
VOID
TO BE UTILIZED AS A SIGNATURE CARD ONLY
RE: Lease With Option to Purchase Agreement dated as of December 27, 2001, between Kansas State Bank of
Manhattan (Lessor) and Citv of San Rafael (Lessee)
Pursuant to Section 10.01 of the Agreement, the undersigned individual hereby acknowledges that they have been
authorized to release fund from the Vendor Payable Account to pay for the Purchase Price of the Equipment and thus
hereby request a disbursement from the Vendor Payable Account to pay the amounts to the Payees identified herein for
certain Equipment costs.
The Lessee hereby represents and warrants for all purposes that:
1. Pursuant to the invoice attached hereto, the amount to be disbursed is $
2. Payment is to be made to: Payee:
3. The amount to be disbursed constitutes the Purchase Price, or a portion thereof, of the Equipment cost, said amount is
required to be disbursed pursuant to a purchase contract entered into therefor by and on behalf of the Lessee, or was
necessarily or reasonably incurred, and said amount is being paid when due pursuant to such purchase contract.
4. The Equipment relating to such Purchase Price, or portion thereof, has been delivered and accepted or the materials
have been furnished for which disbursement is required
5. No amount set forth in this Payment Request Form was included in any Payment Request Form previously submitted.
6. Acquisition and installation of the applicable portion of the Equipment for which payment is being requested has been
completed to the Lessee's satisfaction, but this statement is made without prejudice to any rights against third parties
which exist at the date hereof or which may subsequently come into being.
7. If the amount to be disbursed constitutes the final payment for all of the Equipment, there is attached hereto an original
of the final Acceptance Certificate, Exhibit I to the Agreement, executed by an authorized officer of Lessee.
8. Each disbursement hereby requested has been incurred and is a proper charge against the Vendor Payable Account.
No amount hereby requested to be disbursed will be paid to Lessee as reimbursement for any expenditure paid by
Lessee more than 60 days prior to the date of execution and delivery of the Agreement.
Please forward this document and any correspondence relating to vendor payment to: Baystone Financial Group / Kansas
State Bank of Manhattan, Attn: Documentation Dept. 2312 Anderson, Manhattan KS, 66502. Fax: 785-537-4806. Please
call 800-752-3562 if you have any questions.
CITY OF SAN RAFAEL
BY:
Typed Name and Title: Ken Nordhof
Asst. City Manager
Signature of additional authorized indiv" u 1(optional) of Lessee
By.
Dennis Shives
Typed Name and Title: Asst. Dir. Manacrement Sexvices — Finance Division
LESSEE ACKNOWLEDGEMENT
RE: Lease With Option to Purchase Agreement dated as of December 27, 2001, between Kansas State Bank of
Manhattan (Lessor) and Citv of San Rafael (Lessee)
Lessee hereby acknowledges that it has ordered or caused to be ordered the equipment that is the subject of the above-
mentioned Agreement.
Name of Vendor/Manufacturer: Total Fire Group/California Pride/Morning Pride Mfg
Contact Person at Vendor: Ken Little
Telephone Number of Vendor: 800 959-6395
Total Cost of Equipment: $103,961.96
Prepay Amount (if applicable): —0—
Date Needed: 3-1-02
Remaining Funds Available: —0—
Lessee will immediately notify Lessor if any of the information listed above is changed.
F=8638-G Inforr, .Ion Return for Tax-Exempt Governmental �, gations OMB No. 1545-0720
(Rev. November 2000) ➢ Under Internal Revenue Code section 149(e)
Department of the Treasury ➢ See separate instructions
Internal Revenue Service
(Caution. Use Form 8038-GC if the issue price is under $100,000.)
Reporting Authority If Amended Return, check here) ❑
1. Issuer's name 2. Issuer's employer identification number
City of San Rafael 94 6000424
3. Number and street (or PO Box if mail is not delivered to street address) RooMSuite 4. Report number
P. 0. Box 151560 3 -
5. City, town, or post office, state, and ZIP code 6. Date of issue
San Rafael, Califomia 94915
7. Name of issue 8 CUSIP number
Lease with Option to Purchase Agreement
9. Name and title of officer or legal representative whom the IRS may call for more information 10. Telephone no. o' officer or legal representative
Type of Issue check applicable box es and enter the issue rice) See instructions Ind attach schedule
[� yP ( PP box[es]) P
11. ❑ Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I 11
12. ❑ Health and hospital . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
13. ❑ Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
14. ❑ Public safety 14
15. ❑ Environment (including sewage bonds) . . . . . . . . . . . . . . . . . . . . . . . 15
16. ❑ Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
17. ❑ Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
18. ❑ Other, Describe ➢ 18
19. If obligations are TANS or RANs, check box ➢ ❑ If obligations are BANs, check box ➢ ❑
20. If obligations are in the form of a lease or installment sale, check box ➢❑
Description of Obligations (Complete for the entire issue for which this form is being filed.)
(a) Final Maturity date (b) Issue price (c) Stated redemption price at maturity I (d) Weighted avg. maturity (e) Yield
21. 1 $
Uses of Proceeds of Bond Issue (including underwriters' discount)
22. Proceeds used for accrued interest . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
23. Issue price of entire issue (enter amount from line 21, column (b)) . . . . . . . . . . . . . . 23
24. Proceeds used for bond issuance costs (including underwriters' discount) . . 24
25. Proceeds used for credit enhancement . . . . . . . . . . . . . . . . I '�
26. Proceeds allocated to reasonably required reserve or replacement fund
27. Proceeds used to currently refund prior issues. . . . . . . . . . . . . . I ,7
28. Proceeds used to advance refund prior issues . . . . . . . . . . . . .
29. Total (add lines 24 through 28) I l 29
30. Nonrefunding proceeds of the issue (subtract line 29 from line 23 and enter amount here) 30
Description of Refunded Bonds (complete this part only for refunding bonds)
31. Enter the remaining weighted average maturity of the bonds to be currently refunded . . . . . ➢ vears
32. Enter the remaining weighted average maturity of the bonds to be advance refunded . . . . . ➢ vears
33. Enter the last date on which the refunded bonds will be called . . . . . . . . . . . . . . ➢
34. Enter the date(s) the refunded bonds were issued . . . . . . . . . . . . . . . . . . . ➢
Miscellaneous
35. Enter the amount of the state volume cap allocated to the issue under section 141(b)(5) 35
36a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract (see instructions)) 36a
b Enter the final maturity date of the guaranteed investment contract ➢
37. Pooled financings: (a) Proceeds of this issue that are to be used to make loans to other governmental units 137a
b If this issue is a loan made from the proceeds of another tax-exempt issue, check box ➢ ❑ and enter the name of the issuer
and the date of the issue ➢
38. If the issuer has designated the issue under section 265(b)(3)(8)(i)(III) (small issuer exception, check box. . ➢ ❑
39. If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check box . . . . . . . . . . . . . ➢ ❑
40. If the issuer has identified a hedge, check box . . . . . . . . . . . . . . . . . . . . . . . . . . ➢ M
Under penalties of per'ury I declare that I have examined this return and accompanying schedules and statements, and, to the best\
of my knowledge and Aefief, they are true, co ect, and complete.
Please Ken Nordhoff
Sign I ' ) d-'11�I��Z I Asst. City Manager
Here
Signature issuer's authorized reprlsen ative Date Type or print name and title