HomeMy WebLinkAboutCC Resolution 10984 (Traffic Safety Grants)RESOLUTION NO. 10984
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING
AGREEMENT BETWEEN THE MARKETING DEPARTMENT AND THE CITY
OF SAN RAFAEL TO CONDUCT A PUBLIC RELATIONS CAMPAIGN FOR
THE "AVOID THE MARIN 13" TRAFFIC SAFETY GRANT, IN AN AMOUNT
NOT TO EXCEED $30,521
WHEREAS, The City of San Rafael Police Department has been
designated lead agency by the Marin Police Chiefs Association for the purpose of
coordinating the 2001-2 "Avoid the Marin 13" DUI reduction campaign; and,
WHEREAS, The City of San Rafael Police Department has been awarded
$64,000 from the State of California Office of Traffic Safety to coordinate a
publicity and enforcement campaign for the "Avoid the Marin 13" program; and,
WHEREAS, The Office of Traffic Safety recommends that all grantees
contract with professional public relations firms and businesses to provide the
maximum possible exposure for the holiday DUI enforcement program: and
WHEREAS, The Marketing Department will offer public relations services
for the "Avoid the Marin 13" DUI reduction campaign;
NOW, THEREFORE BE IT RESOLVED, that the City Council approves the
agreement between The Marketing Department and the City of San Rafael to
conduct a public relations campaign for the "Avoid the Marin 13" Traffic Safety
grant, and authorizes the City Manager to execute, on behalf of the City of San
Rafael, a professional services agreement with The Marketing Department, a
copy of which is hereby attached as Attachment A and by this reference made a
part hereof, in an amount not to exceed $30,521.
I, Jeanne M. Leoncini, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted
at a replar meeting of the San Rafael City Council meeting held on
the 17t day of December, 2001 by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phi l l i ns & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JEA N1�d E M EONCINI, City Clerk
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AGREEMENT BETWEEN THE MARKETING DEPARTMENT AND THE CITY OF SAN
RAFAL TO CONDUCT A PUBLIC RELATIONS CAMPAIGN FOR THE "AVOID THE
MARIN 13" TRAFFIC SAFETY GRANT
This Agreement is made and entered into this 17`h day of DECEMBER, 2001, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and THE MARKETING
DEPARTMENT (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, The CITY of San Rafael Police Department has been designated lead agency
by the Marin Police Chief's Association for the purpose of coordinating the 2001-2 "Avoid the
Marin 13" DUI reduction campaign; and,
WHEREAS, The CITY of San Rafael Police Department has been awarded $64,000 from
the State of California Office of Traffic Safety to coordinate a publicity and enforcement campaign
for the "Avoid the Marin 13" program; and,
WHEREAS, The Office of Traffic Safety recommends that all grantees contract with
professional public relations firms and businesses to provide the maximum possible exposure for
the holiday DUI enforcement program: and
WHEREAS, the CITY and the CONTRACTOR desire to specifically describe the details
of their working relationship;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY. The Police Chief shall be the representative of the CITY for all purposes
under this Agreement. The Police Chief is hereby designated the PROJECT MANAGER for the
CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of
this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT DIRECTOR
to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Patricia Costanza is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as described in Exhibit
1 cotY ' ,
"A" attached and incorporated herein.")
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
follows:
A. To coordinate closely with CONTRACTOR in CONTRACTOR'S provision of
services and products under this agreement.
B. To provide CONTRACTOR with necessary and relevant material to produce
graphic design and campaign materials as described in Exhibit A.
C. To provide CONTRACTOR with necessary and relevant material to produce press
packets and assist San Rafael Police Department with conducting press conferences as described in
Exhibit A.
D. To meet with CONTRACTOR as needed to coordinate activities and review
program's effectiveness.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR, in a total amount not to exceed $30,521 as described in Exhibit "B" attached
and incorporated herein.
PROJECT MANAGER, following processing and verification by the Police Department
Management Analyst, will make payment monthly upon receipt of itemized invoices from the
CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for (1) year(s) commencing on December 3..
2001 and ending on November 30, 2002 . Upon mutual agreement of the parties, and subject
to the approval of the City Council, the term of this Agreement shall be extended for an additional
period of ( 1 ) year(s).
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty
(30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
10M"MKOXIIKI�IIMIIMPIA M
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. During the term of this Agreement, CONTRACTOR shall maintain, at no expense
to CITY, the following insurance policies:
1. A comprehensive general liability insurance policy in the minimum amount
of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or
property damage;
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million ($1,000,000) dollars per occurrence;
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million( $1,000,000) dollars to cover any claims arising out of the CONTRACTOR's
3
performance of services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by section 10. A., shall
also meet the following requirements:
1. The insurance shall be primary with respect to any insurance or coverage
maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution;
2. Except for professional liability insurance, the insurance policies shall be
endorsed for contractual liability and personal injury;
3. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additionally named insureds under the policies.
4. CONTRACTOR shall provide to City's Risk Manager, (a) Certificates of
Insurance evidencing the insurance coverage required herein, and (b) specific endorsements naming
CITY, its officers, agents, employees, and volunteers, as additional named insureds under the
policies.
5. The insurance policies shall provide that the insurance carrier shall not
cancel, terminate or otherwise modify the terms and conditions of said insurance policies except
upon thirty (30) days written notice to City's Risk Manager.
6. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years;
7. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement;
8. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's compensation
and employer's liability insurance, as required by the State Labor Code and other applicable laws
and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability
for injuries to CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies
must be declared to and approved by the City's Risk Manager and the City Attorney. At CITY's
option, the deductibles or self-insured retentions with respect to CITY shall be reduced or
eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment
of losses and related investigations, claims administration, attorney's fees and defense expenses.
4
11. INDEMNIFICATION.
CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its officers,
agents, employees, and volunteers, against any claim, demand, suit, judgment, loss, liability or
expense of any kind, including attorney's fees and administrative costs, arising out of or resulting in
any way, in whole or in part, from any acts or omissions, intentional or negligent, of
CONTRACTOR or CONTRACTOR'S officers, agents and employees in the performance of
their duties and obligations under this Agreement.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin, sexual orientation or disability in connection
with or related to the performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY: Michael J. Cronin, Chief of Police
(Project Manager)
City of San Rafael
1400 Fifth Ave. (P.O. Box 151560)
San Rafael, CA 944915-1560
5
TO CONTRACTOR: Patricia M. Costanza
(Project Director)
The Marketing Department
2775 Cottage Way, Suite 15
Sacramento CA 95825
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to
the subject matter of this Agreement. This written Agreement shall supersede any and all prior
agreements, oral or written, regarding the subject matter between the CONTRACTOR and the
CITY. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
The terms and conditions of this Agreement shall not be altered or modified except by a written
amendment to this Agreement signed by the CONTRACTOR and the CITY. If any conflicts arise
between the terms and conditions of this Agreement, and the terms and conditions of the attached
exhibits or the documents expressly incorporated by reference, the terms and conditions of this
Agreement shall control.
18. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
19. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
6
20. OTHER TAXES.
CONTRACTOR shall pay any and all state and federal taxes and any other applicable
taxes. CONTRACTOR'S taxpayer identification number is 94-3397274 , and CONTRACTOR
certifies under penalty of perjury that said taxpayer identification number is correct.
21. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year fust above written.
CITY OF SAN RAFAEL
Vj/V1 ("')L- �l-
ROD NULD, Cit4Mana
ATTEST:
JEXT NEM LEONtM, City Clerk
GARY T� GG ,City Attorney
7
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Exhibit A
Campaign Tasks
TASK 1: Graphic Design/Campaign Materials
The Marketing Department will design the following campaign materials:
■ Two (2) Posters in three (3) sizes (18" x 24"/11" x 17/8.5" x 11" in
English and Spanish)
■ Press Kit (9" x 12" Presentation folder with business card slits)
■ Press Release Stationary (for use with press kit releases and information)
■ One newspaper ad 3 col. X 10"
Tee Shirts
Logo Pins
Check Point Banner
A campaign slogan to compliment the "AVOID the Marin 13" theme will be
developed along with a design featuring the thirteen law enforcement patches.
The design will be used in the development of a poster, press kit, and newspaper
ad. A slogan logo will be designed for use on tee shirts, polo shirts, logo pins, and
on Press Release Stationary.
All campaign materials will be produced in high quality at the most reasonable
price. The newspaper ad will be designed to make copy changes for future
campaign dates possible at the publications at no charge. Press Release
Stationary, featuring the campaign theme and logo, will enhance the look of the
press information provided in the press kits. The Police Department project
manager will review all concepts and approve final artwork prior to production.
PROJECT PERSONNEL:
Project Director: Patricia M. Costanza, 15 hours @ $100/hr. $ 1,500
Graphic Designer: Brian Burch, 80 hours @ $65/hr. $ 5,200
TASK BUDGET:
Printing - Posters (500 - 18" x 24" & 8.5" x 11"/1000 - 11" x 17" — Full color)
$
4,412
18" x 24" Posters - 400 English/100 Spanish
11" x 17" Posters - 800 English/200 Spanish
8.5" x 11" Posters - 400 English/l00 Spanish
Printing - Press Kits (1000, Full color 9" x 12" folder with Business Card Slits)
$
1,795
Printing - Press Release Stationary (500 Pieces. 2 color, logo and theme)
$
178
Printing — Check Point Banner, 6' x 4"
$
425
Newspaper Ad Slicks (6 PMTS 3 col. X 10")
$
46
Spanish Translations
$
300
Tee Shirts (500 Cotton Tees w/logo and slogan, 2 color imprint)
$
2,015**
Logo Pins (500 - 1.25" lapel pin — see attached)
$
1,500
Photography (if needed for poster and Press Kits)
$
1,500
Shipping
$
200
Task Total
$19,071
** Tee Shirts are self liquidating and would sell for $4.03/each plus tax and shipping
TASK 1: Graphic Design/Campaign Materials (continued)
TIMELINE:
Contract Executed
Delivery of first concepts
Client Revisions
Final Proofs
Artwork to Printer
Newspaper Ads to Client
Print Materials to Client
Tee Shirts/Logo
Pins to Client
November 16, 2001
November 26, 2001
November 28, 2001
November 30, 2001
December 3, 2001
December 3, 2001
December 10, 2001
December 28, 2001
Every effort will be made to contract this timeline. Any change in the start date will affect
the rest of the schedule.
TASK 2: Conduct/Coordinate Marin County Press Conferences
The Marketing Department recommends that Marin County join with the other
eight (8) participating counties in one united Press Conference for the first
Campaign alert (December 14, 2001). We will make every effort to contact and
facilitate a joint press event with the contractors representing the other counties.
Although the press conference will make a joint announcement of the AVOID
Campaign, The Marketing Department will assist in representing Marin County's
interests at the event and with the Marin County media.
The decision on joint or separate future press conferences (May 24, 2002, August
30, 2002) will be determine by Client following the fust campaign launch date.
The Marketing Department will coordinate, edit, duplicate, and assemble press
kits for the Press Conference and for dissemination to members of the press not in
attendance on December 14, 2001.
PROJECT PERSONNEL:
Project Director: Patricia M. Costanza, 60 hours @ $100/hr. $ 6,000
Press Writer: Kathy Smith, 20 hours @ $75/hr. $ 1,500
Administrative Support: 10 hours @ $25/hr. $ 250
Duplication $ 500
Travel $ 200
Task Total $ 8,450
9
TASK 2: Conduct/Coordinate Marin County Press Conferences (continued)
TIMELINE:
1St Press Conference: December 14, 2001
Press Conference November 16 -December 14
Press Writing/Editing
Client Approval/Revisions
Final Proofs
Duplication
Kit Assembly
Press Kits to Client
2°d Press Conference:
Press Conference
Press Writing/Editing
Client Approval/Revisions
Final Proofs
Duplication
Kit Assembly
Press Kits to Client
3rd Press Conference:
Press Conference
Press Writing/Editing
Client Approval/Revisions
Final Proofs
Duplication
Kit Assembly
Press Kits to Client
December 1, 2001
December 3, 2001
December 4, 2001
December 5, 2001
December 6, 2001
December 10, 2001
May 24, 2002
March — May 24, 2002
April 1, 2002
April 15, 2002
April 17, 2002
April 22, 2002
April 24, 2002
May 1, 2002
August 30, 2002
July — August 30, 2002
July 8, 2002
July 22, 2002
July 26, 2002
August 5, 2002
August 8, 2002
August 15, 2002
TASK 3: Assist "As Needed" with News Bureau Activities
The Marketing Department will assist the San Rafael Police Department
Information Officer on an "as needed" basis to write and edit news releases and
articles for dissemination during the Campaign flight dates. The San Rafael
Police Department Information Officer will run the News Bureau activities on a
day-to-day basis.
PROJECT PERSONNEL:
Project Director:
Administrative Support:
Patricia M. Costanza, 20 hours @ $100/hr
5 hours @ $25/hr.
10
Task Total
$ 2,000
$ 125
$ 2,125
TASK 3: Assist "As Needed" with News Bureau Activities (continued)
TIMELINE:
News Bureau December 14, 2001 — January 2, 2002
May 24 — 27, 2002
August 30 — September 2, 2002
TASK 4: Assist "As Needed" as Liaison to Office of Traffic Safety for Approvals
The Marketing Department will assist the San Rafael Police Department
Information Officer on an "as needed" basis to secure approvals and provide proof
of publication to the State Office of Traffic Safety. The San Rafael Police
Department Information Officer will provide approval activities on a day-to-day
basis.
PROJECT PERSONNEL:
Project Director: Patricia M. Costanza, 5 hours @ $100/hr
Administrative Support: 15 hours @ $25/hr.
Task Total
TIMELINE:
Liaison: December 1, 2001 — January 2, 2002
May 1 — 27, 2002
August 1 — September 2, 2002
11
$ 500
$ 375
$ 875
Exhibit B
-IUDGET - San Rafael Police DepIIIII
�November 15. ii ii
Personnel Cost - Direct Labor Hrs Rate
Project Manager 100 $100
Press Writer 20 $75
Graphic Design 80 $65
Administrative Support 30 $25
Project Related Expenses/Other Costs
a. Printing - Posters (500 - 18" x 24" & 8.5" x 11"/1000 - 11" x 17")*
b. Printing - Media Kits (1000, 4 color 9" x 12" folder with Bus.Cd. Slits)
c. Printing - Press Release Stationary (500 Pcs. 2 color, logo and theme)
d.Ad Slicks (6 PMTs 3 col. X 10")
e. Tee Shirts (500 Cotton Tees w/logo and slogan, 2 color imprint)
f. Logo Pins (500 - 1.25" lapel pin)
g. Shipping
h. Photography
i. Duplication
i. Spanish Translations
k. Check Point Banner, 6'x 3", full color
Travel
a. Press Conference - Bay Area
Equipment and Supplies
Other Costs
*18" x 24" Posters - 400 English/100 Spanish
11" x 17" Posters - 800 English/200 Spanish
8.5" x 11" Posters - 400 English/100 Spanish
TOTAL COSTS
12
$10,000
$1,500
$5,200
$750
$17,450
$4,412
$1,795
$178
$46
$2,015
$1,500
$200
$1,500
$500
$300
$425
$12,871
$200
$200
$0 $0
$0 $0
$0
$30,521
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X ACCRD CERTIFICATE OF LIAMLITY INSURANCE""* y� F.1/�M/20002
V oDUCER
(916)646-1919 FAX (9+6)646-0995 (MISL.tK11FILAlrI_ UCUASANIAIICKLJF D1,022U
X COMMERCIAL GENERAL LIABILITY
NruKrvlAllury
c6ee & Thielen Insurance Brokers, Inc,
ONLY AND CONFERS Ivo RIGHTS UPON THE CERTIFICATE
MED EXP (Any one Plmon)
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
3780 Rosin Court Suite 200
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
L i c # 0633187
_
I GENERAL AGGREGATE
INSURERS AFFORDING COVERAGE
Sacramento, CA 95834
(PRODUCTS-COMPIOPAGG
INSURED The Marketing Department
INSURERA Hartford Ins. Co.
Patricia M. Costanza
INSURER B: St. Paul Reinsurance Company Ltd
2775 Cottage Way. Ste 1S
INSURER C•
Sacramento, CA 95825
INSURER D:
L
INSURER E:
COVERAGE=S
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAME=D ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER
DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY Be ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED
HEREIN IS SUBJECTTO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
1LTR TYPE OF IN6URANCE POLICY NUMQER
MAXI I rPPL•V I IVt t UUlL CAMIIU11 l
DATE (MMIDDIYYI DATE (MMIDDI'm
LIMITS
GENERAL LIABILITY 57SUAGO9060
11/11/2001 11/11/2002
EACH OCCURRENCE S 1,000,000
X COMMERCIAL GENERAL LIABILITY
FIRE DAMAGE (Any one Pro)
S 300.000
CLAIMS MADE OCCUR
MED EXP (Any one Plmon)
3 101000
A X Owners & Contracto
PERSONAL SADV INJURY
a EXCLUDFD
_
I GENERAL AGGREGATE
S 2, 0 0 0, 0 0 0
FITLAGGREGATELIMITAPPLIESPER;
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(PRODUCTS-COMPIOPAGG
S 2,000.000
POLICY n JE a n LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO
(Ea occldam)
S
ALL OWNED AUTOS
BODILY INJURY
S
SCHEDULED AUTOS
(Per parson)
HIRED AUTOS
BODILY INJURY
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NON -OWNED AUTOS
(P9r 6altlent)
GARAGE LIABILITY
ANYAUTO
EXCESS LIABILITY
7 OCCUR a CLAIMS MADE
DEDUCTIBLE
RETENTION S
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
OTHER 5TP2013040 07/13/2001 07/13/2002
'rofessional Liability
B CLAIMS MADE FORM
tiESdRIPTION OF OPe ATIONSILOCAfiot4$NFH(CLE$ICXCLU$IONS A000 SY ENDORSEMENT/ -SPECIAL PROV151 SNS
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E.L, DISEASE - EA EMPLOYEE s
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$1,000,000 Per Claim
S1,000,000 Annual Aggregate
$2500 Deductible
Project: Public Relations Campaign for "Avoid the Marin 13" traffic safety campaign
rhe City of San Rafael, its officers, agents, employees, and volunteers, shall be named as additional
insured.
CERTIFICATE HOLDER I X I ADDITIONAL INSURED; INSURER LETTER A
The City of San Rafael
and The City of San Rafael Police Dept
Margo Rohrbacher
1400 Sth Avenue
San Rafael, CA 9491S
AUUHU l5 -b [1191] Fax: (415)48s-3043
ON
DAY N,Vm Or CANCP.{ L1�r, N1
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AI' 10 D P N T4 PAYARCNT OF �M
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES 13E CANCELLED 01"OHE THE
EXPIRATION OATH THEREOF, THE ISSUING COMPANY WILLENDEAVOR TO MAIL
In DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURETO MAIL BUCH NOTICE SHALL IMPOSE NO DELIIIA N OR LIABILITY
OF ANY KIND UPON THE COMPANY, I ENTS OR REPRESENTA ES,
AUTHORIZED RePRASENTATIVE
At,VM 1_UItrUMA 11UI-t '1600
'ASI• E. i�00E 10:54AM MCGEE THIELEI I PUP`•/Fq
110.932
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsoment(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder In lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
AtUKU 16.5 (/11011)
ST. PAUL REINSURANCE COMPANY LIMITED
PROFESSIONAL LIABILITY POLICY
CLAIMS MADE AND REPORTED COVERAGE
DECLARATIONS
POLICY NO.:STP2013040 RENEWAL OF: NEW AUTHORITYNO:EU010340L
1. INSURED: The Marketing Department
2775 Cottage Way, Suite 15
Sacramento, CA. 95825
2. POLICY TERM: 07/13/2001 TO 07/13/2002
both days at 12:01 a.m. standard time
3. LIMIT OF LIABILITY: $1,000,000 PER CLAIM
$1,000,000 ANNUAL AGGREGATE
4. DEDUCTIBLE: $2,500 PER CLAIM INCLUDING EXPENSES
5. RETROACTIVE DATE: July 13, 2001
6. DESIGNATED PROFESSION: Public Relations / Marketing Consultant
7. PREMIUM: $3,500
SURPLUS LINES TAX: $105.00
STAMPING FEE: $8.75
8. FORMS AND ATTACHMENTS: CN 1 (5/00); SLA D-2 FORM; CERTPROV (3/95); ASR
MISC E&O 1 (11/96); ENDORSEMENT NO. 1; ENDORSEMENT NO. 2;
ENDORSEMENT NO. 3; ENDORSEMENT NO. 5; MRP -1 (5/95);
9. SERVICE OF SUIT: MENDES & MOUNT, CITICORP PLAZA, 725 SOUTH FIGUEROA STREET,
19TH FLOOR, LOS ANGELES, CALIFORNIA. 90017
UN—TERSt7I71k 'U
AMERICAN SPECIAL RISK INSU N E SERVICES
11/26/01
ASR STPDEC (12/98) rjfh
McGEE 3780 Rosin Court,
Suite 200
KDOITHIELEN Sacramento, CA 95834
PURVES Tel. 916-646 1919
INSURANCE MUM, INC Fax. 916-646 0995
S'T'ATE
COMPENSATION
INSURANCE
FUND
May 23,2001
The Marketing Department
2775 Cottage Way
Sacramento, CA 95825
Greetings,
IP! REPLY REFER TO
This is to confirm coverage is bound on behalf of The Marketing Department as of May 23,2001
at 12:01 am and to renew on May 1,2002.
Policy # 1636345
If you have any questions regarding this policy please contact me at (916) 924-6824.
S'Listina
,
CKrogstad
Account Representative
Phone: 916-934-6824
Fax: 916-924-6350
2275 Gateway Oaks Drive - Sacramento, CA 95833-3265
(91$)924-5100 Poticy Fax (916) 924-6898 Claims Fax (916) 924-6888
Malling Address: P.O. Box 254700 9 Sacrarnento, CA 96865-4700
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This Spectrum Policy consists of the Declarations, Coverage Forms, Common Policy Conditions and any
0 other Forms and Endorsc is issued to be a part of the Policy. This in, ice is provided by the insurance
GB company of The Hartford Insurance Group shown below.
SBA
INSURER: HARTFORD CASUALTY INSURANCE COMPANY
HARTFORD PLAZA, HARTFORD, CT 06115
COMPANY CODE: 3
Policy Number: 57 SBA GB9060 SC
SPECTRUM POLICY DECLARATIONS
Named Insured and Mailing Address:
(No., Street, Town, State, Zip Code)
ORIGINAL
PATRICIA M. COSTANZA
DBA: THE MARKETING DEPARTMENT
P O BOX 60024
SACRAMENTO CA 95660
Policy Period: From 11/11/01 To 11/11/02 1 YEAR
12:01 a.m., Standard time at your mailing address shown above. Exception: 12 noon in Maine, Michigan, New Hampshire,
North Carolina.
Name of Agent/Broker: MCGEE, THIELEN & PURVES INS BRKRS
Code: 121877
Previous Policy Number: 57 SBA GB9060
Named Insured is: INDIVIDUAL
Audit Period: NON -AUDITABLE
Type of Property Coverage: SPECIAL
Insurance Provided: In return for the payment of the premium and subject to all of the terms of this policy, we agree
with you to provide insurance as stated in this policy.
TOTAL ANNUAL PREMIUM IS:
Form SS 00 02 11 93 T Printed in U.S.A. (NS)
Process Date: 09 /05 / 01
$500 MP
MCGEE 3780 Rosin Court,
Suite 200
THIELEN Sacramento, CA 95834
11 j'URVES Tel. 916-646-1919
-L-- —. — Fax. 916-646-0995
Countersigned by _
Authorized Represents lve Date
INSURED COPY
Page 001 (CONTINUED ON NEXT PAGE)
Policy Expiration Date: 11/11/02
A#
�
SPECTRUM POLICY DECL. CATIONS (Continued) ��
POLICY NUMBER: 57 SSA GB9060 COP
�o �o4
Location(s), Building(s), Business of Named Insured and Schedule of Coverages for Premises as designated by Number X00
below.
Location: 0 01 Building: 001
4916 OAR LEAF AVE
CARMICHAEL CA 95608
Description of Business:
ADVERTISING AGENCIES OFFICES
Deductible: $ 2 5 0 PER OCCURRENCE
BUILDING AND BUSINESS PERSONAL PROPERTY
BUILDING
BUSINESS PERSONAL PROPERTY
REPLACEMENT COST
PERSONAL PROPERTY OF OTHERS
REPLACEMENT COST
MONEY AND SECURITIES
INSIDE THE PREMISES
OUTSIDE THE PREMISES
Form SS 00 02 11 93 T Printed in U.S.A. (NS)
Process Date: 09 /05 / 01
LIMITS OF INSURANCE
NO COVERAGE
$ 6,200
NO COVERAGE
$ 10,000
$ 5,000
Page 002 (CONTINUED ON NEXT PAGE)
Policy Expiration Date: 11/11/02
SPECTRUM POLICY DEC IATIONS (Continued)
POLICY NUMBER: 57 SHA GB9060
BUSINESS LIABILITY
LIABILITY AND MEDICAL EXPENSES
MEDICAL EXPENSES - ANY ONE PERSON
PERSONAL AND ADVERTISING INJURY
ADV INJ EXCL
Ln DAMAGES TO PREMISES RENTED TO YOU
0
ANY ONE PREMISES
CD AGGREGATE LIMITS
o PRODUCTS -COMPLETED OPERATIONS
Lo
0
M GENERAL AGGREGATE
c�
Ln
cV BUSINESS LIABILITY OPTIONAL
0
C) COVERAGES
H
rn
* HIRED/NON-OWNED AUTO LIABILITY
FORM: SS 04 38
Form SS 00 02 11 93 T Printed in U.S.A. (NS)
Process Date: 0 9 / 0 5 / 01
1It] rII&3e]2CG�9:T_ 11 1*]
$1,000,000
$ 10,000
$1,000,000
$ 300,000
$2,000,000
$2,000,000
$1,000,000
Page 005 (CONTINUED ON NEXT PAGE)
Policy Expiration Date: 11/11/02
G
SPECTRUM POLICY DE XRATIONS (Continued) Qo
POLICY NUMBER: 57 SBA G139060 ,
�J
PROPERTY OPTIONAL COVERAGES APPLICABLE
TO ALL LOCATIONS
BUS33MSS INCOME AND EXTRA EXPENSE
COVERAGE
COVERAGE INCLUDES THE FOLLOWING
COVERAGE EXTENSIONS:
ACTION OF CIVIL AUTHORITY:
EXTENDED BUSINESS INCOME:
EQUIPMENT BREAKDO0QN COVERAGE
COVERAGE FOR DIRECT PHYSICAL LOSS
DOE TO:
MECHANICAL BREAKDOWN,
ARTIFICIALLY GENERATED CURRENT
AND STEM EXPLOSION
THIS ADDITIONAL COVERAGE INCLUDES
TEE FOLLOWING EXTENSIONS
HAZARDOUS SUBSTANCES
CFC REFRIGERANTS
Form SS 00 02 11 93 T Printed in U.S.A. (NS)
Process Date: 09/05/01
LIMITS OF INSURANCE
12 MONTHS ACTUAL LOSS SUSTAINED
30 DAYS
30 CONSECUTIVE DAYS
$ 25,000
$ 25,000
Page004 (CONTINUED ON NEXT PAGE)
Policy Expiration Date: 11/11/02
;PECTRUM POLICY DECL'''ATIONS (Continued)
pGLICY NUMBER: 57 SBA GE 00
6e
Location(s), Building(s), Business of Named Insured and Schedule of Coverages for Premises as designated by Number
below.
Location: 001 Building: 001
PROPERTY OPTIONAL COVERAGES APPLICABLE
TO THIS LOCATION
� COMPUTERS AND MEDIA COVERAGE
Ln FORM SS 04 41
CD DEDUCTIBLE: $250
0
o STRETCH COVERAGES
� FORM: SS 04 08
rn THIS FORK INCLUDES MANY ADDITIONAL
COVERAGES AND EXTENSIONS OF
COVERAGES. A SUMMARY OF THE
Ln
CD
COVERAGE LIMITS IS ATTACHED.
0
LIMITS OF INSURANCE
$ 15,000
Form SS 00 0211 93 T Printed in U.S.A. (NS) Page 003 (CONTINUED ON NEXT PAGE)
Process Date: 0 9 / 0 5 / 01 Policy Expiration Date: 11/11/02