HomeMy WebLinkAboutCC Resolution 10886 (SRTS Community Foundation Grant)RESOLUTION NO. 10886
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL ACCEPTING A GRANT FROM THE MARIN
COMMUNITY FOUNDATION FOR THE SAFE ROUTES TO
SCHOOLS PROGRAM AND AUTHORIZING THE DIRECTOR OF
PUBLIC WORKS TO EXECUTE AN AGREEMENT WITH
NELSON\NYGAARD CONSULTING ASSOCIATES FOR
CONSULTING SERVICES ASSOCIATED WITH THE MARIN
COMMUNITY FOUNDATION GRANT.
BE IT RESOLVED by the Council of the City of San Rafael as follows:
WHEREAS, the City of San Rafael is lead agency for a countywide Safe
Routes to School Program, in the amount of $310,000; and
WHEREAS, the Marin Community Foundation has approved a grant in
the amount of $75,000 a year for two years to supplement the TEA grant from the Marin
Congestion Management Agency; and
WHEREAS, the firm of Nelson\Nygaard Consulting Associates has
demonstrated a clear ability to address these pedestrian and bicycle issues;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
San Rafael that the City Council hereby accept the grant of $75,000 per year for two years
from the Marin Community Foundation and authorize the Director of Public Works to
sign an agreement with Nelson\Nygaard Consulting Associates to implement a Safe
Routes to School Program as outlined in the grant application to the Marin Community
Foundation.
a'o R
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of
the Council of said City on the 6`" day of August, 2001, by the following vote, to wit:
AYES: COUNCILMEMBERS: Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Cohen
J —N—E M. LEO�INICi erk
File No.: 18.10.10
AGREEMENT
FOR PROFESSIONAL SERVICES
FOR A SAFE ROUTES TO SCHOOL EDUCATIONAL PROGRAM
This Agreement is made and entered into this 6th day of August, 2001, by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and Nelson/Nygard and Associates (hereinafter
"CONTRACTOR")
RECITALS
WHEREAS, the CITY has determined that consulting services are required to conduct a
countywide safe routes to school educational program; and
WHEREAS, the CONTRACTOR has offered to render certain specialized professional
services in connection with this Project.
- AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. DEFINITIONS.
2. PROJECT COORDINATION
A. CITY. The City Manager shall be the representative of the CITY for all
purposes under this Agreement. The City Engineer is hereby designated the PROJECT MANAGER for
the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of
this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Bonnie Nelson is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement
require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY
within ten (10) business days of the substitution.
3. DUTIES OF CONTRACTOR
CONTRACTOR shall perform the duties and/or provide services as outlined in
the Proposal from CONTRACTOR dated July 6, 2001, marked Exhibit "A", attached hereto, and
incorporated herein by this reference. The CONTRACTOR agrees to be available and perform the work
specified in this agreement in the time frame as specified and as shown in Exhibit "A".
4. DUTIES OF THE CITY
CITY shall perform the duties as described in Exhibit "A" attached hereto and
incorporated herein.
5. COMPENSATION
For the full performance of the services described herein by CONTRACTOR,
CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance with
the rates shown on the current fee schedule as described in Exhibit "A" attached and incorporated herein.
The total payment made for any individual work task will not exceed the amounts shown on the Proposal
Budget, set out in Exhibit "A".
Payment will be made monthly upon receipt by PROJECT MANAGER of
itemized invoices submitted by CONTRACTOR.
is complete.
6. TERM OF AGREEMENT
The term of this Agreement shall be from the date of execution until the Project
7. TERMINATION
A. Discretionary. Either party may terminate this Agreement without cause
upon thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon ten
(10) days written notice mailed or personally delivered to the other party, and the notified party's failure
to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving
such notice, within thirty (30) days of the receipt of said notice.
C. Effect of Termination. Upon receipt of notice of termination, neither
party shall incur additional obligations under any provision of this Agreement without the prior written
consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents
or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY
as soon as possible, but not later than thirty (30) days after termination.
Agreement • 2
8. OWNERSHIP OF DOCUMENTS
The written documents and materials prepared by the CONTRACTOR in
connection with the performance of its duties under this Agreement, shall be the sole property of CITY.
CITY may use said property for any purpose, including projects not contemplated by this Agreement.
9. INSPECTION AND AUDIT
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its
agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in
connection with its performance of its duties under this Agreement. CONTRACTOR shall fully
cooperate with CITY or its agent in any such audit or inspection.
10. ASSIGNABILTY
The parties agree that they shall not assign or transfer any interest in this
Agreement nor the performance of any of their respective obligations hereunder, without the prior written
consent of the other party, and any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
11. INSURANCE
A. During the term of this Agreement, CONTRACTOR, shall maintain, at no
expense to CITY, the following insurance policies:
1. A comprehensive general liability insurance policy in the minimum amount
of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or property
damage;
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million ($1,000,000) dollars per occurrence;
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of one
million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR's performance of
services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by Section 11. A., shall
also meet the following requirements:
1. The insurance shall be primary with respect to any insurance or coverage
maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution;
2. Except for professional liability insurance, the insurance policies shall
be endorsed for contractural liability and personal injury;
Agreement • 3
3. Except for professional liability insurance, the insurance policies shall
be specifically endorsed to include the CITY, its officers, agents, and employees as additionally named
insureds under the policies;
4. CONTRACTOR shall provide to PROJECT MANAGER, (a)
Certificates of Insurance evidencing the insurance coverage required herein, and (b) specific
endorsements naming CITY, its officers, agents and employees, as additional insureds under the policies;
5. The insurance policies shall provide that the insurance carrier shall not
cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon
thirty (30) days written notice to CITY's PROJECT MANAGER;
6. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than five
years;
7. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement;
8. The insurance shall be approved as to form and sufficiency by
PROJECT MANAGER and the City Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's compensation
and employer's liability insurance, as required by the State Labor Code and other applicable laws and
regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries
to CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's insurance
policies must be declared to and approved by the PROJECT MANAGER and the City Attorney. At
CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or
eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of
losses and related investigations, claims administration, attorney's fees and defense expenses.
12. INDEMNIFICATION
CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its
officers, and employees, against any claim, demand, suit, judgement, loss, liability or expense of any
kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or
omissions, intentional or negligent, of CONTRACTOR or CONTRACTOR's officers, agents and
employees in the performance of their duties and obligations under this Agreement.
Agreement • 4
12. NONDISCRIMINATION
CONTRACTOR shall not discriminate, in any way, against any person on the
basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related
to the performance of its duties and obligations under this Agreement.
14. COMPLIANCE WITH ALL LAWS
CONTRACTOR shall observe and comply with all applicable federal, state and
local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these
laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold
harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines
and all other consequences from any noncompliance or violation of any laws, ordinance, codes or
regulations.
15. NO THIRD PARTY BENEFICIARIES
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to
create in any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
16. NOTICES
All notices and other communications required or permitted to be given under
this Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties
intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed,
upon the date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY: Mr. David M. Bernardi, (Project Manager)
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR: Bonnie Nelson
Nelson\Nygaard Consulting Associates
833 Market Street, Suite 900
San Francisco, CA 94103
Agreement • 5
17. INDEPENDENT CONTRACTOR
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its
officers, agents and employees shall act in the capacity of an Independent Contractor, and not as
employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of
an employee of CITY.
18. ENTIRE AGREEMENT -- AMENDMENTS
A. The terms and conditions of this Agreement, all exhibits attached, and
all documents expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements,
oral or written, regarding the subject matter between the CONTRACT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the
subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or
modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this
Agreement, and the terms and conditions of the attached exhibits or the documents expressly
incorporated by reference, the terms and conditions of this Agreement shall control.
19. SET-OFF AGAINST DEBTS
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any
ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid
checks or other amounts.
20. WAIVERS
The waiver by either party of any breach or violation of any term, covenant or
condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of
any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by
Agreement • 6
the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or
regulation.
21. COSTS AND ATTORNEY'S FEES
The prevailing party in any action brought to enforce the terms and conditions of
this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
22. CITY BUSINESS LICENSE/OTHER TAXES
CONTRACTOR shall obtain and maintain during the duration of this
Agreement, a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR
shall pay any and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer
identification number is 68-0215172, and CONTRACTOR certifies under penalty of perjury that said
taxpayer identification number is correct.
23. APPLICABLE LAW
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
Director of Public Works
ATTEST:
Ci
ty C r
CONTRACTOR
Nelson/Nveard and Associates
By:
Title: Pes,�
Agreement • 7
EXHIBIT "A"
MARIN COMMUNITY FOUNDATION
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City of San Rafael
David Bernardi, Director
Department of Public Works
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
415 485-3355
With Nelson\Nygaard and the Marin County Bicycle Coalition
July 6, 2001
Countywide Safe Routes to Schools Program
MARIN COMMUNITY FOUNDATION GRANT APPLICATION
Project Overview
On behalf of all of the cities and unincorporated areas of Marin County, the City of San Rafael is pleased to join
with Nelson\Nygaard Consulting Associates and the Marin County Bicycle Coalition to propose a countywide
Safe Routes to Schools Program for the elementary and middle schools of Marin. The intent of this Countywide
Safe Routes to Schools Program is to capitalize on the existing work being conducted by a variety of
organizations in the county and pull them together into an integrated, strategic approach.
Project Organizers
Citv of San Rafael
The City of San Rafael is the project sponsor, will serve as fiscal agent and will be responsible for all
interactions between the project and its funders and the public agencies that seek its services.
NelsonWvaaard Consulting Associates
Nelson\Nygaard will act as an oversight body to ensure that public funds are being spent wisely and
appropriately, with proper accounting. In addition, NN will act as intermediary between the city and
implementers, ensuring good communication and accountability.
Safe Routes to Schools/Marin Countv Bicycle Coalition,
The bulk of the work of the project will be conducted by members of the local Safe Routes to Schools program
organization. Safe Routes to Schools was established in August 2000 as a project of Multi -Mobile and the
Marin County Bicycle Coalition, and has now been consolidated into the Bicycle Coalition. At that time, Marin
County was chosen as the National Suburban Model for Safe Routes to Schools by the National Highway
Traffic Safety Administration. Nine pilot schools were selected in the school year 2000-2001. In May 2001, the
Marin Congestion Management Agency designated 30% of its Transportation Enhancements funding towards a
two-year County -wide Safe Routes to Schools Program.
Needs Our Proposal Will Address
Safe Routes to Schools addresses traffic problems, environmental degradation due to overuse of the
automobile, personal health, and the livability of our communities. In Marin County, traffic counts and surveys
have determined that 21 % of cars on the road during the morning commute are parents driving their children to
school. (Source: Marin County Congestion Management Agency.) Thirty years ago, 2/3 of all children in
America walked or biked to school. (Source: US Centers for Disease Control and Prevention.) Fall 2000 traffic
counts and student surveys at nine Marin County schools show that (in good weather) 80% of the students
arrive at school by car. In addition, 12% walk, 5% bike, and 3% take the bus. (Source: Marin Safe Routes to
Schools program; fall 2000 surveys). Auto emissions are the largest cause of air pollution in California.
(Source: The California 2000 Project.) In addition, a lack of physical activity and poor diets are known risk
factors for the three leading causes of death: heart disease, cancer and stroke, as well as diabetes, high blood
pressure, and osteoporosis. (Source: California Cardiovascular Disease Prevention Coalition.)
Program Purpose
Safe Routes to Schools is a grassroots program that is getting more children walking and bicycling to school by
combining education, community organizing, and engineering improvements. The program results in decreased
traffic congestion, a cleaner environment, and improved health for individuals. The Safe Routes to Schools
program at each school is organized through agreements with Schools Districts and the Towns in which the
schools are located. By working within the institutional system, Safe Routes to Schools is able to effect real
changes that benefit individuals and communities. The trend to drive children to schools has adversely impacted
communities and the environment throughout the United States; the demonstration program in Marin County is
now esteemed as having the promise to create a program that will change the habits of an entire generation of
school children in the USA. Our first year program served nine schools in four communities throughout Marin.
We now seek to offer Safe Routes to Schools to all elementary and middle schools in Marin County over the
Page 1 • City of San Rafael with Nelson\Nygaard and Marin Safe Routes to Schools
Countywide Safe Routes to Schools Program
MARIN COMMUNITY FOUNDATION GRANT APPLICATION
next two years. The intention is for Safe Routes to Schools to become an ongoing sustainable program,
supported and tailored to each communities' needs.
How The Program Addresses The Needs Statement
The Safe Routes to Schools program works by developing "Teams" for each school. These Teams seek to
include parents, teachers, students, members of the school administration, town associates, local law
enforcement, and neighbors. Through a collaborative approach the program brings forth a new standard for
school transportation that emphasizes safety and encouragement for walking and bicycling.
The Teams have two overall tasks: outreach and mapping. The Team organizes Walk and Bike to School
Days, special events, contests, and regular "School Pools" for walking and biking with parent escorts. Through
the mapping exercise, they examine the roads and paths that children take to school and consult with our
programs' certified engineer to develop proposals for engineering improvements that can be done on a short
term basis (painting crosswalks, retiming lights, signage, etc.) and long term basis (applying for grants and
budgeting for sidewalks, bike lanes, multi -use paths, and traffic calming) to make the routes physically safer for
children. Throughout the mapping process, Safe Routes to Schools works in a collaborative manner with the
local public works department and city council so that the town will embrace the solutions and apply for funding
from capital grant sources to make the physical improvements that promote pedestrian and bicycle safety.
The Safe Routes to Schools program holds regular regional meetings with representatives from each Team and
other interested parents and neighbors. We supply them with traffic survey forms, "walkability" check lists,
contest materials, event flyers, facts and statistics for writing school newsletter articles, and other organizing
tools including a Safe Routes Manual so that the Teams take local ownership for their programs.
Safe Routes to Schools also offers in -classroom curriculum on how to walk and bicycle safely through a
"Safetyville" obstacle course, videos, and assemblies on bicycle and pedestrian safety including a "game show -
style" exercise based on the TV Show Jeopardy. Other educational programs offered to the schools include
environmental education, mapping, and an overall understanding of how our transportation choices affect our
communities. We conduct these activities by recruiting volunteers to assist in the classroom work.
Organization's Qualifications
Nelson\Nvoaard Consultinq Associates
Based in San Francisco, Nelson\Nygaard has over 15 years experience in developing, managing and
implementing some of the most innovative transportation programs in the U.S. Locally, NN has recently
completed shuttle, bicycle and pedestrian plans for the City of San Rafael and is currently assisting the County
with the Countywide Transportation Expenditure Plan and the National Park Service with a Strategic
Transportation Plan for the Marin Headlands and Fort Baker. Bonnie Nelson and Jeffrey Tumlin will lead NN's
efforts; resumes for both are attached.
Marin Countv Bicvcle Coalition and Safe Routes to Schools
For the past year, the Marin County Bicycle Coalition has been leading Marin's Safe Routes to Schools program
and the USA's National Demonstration Program. The popularity of the program at the local level and initial
traffic counts show that Safe Routes to Schools is already making a big difference. The program is led by
Wendi Kallins, Debbie Hubsmith, and Christina Davis (a certified teacher). Both are now among the
recognized leaders in Safe Routes to Schools programs in the United States and are responsible for reporting
on North American efforts at the International Velo-City Conference in Edinburgh.
Foundation's Goals
The Safe Routes to Schools program addresses many aspects of Marin Community Foundation's mission and
funding priorities. The program results in the creation of a beneficial infrastructure that encourages walking
and bicycling, and education that teaches safety skills for these transportation modes. Our approach nurtures
neighborhood planning, community organizing and leadership development. Overall, the Safe Routes to
Schools program stimulates environmental awareness and action by organizing communities to develop school
transportation programs that encourage safe walking and bicycling to school.
Page 2 • City of San Rafael with Nelson\Nygaard and Marin Safe Routes to Schools
Countywide Safe Routes to Schools Program
MARIN COMMUNITY FOUNDATION GRANT APPLICATION
PROPOSAL QUESTIONS
Submitted to the Marin Community Foundation
"Safe Routes to Schools," A Proposal by the City of San Rafael
Contact: David Bernardi, Public Works Director, City Of San Rafael, (415) 485-3355
1A. Specifically, what do you wish to accomplish?
Safe Routes to Schools is designed to accomplish an exponential increase in the number of children
in Marin County who walk and bicycle to school. The program nurtures parent leadership within
schools that results in the development of community-based solutions to transportation challenges.
Safe Routes to Schools is implemented so that the creation and construction of safe, non -motorized
transportation routes for children become a part of the institutional system for both school and town
travel plans and processes.
Over the next two years, the City of San Rafael along with Nelson\Nygaard Consulting and the Marin
County Bicycle Coalition will offer the Safe Routes to Schools program to every town in Marin
County. The program is designed for elementary and middle schools, and results in the creation of a
physical and cultural environment where walking and bicycling is safe, "cool', and encouraged. The
program also develops a more "livable" community where people "share the road" and "drive
friendly," and where children have the skills and knowledge to transport themselves safely.
1 B. What are the specific outcomes or impacts of the proposed project?
Through the Safe Routes to Schools program we specifically seek to accomplish: less traffic
congestion, improved non -motorized transportation infrastructure on routes to schools, more walking
and bicycling to schools, traffic safety skills knowledge for children, and healthier communities and
individuals as a result of more walking and bicycling (and a decrease in use of the automobile). In
preliminary students surveys taken in May 2001 there was a marked decrease in single occupant
automobiles and an increase in children walking and biking (see attached survey results).
Through being declared one of two National Model Programs for Safe Routes to Schools in the USA,
the Marin program is creating a "Tool Kit" that will be used at the federal level for designing a new
national initiative to get more children walking and bicycling to school. In each local community,
Safe Routes to Schools empowers and provides a rallying focus by creating a forum for parents and
neighbors to advocate for and organize safer streets and community-based transportation choices
that benefit the environment and local health.
In a nutshell, Safe Routes to Schools is seeking an outcome that will "change the lifestyle habits of
an entire generation of children." By starting at an early age, children develop the skills,
understanding, and connection between how their transportation habits impact the local community
and the global environment.
2A. Clearly state measurable outcomes for the project.
■ Increase the number of children walking and bicycling to school.
Page 3 • City of San Rafael with NelsonlNygaard and Marin Safe Routes to Schools
Countywide Safe Routes to Schools Program
MARIN COMMUNITY FOUNDATION GRANT APPLICATION
■ Increase community participation in transportation solutions and develop a broad base of
community support.
■ Decrease the number of private motor vehicle trips to school.
■ Identify and work to provide a "safe route to school" for every child living within one mile of their
school.
Increase the safety of school children through bicycle and pedestrian traffic safety education
programs; and through proposals for the redesign of streets, trails and crossings.
2B. How do you propose to achieve the outcomes in terns of specific activities, including a
timetable (proposed starting date and duration of project)?
What follows is a brief timeline for the Safe Routes to Schools program for the 2001-2001 School
Year, followed by a more detailed explanation:
July -Aug 2001: Select schools and get agreements from school districts and towns.
Identify site coordinators ("Team Leaders") for each school. Develop school
committees now that will be "ready to go" at the start of the school year.
August 2001: Send -home materials about Safe Routes to Schools in the Welcome to School
Packet" and announce the first meeting of the Safe Routes to Schools "Team"
which will focus on organizing "Walk and Bike to School Day."
September 2001: Regroup Safe Routes Teams and plan International Walk and Bike to School
Day for October 2, 2001. At new participating schools, hold assemblies to
introduce Safe Routes to Schools to the student body, and encourage art
departments to work with students to develop "Safe Routes Signs" for the
upcoming "Walk and Bike to School Day."
Sept/Oct 2001: Take baseline traffic counts and attitude surveys.
Oct. — Dec. 2001: Hold International Walk and Bike to School Day.
Identify safe routes and safety hazards through mapping.
Continue monthly Walk and Bike to School Days.
Optional classroom contests.
Safety Skills Training in P.E. Classes (and testing).
Jan/March 2002: Continue outreach and regular Walk and Bike Days.
In -class presentations on health.
Develop Safe Routes engineering proposals.
Page 4 • City of San Rafael with Nelson\Nygaard and Marin Safe Routes to Schools
Countywide Safe Routes to Schools Program
MARIN COMMUNITY FOUNDATION 3RANT APPLICATION
Present engineering proposals to towns and suggest capital grants for walking
and biking routes to schools.
April — May 2002 Increase Walk and Bike to School Days to be weekly events.
Initiate the "Frequent Rider Miles" Contest where children track how they arrive
at school and win prizes for "pollution free" miles.
In -class presentations on the environment.
Continued Safety training.
Retake traffic count surveys in May or June.
June 2002: Acknowledge successes for the year at each school.
Finalize program "Teams" and agreements for next year program.
Organizational Overview
The Safe Routes to Schools program follows the school year, beginning in September and lasting
through June. Organizing for the "launch" of the program in the fall, however, begins in the spring
with the identification of schools and towns that would like to participate in the program. In order to
participate, there must be an agreement with the School which designates a committee of the School
to manage the program (usually through the PTA or the School Site Committee), and the School
must agree to allow for classroom time (usually through the physical education program) to teach
bicycle and pedestrian safety programs, hold assemblies, and do environmental education. In
addition to agreements with the schools, towns are asked to pass a resolution endorsing the goals of
the program, with the understanding that resources from the town (local law enforcement, planning
staff, and public works personnel) will be called on to implement the Safe Routes plans.
Participating towns understand that walking and bicycling to school will be encouraged, and that the
"Teams" will be developing short-term and long-term engineering proposals that will need to be
implemented though town processes. First year programs focus on mapping the routes and
initiating Walk and Bike to School Days and contests. Second and third year programs begin to
realize the fruits of their work with structural improvements and institutionalize a culture of walking
and biking in the schools by building on past years successes.
Project Team
A large part of the success of the Marin Safe Routes to Schools program is attributed to our
professional and skilled Project Team which includes the following job descriptions and continued
personnel from this year:
Project Managment: Interfaces with the City of San Rafael, provides project management, assists
in development of project materials and evaluation procedures (Staffed by Jeffrey Tumlin, Principal,
Nelson/Nygaard)
Project Coordination: (2/5 time)- Oversees the day to day operations of the project, promotes the
project on a regional, state and national level, promotes the project to the media, fundraising, and
Page 5 . City of San Rafael with NelsonlNygaard and Marin Safe Routes to Schools
Countywide Safe Routes to Schools Program
MARIN COMMUNITY FOUNDATION GRANT APPLICATION
represents the program at National and International conferences. (Staffed by Debbie Hubsmith,
Executive Director, Marin County Bicycle Coalition.)
Project Director (full time)- Develops program ideas including themes, contests, and events.
Creates promotional materials including newsletters, flyers, talking points, slide presentations, and
surveys. Coordinate with staff and consultants. Holds regional meetings of Team Leaders. Works
with parents, neighbors, and city staff in coordinating activities. Plans Design Workshops. Develops
"Train the Trainers" program with Safe Routes Instructor. Keeps current with other Safe Routes
programs. Oversees database, survey tabulation, and write progress reports. Introduces the
program to the schools. (Staffed by Wendi Kallins.)
Field Coordinator (full time proposed starting January 2002) - Recruits and coordinates
volunteers. Works with principals and teachers scheduling instructors and other implementation
measures for the programs. Assists project director in implementation of the program. (This
individual will be hired as soon as funding is received. The addition of this position will enable our
program to reach many more schools and communities.)
Safe Routes Instructor (full time) - Develops and implements curriculum. Trains volunteers to
work in the classroom. Creates assemblies, bike rodeos, lunchtime and after school activities.
(Staffed by Christina Davis.)
Consulting Engineer (contract) — Works with Teams to develop a Safe Routes Plan for each
community. Works with volunteers in data collection and field observations, develops a toolbox
presentation, and works with Community Teams and the local jurisdiction in developing
recommendations. (Contract with David Parisi P.E.)
Curriculum
We offer participating schools curriculum (designed by the Safe Routes Instructor who is a certified
teacher) in:
■ Walk and Bike to School Day Safety and Sign Making Activity.
■ Pedestrian Safety Training for 2nd graders.
■ Bicycle Safety Training for 4th graders.
■ Mapping Your Route to School.
■ Transportation Choices and the Environment.
■ Safety Materials are made available to all grades.
Safe Routes to Schools Teams
Each participating school designates a Safe Routes to Schools Team either as a school-based
committee or a PTA committee. This Team:
Page 6 . City of San Rafael with Nelson\Nygaard and Marin Safe Routes to Schools
Countywide Safe Routes to Schools Program
MARIN COMMUNITY FOUNDATION GRANT APPLICATION
■ Gathers information using traffic counts, parent and student surveys and speed checks (often
with the assistance of students).
■ Develops a Safe Routes map of the suggested routes to school and identify problem areas along
those routes. They will work with the local jurisdictions in developing possible solutions to the
problem areas.
■ Organizes special events and contests such as Walk and Bike to School Days.
■ Organizes "School Pools" of walking school buses and bike trains.
The Safe Routes to Schools program offers participating schools:
■ A Safe Routes to Schools Manual with templates and forms.
■ Assistance with start-up.
■ Introductory Slide Presentation.
■ Engineering Toolbox Slide Presentation.
■ Newsletters.
■ Promotional Materials.
■ Ongoing Consulting.
■ Training Materials for Team Leaders.
The Program also provides the following resources:
■ Maintenance of a web site.
■ Encouragement and forums for networking amongst the programs throughout the County.
■ Public relations and media coverage for the overall program.
■ Acknowledgement and notoriety of being a National Model for Safe Routes to Schools
3A. Include the quantitative and qualitative evaluation indicators you will use to measure the
progress and impact of the project.
At the beginning of the school year we conduct three forms of surveys to do a quantitative evaluation
of the change in transportation habits. These surveys include: 1) On-site traffic counts of the
number of students arriving on foot, by bike, in a bus, and in cars; 2) student "how did you get to
school today" surveys of the various transportation modes; and 3) parent surveys including
questions measuring concerns and conditions under which they would they allow their children to
walk or bike. In May we repeat the traffic counts and student surveys to measure the decrease in
Page 7 • City of San Rafael with NelsonlNygaard and Marin Safe Routes to Schools
Countywide Safe Routes to Schools Program
KIARIN COMMUNITY FOUNDATION GRANT APPLICATION
traffic and the increase in the number of children walking, biking, carpooling or taking the bus where
available.
At the start of the Safety Education Training, we give children an assessment to test their traffic
safety knowledge. At the end of the safety training, we re -administer a test to gauge what students
have learned. We then can then measure their increased knowledge of safety rules.
We also measure the number of planned and implemented engineering improvements to the streets
as a result of the program. Physical engineering changes take time, so it is important for Safe
Routes maps to identify short-term and long-term goals.
In a qualitative manner, we measure the amount of publicity generated in the print newspapers and
school newsletters, as well as the enthusiasm and growth of the program at the local level. (For
example, while we started this year with nine pilot schools in four communities throughout Marin,
elements of the program have now spread to over a half dozen additional schools which have
started using our techniques and materials.) In addition to growing support in school communities,
there has been vast support for the program through articles and free advertisements in local
papers. We're working to make Safe Routes to Schools a household phrase and habit.
313. Who will assess the results?
The results of the Safe Routes to Schools program are assessed in several ways:
■ The Safe Routes to Schools organizers (Nelson/Nygaard and the Marin County Bicycle
Coalition) assess the results of the program, its affect on the community, and overall enthusiasm
and interest in Safe Routes to Schools.
■ Each "Team" for Safe Routes to Schools provides a year-end assessment of the program,
including what was accomplished, and what could be done better next year.
■ The funders of the Safe Routes to Schools program are provided with reports and statistics to
permit for their own evaluation of the program.
■ The federal government and Congressional leaders will continue to evaluate and measure the
success of the Marin Model program as we lay the ground work for the future national initiative
for Safe Routes to Schools.
■ Marin's National Model pilot program is in the spotlight and is being evaluated through the media
and through national and international forums such as the recent "National Bicycle Summit,"
"ProBike ProWalk", and the upcoming "Velo-City" (World Bicycling Conference) being held in
Scotland in September of 2001.
4. Indicate populations to be served by this project, including numbers, geographic location,
age groups, genders, an racial/ethnic group composition.
Marin county has 45 public elementary schools with 13,500 students and 10 Middle schools serving
a population of 6500 students. There are also about 50 private schools, some of which have joined
or asked to be part of the program. We currently are serving 9 current schools or have requests
from the following schools or from public jurisdictions where the schools are located:
Page 8 • City of San Rafael with NelsonlNygaard and Marin Safe Routes to Schools
"Safe Routes to Schools"
A Project of the City of San Rafael
Amount Requested from MCF: $150,000 for the period August 1, 2001 to July 31, 2003
PROPOSED BUDGET
Income
JFederal NHTSA
iMarin Community Foundation
Miller Family Foundation
California Kidsplate
IOffice of Traffic and Safety
Marin County CMA
Marin IJ Sharing and Carina
Corporate and Private donations
�In-Kind contributions -
Total Income
Expenses
personnel:
(through Project Subcontractor)
Full time
Project Director'
Field Assistant
Part Time
Project Coordination (2/5 time))
Total Salaries
taxes and benefits P_24%""
Subtotal Salaries and benfits
Professional Fees
Curriculum Coordinator
Design/Web/Computer
Engineering
Project Development"^
Total Professional Fees
Total Personnel Expenses
Operating
Materials
l Prizes"""
J Printing"'
Postage
Office rent
Telephone
Equipment
Office Supplies
Total Operating Expenses
Total All Expenses
Administration and insurance @10%
Grand Total all Expenses
One
Year Two l21
Proposed Income
8/02-7/03
j $75,000
$10,000
$15,000
$155,000
Current i
Year
000
Currents?:i
$314,500
Proposed MCIF
Year-�i J Proposed Income
i
Incomei;;;t
8101-7/02
Hsi
$50,000 iPA
$124,000
gel
$25,000
$75,000
!
$5,000
$15,000 st'l
$10,000
1
$15,000
91i
$155,000
t
$5,000
6'(
$5,000 Rei
$41,500
IM,
$12.500 Via,
51,,000
$117,500 u
$314,500
a
Current(, -i
Proposed
t:
Year
Expenses 8/01-
Expenses f j
7102
f
$26,000
$44,000
$0 f :i
$36,000
Pr.t
+
1 `
$8,750 .°
$20,000
�H
$34,750
$100,000
MM
$3,000
$24,000
_#
$37,750",
$124,000
es�l
$32,000 Yf
$40,000
t
$1,500 +'{l
$10,000
100,
$10,500 1d 1
$50,000
$25,000
$44,000 lei
$125,000
4
$81,750fl
$249,000
$3,000 ! '.
$5,000
$8,000
$9,000
$8,000
$10,000
$3,000
$3,000
k'
$2,400
,
$2,400
$500 vii
$5,000
{
$3,000
$4.000
$25,500 ,=t
$40,800
'
$107,250 ')
$289,80C
$ 10,725 !1%"
$ 24,700
$117,975 4,4
$314,50C
One
Year Two l21
Proposed Income
8/02-7/03
j $75,000
$10,000
$15,000
$155,000
5,000
3,000
20,000 ?L
28,000
$59,248 iifl
t.
1,000
500
3,000 kj
1,200
1,000
740'
1,500 Uj
$8,940 V'.
$68,188
6,800 $
$74,988��
the Project Director was 1/2 time this year and will be full time next year
A24Project Coordination were not on payroll this year.
"'Prizes and printing are largely from in-kind contributions from Fair Issac, Specialized, and the CMA
"^ Project Startup costs first year only
(2) In Year 2, only the Marin CMA grant is assured, others will need to be applied for again.
Cash reserves: There are no cash reserves from the previous year.
$40,000 $
$10,000 $
$50,000
$25,000
$125,000 $
$249,000
$5,000 $
$9,000 $
$10,000 $
$3,000 $
$2,400 $
$2,400 $
$5,000
$4.000 $
$40,800
14,520
11,880
6,600
$33,000
7,920
$40,920
13,200
3,300
16,500
$57,420
1,500
2,700
3,000
900
740
740
1,200
$10,780
$289,800 $68,200
24,700 $ 6,800
$314,500 $75,000
$41,500
$ 18,000 IiNll
000
r"
$314,500
Proposed MCIF
Proposed MCF
Share ofr%j
Proposed Share of
Expense
Expenses 8/02-7/03 Expense
M
$124,000
5,000
3,000
20,000 ?L
28,000
$59,248 iifl
t.
1,000
500
3,000 kj
1,200
1,000
740'
1,500 Uj
$8,940 V'.
$68,188
6,800 $
$74,988��
the Project Director was 1/2 time this year and will be full time next year
A24Project Coordination were not on payroll this year.
"'Prizes and printing are largely from in-kind contributions from Fair Issac, Specialized, and the CMA
"^ Project Startup costs first year only
(2) In Year 2, only the Marin CMA grant is assured, others will need to be applied for again.
Cash reserves: There are no cash reserves from the previous year.
$40,000 $
$10,000 $
$50,000
$25,000
$125,000 $
$249,000
$5,000 $
$9,000 $
$10,000 $
$3,000 $
$2,400 $
$2,400 $
$5,000
$4.000 $
$40,800
14,520
11,880
6,600
$33,000
7,920
$40,920
13,200
3,300
16,500
$57,420
1,500
2,700
3,000
900
740
740
1,200
$10,780
$289,800 $68,200
24,700 $ 6,800
$314,500 $75,000
$ 18,000 IiNll
$44,000 $
$36,000 $
EA
$ 7,200 i°i
$20,000 $
$25,200 I,..
$100,000
$ 6,048 Pil,
$24,000 $
$31,248 1`ii,
$124,000
gel
5,000
3,000
20,000 ?L
28,000
$59,248 iifl
t.
1,000
500
3,000 kj
1,200
1,000
740'
1,500 Uj
$8,940 V'.
$68,188
6,800 $
$74,988��
the Project Director was 1/2 time this year and will be full time next year
A24Project Coordination were not on payroll this year.
"'Prizes and printing are largely from in-kind contributions from Fair Issac, Specialized, and the CMA
"^ Project Startup costs first year only
(2) In Year 2, only the Marin CMA grant is assured, others will need to be applied for again.
Cash reserves: There are no cash reserves from the previous year.
$40,000 $
$10,000 $
$50,000
$25,000
$125,000 $
$249,000
$5,000 $
$9,000 $
$10,000 $
$3,000 $
$2,400 $
$2,400 $
$5,000
$4.000 $
$40,800
14,520
11,880
6,600
$33,000
7,920
$40,920
13,200
3,300
16,500
$57,420
1,500
2,700
3,000
900
740
740
1,200
$10,780
$289,800 $68,200
24,700 $ 6,800
$314,500 $75,000