HomeMy WebLinkAboutCC Resolution 10849 (Municipal Code Book Services)RESOLUTION NO. 10849
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
ACCEPTING PROPOSAL FROM BOOK PUBLISHING COMPANY
FOR SUPPLEMENT SERVICE TO THE MUNICIPAL CODE
FOR THREE YEARS (7/1/2001 - 6/30/2004)
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San
Rafael, a proposal with BOOK PUBLISHING COMPANY for supplement service to the San Rafael
Municipal Code for three years (7/1/2001 - 6/30/2004), a copy of which is hereby attached and by
this reference made a part hereof.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a re lar meeting of the City Council
of said City held on Monday, the 18a' day of June, 2001 by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
l�.
JEAWE M. LE*11NI, City Clerk
word\city clerk work\agenda relatedABook Pub. Reso
PROFESSIONAL SERVICES PROPOSAL
FOR THE CITY
OF
SAN RAFAEL, CALIFORNIA
JUNE 129 2001
BOOK PUBLISHING COMPANY
201 Westlake Avenue. North
Seattle, Washington 98109
800-537-7881
206-343-3038 (fax)
e-mail: sales@bpcnet.com G py
www.bpcnet.com
TABLE OF CONTENTS
PAGE
PARTI SCOPE OF SERVICES..........................................................................................1
SUPPLEMENT SERVICES..................................................................................1
PART II PRICES AND PAYMENT TERMS...................................................................... 2
PART III RECITATIONS AND SIGNATURES................................................................... 3
PROFESSIONAL SERVICES PROPOSAL
Book Publishing Company, hereinafter referred to as "BPC," hereby agrees to edit, codify and
publish the ordinances of the City of San Rafael, California, hereinafter referred to as
"Municipality," according to the following terms and conditions.
PART 1— SCOPE OF SERVICES
1. SUPPLEMENT SERVICES. BPC will provide ongoing updates for the Municipality,
on a regular schedule, as directed by the Municipality. Ordinances will be forwarded to
BPC as they are adopted. Prior to beginning a regularly scheduled supplement, BPC will
contact the Municipality to confirm that BPC has received all the necessary ordinances.
BPC's editors will prepare each supplement by completing the following steps:
1.1. Editing. BPC will organize the new ordinances by subject and will insert all
amendments into their proper places in the code text. Provisions that have been
repealed will be deleted from the code text. Any conflicts, inconsistencies,
duplications or discrepancies created by the new material will be brought to the
attention of the Municipality.
1.2. Proofreading. The proofreading process involves a four -step system to ensure
accuracy and quality in codifying supplements.
1.3. Update Related Parts. All history notes, tables, cross-references and index
entries will be updated to reflect the new material.
1.4. Publish Supplement Pages. The revised pages will be retypeset to match the
style and format of the code. The supplement will be printed in the quantity
specified by the Municipality.
1.5. Insertion Guide. Each supplement will include a page with instructions for
inserting the new pages and removing the obsolete ones.
1.6. Special Pages. Maps, charts, diagrams and tables with multiple columns require
extra typesetting or camera work. There is an extra charge for these pages, as
listed in Part II of this proposal.
1.7. Updating Computerized Copy. If requested, BPC will provide updated copies
of the code on diskette along with each printed supplement.
1.8. Frequency. The Municipality may chose to supplement the code quarterly, semi-
annually or on an "as -needed" basis. The Municipality may change the
supplement at any time. Frequency of the supplementation does not affect the
supplement rate.
PART II — PRICES AND PAYMENT TERMS
2. Annual Editorial Fee............................................................................................ No charge
3. Double -column page style, per page.........................................................................$18.001
4. Partial pages will be charged as full pages. There is no charge for blank pages.
5. Extra charge for special pages (tables, maps, diagrams and charts),
Perpage...................................................................................................................... $15.00
6. These rates include up to seventy-five (75) printed copies of the supplement.
7. Shipping will be prepaid by BPC and invoiced to the Municipality upon delivery.
8. If a sales tax is applicable to this work, the amount of such tax will be added to the costs
quoted in this contract.
1 This price of $18.00 is guaranteed for three years, from July 1, 2001 to June 30, 2004.
2
PART III — RECITATIONS AND SIGNATURES
9. PERSONNEL. Only experienced and qualified personnel will be employed in all
editorial and codification work. BPC's Customer Relations Representative will consult
the Municipality when necessary and will keep the Municipality informed of the progress
of all codification work.
10. WARRANTY. BPC warrants that only the supplement will contain all of the currently
effective ordinances provided to BPC by the Municipality as revised and amended
according to instructions from the Municipality's Representative.
11. ASSIGNATION, INTEGRATION AND MODIFICATION. When executed by both
BPC and the Municipality, this agreement constitutes the entire agreement between the
parties. There are no other agreements or representations not set forth in this agreement.
This agreement incorporates all prior negotiations, agreements and representations. This
agreement shall be binding upon and inure to the benefit of the parties and their
respective successors and assigns. This agreement may not be modified except in writing,
signed by BPC and the Municipality.
12. LAWS OF WASHINGTON TO GOVERN. This agreement shall be governed by and
construed in accordance with the laws of the State of Washington.
13. TERMINATION. The Municipality may terminate the supplement service by canceling
in writing at least 60 days prior to the editorial cut-off date for any regularly scheduled
supplement.
14. WAIVER. The waiver by any party of a breach of any provision of this agreement or the
failure by any party to claim a breach of any provision of this agreement shall not
constitute a waiver of any subsequent breach, or change the effect of or make that
provision thereafter unenforceable in any way.
15. DURATION OF QUOTATION/SIGNATURES. This quotation and agreement
constitutes a bid by Book Publishing Company for the performance of the codification
services described herein. This quotation and agreement between the Municipality and
Book Publishing Company is valid from July 1, 2001 to June 30, 2004.
Submitted June 12, 2001, by Accepted by the City of San Rafael,
Bo California
By
RT' J. BO
Nancy L.7,,Comp
Title Mavor
Director ot' ns
Date June 18, 2001
ATTEST: -Ale
eNONE M. CIN
Title City Clerk