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HomeMy WebLinkAboutCC Resolution 10849 (Municipal Code Book Services)RESOLUTION NO. 10849 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ACCEPTING PROPOSAL FROM BOOK PUBLISHING COMPANY FOR SUPPLEMENT SERVICE TO THE MUNICIPAL CODE FOR THREE YEARS (7/1/2001 - 6/30/2004) THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a proposal with BOOK PUBLISHING COMPANY for supplement service to the San Rafael Municipal Code for three years (7/1/2001 - 6/30/2004), a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a re lar meeting of the City Council of said City held on Monday, the 18a' day of June, 2001 by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None l�. JEAWE M. LE*11NI, City Clerk word\city clerk work\agenda relatedABook Pub. Reso PROFESSIONAL SERVICES PROPOSAL FOR THE CITY OF SAN RAFAEL, CALIFORNIA JUNE 129 2001 BOOK PUBLISHING COMPANY 201 Westlake Avenue. North Seattle, Washington 98109 800-537-7881 206-343-3038 (fax) e-mail: sales@bpcnet.com G py www.bpcnet.com TABLE OF CONTENTS PAGE PARTI SCOPE OF SERVICES..........................................................................................1 SUPPLEMENT SERVICES..................................................................................1 PART II PRICES AND PAYMENT TERMS...................................................................... 2 PART III RECITATIONS AND SIGNATURES................................................................... 3 PROFESSIONAL SERVICES PROPOSAL Book Publishing Company, hereinafter referred to as "BPC," hereby agrees to edit, codify and publish the ordinances of the City of San Rafael, California, hereinafter referred to as "Municipality," according to the following terms and conditions. PART 1— SCOPE OF SERVICES 1. SUPPLEMENT SERVICES. BPC will provide ongoing updates for the Municipality, on a regular schedule, as directed by the Municipality. Ordinances will be forwarded to BPC as they are adopted. Prior to beginning a regularly scheduled supplement, BPC will contact the Municipality to confirm that BPC has received all the necessary ordinances. BPC's editors will prepare each supplement by completing the following steps: 1.1. Editing. BPC will organize the new ordinances by subject and will insert all amendments into their proper places in the code text. Provisions that have been repealed will be deleted from the code text. Any conflicts, inconsistencies, duplications or discrepancies created by the new material will be brought to the attention of the Municipality. 1.2. Proofreading. The proofreading process involves a four -step system to ensure accuracy and quality in codifying supplements. 1.3. Update Related Parts. All history notes, tables, cross-references and index entries will be updated to reflect the new material. 1.4. Publish Supplement Pages. The revised pages will be retypeset to match the style and format of the code. The supplement will be printed in the quantity specified by the Municipality. 1.5. Insertion Guide. Each supplement will include a page with instructions for inserting the new pages and removing the obsolete ones. 1.6. Special Pages. Maps, charts, diagrams and tables with multiple columns require extra typesetting or camera work. There is an extra charge for these pages, as listed in Part II of this proposal. 1.7. Updating Computerized Copy. If requested, BPC will provide updated copies of the code on diskette along with each printed supplement. 1.8. Frequency. The Municipality may chose to supplement the code quarterly, semi- annually or on an "as -needed" basis. The Municipality may change the supplement at any time. Frequency of the supplementation does not affect the supplement rate. PART II — PRICES AND PAYMENT TERMS 2. Annual Editorial Fee............................................................................................ No charge 3. Double -column page style, per page.........................................................................$18.001 4. Partial pages will be charged as full pages. There is no charge for blank pages. 5. Extra charge for special pages (tables, maps, diagrams and charts), Perpage...................................................................................................................... $15.00 6. These rates include up to seventy-five (75) printed copies of the supplement. 7. Shipping will be prepaid by BPC and invoiced to the Municipality upon delivery. 8. If a sales tax is applicable to this work, the amount of such tax will be added to the costs quoted in this contract. 1 This price of $18.00 is guaranteed for three years, from July 1, 2001 to June 30, 2004. 2 PART III — RECITATIONS AND SIGNATURES 9. PERSONNEL. Only experienced and qualified personnel will be employed in all editorial and codification work. BPC's Customer Relations Representative will consult the Municipality when necessary and will keep the Municipality informed of the progress of all codification work. 10. WARRANTY. BPC warrants that only the supplement will contain all of the currently effective ordinances provided to BPC by the Municipality as revised and amended according to instructions from the Municipality's Representative. 11. ASSIGNATION, INTEGRATION AND MODIFICATION. When executed by both BPC and the Municipality, this agreement constitutes the entire agreement between the parties. There are no other agreements or representations not set forth in this agreement. This agreement incorporates all prior negotiations, agreements and representations. This agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. This agreement may not be modified except in writing, signed by BPC and the Municipality. 12. LAWS OF WASHINGTON TO GOVERN. This agreement shall be governed by and construed in accordance with the laws of the State of Washington. 13. TERMINATION. The Municipality may terminate the supplement service by canceling in writing at least 60 days prior to the editorial cut-off date for any regularly scheduled supplement. 14. WAIVER. The waiver by any party of a breach of any provision of this agreement or the failure by any party to claim a breach of any provision of this agreement shall not constitute a waiver of any subsequent breach, or change the effect of or make that provision thereafter unenforceable in any way. 15. DURATION OF QUOTATION/SIGNATURES. This quotation and agreement constitutes a bid by Book Publishing Company for the performance of the codification services described herein. This quotation and agreement between the Municipality and Book Publishing Company is valid from July 1, 2001 to June 30, 2004. Submitted June 12, 2001, by Accepted by the City of San Rafael, Bo California By RT' J. BO Nancy L.7,,Comp Title Mavor Director ot' ns Date June 18, 2001 ATTEST: -Ale eNONE M. CIN Title City Clerk