HomeMy WebLinkAboutCC Resolution 14222 (Essential Facilities Procurement Method)RESOLUTION NO. 14222
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE BEST VALUE PROCUREMENT METHOD FOR
ALL THREE ESSENTIAL FACILITIES PROJECTS
WHEREAS, the City of San Rafael intends to construct three new essential
facilities projects, including two new fire stations and a new Public Safety Center; and
WHEREAS, the City of San Rafael intends to expend considerable public
resources to construct these facilities; and
WHEREAS, these new facilities are complex in nature and need to be
constructed to ensure they are operable during and after a significant natural or man-made
hazardous event in and/or around San Rafael; and
WHEREAS, these essential facilities need to be constructed of the highest quality
in order to continue to function effectively decades into the future with minimal maintenance or
downtime; and
WHEREAS, the public safety personnel housed in the current facilities will be
relocated to temporary facilities during the construction of these essential facilities and, therefore
these buildings need to be constructed and in place in as short a time as is reasonably possible;
and
WHEREAS, the City Council's Essential Facilities Subcommittee has expressed
great interest in selecting construction contractors with certain specific qualifications needed for
the essential facilities projects, including: a strong team; experience with projects of similar size,
complexity and quality; a well -organized and well thought out approach to delivering these
projects; strong references from previous clients; a strong safety record; and a record of
collaborative and litigation -free delivery of previous projects; and
WHEREAS, the City of San Rafael is a Charter City under the California
Constitution and, pursuant to that authority, has adopted San Rafael Municipal Code Chapter
11.50 setting forth the procedures governing the award of public works contracts within the City,
such as the essential facilities buildings; and
WHEREAS, under San Rafael Municipal Code Chapter 11.50, although public
works contracts generally must be competitively bid and awarded to the lowest responsible
bidder, Section 11.50.090 authorizes the City Council to waive these bidding requirements in
certain circumstances; and
WHEREAS, Staff has recommended, and the City Council finds, that the high
cost, complexity, and public safety service purposes of the essential facilities projects are
unusual circumstances that justify a waiver of the City's public works contract bidding
requirements pursuant to San Rafael Municipal Code Section 11.50.090.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
San Rafael as follows:
1. The public works contract bidding requirements contained in Chapter 11.50 of
the San Rafael Municipal Code are hereby waived pursuant to San Rafael
Municipal Code Section 11.50.090.
2. City Staff is hereby directed, in soliciting construction contractors for the
essential services projects, to solicit and procure construction contractors
utilizing the following two-step selection process to select a contractor and
construction proposal that represents the best value to the City of San Rafael:
a. In step one of the best value selection process, interested contractors
will repond to a Request for Qualifications (RFQ) and a team of
experts selected by the City will review those responses in order to
create a shortlist of no more than three highly qualified contractors.
b. In step two, only the selected highly qualified contractors will be
provided a set of complete construction documents and invited to
prepare and submit a cost proposal in response to the City's Request
for Proposals (RFP)
c. At the culmination of this process, the City will award a contract to the
contractor whose proposal represents the "best value" based on the
scoring criteria to be published in the RFQ.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the 17th day of October, 2016, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
0%7.-g O&W
ESTHER C. BEIRNE, City Clerk