HomeMy WebLinkAboutCC Resolution 10722 (Ranchitos Park Subdivision EIR)RESOLUTION NO.10722
A RESOLUTION OF THE SAN RAFAEL CITY COUNCIL ACCEPTING THE
PROPOSAL AND AUTHORIZING THE AGREEMENT FROM
ENVIRONMENTAL SCIENCE ASSOCIATES FOR THE PREPARATION OF
AN ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED
RANCHITOS PARK SUBDIVISION
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES ORDAIN AS
FOLLOWS:
WHEREAS, the California Environmental Quality Act will require environmental
review of the proposed Ranchitos Park Subdivision (GPA00-02, ZC00-02, TS00-02,
UPP00-04 & ED00-11); and
WHEREAS, The City of San Rafael Planning Division staff distributed Requests for
Qualifications for selection of an environmental consultant for the proposed project. A
short list of three environmental firms was selected for interviews; and
WHEREAS, following an interview process of a short-list of consultants, the firm of
Environmental Science Associates (ESA) was selected. ESA was requested to submit a
proposal for services. The proposal includes a total fee not to exceed $154,437.00 plus a
25% administrative fee to be paid by the project developer (Signature Properties); and
WHEREAS, the proposed scope of services has been reviewed and recommended for
approval by City staff;
BE IT FURTHER RESOLVED that the City Manager is authorized to execute, on
behalf of the City of San Rafael, a Professional Services Agreement with Environmental
Science Associates (ESA) for said project in the form attached as Exhibit "A".
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the City Council of said City held on Monday, the sixteenth day of October, 2000, by
the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Miller, Phillips & Vice -Mayor Heller
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS : Mayor Boro
a
JE M. LEONCINI, City Clerk
PROFESSIONAL SERVICES AGREEMENT
WITH ENVIRONMENTAL SCIENCE ASSOCIATES, INC. FOR THE
PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT
FOR RANCHITOS PARK SUBDIVISION
This Agreement is made and entered into this sixteenth day of October, 2000, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY'), and Environmental Science
Associates, Inc. (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY issued a Request for Qualifications (RFQ) as a part of the process
of selecting and hiring of an environmental consultant for the planned Ranchitos Park Residential
Project, a full, true and correct copy of which is on file with the City and by reference made a part
of hereof; and
WHEREAS, CONTRACTOR has submitted its proposal for the performance of services,
which is attached as Exhibit A and incorporated by reference hereto; and
WHEREAS, CITY desires to retain CONTRACTOR to perform professional services
necessary to render advice and assistance to the CITY, the CITY's Planning Commission, City
Council and staff in the preparation of an Environmental Impact Report; and
WHEREAS, CONTRACTOR represents that it is qualified to perform such services and is
willing to perform such professional services as hereinafter defined.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the CITY and CONTRACTOR as follows:
1. PROJECT COORDINATION.
A. CITY. The City Manager shall be the representative of the CITY for all purposes
under this Agreement. The Community Development Director is hereby designated the PROJECT
MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT DIRECTOR
to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Marty Abell is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the
execution of this Agreement require a substitute PROJECT DIRECTOR for any
reason, the CONTRACTOR shall notify the CITY within ten (10) business days of
the substitution.
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EXHIBIT A
2. DUTIES OF CONTRACTOR.
A. CONTRACTOR shall perform the duties and/or provide services as described in
Exhibit "A" attached hereto and incorporated herein.
B. COMMENCEMENT. CONTRACTOR agrees to commence work immediately
after the date of signing this contract.
C. COMPLETION. Tasks described in Exhibit A shall be completed as set forth in
the Schedule outlined in Exhibit A, attached and incorporated by reference herein.
4. DUTIES OF CITY.
CITY shall perform the duties and/or provide services as outlined in Exhibit A, attached
and incorporated herein.
5. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR an amount not to exceed $154,437.00 based upon the budget shown in
Exhibit B, to be compensated on a time and material basis. Payment will be made upon receipt by
PROJECT MANAGER of itemized invoices submitted by CONTRACTOR.
6. TERM OF AGREEMENT.
The term of this Agreement shall be for one (1) year commencing on October 16, 2000 and
ending on October 16, 2001. Upon mutual agreement of the parties, and subject to the approval of
the City Manager the term of this Agreement shall be extended for an additional period.
7. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) daytime period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
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8. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
9. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
10. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
11. INSURANCE.
A. During the term of this Agreement, CONTRACTOR shall maintain, at no expense
to CITY, the following insurance policies:
1. A comprehensive general liability insurance policy in the minimum amount
of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or
property damage;
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million ($1,000,000) dollars per occurrence;
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR's
performance of services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by section 11. A., shall
also meet the following requirements:
1. The insurance shall be primary with respect to any insurance or coverage
maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution;
2. Except for professional liability insurance, the insurance policies shall be
endorsed for contractual liability and personal injury;
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3. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additionally named insureds under the policies.
4. CONTRACTOR shall provide to City's Risk Manager, (a) Certificates of
Insurance evidencing the insurance coverage required herein, and (b) specific endorsements naming
CITY, its officers, agents, employees, and volunteers, as additional named insureds under the
policies.
5. The insurance policies shall provide that the insurance carrier shall not
cancel, terminate or otherwise modify the terms and conditions of said insurance policies except
upon thirty (30) days written notice to City's Risk Manager.
6. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years;
7. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement;
8. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's compensation
and employer's liability insurance, as required by the State Labor Code and other applicable laws
and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability
for injuries to CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies
must be declared to and approved by the City's Risk Manager and the City Attorney. At CITY's
option, the deductibles or self-insured retentions with respect to CITY shall be reduced or
eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment
of losses and related investigations, claims administration, attorney's fees and defense expenses.
12. INDEMNIFICATION.
CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its officers,
agents, employees, and volunteers, against any claim, demand, suit, judgment, loss, liability or
expense of any kind, including attorney's fees and administrative costs, arising out of or resulting in
any way, in whole or in part, from any acts or omissions, intentional or negligent, of
CONTRACTOR or CONTRACTOR'S officers, agents and employees in the performance of
their duties and obligations under this Agreement.
13. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
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sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
14, COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
15. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
16. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY: Robert M. Brown
Project Manager
City of San Rafael
1400 Fifth Ave. (P.O. Box 151560)
San Rafael, CA 944915-1560
TO CONTRACTOR: Marty Abell
Environmental Science Associates, Inc.
225 Bush Street, Suite 1700
San Francisco, CA 94104
17. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
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18. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all
documents expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or
written, regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
19. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
20. WAIVERS.
The waiver by either parry of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other parry of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
21. COSTS AND ATTORNEY'S FEES.
The prevailing parry in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
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22. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any
and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer
identification number is 94-1698350 , and CONTRACTOR certifies under penalty of
perjury that said taxpayer identification number is correct.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
ROD GOULD, City Manager
ATTEST:
JE E M. LEONCINI, City Clerk
APP V D RM:
GARY T. HI ANT , City Attorney
EXHIBIT A: Scope of Work
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CONTRACTOR
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ATTACHMENT 1
SCOPE OF WORK
This proposal is for preparation of an environmental impact report (EIR) for
the Ranchitos Park residential development in the City of San Rafael.
The project site is located on a 17 -acre undeveloped site, approximately one-
quarter mile west of U.S. 101 in the North San Rafael area. The project site
is bounded by residences to the north, North San Pedro Street to the south
and the Northwestern Pacific (NWP) right-of-way to the west. The proposed
project includes 134 residential units on 12 acres, consisting of 32 single-
family detached homes, and 38 single-family detached "cluster" homes, and
64 town homes. In addition, the project includes development of a three -acre
neighborhood park, and a one -acre wetland mitigation area. The project
property is currently owned by PG&E.
The project sponsor, Signature Properties, has an option to purchase the
property and has filed the applications for development. Approvals that
would be required from the City of San Rafael include a General Plan
Amendment, Rezoning to Planned Development District, Conditional Use
Permit, Environmental and Design Review Permit, and a Tentative Map.
The City of San Rafael will serve as Lead Agency for environmental review
of the proposed project. The San Rafael Community Development
Department has completed an Initial Study and Notice of Preparation for the
project. A number of reports, studies, plans and resource documents have
been prepared for the project, including development plans, preliminary title
report, geotechnical investigation, detailed drainage study, preliminary
environmental noise study, wetland delineation, Phase I Environmental
Assessment, and preliminary traffic analysis. It is expected that information
contained in these documents will be used in the preparation of the EIR.
A. SCOPE OF WORK
Task 1: Project Management and Coordination
The Project Director, Marty Abell, will ensure corporate capacity to fulfull
contract requirements and will provide quality control of major technical
issues. He will maintain regular client contact with the development project
team to discuss issues of project progress and budget control. The project
director will conduct regular meetings with the project manager during the
EIR preparation to discuss the status of work assignments, discuss pertinent
environmental issues, and review project progress relative to schedule,
deliverables and the budget
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EXHIBIT A
1. SCOPE OF WORK
The Project Manager, Paul Mitchell, will be the City's primary point of
contact for the ESA project team, and will ensure the team's responsiveness
to the requirements of the City. The Project Manager's responsibilities will
include overseeing the preparation of all work products, monitoring project
progress, ensuring the technical accuracy of all deliverables, maintaining
consultant's performance schedule, resolving any scheduling conflicts that
arise, monitoring budget expenditures, coordinating meetings, and interacting
as necessary with City staff and other parties involved in the environmental
documentation process. The Project Manager will also assure that the
resources required to satisfy the project scope and schedule are applied
effectively, and will provide policy oversight, as well as technical quality
assurance for all submitted work products.
Task 2: Project Meetings and Hearings
The Project Director and Project Manager and other members of the project
team, as appropriate, propose to participate in a total of as many as six
project meetings and public hearings, including the following:
a project initiation meeting with City staff,
• a site visit, at which appropriate members of the consultant team may
tour the site together with City staff to gain a first-hand and on-site
understanding of their thinking to date concerning the project and its
relationship to the site;
• two internal meetings with City staff; and
• up to three public meetings and/or hearings to present the Draft and
Final EIRs to the City's Planning Commission and City Council.
Team members would be available upon request to attend additional
meetings on a time -and -materials basis. These meetings could be held to
discuss comments on the Administrative Drafts or Draft EIRs and/or to
address comments and revisions to the Administrative Final EIR and the
Draft Mitigation Monitoring and Reporting Program.
Task 3: Finalize Scope of Work
In cooperation with the City, ESA will confirm the final assumptions to be
used in the EIR analyses concerning the project description, the range of
alternatives to be examined, the bases for cumulative impact analyses, and
any other analytic assumptions that may require further resolution. On the
basis of this consultation, review of existing background environmental
documents, and the review of public and agency scoping comments, ESA
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1. SCOPE OF WORK
will identify any appropriate recommendations for revising the scope of
work.
Task 4: Prepare Administrative Draft EIR
The EIR will focus on issues identified as potentially significant in the Initial
Study. ESA will prepare the Administrative Draft EIR (ADEIR) in
accordance with current CEQA Guidelines and will submit ten (10) copies of
the ADEIR to the City for review by the City staff. In order to meet the
City's rigorous schedule, it is anticipated that the ADEIR will be prepared in
close cooperation with the City's project manager and City staff, so that only
minimal revisions will be required. A second Administrative Draft
(ADEIR Il) may be completed as an optional task, however. The following
discussion presents the proposed outline of the EIR, and strategic
considerations related to the preparation and presentation of individual
sections.
Introduction
The Introduction will briefly describe the relationship of the City planning
process to that of the environmental process; the principal characteristics and
objectives of the project; and the planning and scoping processes through
which the EIR scope was developed. The Introduction will also describe
briefly the role of the EIR in the overall planning process, and the procedural
steps by which the EIR and the project application will be processed.
Summary
The summary will consist of a summary table and narrative that describes the
project, its significant environmental effects, the mitigation measures that
would reduce or avoid those significant effects, the residual levels of impact
significance after mitigation, and the principal areas of public controversy.
The summary will also include a statement of overriding considerations, if
requested by City staff. As suggested by CEQA Guidelines, the summary
will be limited to approximately 15 pages.
Project Description
The project will be described in text, tabular and graphic forms relying
primarily upon the project application documents provided by the City and
the Initial Study. The reader will be referred to the EIR Introduction for
information concerning the background, processing and scheduling of the
planning and environmental process.
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1. SCOPE OF WORK
Environmental Setting, Impact, and Mitigation
To facilitate report continuity and minimize redundancy in the discussions of
each environmental topic, the EIR will present setting, impact, and mitigation
in one unified section. As required by CEQA Guidelines, the setting will
describe the environment in the study area as it exists at the time of the
Notice of Preparation. The setting will be presented from site-specific,
neighborhood, local, and/or subregional perspectives, as appropriate to each
environmental topic.
The environmental effects of the project will be presented under each topic
of analysis. As required by CEQA Guidelines, the effects of the project will
be defined as changes from the Environmental Setting that are attributable to
the project.
The mitigation discussion will be presented by environmental topic, and as
required by CEQA Guidelines, will distinguish any measures proposed and
accepted by the applicant from any other measures identified in the EIR. As
required by CEQA Guidelines, any significant environmental effects due to
the mitigation measures will also be identified.
Alternatives
The Alternatives section will present a comparative analysis and impact
matrix for up to four alternatives to the proposed project.
A No Project alternative, as required by the CEQA, which would leave
the project site in its current state.
Three conceptual design alternatives. These conceptual design
alternatives would be developed in consultation with the City. As
required by CEQA, the emphasis in developing these alternatives would
be to reduce or avoid one or more of the potentially significant impacts
of the proposed project, while maintaining the feasibility of the
alternatives. Each alternative would constitute an "environmentally
superior alternative," as required by CEQA.
Draft alternatives are proposed to be refined and finalized by the appropriate
members of the consultant team, the project architect and City staff.
Development of additional alternatives may be included as an optional task.
The narrative description of each alternative will consist of three subsections:
• Description of Alternative, which will describe the uses, intensities, and
design concept of each alternative and contain a brief narrative
description of its distinctive characteristics and objectives.
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1. SCOPE OF WORK
• Distinctive Environmental Characteristics of Alternative, which will
identify the major differences between the impacts of the proposed
project and those of the alternative; and
• Status of Alternative, which will indicate the status of each alternative
and its relative environmental advantages and/or disadvantages.
Statutory Sections
On the basis of information presented in the EIR sections described above,
and after consultation with City staff, the EIR will contain the following
additional EIR sections, as required by CEQA:
• Significant Environmental Effects of the Proposed Project (including
significant unavoidable effects)
• Irreversible Environmental Changes
• Effects Found Not to Be Significant
• Distribution List, and Persons and Organizations Consulted
Task 5: Prepare Draft EIR
After City staff have reviewed the Administrative Draft EIR, ESA will
incorporate the necessary revisions into the document. As indicated in
Task 2, above, the Project Manager and any other appropriate members of
the consultant team may meet with City staff to discuss and revise the
Administrative Draft EIR and to produce the rough final draft of the Draft
EIR. ESA will make the necessary revisions to the Administrative Draft EIR
and will submit one (1) copy of a screencheck Draft EIR for approval by City
staff. Upon staff approval, ESA will prepare and submit to the City one (1)
camera-ready copy of the Draft EIR and seventy-five (75) copies of the Draft
EIR for public distribution.
Task 6: Prepare Administrative Final EIR
At the conclusion of the 45 -day public review period for the Draft EIR,
ESA's Project Manager will discuss with City staff the comments received,
and the appropriate responses and response strategies to those comments. It
is anticipated that ESA and the City will agree on the overall approach to
responding to comments and will assign specific tasks associated with the
preparation of these responses. The Administrative Final EIR will consist of
the Draft EIR with proposed revisions incorporated, copies of comments of
the Draft EIR received during the public comment period, and responses to
comments, including any modifications to the document itself. Should the
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public comments raise issues not previously within the scope of work, ESA
will consult with City to achieve cooperative resolution of the out -of -scope
issues.
ESA will submit ten (10) copies of the Administrative Draft Final EIR
Addendum to the Community Development Director for review and
authorization to proceed. City staff will review the document and provide
ESA with one consolidated set of non -contradictory comments.
Task 7. Prepare Mitigation Monitoring and Reporting Program
(MMRP)
ESA will prepare a Mitigation Monitoring and Reporting Program (MMRP)
in compliance with Public Resources Code Section 21081.6 and CEQA
Guidelines. For any significant impact identified in the EIR, the MMRP will
describe the required mitigation, and the tasks and schedule necessary for
monitoring mitigation compliance. The MMRP will generally identify the
entity responsible for each monitoring and reporting task. ESA will submit
the draft MMRP to City staff, will respond to staff comments on the draft
MMRP, and will prepare a final MMRP for adoption prior to project
approval.
Task 8: Prepare Final EIR
ESA will incorporate the necessary revisions into the Final EIR and will
provide one screencheck copy to the City staff for final approval. Upon
screencheck approval, ESA will submit one (1) camera-ready copy and
seventy-five (75) copies of the Final EIR to the City for distribution.
B. TECHNICAL ISSUES AND TASKS
1. Geology, Soils and Seismicity
Issues
The proposed development site is located in Marin County. Geologically,
sheared Cretaceous -aged (136 million years old) Franciscan Formation
sandstone and shale form the basement rock that underlies the proposed
development area. Overlying the bedrock, unstable soils, such as loose,
unconsolidated native alluvial materials, fill or expansive soils may be a
concern, as would drainage issues. The proposed Ranchitos Development site
is located adjacent to an area with steep hillside slopes presenting the
potential for landslide hazards. No known active faults are identified within
the development area but the active San Andreas Fault Zone is located about
12 miles to the southwest and the active Hayward fault system is 12 miles to
the east. Movement on the San Andreas Fault Zone or other faults in the Bay
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1. SCOPE OF WORK
Area is capable of producing considerable shaking at within the proposed
development area. Relatively low groundwater (10 feet) increases the
liquefaction potential considerably.
Tasks
• Provide overall data review of site geologic conditions using published
reports and maps. Summarize existing geotechnical investigations and
compare them with known information about hazards in the area.
California -registered professional geotechnical engineer would provide
independent peer review of geotechnical studies. Discuss findings from
any current geotechnical studies. Summarize regional reports on soils,
geologic materials, and groundwater levels. Conduct a site visit to
verify reported conditions and current site status. (No additional
geologic testing is included in this scope of work.)
Using the soil association maps, identify soil types present at the site.
Map and identify key soil constraints related to these associations and
slope conditions. Such constraints could include depth, permeability
and susceptibility to high groundwater, limitations for foundation
bearing, and placement of buried infrastructure and roads.
Identify special problems, such as expansion and shrinkage problems
(shrink/swell), poor drainage, and compressibility. Using CDMG data,
review the regional aggregate resources and determine the impacts from
site development in this area.
Describe project and alternative grading, including amount of
disturbance, cut and fill, final topographic configuration, import of fill,
slope, off-site disposal of excess soils (if any), and ultimate disposal of
any contaminated material that could not be remediated on site. Identify
the manner in which proposed grading and methods to manage
differential settlement (e.g., surcharge) could affect the soil engineering
constraints. If engineering constraints would remain, identify measures
to minimize hazards to structures and infrastructure.
Identify and map the major earthquake fault systems in the region, their
distance to the site, earthquake histories, potential to generate large
earthquake magnitudes and their recurrence intervals. Using local
seismic data obtained by CDMG, Marin County, and the City of
San Rafael, identify the major sources of earthquake hazards and the
worst-case response of the project area to a maximum credible
earthquake on nearby major faults. The assessment would consider
groundshaking hazards as constraints to building foundations,
structures, and typical nonstructural elements of buildings and
infrastructure of the project.
Using published information or previous reports, identify whether any
portion of the site is known to contain soils subject to liquefaction
and/or soils and conditions that could be subject to such hazard based
on known performance elsewhere. This task would include a review of
groundwater elevation data and seasonal groundwater fluctuations. If
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such site constraints were present, discuss the potential limitations that
they could pose for site development.
Describe the erosion hazards of the site. Evaluate erosion as related to
site conditions, including slope and proximity to drainage channels.
Discuss the potential limitations that erosion hazard could place on
development.
2. Hydrology and Drainage
Issues
The proposed Ranchitos Park residential development is located below San
Rafael Hill at an elevation of 40 feet above mean sea level. The site may
have environmental impact considerations related to the existing or current
storm drain systems and flooding. Proposed storm drain systems would have
to be capable of incorporating any additional increases in stormwater runoff
due to increased impervious areas. Alteration to drainage characteristics and
possible increases in storm flows present flooding considerations onsite and
in waterways located downstream of the proposed development especially
Gallinas Creek.
Tasks
• Identify flood hazard areas using Federal Emergency Management
Agency maps, local agency maps, and any the site-specific hydrological
studies. Discuss the goals and policies of the City General Plan and the
County agencies with regard to development in flood hazard zones.
Discuss the capacity of local drainage channels and systems that could
be affected by the proposed project.
Describe the extent and general character of the hydrological conditions
in the local watersheds both upstream and downstream of the site.
Assess existing runoff conditions, surface water collection, and points
of discharge from the site. Identify the locations and discuss the
character of surface water features, including watercourses and natural
and artificial ponding areas.
• Evaluate the impact of grading and changes to the surface gradient and
the subsequent effects on surface runoff, including changes to drainage
patterns and waterways.
• Evaluate the water table, its potential fluctuation, and effects on
ponding and flooding of the development site.
• Review and evaluate the design storm flows and drainage from the site
subsequent to development, if previously analyzed.
• Discuss the effectiveness of the proposed site drainage plan to control
runoff and minimize localized and regional flooding. Evaluate
Ranchitos Park Residential Development EIR
ESA 200308-10/10/00 1-8
1. SCOPE OF WORK
proposed stormwater drainage system components, such as detention or
retention ponds and use of open space, for effectiveness in reducing
flooding.
• Evaluate the cumulative effect of the proposed industrial development
south of the project on regional drainage and flooding.
3. Water Quality
Issues
The project site may have environmental impact considerations related to the
generation of non -point source pollution. Increased impervious surfaces and
subsequent increased sources of non -point source pollution (increased
parking and building use) could increase contaminated stormwater runoff
potentially harmful to the local water resources. Shallow water tables may
exist in the area can contribute to local flooding through reduced infiltration
of precipitation. Impacted groundwater may also exist as a result of the past
site operations associated with underground gas storage.
Tasks
• Discuss the quality of current stormwater runoff based on available data
and existing conditions. Describe transport of existing pollutants in the
local watershed.
• Discuss likely water quality of site runoff based on the proposed
development and increase in impervious surfaces and alteration of land
use. Discuss general effects of urban development, including golf
courses, on stormwater quality.
• Evaluate proposed measures and their effectiveness for reducing
stormwater quality impacts. Identify mitigation measures for effective
stormwater quality protection and their applicability to the proposed
proj ect.
• Evaluate and discuss potential impacts to localized groundwater.
4. Air Quality
The project site is located within a region that is designated "nonattainment"
for ambient standards for ozone and particulate matter and that is designated
"maintenance" for carbon monoxide, which denotes that it had once been
designated "nonattainment" for that pollutant as well. The project would
result in emissions of these three pollutants and their precursors during
construction and operational phases. In addition, the relocated PG&E facility
may expose existing or future residents to emissions either through normal
operation or through accidental releases. The Bay Area Air Quality
1-9 Ranchitos Park Residential Development EIR
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Management District (BAAQMD) provides guidance to lead agencies in
preparing CEQA air quality analyses. Their guidance is contained in
BAAQMD CEQA Guidelines (1996). BAAQMD CEQA Guidelines contain
land -use based screening criteria to identify projects that may have
significant effects related to emissions increases. For single-family
residences, the BAAQMD-recommended screening criteria is 375 units, and
given that the project would only develop 134 residences, the project effect
on emissions can be presumed to be less than significant. Thus, the air
quality analysis will focus on the remaining issues: construction -related dust
impacts (particularly exposure to toxics in the dust based on a review of the
Phase I Environmental Assessment), local carbon monoxide impacts from
increased traffic, the potential for existing and future residents to be exposed
to substantial pollutant concentrations from the relocated PG&E pump
station, and the cumulative effect of the project relative to other development
in the city and the relationship between city-wide growth and the regional
Bay Area `97 Clean Air Plan. ESA will use the BAAQMD CEQA Guidelines
as a resource for methods and criteria for evaluating each of these types of
impacts.
5. Traffic, Parking and Circulation
Issues
The work scope is based on a review of project related background
documents, including the applicants traffic study and consultation with Nader
Mansourian, Traffic Engineer, City of San Rafael.
The applicant's traffic study was found to be adequate in terms of approach
and findings. Methodologies and assumptions were conservative and
adhered to established traffic engineering standards. However, the scope of
the traffic study was limited in terms of cumulative (2015) analysis and no
LOS analysis was prepared for the proposed project access driveway. The
report found that the proposed project would not significantly impact traffic
operations at three key study intersections. Although the proposed project is
expected to have no significant traffic impacts, the report recommended
actions intended to improve conditions for local residents. Improvements
included adding a right -turn lane at the Highway 101 off -ramp and extending
the lengths of several left -turn lanes on both N. San Pedro Road and
Merrydale Road.
Based on conversations with the City traffic engineer, the applicants traffic
report will not be able to be used in the preparation of the EIR Transportation
and Circulation section other than for comparative LOS purposes. The most
recent existing counts (May 1999) are proposed to be used for the proposed
analysis (the applicant's traffic study relied on November 1998 counts). The
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1. SCOPE OF WORK
reason for this approach is for the project traffic analysis to be consistent
with the City's traffic model baseline. The City has also requested that an
arterial safety analysis be done for both North San Pedro and Merrydale
Roads, and that 24-hour counts be collected (four locations for one week) as
part of the traffic study.
Tasks
a WSA will work closely with City staff to obtain existing relevant traffic
data including existing AM and PM peak hour turning volumes, traffic
signal timing/phasing, trip generation and distribution data and
cumulative 2015 forecast AM and PM peak hour turning movement
volumes.
Daily traffic counts (24-hours/7-days) will be taken at up to four
locations near the project site on Merrydale Road, North San Pedro
Road and Ranchitos Road. These counts will be used to provide a
profile of daily traffic flows in the area and to document potential
problems outside of the typical peak periods. A WSA staff engineer
will observe traffic operations during a weekday AM and PM peak
period. Particular attention will be given to potential driveway access
problems along Merrydale and Ranchitos Roads. Turn -lane stacking in
general and operations at the U.S. 101 SB off -ramp will be observed
and documented. Pedestrian and bicycle activity at the crosswalks and
in the local vicinity will be observed and described. The overall local
street network, intersections and transportation facilities will be
observed and existing problems, hazards or constraints, if any will be
documented.
Existing traffic conditions will be described using the available
information and data described above. Level of service (LOS) analysis
will be conducted for three study area intersections. Intersection traffic
volumes will be supplied by the City. The study area intersections will
be analyzed using Synchro software as requested by City staff. Study
intersections include:
- North San Pedro Road / Los Ranchitos Road
- North San Pedro Road / Merrydale Road
- U.S. 101 SB Ramps/ Merrydale Road
- Merrydale Road / Project Driveway
The existing local transportation facilities including streets,
intersections, parking, bicycle, pedestrian and transit service will be
described..
WSA will develop daily and peak hour project trip generation estimates
for the proposed project. Project trip distribution assumptions will be
based on available data including assumptions from the City of San
Rafael traffic model. Project trip generation estimates and distribution
assumptions will be reviewed and approved by City staff prior to the
traffic analysis.
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Traffic impacts associated with the project will be documented and
analyzed for the AM and PM peak hours under the following
conditions:
- Existing Plus Project
- Existing Plus Approved Projects
- Existing Plus Project Plus Approved - (Short-term Cumulative)
- Cumulative Buildout — Year 2015 — No Project
- Cumulative Buildout — Year 2015 — Plus Project
The project access driveway operations will be evaluated as an
unsignalized intersection (LOS analysis) under all plus project
scenarios. Traffic operations at the project access driveway will be
evaluated for potential problems with the existing railroad right-of-way.
An arterial segment LOS analysis will be conducted for Merrydale and
Ranchitos Roads using 24-hour traffic data. The segment analysis will
measure the project's impact to through traffic in the area and the likely
affect of project traffic on local driveway access problems in the area.
Off-site and on-site access issues in the study area will be addressed.
The project's proposed single access driveway and emergency vehicle
access will be evaluated. Access to the proposed project park, and
pedestrian and bicycle access issues at the site will be identified and
discussed. Existing, off-site access driveway operations (Residential
driveways on Ranchitos Road and commercial driveways on Merrydale
Road) will be described. Sidewalk (existing and proposed) conditions
will be documented and discussed and on-site vehicle circulation will be
evaluated in terms of on -street parking and vehicle maneuverability.
• The adequacy of the project on-site parking supply including cluster -
housing, the church and the proposed park will be evaluated. Issues
related to on-site, on -street parking will be considered and described.
Impacts to off-site parking on N. San Pedro Road will be identified
where necessary.
• Issues related to safety, access and circulation will be addressed in this
section. Project proposed pedestrian and bicycle facilities will be
evaluated. County and City proposed measures affecting the study area
(if any) will be identified.
• Temporary impacts related to project construction will be identified and
described. The number of peak daily construction workers and truck
deliveries will be documented. Improvement measures will be
developed if needed.
• Measures will be developed in response to identified project impacts.
Measures may include, but not be limited to: intersection signalization,
signal adjustments and physical changes to roadways. The project's
share of future intersection traffic volumes will be quantified.
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6. Biotic Resources
Issues
In general, ESA's experience in Marin County, and on similar projects
involving wetland mitigation as part of site design, suggests that biological
resources could be a substantial planning and analytical issue.
ESA will conduct a biological review of the project site. This will require a
botanical and wildlife habitat assessment, an analysis of potential direct,
indirect and cumulative impacts, and the development of a mitigation/
enhancement strategy for the project if necessary.
In this case, where a wetland mitigation plan is already in place, a careful
analysis must be made of the ability of the plan to meet the requirements of
CEQA and later state and federal permitting. It is our experience that
wetland mitigation designs, even those which are otherwise well-prepared,
need fine-tuning to ensure that they meet the demands of regulatory and
review bodies.
Tasks
Projects approved through the California Environmental Quality Act
(CEQA) process should show that new land uses are in compliance with state
and federal endangered species acts (CESA and FESA).
CEQA (Section 15206) specifies that a project shall be deemed to be of
statewide, regional, or area -wide significance if it would substantially affect
sensitive wildlife habitats including but not limited to riparian lands,
wetlands, bays, estuaries, marshes, and habitats for rare and endangered
species as defined by Fish and Game Code Section 903.
Botanical and Wildlife Environmental Analysis Tasks
• Prepare preliminary biological resource tasks identified in Exhibit A.
• Verify existing biological studies relating to the project area. Determine
the applicability of the biological analysis in other planning and site-
specific ElRs written for the region.
• Consult with the California Natural Diversity Data Base (CNDDB), as
well as California Native Plant Society (CNPS) publications. Obtain
additional information on special status species, communities of
concern, and permit requirements through consultation with biologists
at the U.S. Fish and Wildlife Service Endangered Species Office and the
California Department of Fish and Game.
• Conduct protocol surveys at the project site for the following plant
species: the fragrant fritillary (surveys to be conducted in February),
1-13 Ranchitos Park Residential Development EIR
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1. SCOPE OF WORK
and the Baker's navarretia, showy indian clover, and white -rayed
pentachaeta (surveys to be conducted in April/May).
• Assess the presence or absence of suitable habitat for special status
species at each site. For each special status species identified above, the
following specific information will be collected or estimated:
- Distribution and abundance,
- Historic and recent status within the area;
- Habitat quality;
- Ecology, behavior, and habitat requirements; and
- Aspects of biology of each species which could be relevant to
future uses of the project site.
• Determine and describe the extent of Natural Communities present on-
site. Classification of these communities will follow that set forth by
Holland (1986). Note which communities are of special concern (e.g.,
wetlands) because of their rarity, sensitivity, importance as wildlife
habitat, or potential to support special status species.
• Summarize and evaluate federal, state, and local policies and
regulations as they pertain to biological resources in the area.
• Based on the above actions, prepare relevant portions of ADEIR, DEIR,
and FEIR and propose mitigation measures to reduce impacts to less -
the -significant. Prepare Mitigation Monitoring and Reporting Plan
(SRP)
Wetland Design Review
• Ensure that the wetland mitigation designs meets the following
standards:
- The mitigation plan shall provide for no net loss of wetlands values
or functions and be consistent with the standards CWA 404 Permit
Application Pre -Construction Notification (PCN) process;
- The plan shall have defined success criteria and clear actions to be
taken in the event of non-performance of the wetland (e.g., low
plant survival, invasion by non-native species, etc.)
7. Hazards
Issues
Pacific, Gas, and Electric at one time used the proposed development site for
underground storage of gas. Depending on the specific site history and
current uses, there may be areas on the subject parcel that require additional
assessment and characterization for potential sources, of environmental
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1. SCOPE OF WORK
contamination. These sources could include contamination to soil or
groundwater or those that could expose construction workers and future
residents to certain health hazards. Health and safety issues include past,
present, and future activities in the project area that include storage, use, or
generation of hazardous materials and hazardous wastes. Such activities
could have produced soil contamination that might still be present.
Underground storage tanks may also be present on the site or in the project
vicinity. Any residual contamination that might be present in the project area
could pose health threats to workers or future residents, and could pose
constraints to development.
Tasks
• Summarize applicable federal, state, and local hazardous waste
regulations as they pertain to conditions in the project area.
• Review for completeness, documentation including the available
Phase I Environmental Site Assessment report, available soil testing
reports, if applicable, and underground storage tank installation and
removal data.
• Perform a reconnaissance/survey of the project area to assess current
uses and any evident signs of hazardous waste storage, contamination,
or potential sources of contamination.
• On the basis of information gathered, describe activities known to have
produced hazardous wastes or soil contamination or to have caused
releases of hazardous materials in the project area, if any. Identify and
discuss known contamination of soil or groundwater in the project area.
Include sites, if any, that have not been tested but where contamination
is likely on the basis of known land use.
• On the basis of information gathered, document the history and
compliance status of any historic remediation activities conducted on,
and in the immediate vicinity of, the project site.
• Discuss general impacts on public health and safety of contaminants
found in the project area, if any. In a generic manner, discuss the
potential for site workers during project excavation and construction to
be exposed to the hazards described above (if any are identified).
Identify potential hazardous waste -related impacts on workers during
project construction. Identify impacts, if any, of hazardous waste
disposal on waste handlers, public health, and the environment.
• On the basis of information provided by the applicant, prepare a brief
discussion of the range of hazards posed by the project. Discuss, in a
generic manner, the potential for the project to handle hazardous
materials, generate hazardous wastes, or produce toxic discharges, if
any. Identify impacts of hazardous materials use, if any. Discuss
potential health hazards or other risks from use of those hazardous
1-15 Ranchitos Park Residential Development EIR
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1. SCOPE OF WORK
materials. Describe required health and safety measures employed to
minimize potential health hazards.
8. Noise
The project could result in noise impacts related to construction activities,
exposure of future residents to unacceptably high levels of noise due to
transportation sources (depending on the current or potential future use of the
rail line adjacent to the site), use of proposed active recreation areas,
relocation of the PG&E facility, and cumulative increases in traffic on the
local road network. ESA will review the preliminary environmental noise
study prepared by Charles M. Salter Associates and will base the CEQA
noise analysis on that study to the extent that it adequately addresses these
issues.
The following specific tasks have been identified upon review of the
preliminary noise report and the responses to the NOP:
• Characterize existing noise conditions at the project site on the basis of
a site visit during which up to four short-term noise measurements will
be performed.
• Contact PG&E to supplement the noise data provided in the preliminary
noise report, specifically, to address noise levels associated with the
valve pits when they operate at maximum capacity (e.g., morning and
wintertime conditions).
• Determine, based on available data, whether soundwalls are planned for
the west side of U.S. 101 in the project vicinity and the extent to which
such walls would reduce traffic noise levels at the project site.
• Calculate potential future commuter train noise levels at the project site
based on available data from local and county agencies and based on
transit noise assessment guidelines published by the Federal Transit
Administration.
• Evaluate the potential for significant impacts during project
construction based on typical residential construction noise levels, the
proximity to sensitive land uses, the duration of construction, and the
provisions of the San Rafael noise ordinance.
• Evaluate the potential for significant long-term noise impacts due to
project and cumulative traffic increases on the local road network, based
on the results of the traffic study, ' the extent to which local roadway
traffic contributes to overall traffic noise (much of which is related to
U.S. 101 rather than the local roads) and the presence of sensitive uses
along the affected roads.
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1. SCOPE OF WORK
• Identify feasible mitigation measures to address any identified
significant effects.
9. Utilities and Services
Issues
Development of the proposed site would increase demand for public utilities
in the City of San Rafael, and require expansion of the City's public utility
infrastructure to a largely undeveloped area. The development would require
sanitary sewer, stormwater drainage, solid waste drainage, water, gas,
electricity and communications services, as well as other potential services
such as road maintenance.
Tasks
• Contact each public utililty service provider to obtain information
regarding the provider's ability to service the site, based on existing
infrastructure, the potential demand generated by the proposed project,
and the location of the project site. These service providers would
include the Marin Municipal Water District, San Rafael Sanitation
District (sanitary sewer and storm water), Marin Sanitary Service (solid
waste), Marin Recycling, PG&E (gas and electricity), AT&T (cable
service), and Pacific Bell.
• Using information provided by the project sponsor and standards used
by the service provider, assess the demand for each public utility.
• Assess whether each public utility could accommodate the proposed
project within existing allotments or existing infrastructure, and whether
the proposed project would require the construction of new or expanded
public utility facilities.
• Identify any improvements required to service the developed site.
• Describe any cumulative impacts of the project, when combined with
other residential projects, or any nearby development, on the provision
of public utility services.
• Qualitatively describe the demand for public utility services and the
ability of the providers to accommodate services associated with the
alternatives.
• Identify mitigation measures to address any significant impacts, if
required.
1-17 Ranchitos Park Residential Development EIR
ESA 200308 —10/10/00
1. SCOPE OF WORK
10. Aesthetics/VisualImpacts
Issues
The proposed project site lies in the path of views identified in the San
Rafael General Plan 2000 DEIR as "visually significant" hillsides and
ridges, visible from Highway 101. (Views from Highway 101 are described
in the Marin County General Plan as a "matter of community concern.") In
addition, the project site is located adjacent to existing residential structures
that presently have views of nearby Marin County Open Space District parks,
and that may differ in size and scale from the proposed development. The
project site is also located across Highway 101 from the Marin County Civic
Center, an historical resource and visual resource. Lastly, the proposed
project could create a new potential source of light and glare in a previously
underdeveloped area, near adjacent residential areas.
Tasks
Using advanced computer modeling and rendering techniques,
Environmental Vision will produce realistic, color visual simulations to
illustrate "before" and "after" views of the project site as seen from
representative public vantage points. Prior to finalizing the EIR scope of
work, we will consult with City staff to establish the precise number of visual
simulations to be produced. Work associated with preparing the simulations
will include the following tasks.
• Generally describe important elements of the visual quality in the
regional and local area surrounding the project site, and of the site itself.
• Describe existing scenic vistas from publicly accessible locations on the
project site.
• Conduct a site visit and, using a 35mm SLR camera, photograph the
project site from a variety of representative public viewpoints.
Simulation viewpoints could include locations along Los Ranchitos
Road, Corillo Drive, Merrydale Road, Las Flores Avenue, Highway 101
as well as the Terra Linda -Sleepy Hollow Preserve Area and nearby
residential areas. Basemap annotation and photo log recording sheets
will be employed to document viewpoint locations.
• In consultation with EIR team and City staff, select photographs for use
in preparing the visual simulations.
• Produce visual simulations showing the proposed residential
development superimposed on selected photographic views. The
simulations will illustrate the appearance of proposed project features
including residential buildings, roads and driveways, parking areas,
streetscape improvements, relocated utilities and wetlands, conceptual
park improvements and site landscaping.
Ranchitos Park Residential Development EIR
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1-18
1. SCOPE OF WORK
For each selected viewpoint, one "before" and one "after" image will be
produced. The images will be produced at 8.5 by 11 inch, color format.
If requested, a set of final black and white simulation images will also
be provided. We will submit one set of draft and two sets of final
images. Final simulations will be based on review comments received
from the City. One review/revision cycle is included. The visual
simulations will be based on project information and drawings provided
to Environmental Vision.
Optional simulation services include preparing images to illustrate the
appearance of a project alternative or a "mitigated" project, preparing
visual simulations from additional viewpoints, and preparing large
format simulation boards for display at public meetings.
Qualitatively discuss the visual impacts of the proposed project, based
on available plans and other available documents, on nearby existing
residences, open space areas, and public rights-of-way, including
Highway 101, Ranchitos Road, North San Pedro Street, and Merrydale
Road. Assess long-, medium-, and short-range views, as well as
specific aspects of the development, such as landscaping and lighting.
Briefly discuss the visual impacts of the alternatives on nearby
residences, open space areas, and public rights-of-way.
Identify potential sources of intrusive glare and night lighting, including
street lights.
Qualitatively evaluate current nighttime lighting from light sources at
the project site and project vicinity. (No quantitative measurements or
plots of existing light levels are proposed to be conducted.) On the
basis of the proposed project site plan and typical standards for
residential nightlighting, estimate light levels that would result from
installation of proposed street and park lighting at the project site.
Identify any potential significant effects from proposed lighting at the
project site, based on available professional practices and guidelines.
Identify mitigation measures that would reduce any significant visual
impacts of the proposed project.
Data Requirements
Existing site topography with property lines (digital and hardcopy
format);
Proposed site plan showing building footprints, property line, parking
layout, etc. (digital and hardcopy format);
Proposed grading plan;
4. Floor plan and elevations drawings for proposed residential building
(digital and hardcopy); and
1-19 Ranchitos Park Residential Development EIR
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1. SCOPE OF WORK
5. Exterior color and materials sample
6. Landscape plan.
11. Land Use and Planning Consistency
Issues
The proposed project site is located in the Rafael Meadows -Los Ranchitos
neighborhood in the San Rafael Planning Area (Terra Linda Subarea).
Development of the proposed site would require amendment of the City of
San Rafael's General Plan 2000, rezoning, a Conditional Use Permit, an
Environmental and Design Review Permit, and a Tentative Subdivision Map.
Tasks
• Describe historical land use patterns on and in the vicinity of the project
site, and in the region.
• Describe and map existing land uses on and in the vicinity of the project
site.
• Describe and map existing San Rafael General Plan 2000 (last amended
1999) and Vision North San Rafael (1997) land use designations on and
in the vicinity of the project site. Describe and map the land use
designation proposed for the project site, as well as the designations in
the vicinity of the project site.
• Describe and map existing zoning densities on the site and in the
vicinity. Include a discussion of permitted land uses and building types,
and conditional uses specified for each zoning designation. Describe
and map the zoning designation, and the permitted land uses and
building types.
• Assess the consistency of the proposed amendments to the General Plan
and Zoning Ordinance with the proposed project.
• Identify relevant land use goals and policies from the San Rafael
General Plan 2000 and Vision North San Rafael, and evaluate the
relationship of the proposed project to these goals and policies.
• Identify and describe, to the extent possible, any future additional
changes in land use proposed by the City of San Rafael, and/or other
entities, and the cumulative impacts of these changes in land use in the
City of San Rafael.
• Working with the City of San Rafael, identify alternatives that would
avoid or substantially lessen significant impacts of the project as
proposed.
Ranchitos Park Residential Development EIR
ESA 200308 — 10/10/00 1-20
1. SCOPE OF WORK
Identify any proposed changes to the General Plan and Zoning
Ordinance under the alternatives and the consistency of the project with
any proposed changes.
Describe the relationships of the proposed land use designations under
the alternatives to land uses in the vicinity.
12. Cultural/Archaeology Resources
Issues
The project area is located in a general region of moderate archaeological
sensitivity. Preliminary map review indicates that several prehistoric
resources are located within a mile radius of the project area.
Tasks
Conduct archival research to determine the potential for prehistoric and
historic archaeological resources on the project site. Maps, site records
and relevant reports will be reviewed at the Historical Resources
Information System, Northwest Information Center at Sonoma State
University. The National Register of Historic Places, the California
Register of Historical Resources and the California Historical
Landmarks will be reviewed.
Archaeologists will conduct a field reconnaissance of the property. In
the event that evidence of archaeological deposits is discovered,
resources will be mapped and recorded in compliance with prevailing
professional standards.
Consult with local Native American groups and individuals regarding
cultural sensitivity.
Evaluate potential impacts to resources based on the proposed project
plans, and identify appropriate mitigation measures.
1-21 Ranchitos Park Residential Development EIR
ESA 200308 —10/10/00
ATTACHMENT 2
SCHEDULE
ESA proposes a schedule that would result in EIR certification in June 2001.
(This assumes proposed spring site surveys find no new significant
information associated with special status species on-site, in which case a
definitive schedule could only be provided following the spring survey
work).
ESA proposes to track the progress of the consultant's team performance and
to assure timely completion of the proposed work products by developing a
detailed internal performance schedule for each team member. ESA's
Project Manager will monitor the team's performance, as least semi-weekly.
ESA's voice -mail and e-mail systems will permit close communications and
efficient flow of information among ESA team participants and
subconsultants.
The proposed project schedule, by task, is presented in FigLire 1, below.
Ranchitos Park Residential Development EIR
ESA 200308 — 10/10/00 2-1
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ATTACHMENT 3
BUDGET, BILLING RATES, AND
ASSUMPTIONS AND CONDITIONS
A. BUDGET
ESA proposes to complete the scope of work described in Attachment 1 for a
total fee not to exceed $154,437.00. ESA proposes to bill charges incurred
monthly on the basis of ESA's estimated percentage of completion.
Table 1 presents ESA staff billing rates, anticipated labor hours by task and
individual, an estimate of ESA's other direct costs, an estimate of ESA's
subcontractor costs, and total project costs.
B. CONTRACT PROVISIONS
The proposed scope of work (Attachment 1), schedule (Attachment 2), and
budget (Attachment 3) are based upon the following assumptions and
conditions:
• The scope, schedule, and cost provisions of this proposal are good for
30 days.
• The project site will be accessible to the EIR project team.
• The project description will not change substantively from that
described in the Initial Study.
• The City of San Rafael and other public agencies will respond to
information requests in a timely manner. If information is identified as
relevant and available through project participants subsequent to ESA's
initial data request, the project participants will provide it to the project
team in a timely manner.
• Alternatives graphics suitable for use in the EIR will be provided by the
project architect or other members of the development team.
• The Administrative Draft EIR and Administrative Final EIR Addendum
will receive one round of review (plus screencheck), by City staff only,
prior to publication.
• All project -descriptive graphics for use in the EIR will be provided by
the project architect in a form that is readily adaptable for use in the
EIR.
Ranchitos Park Residential Development EIR
ESA 200308 —10/10/00 3-1
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3. BUDGET, BILLING RATES, AND Aao UMPTIONS AND CONDITIONS
The City will be responsible for recording public comments on the Draft
EIR.
Work will not be stopped or slowed by circumstances outside the
consultant's control.
Consultant team costs required to prepare the Draft EIR (Task >),
Administrative Final EIR Addendum (Task G), and Final EIR (Task 8)
shall not exceed the total aggregate cost shown for these tasks in
Table 1. Consultant team costs required for these tasks in excess of this
amount shall be compensated on a time -and -materials basis as
additional work.
Consultant team labor hours assignable to project meetings and hearings
(Task 2) shall include time required to prepare for meetings, travel time
to and from meetings, and any time required for follow-up activities
required as a result of meetings, as well as time actually spent in
meetings. Any costs for this task in excess of the amount for this task
shown in Table 1 shall be compensated on a time -and -materials basis as
additional work.
3-3 Ranchitos Park Residential Development EIR
ESA 200308 — 10/10/00
EXHIBIT A
ADDITIONAL PRELIMINARY BIOLOGICAL TASKS TO BE CONDUCTED
FOR THE RANCHITOS PARK RESIDENTIAL DEVELOPMENT EIR
Tasks
Task 1: Perform field review of LSA documents dealing with potential sensitive plant species at the
Ranchitos Park site. This would include conducting a literature review on species' habitat
requirements.
Task 2: Review applicable site records for these species in the San Rafael are. Visit "type
localities" and compare micro -habitats with those at the Ranchitos Park project site.
Task 3: Prepare report making "professional judgment" estimate of the following:
a) potential of species to occur on the site
b) potential disturbance on the site from project development
c) possible mitigation strategies
Ranchitos Park Residential Development EIR
ESA 200308 — 10/10/00