HomeMy WebLinkAboutCC Resolution 10494 (Oakwood Drive Slope Repair)RESOLUTION NO. 10494
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO
BE THE SIGNATORY FOR THE PROGRAM SUPPLEMENT NO.
0085 REV. 0 FOR THE CITY OF SAN RAFAEL SLOPE REPAIR
PROJECT ON OAKWOOD DRIVE FOR $150,000.
BE IT RESOLVED by the Council of the City of San Rafael as follows:
WHEREAS, the Transportation Equity Act for the 2151 Century (TEA 21)
(Public Law 105-178, June 9, 1998) and the TEA 21 Restoration Act (Public Law 105-
206, July 22, 1998) continue the Surface Transportation Program (23 U.S.C.s 133) and the
Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C.s 149);
and
WHEREAS, pursuant to TEA 21, and the regulations promulgated
thereunder, eligible project sponsors wishing to receive Surface Transportation Program or
Congestion Mitigation and Air Quality Improvement Program grants for a project shall
submit an application first with the appropriate metropolitan transportation planning
organization (MPO), for review and inclusion in the MPO's Transportation Improvement
Program (TIP); and
WHEREAS, the City, as an eligible project sponsor for Surface
Transportation Program or Congestion Mitigation and Air Quality Improvement Program
funds, did submit a grant application to Metropolitan Transportation Commission (MTC)
for funds from the Surface Transportation Program in fiscal year 1999/2000 for the
following project: San Rafael Slope Repair Project on Oakwood Drive for $150,000; and
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WHEREAS, on March 30, 1999, the California Transportation
Commission did pass Resolution 4G-99-09, delegating the State Director of
Transportation to allocate STIP Funds; and
WHEREAS, effective June 8, 1999, the State did hereby allocate to the
City $150,000 to construct slope repair on Oakwood Drive.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
San Rafael that the Public Works Director is authorized to execute the Program
Supplement No. 0085 Rev. 0 for the above-mentioned project.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of
the Council of said City on the 7"' day of September, 1999, by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JEAAE M. LEON I I, City Clerk
PROGRAM SUPPLEMENT NO. 085
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO. 000043
Date: July 26, 1999
Location: 04 -MRN -0 -SRF
Project Number: RPL -5043(005)
E.A. Number:04-0U3801
Locode:5043
This PROGRAM SUPPLEMENT, effective 06/08/1999, is hereby incorporated into the Administering Agency - State
Agreement No. 000043 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE on
,5 AQSICR and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is adopted in accordance
with Article I of the aforementioned Master Agreement under authority of Resolution No. ) Lo q q approved by the
ADMINISTERING AGENCY on C1 1 %' C19 (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to payment of funds encumbered to this project, it
accepts and will comply with the Special Covenants and Conditions set forth on the following pages.
PROJECT LOCATION:
on Oakwood Drive PPNO# 2273 - SB45
TYPE OF WORK: Slope repair
Estimated Cost
State Funds
STATE $150,000.00 LOCAL
Matching Funds
OTHER
$0.00
CITY OF SAN AEL 4W
STATE OF CALIFORNIA
ATTEST: Department of Transportation )
�k
By �AI
WIt
,•David M. Bernardi (ne on Chief, office of kcal Pro s
Date 9/7/99 Title City Clerk f -4 -project Implementatiion
Title Public Works Director Date Ma
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer ,/1! / ate f /
$150,000.00
Chapter I Statutes I Item I Year I Pr ram r \ BC I Category I Fund Source I AMOUNT
324 1998 2660-101-042 98-99 .600.62\0 1N 262042 042-T 150,000.00
Program Supplement 00-0043-085- SERIAL Page 1 of 3
r-npv
I/
04 -MRN -0 -SRF
RPL -5043(005)
SPECIAL COVENANTS OR REMARKS
07/26/1999
1. This PROJECT is programmed to receive funding from the 1995 State
Transportation Improvement Program (STIP), as amended. Funding
may be provided under one or more components. A component(s)
specific fund allocation is required, in addition to other
requirements, before reimbursable work can occur for the
component(s) identified. Each allocation will be assigned an
effective date and identify the amount of funds allocated per
component(s).
This PROGP4M SUPPLEMENT has been prepared to allow reimbursement
of eligible PROJECT expenditures for the component(s) allocated.
The start of reimbursable expenditures is restricted to the later
of either 1) the effective date of the Master Agreement, 2)the
effective date of the PROGRAM SUPPLEMENT, or 3)the effective date
of the component specific allocation.
2. STATE and ADMINISTERING AGENCY agree that additional funds made
available by future allocations will be encumbered on this
PROJECT by use of a STATE approved Allocation Letter and Finance
Letter. ADMINISTERING AGENCY agrees that STATE funds available
for reimbursement will be limited to the amount allocated by the
California Transportation Commission (CTC) and/or the STATE.
3. This PROJECT is subject to the timely use of funds provisions
enacted by Senate Bill 45 (SB 45), approved in 1997, and
subsequent CTC guidelines and State procedures approved by the
CTC and STATE, as outlined below:
Funds allocated for the environmental & permits, plan
specifications & estimate, and right-of-way components are
available for expenditure until the end of the second fiscal year
following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an
award deadline and contract completion deadline. ADMINISTERING
AGENCY agrees to award the contract within 12 months of the
construction fund allocation and complete the construction or
vehicle purchase contract within 36 months of award.
4. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may
approve supplementary allocations, time extensions, and fund
transfers between components. An approved time extension will
Program Supplement 00-0043-085- SERIAL Page 2 of 3
04 -MRN -0 -SRF
RPL -5043(005)
SPECIAL COVENANTS OR REMARKS
07/26/1999
revise the timely use of funds criteria, outlined above, for the
component(s) and allocation(s) requested. Approved supplementary
allocations, time extensions, and fund transfers between
components, made after the execution of this PROGRAM SUPPLEMENT
will be documented and considered subject to the terms and
conditions thereof.
Documentation for approved supplementary allocations, time
extensions, and fund transfers between components, will be a
STATE approved Allocation Letter, Fund Transfer Letter, Time
Extension Letter, and Finance Letter, as appropriate.
5. This PROJECT will be administered in accordance with the CTC STIP
guidelines, as adopted or amended, and the STATE Procedures for
Administering Local Grant Projects in the State Transportation
Improvement Program (STIP), the Local Assistance Program
Guidelines* and the Local Assistance Procedures Manual. The
submittal of invoices for project costs shall be in accordance
with the above referenced publications and the following.
6. The ADMINISTERING AGENCY shall invoice STATE for environmental &
permits, plans specifications & estimate, and right-of-way costs
no later than 180 days after the end of last eligible fiscal year
of expenditure. For construction costs, the ADMINISTERING AGENCY
has 180 days after project completion to make the final payment
to the contractor and prepare the final Report of Expenditures
and final invoice, and submit to STATE for verification and
payment.
7. All funding obligations of STATE under the conditions of this
PROGRAM SUPPLEMENT are subject to the appropriation of resources
by the Legislature and the encumbrance of funds under this
PROJECT. Funding and reimbursement are available only upon the
passage of the State Budget Act containing these STATE funds.
Program Supplement 00-0043-085- SERIAL Page 3 of 3