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PW Albert Park Improvement Project Design ServicesAGREEMENT FOR PROFESSIONAL SERVICES WITH ABEY ARNOLD ASSOCIATES FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES This Agreement is made and entered into this %/.y day of / o L rfBr , 2016, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and ABEY ARNOLD ASSOCIATES (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the CITY has determined that professional landscape design services are required in connection with the Albert Park Improvements Project; and WI IEREAS, the CONTRACTOR has agreed to render such services; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Phil Abey is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide the services outlined in the Scope of Services marked as Exhibit "A," attached hereto, and incorporated herein. 3. DUTIES OF CITY. CITY shall compensate CONTRACTOR as provided in Paragraph 4, and shall perform the duties as described in Exhibit "A" attached hereto and incorporated herein. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance with the rates shown on the "Fee Proposal" dated October 12, 2016 included in Exhibit "A" attached and incorporated herein, in an amount not to exceed $37,955.00. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date of execution of this Agreement and end on November 7, 2017 when the work shall have been completed, unless the parties agree to extend this Agreement for another 90 days, as approved in writing by City Manager. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance 0 of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 3 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage 4 required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, 5 and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: Bill Guerin Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Phil Abey Abey Arnold Associates 1005 A Street, Suite 305 San Rafael, CA 94901 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONTRACTOR F By: JI�TZ, City a er y � Name: 1%l/1`j� Title: ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: �a?J� ROBERT F. EPSTEIN, City ttorneg 8 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Stephanie Gindlesperger Extension: 3454 Contractor Name: Abey Arnold Associates Contractor's Contact: Phil Abey Contact's Email: info@abeyarnold.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 10/14/2016 ® SG 10/14/2016 b. Email contract (in Word) & attachments to City ® SG Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 10/24/2016 ® LAG and return to Project Manager 10/24/2016 M LAG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward at least two originals of final agreement to 10/25/2016 ® SG contractor for their signature 4 Project Manager When necessary, * contractor-siened agreement ❑ N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ® SG Public Works Contract > $125,000 Date of Council approval 11/7/2016 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 10/26/2016 ® SG Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed 12.�s�/,(� agreement 7 City Attorney Review and approve insurance in PINS and , and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk 1 Attest signatures, retains original agreement and forwards copies to Project Manager "s-124- Proposal for: Albert Park Innprove rr)oni:,s City of San Rafael Department of Public Works 111 Morphew Street San Rafael, CA 94901 Attn.; Kevin McGowan, August 29, 2016 abey ti arnold A GS O G I A 7 F S 1 Aon 6C AP Ac 1I It r".5 a ; City of San Rafael Department of Public Works 111 Morphew Street San Rafael, CA 94901 Attn.; Kevin McGowan, August 29, 2016 abey ti arnold A GS O G I A 7 F S 1 Aon 6C AP Ac 1I It r".5 IANOACAMf MGNiT[CTS August 29, 2016 Kevin McGowan Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 RE: PROPOSAL FOR ALBERT PARK IMPROVEMENTS Dear Mr. McGowan: Please consider our design and professional consulting services proposal for the City of San Rafael, Albert Park Improvements Project. We have completed numerous park and recreation projects that are similar to the proposed Albert Park Improvements Project. The scope for our completed park projects include work tasks that span from public outreach to design and through construction documents and installation. This experience will insure a smooth design process that results in solutions that are sustainable and well received by the community. Our design team has experience working on projects throughout the San Francisco Bay Area as well as specific projects for the City of San Rafael. Previous working relationships with staff and familiarity with the San Rafael neighborhoods will insure clear communication with staff and the public. I will be the person that is authorized to negotiate a contract for proposed services with the City of San Rafael on behalf of our design team. The City's standard agreement is acceptable. If you need any additional information or clarification, please contact me at any time. Sincerely, Rk--- Phil Abey, PLA Index Item Paae # Project Understanding 2 Project Approach 3 Project Schedule 4 Statement of Qualifications 5-10 Abey Arnold Associates Past Projects 11-23 Abey Arnold Associates Resumes 24-25 Abey Arnold Associates References 26 Organization Chart 27 ProjectTeam 28 *Note; Not to exceed consultant fee proposal under separate cover. Fairfax Town Hall ahoy-arnold Project Understanding Funding : We will work with the funding identified in the City's 3 Year Capital Improvement Program for 2016-2017 through 2018-2019. Prosect Site Details: Albert Park provides the following services to the community: Community Center Building programmable interior space, Home Baseball Field and grandstand for Pacifics, softball field, tennis courts, Children's day care, Bocce Ball courts, children's play area and open space green areas. The City also has maintenance and operations yard between the ball fields and tennis courts. Process: With the park's numerous services comes a diverse group of users. We will work with staff to meet with each of the user groups individually to make sure that their input is clear and complete. We will assemble the data received and use it as guidance for planning and layout refinement of the park elements. At a minimum, we will generate and overall design plan that includes an expanded play area and furnishings in front of the B Street pedestrian entry to the park and their interface with other park uses. When looking at the overall park, we will make recommendations on future improvements of all use areas. Product: Detailed Conceptual Design Alternatives, Product Specifications and Cost Estimate. The followina are kev issues and observations to be considered: 1. Being a past user of Albert Park, I have always thought that an enlarged play area would be best located near B Street, where the current stainless steel sculpture is now. This would populate the front of the community center area with a positive and active user group. It would also be easily policed from the street. Something to consider in the initial conversations. 2. Expansion of the play area at B Street could remove the need to open the Parkside play area to the public on weekends. This would make the Parkside play area safer to use during the week- days during child care hours. 2. The current car access from B Street could be consolidated to a single driveway for ingress and egress. This would reduce the chance of conflict from people entering the egress driveway. While exiting the parking lot, I have experienced this. There is also a possibility of adding more parking spaces with this adjustment. 3. Look into and study classroom requirements of outdoor uses to improve efficiency and desirabil- ity of community center programs. 4. Meet with police staff on improving ease of surveillance and minimizing'hiding areas'. 5. Maintain an open and flexible natural grass meadow. We have worked on other park sites where we incorporated a small stage or allowed a portable stage adjacent to open grass meadows to allow for performances. 6. Meet with Dave Davenport to discuss the functionality of the existing Maintenance and Opera- tions yard between the tennis courts and baseball field. 7. Meet with Pacifics baseball representatives to hear their long range desires on how they use the baseball field and surrounding areas. 8. Depending on scope for work Identified for the first phase of installation, a consultant may need to be retained for Environmental Documentation. abet'+arnold Project Approach Task 1.0: Project Management and Coordination 1.01 Coordinate and meet with City Staff to discuss project, prepare for public meetings, present design alternatives and discuss alternatives. This includes 3 meetings with staff and 3 public meetings. 1.02 Prepare for and facilitate 3 public meetings. 1.03 Provide schedule and updates for project. Deliverables: Project Schedule and updates Meeting agendas and minutes for all design and coordination meetings with staff and the public. Task 2.0: Studies, Research and Preparation of the Report 2.01 Visit site during day and night to gather user data. Overlay information onto existing conditions survey to generate opportunities and constraints plan. This plan will also Incorporate Initial user analysis input from City Staff. 2.02 Lead and manage public meetings in soliciting input from project stakeholders and community. It is anticipated that the 3 meetings include: Notification of project scope, opportunities and constraints plan and gather input. Present design options based on input and gather responses. Present final plan, phasing and estimate. 2.03 Generate preliminary design alternatives for park improvements based on initial public meetings and staff input. Meet with City staff to review alternatives prior to release to the public. 2.04 Prepare at least 2 design alternatives for park improvements that would be used as exhibits to show public. Parking Ingress, egress and expansion will be included. Cost estimates reflecting each alternative will be generated. 2.05 Present preferred alternative to Park and Recreation Commission and City Council. Provide hard copies of plan estimates and background process Information for inclusion Into staff reports prior to meetings. Deliverables: Opportunities and Constraints Plan. Preliminary concept designs, alternatives and estimates. Exhibits for staff and public meetings. Final report and presentation materials in hard copy and digital formats. PowerPoint presentation also included. abey-arnold Qualifications and Experience Since its founding in 1991, AbeyArnold Associates has worked collaboratively with public agencies guiding design and construction of parks, play areas, sports fields, streetscapes and school campuses around the Bay Area and beyond. Our finished projects illustrate our ability and commitment to communicate with clients and communities to enhance public spaces for all. Abey Arnold Associates combines comprehensive landscape architectural design services and technical expertise to lead projects from the conceptual phase through construction, and provides knowledgeable assistance at every level, including the following: • Overall Project Management, including memoranda, schedule and budget tracking and sub -consultant management • Site analysis and assessment • ADA and safety Improvements for outdoor public spaces. • Public Outreach and Meetings • Conceptual, Schematic Design and Graphic visualization studies (3-13 and Photo -illustrations) • Construction Documentation and Construction Review and Observation • Irrigation designs to improve water delivery to plants while reducing water use and maintenance requirements Relevant Experience Understanding the complexity and challenges that renovation projects bring, Abey Arnold Associates begins by acknowledging a project site's design opportunities and constraints, and performs extensive site reviews, ADA, safety and code compliance studies. During a project, we are In constant communication with our clients and any sub -consultants, resolving and prioritizing any design and programming Issues, and providing cost estimates and scheduling analysis at each project milestone, adjusting our design as needed to fit within budget and schedule realities. The resulting finished design and construction project integrates new improvements with existing site features. Attention to detail and a willingness to deliver thoughtful and well -executed design solutions allows Abey Arnold Associates to create spaces that energize community places. The majority of our past and present work has been renovation projects for parks and other public improvements similar to those described in the RFP. We have provided design services for upgrading public spaces in Danville, San Francisco State, Brentwood, Redwood City, Mill Valley and San Rafael, for example: • Marlin Park, Dove Beeger Park and Stafford Park in Redwood City • Santa Margarita Park, Sun Valley Park, Freltas Park and Gerstle Park, San Rafael • Fourth Street Rehabilitation Streetscape, San Rafael • Redhill Park Athletic Fields and Dog Park, San Anselmo • Burton Park Rehabilitation, San Carlos Our on-going relationships with city agencies and maintenance staff allow us to stay current on what park improvements are working and what needs improvement. By listening to those we serve and refining our designs, Abey Arnold Associates provides solutions that work and have a beneficial impact on communities for many years to come. abet'-arnold Burton Park Stage, San Carlos Qualifications (continued) On -Call Consulting Services Between the late 1990's and 2008 Abey Amold Associates provided On -Call landscape architectural services to the City of Brentwood. This included consultation, numerous site specific park and streetscape designs and installations as well as plan checking support between 2004 and 2005 when Park and Recreation Staff required additional administrative assistance. Our On -Call agreements with the City of Brentwood were renewed on an annual basis during our duration of service. Some examples of these projects are identified in this document. Parks, Play Areas & Sportsfields Abey Arnold Associates has a solid understanding of the design, construction and maintenance of public spaces and landscape improvements, whether it involves a small seating area, a playground or a multi -use athletic facility. Having been Involved with the design and construction of over 20 new and renovated parks, we can help determine the best use of available funds and space, and work with maintenance staff to provide improvements that will streamline maintenance needs, such as placing hose bibs and trash containers for convenient access. On several parks, we have also incorporated pre -fabricated restroom and storage facilities that were carefully selected to blend with site aesthetics and were cost-effective. Each of our projects is approached with the same level of care and detail to ensure that the finished product Is a place that adds value to the community. Group picnic area shade structures at Hap Magee Park designed by Abey Arnold Associates We solve difficult site access Issues, and work with existing elevations, utilities and site features to create a plan that meets ADA accessibility requirements and provides a safe, functional environment for users to gather and enjoy. For example, we renovated a play area In Brentwood that had suffered from repeated vandalism. We moved it from the rear of the park towards the front of the park to allow for continuous surveillance from the street. The relocation of the play area curtailed the vandalism of play area equipment and has attracted more users to the park. By providing an objective, sensitive and practical approach, we can bring park and outdoor spaces up to current standards of playground safety and accessibility. As we design parks and play areas, we look to add elements that are fun and challenging by staying abreast of the latest play equipment offerings. Our recreation design experience also extends to a broad range of amenities, including: -Bocce Ball Courts • Water Play Elements -Custom Structures for Picnic Areas and Stages -Dog Parks -Bike Paths and Pedestrian Trails • Public Vineyards -Community Rose Gardens abey-arnotd Redhill Athletic Field, San Anselmo. Qualifications (continued) Irrigation and Planting Renovation and Integrated Pest Management Our work on municipal landscape improvements has given Abey Arnold Associates ample experience in overseeing planting and Irrigation improvements that conserve our natural resources. On several projects, we have reduced irrigation watering requirements by replacing former turf areas and associated spray irrigation with drifts of drought tolerant plants and low water use Irrigation. We believe that beautiful, lasting landscapes that are water efficient can happen, and we have proven that point with each of our projects. By understanding the climate, soil type and other site factors, we develop a plant palette that trends toward drought tolerant California natives and we thoughtfully combine groups of plants to provide the perfect complement and finishing touch to the entire project. On our Irrigation designs, we specify point source irrigation equipment and other water -saving devices on all of our landscape projects. In 2012-2013, we oversaw design and Installation of median planting and irrigation for 4.5 miles along Point San Pedro Road in San Rafael, a major arterial. The streetscape met strict water use guidelines from the Marin Municipal Water District and was installed with purple irrigation pipe that will allow for an easy and virtually zero -cost transition to reclaimed water when it becomes available In the future. Abey Arnold Associates supports and integrates Integrated Point San Pedro Road streetscape in San Rafael designed by Aber Arnold Associates Pest Management (IPM) principles in our landscape designs with drought tolerant California native plants by evaluating every single plant species that we specify and low water use irrigation equipment. to determine its suitability on a project. Some of the plant characteristics we look at are: disease -resistance, possible hosts for beneficial insects and animals, and cultural requirements such as watering needs. To create blodiversity and increase the chance of landscape survival, our designs provide a healthy variety of plant species instead of relying on a small list of shrubs and trees. Public Outreach Our public outreach experience allows us to present design Information and encourage audience feedback in a collaborative way that fosters project understanding and support from the community. The majority of our past park improvement work has required our firm to be involved in public outreach meetings. Having both led and assisted in these types of meetings, often on controversial Issues, we can help Staff prepare for expected questions and discussion Items in ways that foster inclusiveness and decision making. Abey Arnold Associates leading a public outreach presentation for a project in San Rafael in February 2012. abey�arnold Because we believe that community input is vital to creating successful public spaces that meet expectations and are a source of community pride, we support the use of web -based community input tools. On past projects, we have provided plans to city staff to be uploaded to their websites for public review and comment at their convenience. Our experience in working with communities helps Clients insure a smooth and enjoyable outreach process.. Qualifications (continued) Sustainability At Abey Arnold Associates, we constantly look for opportunities to incorporate green building principles by evaluating products and construction techniques that reduce impact on the environment before, during and after installation. Depending on the size and scope of the play area renovation work, we will re -use existing play area space as much as possible, utilizing existing play area curbing or concrete walkway as a containment edge for the proposed play area surfacing, if deemed appropriate. This can greatly reduce construction costs and materials associated with grading, forming and pouring concrete to create a suitable edge for play surfacing. Another potential cost-saving and sustainable re -use idea is refurbishing existing play equipment. Careful consideration and review of existing play structure conditions at parks slated for renovation may reveal posts and decks that may be salvaged with new parts being added to complete an updated play structure for less money than an entirely new structure. At Marlin Park in Redwood City, we were able to salvage a play structure through partial retrofit and re -painting and saved a considerable amount of money versus installing a completely new structure. Peter Arnold, a Principal at our firm, is a Certified Playground Safety Inspector (CPSI) as well as a Professional Landscape Architect and can evaluate existing play equipment and play areas for the City as part of our site review. Renovated Marlin Park in Redwood City (left photo) added more play opportunities and corrected safety and accessibility issues (right photo) and is now a thriving neighborhood park. If drainage improvements are deemed necessary at a park site, we will investigate using rain gardens or bioswales to manage and reduce stormwater flows, improving the health of surrounding natural areas and watersheds. We regularly incorporate the use of bioswales and rain gardens in many of our projects, providing an integrated design solution. We continue to look for ways to meet and exceed local agency rules on water quality. Construction Documentation Abey Arnold Associates and, if required, any sub -consultants, will work collaboratively to complete construction drawing packages. As the lead consultant, we will oversee the schedule and budget for the construction documentation as well as review and monitor all drawing submittals by our consultant team. At every project milestone, we check our progress against the project schedule and do a thorough cost estimate of the current design plan and make adjustments accordingly. We work closely with manufacturers of all equipment we specify for projects, including prefabricated restrooms and custom shade structures. We will review AutoCAD plans and specifications for clarity, completeness and compatibility of construction work described on the plans with anticipated work done by other tradespeople. This level of review can identify areas of conflict before the drawings are released for bidding or construction, making for a smoother construction phase. It also allows us to find potential savings in construction, for example, reducing the amount of excess soil dumped off site by using it as fill material on site. abey-arnold Qualifications (continued) Bidding and Construction Abey Arnold Associates has extensive experience guiding public agencies in the bidding and construction phases of projects. If desired, we can assist the City with bid strategies that can help control construction costs and provide flexibility in spending the construction budget. During construction, under the City's direction, we can review project construction and installation, product submittals, and prepare any supplemental documentation necessary. Understanding the latest atmosphere In open bidding for construction projects allows us to advise the Client on what to expect prior to and during construction. Project Schedules and, Cost Estimates At Abey Arnold Associates, our ability to oversee successful projects and retain public clients is based on many factors, including maintaining demanding project schedules and providing accurate estimates of project costs. With over 20 years of experience in the design and construction of public parks and landscape improvements, we understand the nuances of specifying materials and how parks are built so we can assist the City in designing and prioritizing park elements to meet budget and schedule expectations. Other Services Abey Arnold Associates has also provided clients with written reviews and analysis of existing landscape projects, landscape management plans, LEED documentation and a variety of AutoCAD documents, including as -built plans. We have assisted public agencies In submitting for grant applications by providing necessary graphics and written narratives. For the Town of San Anselmo, we wrote the Recreation Facilities Analysis for Memorial Park that provided a historical overview of the park and reviewed the current status of park elements. The document was part of a storm water and flood control grant proposal submitted to the California Department of Water Resources that received preliminary approval for funding. Our clients know that we are always willing to provide research, analysis, and investigation into new or unknown areas of landscape architecture or site design and trust that we will deliver information quickly and accurately. ,.- i Z. I r , San Carlos, Burton Park abey-arnold Additional Relevant Information Office Location, Insurance and Liability Coverage: Abey Arnold Associates is located in downtown San Rafael. 1005 A Street, Suite 305 San Rafael, CA 94901 Phone: 415-258-9580 Fax: 415-258-9780 Website: abeyarnold.com Phil Abey, Principal, Project Manager, point of contact email: pabey@abeyarnold.com Abey Arnold Associates currently maintains the following insurance coverages: Professional Liability - $1,000,000 per occurrence and $2,000,000 aggegate. General Liability - $2,000,000 per occurrence and $4,000,000 aggregate. Automobile Liability - $2,000,000 combined single limit. Worker's Compensation and Employer's Liability- $1,000,000 Hourly Billing Rates for Abey Arnold Associates: Description Hourlv Rate Principal $175.00 Designer $120.00 Drafting $100.00 Administration $85.00 abey+arnold 10 Firm Projects Park Renovation Sun Valley Park, San Rafael, CA PROJECT INFORMATION 1. Client: City of San Rafael 2. Description of Project: Prior to these park improvements, the restroom and group picnic area were out if compliance with ADA accessibility requirements. To correct this, the City of San Rafael asked Abey Arnold Associates to design a new restroom, shade structure, parking stall and connecting pathways and ramps to bring the park up to current accessibility standards. After the project was completed, use of the park for groups functions and birthday parties increased dramatically 3. Completed installation in 2007. abet'-arnold I Firm Proiects Park Renovation Santa Margarita Park, San Rafael, CA PROJECT INFORMATION 1. Client: City of San Rafael 2. Description of Project:This is a rehabilitation of an existing play area for safety and accessibility. The design creates a central lawn area that serves the 2 to 5 year old play area to the left, the 5 to 12 year old play area at the back of the photo and the group pic- nic area to the right. To complete the ADA accessibility upgrades, we specified a two -user restroom that is depicted below. 3. Completed installation in 2003. abey-arnold 12 Firm Proiects Freitas Park Phase 2 San Rafael, CA PROJECT INFORMATION 1. Client: City of San Rafael 2. Abey Arnold Associates oversaw design, public outreach and construction of play equipment improvements at an existing park. All improvements meet ADA and safety requirements while minizing impact to surrounding turf field area. 3. Completed installation in July 2011. Play Area Renovation abey-arnold 13 Firm Proiects New Parks Sunset Park Athletic Fields and Play Area Brentwood, CA PROJECT INFORMATION 7. Client: City of Brentwood 2. Description of Project: This 38 acre athletic field complex and play area includes pre -fabricated picnic shade structures. Abey Arnold designed the picnic area and multi-age play area to be centrally located to best serve families attending events at the surrounding sports fields. Field lighting was also part of the project. 3. Completed installation in 2005. abey-arnold 1 14 Firm Proiects Play Area Renovation City Park Play Area Brentwood, CA PROJECT INFORMATION 1. Client: City of Brentwood 2. Description of Project: This play area was designed and installed as part of a rehabilitation of downtown City Park. The play area has 2-5 year old and 5-12 year old use areas and the park is located ad- jacent to the old City Hall along one of the three public streets that border the park site. Low decorative fencing was incorporated to separate children from the street and direct pedestrians from the play area to and from the main lawn meadow. 3. Completed installation in 2004. abey+arnold 15 Firm Proiects Play Area Renovation McClarren Park Play Area, Brentwood, CA PROJECT INFORMATION 1. Client: City of Brentwood 2. Description of Project: This play area for 5 to 12 year old children replaces an old structure that was destroyed by vandals. The new play area was relocated from the back of the site to closer to the street for better visibility and security surveillance. The play elements allow more views through the structure and maximizes accessibility and climbing opportunities. 3. Completed installation in 2010. abey-arnold 16 Firm Proiects Park Renovation Burton Park Phase II Renovation City of San Carlos Description of Project: Abey Arnold Associates developed'r a conceptual design and master plan for Phase II of Burton Park and provided public outreach, construction documentation, bid and construction overview services to the City of San Carlos. One signature addition is a custom performance stage designed by Abey Arnold Associates, which will be used to host the City's popular summer music and dance concerts, as well as other events. 3 new bocce ball courts were constructed, including one that is ADA accessible and the existing basketball courts were renovated. All park improvements were carefully layed out to integrate seamlessly with existing site uses, park circulation and grading patterns. Planted bioswales were added to collect and reduce stormwater. The project was opened to the public in January 2014. Park Master Plan aboy-arnold 17 Firm Proiects Play Area Rehabilitation Redwood City, CA PROJECT INFORMATION Play Area Renovation i 1. Client: City of Redwood City 2. Abey Arnold Associates provided design, public outreach and construction documentation and oversight on renovating 6 different park sites for Redwood City to improve safety, accessibility and functionality. Added custom sculptured water play features by a local artist, new play equipment, site furniture and accessible picnic areas to the following parks: Dove Beeger Park (completed July 2011) Westwood Park (completed May 2011) Fair Oaks Childcare Center (completed April 2011) Stafford Park (completed March 2011) Maddux Park (completed March 2011) Marlin Park (completed 2011) abey-arnold 18 Firm Projects Shoreline and Bay Trails, San Rafael Bay Area Trails Abey Arnold Associates has provided public outreach, design, construction documentation and construction oversight on several new and renovated trails and trailheads in the Bay Area. We have designed improvements within fragile ecosystems, minimizing impact on natural environments, while providing accessible recreation opportunities. Trail projects completed include: Shoreline and Bay Trail, San Rafael South Pond Trail, San Rafael Marsh Creek Trailhead and Trail, Brentwood Dipsea Steps Lanes and Trails Renovation Sycamore Valley Road Pedestrian Trail, Danville (under construction) Trails Dipsea Steps Marsh Creek Trallhead and multi -use trail in Brentwood, part of the East Bay Regional Park District obey+arnold 19 Group Picnic Sycamore Valley Park Group Picnic, Danville, CA PROJECT INFORMATION 1. Client: Town of Danville 2. Description of Project: The group picnic area has a custom de- signed arbors and barbecue pits that are located on a plateau adjacent to one of the Sycamore Valley Park baseball fields. The picnic area plan is organized to allow a for fee programing for either a single or multiple functions. 3. Completed installation in two phases between 1994 and 1998. abey-arnold 20 Firm Proiects Group Picnic Hap Magee Park Shade Structure Town of Danville, CA PROJECT INFORMATION 1. Client: Town of Danville 2. Abey Arnold Associates oversaw custom design and installation of two shade structures at an existing park and established picnic area. Provided 3-D analysis of site and sun patterns to provide optium shade potential. Collaborated with mechanical engineer and steel fabricator to develop design that met budget while reducing installation time and future maintenance needs. 3. Completed installation in 2010. obey-arnold 21 Streetscape Projects West End Fourth Street San Rafael, CA Photo simulation of future West End streetscape. PROJECT INFORMATION 1. Client: City of San Rafael 2. Description of Project: Abey Arnold Associates and Harris & Asso- ciates successfully collaborated on the design, construction docu- mentation and construction review of streetscape improvements for a four block area of downtown San Rafael that was completed in January 2009. Phil Abey and the design team conducted an extensive public outreach program to address questions and con- cerns of businesses, residents and community groups. Features include sidewalk accent paving, seat walls, planting of over 100 streets trees and site furnishings that unify the enliven the down- town area. abet'-arnold 22 �T WlM Flmhn Ra. Sh,n fwien)N9fMNN++�W Ner! /ka WN, � M1apaMT,vk�Y<xi,iUonM •�. y•� - ` ! abet'-arnold 22 Preliminary Conceptual Plan Memorial Park Flood Control Town of San Anselmo Park Renovation Description of Project: The Town of San Anselmo was examining the possibility of redeveloping Memorial Park as a detention basin as part of an extensive flood control plan. Memorial Park is the Town's main recreational resource, a beloved historical central gathering place for more than 80 years that includes Millenium Playground, a unique and well used play area built by community volunteers. Abey Arnold Associates developed grading studies, preliminary conceptual plans, elevations and 3-D models and participated in community meetings as part of the project team. There is not longer the detention basin component so the firm has now been retained as the prime consultant by the Town of San Anselmo for developing a master plan for the park to better serve the community. abey+arnold 23 Phil Abey, Principal Abey Arnold Associates Phil Abey, RLA, has more than 20 years of experience in landscape architec- ture and has been instrumental in the planning and design of a variety of community recreation, urban design and housing projects in the Bay Area. His work demonstrates resourcefulness, clear communication and an ability to bring ideas and issues into focus while developing an appropriate design solution. As a Project Manager and Public Facilitator, Phil is known for his ability to bring people to consensus, fostering their sense of project owner- ship. A long time San Rafael resident, Phil is currently on the Citizens Advisory Committee for Affordable Housing and Economic Development. He has also served as a volunteer on the City's Green Team on Stainability, General Plan Advisory Committee and Design Review Board. He is currently on the Stadium and Site Facilities committees for San Rafael High School. On a pro-bono basis, Phil has also been assisting the Athletic Director at San Rafael High School with a visioning study for the campus athletic facilities. This included interviewing all the coaches and key administrative staff to determine placeholders and land use relationships for future expansion and improvement. This also led to a more specific site plan study on accommo- dating new synthetic turf fields that are being initiated by a private donor. Education and Professional Affiliations: Bachelors of Science in Landscape Architecture California Polytechnic State University at San Luis Obispo Registered Landscape Architect, State of California Member, American Society of Landscape Architects Member, California Parks and Recreation Society abeyoarnold A 3 3 0 C I A T r e IANP.CA�t A-IMUC 15 abey+arnold 24 Peter Arnold, Principal Abey Arnold Associates Peter Arnold, RLA, brings more than 20 years of professional landscape ar- chitecture experience serving public and private clients throughout the Bay Area. His diverse background includes overseeing design and construction of urban design projects, schools, parks, sports fields, and trails. Utilizing his broad technical knowledge of landscape and building construction, Peter assists clients on design, programming, budget, and scheduling issues. The combination of his design and technical skill creates successful projects that Integrate visually and stylistically with their existing environments, while providing functional use and ease of maintenance. As an avid hiker and cyclist, Peter is committed to enhancing our communi- ties through appropriate design of the built environment and managing and preserving our natural spaces. Education and Professional Affiliations: • Bachelors of Science in Landscape Architecture California Polytechnic State University at San Luis Obispo • Registered Landscape Architect, state of California • Certified Playground Safety Inspector • Member, California Parks and Recreation Society abey-arnoid a bey aarnoId A 59 O G I A T r S ,nMnacnrr nn n..nr rra References Client: Town of San Anselmo Contact: Dave Donery Phone: 415-258-4640 Email: ddonery@ci.san-anselmo.ca.us Client: City of San Rafael Contact: Carlene McCart, Community Services Director Phone: 415-485-3340 Email: Carlene.Mccart@ci.san-rafael.ca.us Client: Town of Danville Contact: Bob Russell, Town Landscape Architect Phone: 925-314-3415 Email: BRussell@ci.danville.ca.us Client: Town of Danville Contact: Jed Johnson, Mainenance Services Manager Phone: 925-314-3419 Email: jjohnson@ci.danville.ca.us Client: Mill Valley School District Contact: John Binchi, Director of Maint. and Operations. Phone: 415-389-7701 Email: jbinchi@mvschools.org abey+arnold 26 Organization Chart Sart Rafael Community City of San Rafael Public Works Project Manager Abey Arnold Associates Phil Abey, ASLA Landscape Architect Abey Arnold Associates l Sub -consultant Peter Arnold, ASLA Civil Engineering Harrison Engineering Environmental Consult. Micki Kelly Irrigation Consultant Brookwater abey+arnold 27 Project Team Abey Arnold Associates will execute the majority of the tasks identi- fied in the Scope of Work. If required, the sub -consultants listed below will be retained on a time and materials basis for consultation during planning stages. The sub -consultant's involvement would increase if the team is selected for future design development and construction documents phases of implementation. Project Manaaement. Landscaoe Architecture and Public Outreach: Abey Arnold Associates 1005 A Street, Suite 305 San Rafael, CA 94901 Phone: 415-258-9580 Civil Enaineerina: Harrison Engineers 399Taylor Blvd., Suite] 00 Pleasant Hill, CA 94523 925-691-0450 Environmental Consultant: Kelly Biological Consulting 543 Sequoia Drive San Anselmo, CA 94960 415-482-9703 Irriaation Consultant: Brookwater Irrigation Consultants 480 St. John Street, Suite 220 Pleasanton, CA 94566 925-855-0417 abey-arnold 28