HomeMy WebLinkAboutCC Resolution 10334 (Pavement Management Implementation)RESOLUTION NO. 10.334
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAELTO
ENTER INTO AN AGREEMENT WITH HARRIS & ASSOCIATES TO PROVIDE
PAVEMENT MANAGEMENT IMPLEMENTATION SERVICES IN AN AMOUNT NOT
TO EXCEED $49,931 AND AUTHORIZING DIRECTOR OF PUBLIC WORKS TO
EXECUTE THE AGREEMENT
WHEREAS, the City's existing pavement management system is outdated and
can no longer be effectively utilized by staff, and
WHEREAS, Staff has identified the necessity for a new pavement management
system to facilitate maintenance of the City wide street system in a cost effective manner; and
WHEREAS, staff has solicited proposals for implementation of a new pavement
management system from two major local pavement management systems consultants, Harris &
Associates and Berryman & Henigar; and
WHEREAS, Staff has selected Harris & Associates as the most qualified; and
WHEREAS, staff finds the content and cost of the proposal to be acceptable and
within industry standards;
NOW, THEREFORE, IT IS RESOLVED that the City Council of the City of
San Rafael accepts the proposal from Harris & Associates to provide Pavement Management
System Implementation services in an amount not to exceed $49,931, and authorizes the Director
of Public Works to execute the Agreement.
BE IT FURTHER RESOLVED, that the Director of Public Works take
any and all such actions and make changes as may be necessary to accomplish the purpose
of this resolution.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly introduced and adopted at a
regular meeting of the Council of said City on Monday, the 16' day of November, 1998,
by the following vote, to wit:
AYES: COUNCILMEMBERS: Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Cohen
Ake`"E
JE M. LEVtIMNI, City Clerk
AGREEMENT
FOR PROFESSIONAL SERVICES
TO PROVIDE PAVEMENT MANAGEMENT SYSTEM IMPLEMENTATION SERVICES
0VVt..1L.r- Kqe
This Agreement is made and entered into this`e y of FebFuar3,,-1999, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Harris & Associates, Inc. (hereinafter
"CONTRACTOR).
RECITALS
WHEREAS, the CITY has determined that professional consulting services are required
to develop and implement the City's Pavement Management System (hereinafter "PROJECT"); and
WHEREAS, the CONTRACTOR has offered to render certain specialized professional
services in connection with this Project.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. DEFINITIONS.
2. PROJECT COORDINATION
A. CITY. The City Manager shall be the representative of the CITY for all
purposes under this Agreement. The Director of Public Works (Public Works) is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Steven Roberts is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement
require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY
within ten (10) business days of the substitution.
3. DUTIES OF CONTRACTOR
CONTRACTOR shall perform the duties and/or provide services as follows; the
CONTRACTOR agrees to provide professional services as a Civil Engineering Consultant to provide
Pavement Management System Implementation Services, as outlined in the Proposal from
CONTRACTOR dated October 14, 1998, marked Exhibit "A", attached hereto, and incorporated herein
by this reference. The CONTRACTOR agrees to be available and perform the work specified in this
agreement in the time frame as specified and as shown in Exhibit "A".
4. DUTIES OF THE CITY
CITY shall perform the duties as described in Exhibit "A" attached hereto and
incorporated herein.
5. COMPENSATION
For the full performance of the services described herein by CONTRACTOR,
CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance with
the rates shown on the current fee schedule as described in Exhibit "A" attached and incorporated herein.
The total payment made for any individual work task will not exceed the amounts shown on the Proposal
Budget, set out in Exhibit "A".
Payment will be made monthly within 30 days of receipt by PROJECT
MANAGER of itemized invoices submitted by CONTRACTOR.
is complete.
6. TERM OF AGREEMENT
The term of this Agreement shall be from the date of execution until the Project
7. TERMINATION
A. Discretionary. Either party may terminate this Agreement without cause
upon thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon ten
(10) days written notice mailed or personally delivered to the other party, and the notified party's failure
to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving
such notice, within thirty (30) days of the receipt of said notice.
C. Effect of Termination. Upon receipt of notice of termination, neither
party shall incur additional obligations under any provision of this Agreement without the prior written
consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents
or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY
as soon as possible, but not later than thirty (30) days after termination. Contractor may retain copies
made at its sole expense.
Agreement o 2
S. OWNERSHIP OF DOCUMENTS
The written documents and materials prepared by the CONTRACTOR in
connection with the performance of its duties under this Agreement, shall be the sole property of CITY.
CITY may use said property for any purpose, including projects not contemplated by this Agreement.
City understands that the documents prepared by consultant are specific to the
project named in this Agreement. Therefore, City shall indemnify and hold harmless Consultant from
any liability or financial loss, including attorney's fees and costs, for any damages arising from the reuse
of the documents prepared by Consultant for projects not contemplated by this Agreement.
9. INSPECTION AND AUDIT
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its
agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in
connection with its performance of its duties under this Agreement. CONTRACTOR shall fully
cooperate with CITY or its agent in any such audit or inspection.
10. ASSIGNABILTY
The parties agree that they shall not assign or transfer any interest in this
Agreement nor the performance of any of their respective obligations hereunder, without the prior
written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
11. INSURANCE
A. During the term of this Agreement, CONTRACTOR, shall maintain, at no
expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or property
damage;
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million ($1,000,000) dollars per occurrence;
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of one
million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR's performance of
services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by Section 11. A., shall
also meet the following requirements:
Agreement o 3
I . The insurance shall be primary with respect to any insurance or coverage
maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution;
2. Except for professional liability insurance, the insurance policies shall
be endorsed for contractural liability and personal injury;
3. Except for professional liability insurance and workers compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents,
and employees as additionally named insureds under the policies;
4. CONTRACTOR shall provide to PROJECT MANAGER, (a)
Certificates of Insurance evidencing the insurance coverage required herein, and (b) specific
endorsements naming CITY, its officers, employees, and volunteers as additional insureds under the
policies;
5. The insurance policies shall provide that the insurance carrier shall not
cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon
thirty (30) days written notice to CITY's PROJECT MANAGER, ten (10) days written notice for
nonpayment of premium.
6. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than five
years;
7. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement;
8. The insurance shall be approved as to form and sufficiency by
PROJECT MANAGER and the City Attorney,
C. If it employs any person, CONTRACTOR shall maintain worker's compensation
and employer's liability insurance, as required by the State Labor Code and other applicable laws and
regulations, and as necessary to protect against all liability for injuries to CONTRACTOR's officers and
employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's insurance
policies must be declared to and approved by the RISK MANAGER and the Agency Attorney. At
CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or
eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of
losses and related investigations, claims administration, attorney's fees and defense expenses.
12. INDEMNIFICATION
CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its
officers, and employees, against any claim, demand, suit, judgement, loss, liability or expense of any
Agreement o 4
kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or
omissions, intentional or negligent, of CONTRACTOR or CONTRACTOR's officers, agents and
employees in the performance of their duties and obligations under this Agreement, excepting only the
sole active negligence of City.
13. NONDISCRIMINATION
CONTRACTOR shall not discriminate, in any way, against any person on the
basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related
to the performance of its duties and obligations under this Agreement.
14. COMPLIANCE WITH ALL LAWS
CONTRACTOR shall observe and comply with all applicable federal, state and
local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these
laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold
harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines
and all other consequences from any noncompliance or violation of any laws, ordinance, codes or
regulations.
15. NO THIRD PARTY BENEFICIARIES
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to
create in any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
16. NOTICES
All notices and other communications required or permitted to be given under
this Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties
intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed,
upon the date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY: Mr. David M. Bernardi, (Project Manager)
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR: Mr. Steven Roberts, (Project Director)
220 Mason Circle
Concord, CA 94520
Agreement o 5
17. INDEPENDENT CONTRACTOR
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its
officers, agents and employees shall act in the capacity of an Independent Contractor, and not as
employees of the CITY OF SAN RAFAEL. CONTRACTOR and CITY OF SAN RAFAEL expressly
intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an
Independent Contractor and not that of an employee of CITY OF SAN RAFAEL.
18. ENTIRE AGREEMENT -- AMENDMENTS
A. The terms and conditions of this Agreement, all exhibits attached, and
all documents expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements,
oral or written, regarding the subject matter between the CONTRACT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the
subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or
modified except by a written amendment to this Agreement signed by the CONTRACTOR and the
CITY.
E. If any conflicts arise between the terms and conditions of this
Agreement, and the terms and conditions of the attached exhibits or the documents expressly
incorporated by reference, the terms and conditions of this Agreement shall control.
19. SET-OFF AGAINST DEBTS
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any
ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid
checks or other amounts.
20. WAIVERS
The waiver by either party of any breach or violation of any term, covenant or
condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver
of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by
the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or
regulation.
21. COSTS AND ATTORNEY's FEES
Agreement o 6
The prevailing party in any action brought to enforce the terms and conditions of
this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
22. CITY BUSINESS LICENSE/OTHER TAXES
CONTRACTOR shall obtain and maintain during the duration of this
Agreement, a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR
shall pay any and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer
identification number is 94-2385238, and CONTRACTOR certifies under penalty of perjury that said
taxpayer identification number is correct.
23. APPLICABLE LAW
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
r
Harris & Associates
Director of Public Works /�
By: /'g
fi71
Title: �II GPS —Pr2S lae—r- '
ATTEST:
1��Clerk
Agreement o 7
CITY OF j
O -L
P -101005 a'.' .:) ?7 v'%ue
Pavemant" Manag-2me.n�, SySiem
and Inspec:Jon Serricas
October 14, 1998
V
Harris & Associates, Inc.
October 14, 1998
Mr. Andrew J. Preston
Deputy Director of Public Works
City of San Rafael
1400 Fifth Ave.
P.O. Box 151560
San Rafael, CA 94915-1560
Be: Proposal to Provide Consultant Services
for Pavement Management Implementation and Inspection Services
Dear Mr. Preston:
L
i
Harris & Associates
Program Managers
Consrrucrion Managers
Civil Engineers
Harris & Associates is the best choice for the implementation and inspection of San Rafael's pavement
management system (PMS). We have a strong team with the technical and practical experience to assure a
successful project.
Harris & Associates has a sincere commitment to supporting PMS. We have a project manager with seven
years of daily pavement management experience from pavement inspection to council presentations. Our
PMS project manager, Mark Martin has managed the inspection of over 2,500 centerline miles, having
personally inspected over 1,500 miles, and is dedicated 100% to pavement management. Harris has a solid
track record, having provided PMS services to more than 63 public agencies. We recently completed
pavement management projects for Suisun City, Tracy, Santa Clarita and Stanford University, are
implementing pavement management systems for Lawndale, Westminster, La Habra, and are updating
inspection inventories for Burlingame and Mill Valley, in addition to providing technical support and
inspection services for the City of Livermore.
As you will see, we've put together an experienced team and project scope that addresses your specific
needs. We look forward to working with San Rafael and helping you realize a successful PMS
implementation project!
Sincerely,
:HARRIS S50CIATES, INC.
n E. Robert6E
Vice President,.
220 Mason Circle Concord, California 94520 925.827.4900 FAX 925.827.4982 concord@harris-assoC.com
Table of Contents
Section One Firm Description
Section Two Scope of Services Matrix
Section Three Project Team
Section Four Experience and References
Section Five Project Cost and Schedule
EM
4
SECTION 1
Firm Description
Harris & Associates, Inc., established in 1974, is a
consulting engineering firm with a staff of 170 professional
and support personnel. We specialize in providing design
and management services exclusively to cities, counties,
and other public agencies. Our corporate headquarters is
in Concord and we have regional offices in Los Alamitos,
Gilroy,. and Tracy, as well as offices in Las Vegas, and four
other western states.
Public Works Management Services
■ Pavement management systems
■ Development of capital improvement programs
■ Managing the implementation of capital improvement
programs
■ Public works director/city engineer services for an on-
going or interim basis
■ Policy and procedure manuals
■ Infrastructure master planning
■ Grant program administration
■ Assessment district engineering
■ Right-of-way engineering
Design Services
■ Streets and highways
■ Bridges and other structures
■ Storm drainage facilities
■ Water and wastewater facilities
■ Traffic signals and systems
■ Parks
■ Site engineering
Program/Construction Management Services
Our services include a strong commitment to program/
construction management in the public sector including
project development, scheduling, estimating, value
engineering, biddability/constructability reviews, resident
engineering, construction contract administration, and
construction observation services. Public facility projects
have included:
■ Public works infrastructure (highway, sewer,
water, drainage)
■ Civic centers/city halls
■ Community centers/libraries
■ Corporation yards
■ Parking structures
■ Hospitals
■ Wastewater treatment facilities
Over the past 24 years, Harris has provided municipal
public works service to over 150 California cities,
counties, and other public agencies.
We are particularly proud of the large number of
clients from whom we have received numerous
design assignments. We feel this is strong evidence of
client satisfaction and the quality of our work,
especially in today's competitive environment. These
repeat clients include the cities of Lafayette (65
projects over the past 15 years), Piedmont (75
projects over the past nine years), Mill Valley (six
projects over the past seven years), Richmond (four
projects in three years), and Gilroy (36 assignments
since 1995).
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O a W
SECTION 3
Project Team
In this section we have shown the layout of our team in
the organization chart below. We have also provided
biosketches of each team member and following their
resumes.
City of
San Rafael
Steven E. Roberts, P
T.
I ~Dennis Anderson t Mark Martin
Edric Kwan
Project Manager
U arm will be the primary point of contact and
will cavy the responsibility of insuring timely completion
of tasks including verification measurements, condition
surveys, data entry, and rehabilitation strategies. As a
consultant, Mark provided PMS services to 31 agencies
and has personally inspected over 1,500 centerline miles
of pavement.
Implementation QA/QC
-tndersm will be responsible for insuring data
integrity for all data conversions. Dennis has over 10
years of experience providing transportation engineering
and planning and technical assistance with data
manipulation and conversion. Dennis has 10 years of
experience in public infrastructure management and
maintenance. He has served as program manager,
technical analyst, and public works inspector, and
provided training in the implementation and operation of
pavement management systems. Dennis has prepared
numerous PMS budget analysis reports and conducted
presentations to agency boards and councils.
Field Inventory
will perform the field inventory. He has
completed a variety of inspection, testing, plan
checking, and design engineering assignments for
Harris projects. He has completed MTC's PMS
Surface Distress Survey training, in addition to
specialized in-house inspection training. Edric has
completed pavement condition surveys for Suisun City,
the City of Tracy, the City of Mill Valley, and City of
Burlingame.
Project Director
will be
responsible for the overall organization of the project
team, mentoring of staff, and allocation of resources.
Steve has over 20 years of municipal civil engineering
and public works management experience. Since 1984,
Steve has been involved with street design and
pavement management at Harris. For 14 years he has
been responsible for Harris' own PMi-PMS system
which he implemented for dozens of public agencies.
J A
Resumes
Mr. Roberts is a registered civil engineer and vice
president with Hams. He has over 20 years of municipal
civil engineering and public works management
experience. He manages the Harris office located in the
City of Tracy. Mr. Roberts has provided contract director
of public works, city engineer, pavement management
and capital improvements program management services
to a variety of public agencies over the past 14 years
with Harris.
Pavement Management Experience
Since 1984, Mr. Roberts has managed the pavement
management division at Harris. Services he has provided
include all PMS activities:
■ Evaluating client PMS needs
■ Setting up hardware and loading software systems
■ Developing the street inventory system (segments)
■ Performing inventories and condition surveys
■ Entering data into the PMS system
■ Evaluating strategies for optimizing available budget
■ Printing reports
■ Delivering presentations to City Councils
■ Preparing PS&E for the annual construction project
■ Updating the database to reflect work completed
Harris developed one of the first PC-based PMS
systems over 10 years ago. Called PMi, it was in use by
over 40 agencies around the country. Mr. Roberts has
been in charge of Harris' PMi program. MTC's PMS
program is very similar to PMi in every respect.
In addition to supporting long-term clients with PMi
updates and annual PS&E, Mr. Roberts also provides
services to clients with other systems, such as MTC -
PMS, and those who need help selecting a system (new
or conversion).
Program ManagemenOlublic Works
Administration Experience
■ City of Tracy, Interstate 205 Corridor Specific
Plan Capital Improvement Program. Mr. Roberts
is managing the programming, financing and design
of over $60 million of infrastructure improvements
for this program. Improvements include streets,
traffic signals, storm drains, sewers, water supply,
interchange modifications, and water treatment and
sewer treatment plant expansions. Mr. Roberts is
responsible for updating development fees,
contract negotiations, coordinating consultants,
scheduling, budget and cash flow reports. monthly
status reports, and coordinating with various other
public agencies, developers, and city departments.
■ City of Tracy, Urban Management Plan
(UMP). Mr. Roberts is coordinating the sewer,
water, storm drain and traffic circulation master
plan implementation for this project. Mr. Roberts is
managing the preparation of the finance plan for
the first 15 year phase of the UMP. The UMP is a
$1.2 billion buildout program to manage the City's
growth over the next 40 to 50 years.
■ City of Piedmont, Contract City Engineer. Mr.
Roberts served as contract city engineer for the
City from 1986 to 1994. He also served as city
traffic engineer in reviewing traffic operation
issues throughout the city. He had management,
budgeting, design, and construction responsibilities
for various capital improvement projects each year.
Mr. Roberts served as contract director of public
works for the City of Albany in 1988 and contract
city engineer for the City of Lafayette in 1987.
■ City of San Bruno, 1988/89 Capital
Improvement Program. He also was responsible
for the $3 million program. He supervised the
preparation of bid documents and various
engineering reports prepared by Hams.
■ City of Martinez, 1984/85 Capital
Improvement Program. Mr. Roberts
administered this $2.5 million program in 1984 and
1985. The work included right-of-way acquisition,
preparation of requests for proposals for design
and inspection services, review and coordination of
bid documents prepared by various consultants,
review of bids, recommendation of contract award,
coordination of construction contracts, and
recommendation of acceptance of work.
Prior to joining Harris in 1984, Mr. Roberts served as
an associate civil engineer for the City of Concord..His
five years of experience with the city included capital
improvement program management, design, traffic
operations and maintenance.
4, �
Education
MBA, Business Management. 1982
St. Mary's College
BS. Civil Engineering, 1976
University of California. Davis
Registrations
Civil Engineer, CA, 1979 #C030818
Civil Engineer, NV. 1996. # 12216
Mr. Martin has a strong background in transportation
engineering, planning, and infrastructure management,
including pavements, bridges, public transportation, traffic
engineering, ITS (formerly IVHS) implementation, and
local and regional transportation planning.
In addition to his transportation background, Mr. Martin
has provided general information systems development,
training, implementation, and assistance for 10 years.
Mr. Martin has personally conducted full MTC PMS
pavement inspections for several cities. These inspections
represent a total of over 1,500 centerline miles of
inspected pavement in cities including Atherton, Benicia,
Lathrop, Pleasant Hill, Mendocino County, Modesto, and
San Ramon.
Pavement Management Experience
City of Tracy, Metropolitan Transportation
Commission's (MTC) - Pavement Management
System (PMS) Update. Mr. Martin was project
manager for the City of Tracy's update of their current
Metropolitan Transportation Commission's (MTC) PMS
system. Harris was responsible for inspecting 140
centerline miles and adding 150 new sections to the
database. The scope included full data entry, developing
budget strategies, and providing technical assistance and
training.
City of Santa Clarita, Pavement Management
System (PMS) Systems Analysis and
Implementation. Mr. Martin is project manager for the
City of Santa Clarita's implementation of the Pavement
Management System.
Hams is currently implementing the MTC PMS for
Santa Clarita's 350 centerline miles of streets, and
linking the MTC PMS to the City's ARC/INFO and
ArcView GIS systems.
City of Mill Valley, Pavement Management
System (PMS) Inspection Update and Budget
Analysis. Mr. Martin is project manager for the City
of Mill Valley's inspection update and budget analysis
project for their MTC PMS. The scope includes full
data entry, inspection of the entire network,
development of budget strategies, and staff training.
City of Burlingame, Pavement Management
System (PMS) Inspection Update and Budget
Analysis. Mr. Martin is project manager for the City
of Burlingame's inspection update and budget analysis
project for their MTC PMS. The scope includes full
data entry, inspection of the entire network,
development of budget strategies, and staff training.
City of Napa, Pavement Management System
(PMS) Inspection Update and Budget Analysis.
Mr. Martin is project manager for the City of Napa's
inspection update and budget analysis project for their
MTC PMS. The scope includes full data entry,
inspection of the entire network, development of
budget strategies, and staff training.
City of Suisun City, Pavement Management
System (PMS) Inspection Update and Budget
Analysis. Mr. Martin was project manager for the
City of Suisun City's inspection update and budget
analysis project for their MTC PMS. The scope
included full data entry, inspection of the entire
network, development of budget strategies, and staff
training.
Stanford University, Pavement Management
System (PMS) Pathway/Mail Area
Implementation. Mr. Martin was the project manager
for implementing Stanford University's MTC PMS for
their 5,000,000 square -foot pathway and mall area
network.
Mendocino Council of Governments, Pavement
Management System (PMS) Implementation. Mr.
Martin provided full PMS training, technical assistance,
optimization, and pavement inspection QA for
Mendocino County, City of Point Arena, City of Ukiah,
41 A
City of Fort Bragg, and City of Willits. He also provided
complete network definition and inspection services for
approximately 700 centerline miles of Mendocino County
Roads.
City of Livermore, Pavement Management System
(PMS) Implementation and Customization. Mr.
Martin provided pavement inspection QA, PMS software
training, database evaluation/repair, budget analysis
report, unit cost study, and utility impact fee study. He is
providing ongoing support to the City of Livermore for
their PMS.
City of Modesto, Pavement Management System
(PMS) Inspection and Update. Mr. Martin conducted
pavement inspections for a network over 400 miles. He
updated the City's pavement maintenance data,
developed GIS for mapping pavements data, and defined
new sections for the database.
City of Belmont, Pavement Management System
(PMS) Database Update. Mr. Martin updated the City
of San Ramon's database, conducted PMS budget
analysis, and developed reports for presentation to
Council. He developed GIS for mapping pavements and
other engineering infrastructure. He also provided PMS
and other engineering systems consultation on an on-call
basis.
City of Benicia, Pavement Management System
(PMS) Pavement Inspection. Mr. Martin conducted
PMS inspections for the Benicia pavement network. He
conducted QA on pavement surveys and on the PMS
database. He provided Benicia with a survey comments
report indicating road sections needing immediate
attention. Mr. Martin also conducted data verification and
budget needs and scenario tests.
Additional Experience
Metropolitan Transportation Commission's (MTC),
Pavement Management System (PMS) Program
Lead Staff and Technical Analyst. Mr. Martin served
as lead staff providing technical assistance and training in
MTC PMS implementation and operation for MTC's
entire user base. He also served as Network Mapping
Software (NMS) project manager, designing one of the
first PMS/GIS mapping systems available to local
government.
Education
Master of City and Regional Planning, 1993
Specialization in Transportation Engineering
BA, Geography, 1989 Emphasis in Urban -Economics,
Minor in Urban Planninu
... er6-.:J A.. e7scr
Dennis Anderson has over 10 years of professional
experience in the area of public finance and
assessment engineering. He has been involved in a
wide variety of public finance projects as project
manager or financial analyst utilizing the Mello -Roos
Community Facilities Act of 1982, Improvement Act of
1913, Municipal Bond Act of 1915, Benefit
Assessment Act of 1982, Landscaping and Lighting
Act of 1972, Special Assessment Investigation,
Limitation and Majority Protest Act of 1931, Fire
Protection District Act of 1987, and various public
grants and loans. He has a thorough understanding of
the statutory and constitutional procedures and
requirements for both the formation and administration
of Assessment Districts.
Pavement Management Projects
City of Newport Beach, CA, Pavement
Management Program and GIS Data Transfer
City of La Quinta, CA, Pavement Management
Program and Sign Inventory
City of Temecula, CA, Pavement Management
Program
City of Stanton, CA, Pavement Management
Program
City of Vista, CA, Pavement Management Program
City of Laguna Hills, CA, Pavement Management
Program
City of Rancho Palos Verdes, CA, Pavement
Management Program with Automated Mapping
City of Pomona, CA, Pavement Management
Program Conversion and Update
City of Concord, CA, Street Maintenance Backlog
Study
ff
uta.•. ��.�.!
City of Hesperia, CA, Pavement Management
Program
City of Solana Beach, CA, Pavement Management
Program
City of Villa Park, CA, Pavement Management
Program
Program Manager/Senior Financial Analyst
■ Developed, implemented, and managed 12 Pavement
Management Systems for various public agencies.
■ Developed other asset management programs, such as
drainage and traffic signs
■ Tied asset management data to Geographic Informa-
tion Systems using ArcView, ArcCAD, AutoCAD and
Mapinfo.
■ Programmed custom user-friendly database interfaces
using Microsoft Access and Microsoft FoxPro.
■ Provided training on the maintenance of asset man-
agement systems, including field data collection and
software systems.
■ Provided training to public agencies on procedures for
administering Assessment/Special Districts.
■ Formed and/or administered 10 Assessment Districts
formed under the Improvement Act of 1913/Municipal
Bond Act of 1915.
■ Formed and/or administered 20 Landscaping and
Lighting Districts formed pursuant to the Landscaping
and Lighting Act of 1972.
■ Formed and/or administered 5 community facilities
districts pursuant to the Mello -Roos Community
Facilities Act of 1982.
■ Re-established 6 maintenance districts pursuant to
Article XIIID of the California State Constitution
(Proposition 218).
■ Conducted facilities audits, prepared feasibility studies,
and developed capital improvement programs for
various public agencies.
Engineering Technician
■ Plan checked engineering plans such as grading plans
(rough and precise), sewer improvement plans, street
improvements plans, and storm drain improvement
plans.
■ Plan checked subdivision and parcel maps for compli-
ance with the Subdivision Map Act and Local Ordi-
nances.
-27
■ Provided inspection services for public sewer
construction projects and minor street and grading
projects.
■ Provided sewer design plans for capital replace-
ment/rehabilitation projects.
■ Administered five (5)1913/1915 Act Assessment
Districts.
■ Administered and formed four (4) 1972 Act Land-
scaping and Lighting Maintenance Districts.
■ Administered and formed one (1) 1982 Benefit
Assessment Act Street Maintenance District.
■ Administered two (2) Sanitary Sewer Districts,
including permitting, conditions of approval, plan
review, and sewer design criteria.
■ Administered two (2) Mello -Roos Community
Facilities Districts.
Education
Mathematics, 1987, San Diego State University
Subdivision Map Act Extension Course, 1991,
University of California, San Diego
Pavement Maintenance Seminar, Asphalt Institute,
Sacramento, 1996
Kxar.
_eau =iei_ msoe::Xr
Mr. Kwan has been providing inspection, testing, and
civil engineering assistance for a variety of Harris
design and construction management assignments. His
experience includes presenting oral presentations to
mixed technical audiences and writing clear and
concise formal technical reports, feasibility studies,
descriptions, instructions, and proposals. His
management experience includes understanding the
principles of economics, optimization, and management
techniques applied to the planning, designing,
construction, and operations of civil engineering
systems.
Mr. Kwan has attended the MTC -PMS surface
Distress Survey training, in addition to specialized in-
house MTC -PMS inspection training
Relevant Experience
City of Suisun City, MTC PMS - Pavement
Inspection Update. Mr. Kwan served as a field
inspector, responsible for evaluating pavement distress.
Eel
City of Tracy, MTC PMS - Pavement Inspection
Update. Mr. Kwan served as a field inspector,
responsible for evaluating pavement distress.
City of Mill Valley, MTC PMS - Pavement
Inspection Update. Mr. Kwan served as lead inspector
responsible for coordinating inspectors and inspection
data. Mr. Kwan also served as inspector on this project.
City of Burlingame, MTC PMS - Pavement
Inspection Update. Mr. Kwan served as lead inspector
responsible for coordinating inspectors and inspection
data. Mr. Kwan also served as inspector on this project.
City of Folsom, Lake Natoma Bridge. Mr. Kwan
performed field inspections and office engineering for this
$47 million new road and bridge project. Extensive utility
relocation was required.
Laboratory Technician/Field Inspector. Mr. Kwan
applied ASTM, UBC, and Caltrans test standards for
routine laboratory tests on construction materials
(compressive strength on cylinders, sieve analysis,
Proctor compaction, etc.), field inspections (torque tests,
insitu brick shear tests, etc.), and equipment calibrations
(hydraulic rams and gauge systems, etc.). Mr. Kwan is
currently studying to obtain ICBO Special Inspection
Certifications.
Mr. Kwan's computer skills include CAD, Word
processing, Excel, MathCAD, and scheduling with
Suretrak.
Education
BS, Civil Engineering, 1997
»i� .�•+f .7+_.: �._y - �• _ _ •__. -_ � �•�•-••.may 1
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SECTION 4
Experience and References
_.. .. ..x^77.•1-.. �.7 •, iii _ .... �_-__•_ ��✓.
MTC - PMS Update (1997-98)
City of Tracy
Harris provided an update of the city's MTC - PMS
The following describes projects that Hams has worked system. We are responsible for inspecting 140
on which are similar to your Pavement Management centerline miles and adding 150 new sections to the
System implementation. Please feel free to call the database. The scope includes full data entry,
project references for a review of our work. developing budget strategies, and providing technical
assistance and training.
For 15 years Harris developed and marketed its own
system, called PMi. It has been implemented in 40
agencies nationwide, including many Bay Area
communities and Walt Disney World in Florida. Harris
often provided a turnkey program: PMi software, street
inventories, program management, annual construction
documents (PS&E) and construction inspection. Harris
has provided annual street program PS&E for Lafayette,
Mill Valley, Piedmont, Burlingame, San Anselmo, El
Cerrito, Millbrae, San Ramon, Martinez, and Foster City.
Project Manager Dennis Anderson brings 10 years of
infrastructure experience, including implementation of
PMS, inspection and technical support to this project. He
joined Harris in 1998 to manage our PMS services and
support program for southern California. He has
provided PMS services to the cities of Laguna Hills,
Newport Beach, Rancho Palos Verdes, Yorba Linda,
Villa Park, Stanton, La Quinta, Temecula, Vista, Solana
Beach, Pomona, and Hesperia.
PMS Inspection Update
Budget Analysis
City of Suisun City
Hams provided an inspection update and budget analysis
for Suisun City's MTC PMS. The scope included full
data entry, inspection of the entire network, development
of budget strategies, and staff training.
Reference: Ottavio Bertolero
Public Works Director
(707) 421-7340
Reference: Ripon Bhatia
Project Manager
(209) 831-4455
PMS Systems Analysis
City of Santa Clarita
Harris was retained to evaluate public domain and
proprietary PMS programs for this growing city. One
of the evaluation factors is whether each program is
capable of tying into Santa Clarita's GIS system and
can accommodate additional infrastructure
management modules.
Harris is currently implementing the MTC pavement
management system and linking MTC to the City's
ARCJNFO and ArcView GIS systems.
Reference: Kerry Breyer
Project Manager
(805)255-4984
PMS Implementation, Update and Budget
Analysis, City of Napa
Harris has been selected to implement the MTC PMS
for Napa's residential streets, and to provide inspection
update services for its arterial and collectors. Harris
will also provide budget analysis services.
Reference: Russ Pabarcus, PE
Engineer R
(707)257-9520, ext. 7423
Mall and Pathway Areas
Stanford University
Harris was selected to implement the MTC PMS for
Stanford's mall and pathway areas. We are providing
inspection services for asphalt and concrete surfaces.
Reference: Tom Zigterman
(650)725-3400
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harris & Associates, Inc.
Corporate Office
220 Mason Circle
Concord, California 94520
(925) 827-4900
Officers
L. Carl Harris
Robert J. Mimiaga
James L. Parmley
Dan L. Masdeo
Larry G. Timmer
Guy A. Erickson
Brian A. Danley
Marian S. Ross
Robert S. Guletz
Gregory G. Ow
Edgar E. Edwards
Thomas D. Criss
Vemon A. Phillips
Steve E. Roberts
James D. Morris
James R. Guerrero
Neil M. McCosker
Roland P. Williams, Sr.
Byron G. Tobey, Jr.
Jeffrey M. Cooper
Associates
Chuck W. Flynn
Russell A. Moore
Stephen R. Mimiaga
David T. Seevers
Isaac C. Dee
Maize P. Shockley
Ramiro S. Herrera, Jr.
Craig A. Johnson
Scott Gilpatric
Scott E. Perry
Rich A. Huffman
CONFIDENTIAL
Copyright (c) Harris & AssWates 1998
All Rights Reserved
This proposal, statement of qualifications, or 254/255 is submitted in confidence. It contains information which is proprietary to Harris & Associates
and is disclosed to you in confidence.
This proposal, statement of qualifications, or 2541255 is protected by both United States Copyright Law and International Treaty provisions. Harris &
Associates authorizes you to copy the information as necessary for your review and use. You may not distribute copies outside your agency without
the expressed written consent of Harris & Associates.
For further information contact L. Carl Harris, (800) 827-4901.
Harris & Associates is an equal opportunity employer