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HomeMy WebLinkAboutCC Resolution 10249 (Dining Room Ad-hoc Report)RESOLUTION NO. 10249 A RESOLUTION OF THE SAN RAFAEL CITY COUNCIL ACCEPTING THE REPORT OF THE AD HOC DINING ROOM COMMITTEE. WHEREAS, On March 2, 1998, the City Council authorized formation and implementation of the Ad Hoc Dining Room Committee (the "Committee") ; and WHEREAS, the Committee was charged with reviewing and discussing the specifics of a proposal to resolve issues relating to relocation of the St. Vincent de Paul dining facilities and conditions of its operations; and WHEREAS, the Committee met on the dates of May 7, May 21, June 4, and June 30 to carry out the charge established by the City Council; and WHEREAS, the Committee has prepared and filed a comprehensive report of its meetings and work setting forth its recommendations to the City Council covering the issues given to it. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES HEREBY RESOLVE AS FOLLOWS: Section 1 The City Council wishes to thank the community volunteers, Committee members and especially Judge Eugene Lynch for their participation and dedication in carrying out the charges given to the Committee by the City Council in March of 1998. 6 E 'A RI'lliM �o-aA` Section 2 The City Council concurs with the three major recommendations made in the Committee's Report. Specifically, a) The City Council agrees with the conditions to be adopted in connection with a conditional use permit in connection with the relocation of the St. Vincent de Paul Dining Room facility as more particularly set forth in Attachment A of the Ad Hoc Dining Room Committee Report, attached hereto. b) The City Council supports the concept of the formation of a Neighborhood Advisory Committee and urges implementation of said Committee by St. Vincent de Paul, as outlined in Attachment A. Pending permanent relocation of the St. Vincent de Paul Dining Room facility, the City Council accepts and supports immediate implementation of the St. Vincent de Paul Community Advisory and Outreach Program, more particularly set forth in Attachment C. c) The City Council accepts the recommendation for the relocation site as set forth in Attachment B of the Ad Hoc Dining Room Committee Report attached hereto. Section 3 The City Council urges St. Vincent de Paul to begin the application, design review, use permit and site relocation processes in an expedient manner in order to carry out the Ad Hoc Dining Room Committee's recommendations. Section 4 The City Council directs the Redevelopment Agency staff to begin the site disposal and relocation processes for the "B" Street redevelopment project in an expeditious manner in order to carry out the Ad Hoc Dining Room Committee's site recommendations. Section 5 This Resolution shall become effective immediately upon its adoption. Section 6 The City Clerk shall certify the adoption of this Resolution. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a special meeting of the Council of said City on Thursdav , the 9th day of Julv , 1998 by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JEANNE M. LEONCINI, City Clerk A` CHMENT A CITY OF SAN RAFAEL DATE: May 19, 1998 TO: THE HONORABLE EUGENE LYNCH FROM: Rollin B. Chippey Gary T. Ragghianti, City Attorney SUBJECT: St. Vincent de Paul Proposed Conditional Use Permit We are please to advise you that the City and SVDP have achieved conceptual agreement on the following proposed conditions for a use permit regulating the facility under discussion Further discussions may take place once an actual site has been selected. 1. Definition of Operations a. SVDP is a social service agency whose primary mission is to feed the hungry and provide a place for their social interaction at its dining room. b. In addition, SVDP prepares and distributes meals to churches and other social service agencies in the area, such as Homeward Bound, Ritter House, Marin People Care and CareMax. c In addition. SVDP hosts programs, classes, counseling, health screening and spiritual services at the dining room by such organizations as Marin County Legal Aid, Interfaith Homeless Chaplaincy, Alcoholics Anonymous, County Health Services. Mann Treatment Center and Veterans' Administration. d The administrative offices above the dining room are the central coordinating location for other services provided by the Society. e. SVDP also provides food service training. SVDP has historically provided low income housing. 2. Hours of Operation Food service occurs between 8.30 a.m and 1:00 p.m daily, and food preparation occurs from 9.30 a m to 6:00 p.m. Educational and social services occur after noon Evening use includes meetings and periodic special events 1 3. Drugs, Alcohol and Other Controlled Substances SVDP will maintain and enforce a policy that drugs, alcohol and other controlled substances will not be permitted on its property. Violation of this policy will lead to denial of services to violators. 4. Code of Conduct SVDP shall provide a copy of their Code of Conduct to be explained to all new clients of the facility, as part of its new client orientations. SVDP will create a checklist to ensure that one element of each orientation will be to present the new client with a copy and explanation of the Code of Conduct. In addition, the Code of Conduct shall be posted in conspicuous locations in the dining room The Code of conduct shall, at a minimum, include the following: a. No diners will be admitted, who in the judgment of the SVDP staff, are under the influence of alcohol or other substances. b. Violent or threatening behavior will not be permitted and will constitute reason for eviction of clients. Clients who cause a peace disturbance or endar;.zr staff or other clients shall be evicted. C. Loitering in the vicinity of the SVDP premises shall be prohibited. d. Failure to comply with the Code of Conduct may result in eviction from the facility and denial of food service. e. The Code of Conduct should be approved by the San Rafael Chief of Police prior to occupancy of the new facility The Code of Conduct shall be posted in conspicuous locations in the dining room. g. SVDP will take all reasonable measures withal its means to consistently enforce the Code of Conduct. h. SVDP will append its Code of Conduct to the CUP 5. Security Program SVDP shall create and maintain a security program during all operating hours of the dining room. The security program shall be approved as to content by the San Rafael Chief of Police prior to occupancy of the new dining room 6. Litter Program SVDP shall maintain a litter program, to monitor and pick up litter within 200 feet of the facility, a minimum of three times per week. The program shall be submitted for 2 approval to the Community Development Director prior to occupancy of the new facility. 7. Compliance with Applicable Regulation and Codes SVDP shall comply with all applicable Uniform Building Code, Fire Code and County health regulations in connection with operation of its facility. 8. Storage of Donated Materials SVDP shall store all donated materials inside their facility buildings, so as not to be visible. No storage will be allowed in any parking area on the site. SVDP will comply with the San Rafael Zoning Ordinance and the Uniform Building Code and all other city codes and development policies in connection with the erection of any additional storage buildings to be located on the site. 9. Community Relations SVDP and the City shall jointly appoint a Neighborhood Advisory Committee to advise on SVDP dining room operations, including issues related to the CUP and calls for police service, and to constructively resolve issues or conflicts that might arise as a result of SVDP operations. a. The Neighborhood Advisory Committee shall be comprised of five representatives selected from the business community, neighborhood associations, social service providers and the faith community and four members of the Board of the dining room. The Chamber of Commerce, Business Improvement District, Federation of San Rafael Neighborhoods. Continuum of Housing and Social Services and Interfaith Council shall be asked to nominate representatives to serve on the Neighborhood Advisory Committee. b. The Neighborhood Advisory Committee shall establish an outreach program with the surrounding neighbors in order to provide a forum to consider and act upon suggestions, questions, complaints and comments from the community. C. SVDP will designate a contact person for the receipt of comments and complaints The name of the contact person during all hours of operation shall be provided to city staff and shall be posted in a conspicuous place on the premises. The contact person shall serve as a liaison to the community and city staff and may, at times, meet with concerned citizens off -premises. d. As set forth in Section 11 below, the Neighborhood Advisory Committee shall be charged with the initial responsibility of resolving any issues, problems or complaints received concerning SVDP operations at the facility. The Ne+ghborhood Advisory Committee shall establish a process for resolving complaints and monitoring compliance with the conditional use permit. 3 10. Off -Premises Consumption of Food SVDP's free meal program will not provide any containers for consumption of food off -premises. However, SVDP will continue to serve the elderly, families and guests who visit with their own containers and eat their meals at home, as well as other agencies to whom the dining room delivers food, including the Ritter House. SVDP will not serve food to violators of the Code of Conduct outside of the premises. 11. Procedure for Informal Resolution of Problems Prior to Commencement of Public Hearings Prior to the commencement of any formal proceeding regarding any alleged violation of the CUP and only after the Neighborhood Committee has been unsuccessful in resolving any complaint prior to the time it is formally submitted to the City. the following procedure shall be followed: a. Written notice and cure penod. In the :vent the City claims that SVDP's action (or inaction) constitutes a violation or breach of the CUP, the City shall provide written notice of default to SVDP and the Neighborhood Advisory Committee, which shall be given 45 days from the date of the Notice of Default to cure the alleged violation and resolve any dispute related to the alleged violation (the "cure period"). b. In the event that the alleged violation or dispute is not cured and the dispute is not resolved after the steps required pursuant to subparagraph a. have been taken, the City may initiate a formal review pursuant to its Municipal Code that it deems appropriate. 12. There may be conditions to regulate parking, once the new site is known and agreed upon. 13. SVDP agrees to an impartial audit of the number of clients who currently use the SVDP facility on B Street by a mutually agreeable third party prior to occupancy of the new facility. The audit will not be a condition of the CUP. 14. There may well be site specific conditions that must be discussed, once the site is known. 15. Review of Operations The Planning Commission will hold one hearing on SVDP's compliance with the CUP six months after SVDP occupies the new facility. A report will be presented to the Planning Commission by the Community Development Department and the Police Department. Thereafter, the procedures outlined in the CUP shall govern how the City addresses disputes regarding the CUP 4 A 1CHMENT B C/TY OF �Z To: St. Vincent's Ad Hoc Committee members From: Gary Ragghianti, Rollin Chippey Date: June 4, 1998 Re: Potential dining room location M.ror o/oerc .. Boro CauneY IYMrnwr� Paul M camen Bercere NbUer Cyr N. Miller Gels 0. PhJ605 After a careful search of potential sites in the Ritter Street area, San Rafael City staff and representatives of the St. Vincent de Paul Society have identified what we believe is a workable location for the non-profit agency's facility. After researching and reviewing eight sites in the Ritter Street area, representatives from the City and St. Vincent's have settled on a corner location on Lindaro Street between Second and Third Streets. The site, in the range of approximately 16,000 square feet, is a portion of a parking lot currently leased for parking use by downtown business owners. Two advantages of the proposed dining room location are that it does not require relocating any businesses or demolishing any buildings, and does not require utilization of condemnation procedures. Every other site reviewed required business relocation, demolition of structures and likely owner and tenant opposition. In conjunction with the corner property for the St. Vincent de Paul facility, City and PG&E officials have agreed to discuss the redevelopment of the entire three -acre block that currently contains the PG&E customer service center and employee parking lot. Potential uses for the entire three -acre block includes offices, hotel and mixed-use commercial. The City feels that other nearby developments such as the Fair Isaac office complex, Kaiser medical offices, Andersen Drive opening, new movie screens and a Walgreen's drugstore, have enhanced developer interest in this key block. City staff, St. Vincent's and PG&E view this location as the best possible solution available: • St. Vincent's obtains a downtown location in the Ritter Street area, on which to build a new and better facility to carry out its mission in harmony with the surrounding neighborhood. • The City benefits from resolution of the issue of where St. Vincent's carries out its mission, and assists in the redevelopment of a key downtown block. The location would also permit the City to redevelop the downtown block bordered by B, A, Second and Third Streets. • PG&E helps resolve a community issue and is able to dispose of an under-utilized asset. (MORE) 9400 FIFTH AVE., P.O. BOX 789580, BAN AAFAE" CA 94915•1580 FAC31PAILE: 415 459-2242 T.D.O.: 495 485-3198 Ad Hoc Committee Page Two June 4, 1998 PG&E officials indicate that they will `reein exploring opportunities to consolidate current ocerations at their other San Rafae: office on Aneersen Drive or relocate to other fac:iities Customer service needs in ;he ::cwrtewn area will tre addressed as part of the overall piarninc process for the receveiopment of :.-e Third and Brooks site. We are very excited about ;~is ::cccr:uni(v and seek your input �.id comments recarcinc :~Is prcposai. We recccnize there ex:s:s -,e sincle site :n the city on which everyone can acree From the Citv's and St. Vincent's zerscec:ive. this location is one that will serve troth St Vincent's needs and as a catalyst `cr �cwntcwn's continued revitalization. ATTACHMENT C St. Vincent de Paul Community Advisory and Outreach Program This committee will assist in building a model program as well as responding to community concerns. 1. St. Vincent's Community Advisory and Outreach Committee will include representatives of neighborhood associations, the Business Improvement District, the Chamber of Commerce, immediate neighbors, Dining Room guests, faith -based organizations, the San Rafael School District and/ or PTA, social service agencies, and community builders throughout San Rafael who are interested in serving as advisory and outreach volunteers. 2. St. Vincent's will allow organizations to name their own members. 3. St. Vincent's will take the initiative to create and begin this committee immediately. Here is how we're going to do this: We will listen to any concerns and suggestions, regarding St Vincent's operations, to bring to focus groups and that emanate from focus groups. For example, conflict resolution: • We will set up a mechanism to involve our Board of Directors and business and community advisors to: • listen to the issue • develop a plan and share it with the person who brought it to the Committee If this is not adequate: • We will re-engage with the individuals and bring in more resources to reach resolution in all areas, eg. traffic, design, etc. 2. We will inform merchants, neighborhood associations, and school constituency of SVDP contact person, Executive Director Sue Brown. Leave Sue's card for everyone. 3. We will initiate community dialogue in an effort to problem solve: to elicit any suggestions for ways in which the community can meet the needs of the poor and homeless people, or work with substance addicted or mentally disabled and substance addicted (dually diagnosed) people. Our surveys of immediate neighbors indicate their desire to have homelessness issues addressed, differentiating between these issues and Dining Room issues. 4. We are committed to inform the community: let the community know what's going on at St Vincent's. A merchant on B St said,"it is a mistake to talk about'we' and 'them'; St.Vincent's vs. the merchants. We should all be working on this together. We are all merchants, we are all neighbors." 5. For each of the programs I've outlined we will similarly be putting into place mechanisms that include and involve community in creating a facility and program that would become a model for faith -based providers nation-wide.