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HomeMy WebLinkAboutCC Resolution 9776 (Pump Stations Renovation)RESOLUTION NO. 9 7 7 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ACCEPT THE SCOPE OF SERVICES AND ENTER INTO AN AGREEMENT FOR PROFESSIONAL SERVICES WITH CONCECO ENGINEERING IN AN AMOUNT NOT TO EXCEED $8,800. WHEREAS, the Public Work's Engineering Staff has determined that consulting services are required to implement corrosion protection of the San Rafael storm water pump stations; and, WHEREAS, City Council, in Resolution 9607, authorized Staff to take measures to renovate the pump stations and apply $56,400 to the design and construction of corrosion protection systems; and, WHEREAS, Staff has solicited three competitive bids and selected ConCeCo Engineering as the lowest qualified bidder. NOW, THEREFORE, IT IS HEREBY RESOLVED by the San Rafael City Council that the Scope of Services, from ConCeCo Engineering, to provide preparation of plans and specifications and bidding documents for storm water pump station corrosion protection is acceptable; and, BE IT FURTHER RESOLVED that the City Council does hereby authorize the City Manager and the Director of Public Works to enter into an agreement with ConCeCo Engineering for these services in an amount not to exceed $8,800; and, BE IT FURTHER RESOLVED that the Director of Public Works take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. I, JEANNE M. LEONCINI, clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 2151 day of January, 1997 by the following vote, to wit: AYES: COUNCILMEMBERS• Heller, Miller, Phillips & Vice—Mayor Cohen NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Mayor Boro JEAt1A M. LEI .0 AGREEMENT FOR PUMP STATION RENOVATION PROJECT - CORROSION PROTECTION DESIGN PROJECT NO. 0424210-433-8000, 0424210-434-8000, 042-4210-435-8000 This Agreement is made and entered into this 16th day of December 1996, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and ConCeCo Engineering, Inc. (hereinafter "CONTRACTOR). RECITALS WHEREAS, the CITY has determined that consulting and design services are required to implement corrosion protecton of the San Rafael storm water pump stations; and WHEREAS, City Council in Resolution 9607 authorized Staff to take measures to renovate the pump stations and apply $56,400 to the design and construction of corrosion protection systems; and WHEREAS, Staff has solicited three competative bids and selected the CONTRACTOR as the lowest qualified bidder. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION A. CITY. The City Manager shall be the representative of the CITY for all purposes under this Agreement. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Robert E. Colson is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR CONTRACTOR shall perform the duties and/or provide services as follows; the CONTRACTOR agrees to provide professional services as an Engineering Consultant to prepare plans COPY and specifications for the corrosion protection of three storm water pump stations, as outlined in the Proposal from CONTRACTOR dated December 11, 1996, marked Exhibit "A", attached hereto, and incorporated herein by this reference. The CONTRACTOR agrees to be available and perform the work specified in this agreement in the time frame as specified and as shown in Exhibit "A". 3. DUTIES OF THE CITY CITY shall perform the duties as described in Exhibit "A" attached hereto and incorporated herein. 4. COMPENSATION For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance with the rates shown on the current fee schedule as described in Exhibit "A" attached and incorporated herein. The total payment made for any individual work task will not exceed the amounts shown on the Proposal Budget, set out in Exhibit "A". Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. is complete. 5. TERM OF AGREEMENT The term of this Agreement shall be from the date of execution until the Project 6. TERMINATION A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon ten (10) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving such notice, within thirty (30) days of the receipt of said notice. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (3 0) days after termination. Agreement • 2 7. OWNERSHIP OF DOCUMENTS The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILTY The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE A. During the term of this Agreement, CONTRACTOR, shall maintain, at no expense to CITY, the following insurance policies: 1. A comprehensive general liability insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or property damage; 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence; 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. B. The insurance coverage required of the CONTRACTOR by Section 11. A., shall also meet the following requirements: The insurance shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution; 2. Except for professional liability insurance, the insurance policies shall be endorsed for contractural liability and personal injury; Agreement • 3 3. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, and employees as additionally named insureds under the policies; 4. CONTRACTOR shall provide to PROJECT MANAGER, (a) Certificates of Insurance evidencing the insurance coverage required herein, and (b) specific endorsements naming CITY, its officers, agents and employees, as additional insureds under the policies; 5. The insurance policies shall provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon thirty (30) days written notice to CITY's PROJECT MANAGER; 6. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years; 7. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement; 8. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. C.: If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. D. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and the City Attorney. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. 11. INDEMNIFICATION CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its officers, and employees, against any claim, demand, suit, judgement, loss, liability or expense of any kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of CONTRACTOR or CONTRACTOR's officers, agents and employees in the performance of their duties and obligations under this Agreement. Agreement • 4 12. NONDISCRIMINATION CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinance, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: David M. Bernardi (Project Manager) City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 TO CONTRACTOR: Mr. Robert E. Colson, P.E. (Project Director) ConCeCo Engineering, Inc. 5167 Clayton Road, Suite F Concord, CA 94521-3163 Agreement • 5 16. INDEPENDENT CONTRACTOR For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. Agreement • 6 20. COSTS AND ATTORNEY's FEES The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE/OTHER TAXES CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer identification number is 95-3215423, and CONTRACTOR certifies under penalty of perjury that said taxpayer identification number is correct. 22. APPLICABLE LAW The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL City na er 1 /I� Director of Public Works ATTEST: City Clerk APP ,d FORM: City Attorney CONTRACTOR ConCeCo Engineering, Inc. By -J Title: Vice President Agreement • 7 JCoreCo Engineering, Inc. 5167 Clayton Road. Suite F Concord, CA 94521 December 11, 1996 ConCeCo Engineering, Inc. will perform a corrosion control survey to identify various elements that must be protected against corrosion. The design shall include calculations, plans and specifications for a cathodic system to protect metal elements in contact with soil or water at the following three pump stations: Montecito, Canal, and Kerner. Shown on the same plan will be the painting requirements for corrosion control and coating specifications. ConCeCo will check bid submittals prior to beginning the installation contract and post installation testing. See the attached itemized list of tasks for specific details of each phase of the contract. SIMI VALLEY CONCORD FOSTER CITY 18051 527.3266 15101 682.8780 14151 349.0140 Exhibit A SACRAMENTO 19161 92'-5668 rrosion Protection System Desit Description of Work & Bid Cost Pump Station: Montecito, Kerner, 400 Canal Description of Work Lump Sum Cost 1. Perform testing & analysis on 3 pump stations (no outfall lines) $3,400.00 - Electrical continuity of metalic elements. - Soil resistivity tests as applicable. - Determine cathodic protection system (CPS) requirements. - Determine metal components to link to CPS - Determine coating system requirements. 2. Submit report of testing and analysis $2,600.00 - Report type of CPS to install (if any). - Report type of coating protection to use (if any). - Submit draft drawings of CPS & coating system. - Submit construction cost estimates. 3. Prepare detailed specifications & drawings (for City bidding) $1,800.00 - Submit specifications from CPS manufacturers, installation procedures, special provisions. - Submit specifications & special provision for applying protective coatings on metalic parts. - Submit detailed drawings of CPS for each pump station. - Submit detailed drawings of coating applications at each pump station. 4. Review low bidding contractor material submittals $400.00 - Verify in writing the contractors proposed supplier of the CPS. - Verify in writing the contractors coating material such as paints and epoxies. 5. Perform post contraction verifications $600.00 - Test CPS as necessary. - Verify all connections and wire placements as necessary. - Check coating integrity and quality. - Submit a brief report about the quality of the construction and any noted difficiencies. Grand Total Estimate $8,800.00 Exhibit A Page 2 of 3 Corrosion Protection System Design Additional Work & Bid Cost Description of Work Additional Cost 1. Hourly Fee for special event attendance (per hour) $95.00 - Includes events such as contractor meetings, onsite contraction inspections as requested by the City, etc... - Does not include work involve in 'Related Work & Cost Estimate." 2. Perform testing & analysis on the Kerner PS outfall line (L. S.) $990.00 - The Kerner outfall line is a 0.5 mile long, 54" corrigated metal pipe. It is lined entirely with a 42" polyethylene pipe. - Additional cost to study corrosion protect on the outfall line while studying the pump stations. 3. Submit report of testing and analysis of Kerner outfall line (L. S.) $200.00 - Additional cost to include reports about the Kerner outfall line within the pump station report. Exhibit A Page 3 of 3