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Home My WebLink AboutCC Resolution 9781 (Merrydale Overcrossing Project)RESOLUTION NO. 9781 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING AMENDMENT TO THE AGREEMENT WITH HARRIS & ASSOCIATES FOR AN ADDITIONAL $150,000 ON THE MERRYDALE OVERCROSSING PROJECT. WHEREAS, an agreement was entered into with Harris & Associates for construction management services for the Merrydale Overcrossing project; and WHEREAS, extra time was required to complete the project due to heavy amount of rains, and the number of changes made to the contract; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael to authorize the Director of Public Works to execute an Amendment to the Agreement in a form to be approved by the City Attorney between the City of San Rafael and Harris & Associates in an amount not to exceed $150,000. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 21s' day of January, 1997, by the following vote, to wit: AYES: COUNCILMEMBERS• Heller, Miller, Phillips & Vice—Mayor Cohen NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Mayor Boro H E6)41'r,City , lerk AMENDMENT TO AGREEMENT for MERRYDALE OVERCROSSING PROJECT PROJECT NO. 07.02.26.10.01 This Amendment to Agreement made and entered into this 21" day of January, 1997, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and HARRIS & ASSOCIATES, INC. (hereinafter "CONTRACTOR"). RECITALS WHEREAS, on March 7, 1994, the CITY accepted a proposal from CONTRACTOR for construction management services for the Merrydale Overcrossing Project; and entered into an Agreement; and WHEREAS, under Section C of the subject Agreement, "Payment", the CITY agreed to make payments of $678,509 to CONTRACTOR, as described in "Exhibit A"; and WHEREAS, all other terms and conditions of subject Agreement remain unchanged; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PAYMENT. The payment by CITY to CONTRACTOR described under Section C, Exhibit A of the subject Agreement shall be increased in an amount not to exceed $150,000. The total amount paid by CITY to CONTRACTOR shall now not exceed $828,509. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month, and year first above written. COF AN RAF L t: fi&?"� A David M. Bernardi, P.E. Director of Public Works ATTEST: C Clerk Jean q M. Leoncini APPRO D CI`T'Y Atto610y CONTRAC AOR–HARRI & ASSOCIATES, INC. By: Name: 7"—n - Title: COPY RECEIVED DEC 16 1996 CITYIOF SCAN RAFAE December 10, 1996 Mr. Dave Bernardi Director of Public Works Department of Public Works City of San Rafael P.O. Box 151560 San Rafael, California 94915-1560 Re: Merrydale Overcrossing Dear Dave: Harris & Associates Engineers Architects Construction Managers The following changed conditions to the construction contract for the Merrydale Overcrossing project have necessitated this request for a budget amendment to our agreement dated, March 7, 1994: The original proposed budget for the CM & inspection services for the Merrydale Overcrossing and the northbound onramp was based on a 15 month construction duration from April 1, 1994 through June 30, 1995. The actual project duration is approaching 28 months (from Sept. 1, 1994 through December 31, 1996). We are projecting our continued services through the end of December to closeout the project. This extension of time, in part, is due to the following reasons. 2. The project has spanned through two winter seasons. The first winter season of 1994-1995 we provided as needed inspection services of the temporary stormwater protection facilities during this agreed to winter suspension of work (from 1/1/95 through 5/8/95). The following winter season of 1995-1996 proved inefficient for construction progress (40 rain days impeded construction progress). We attempted to minimize our level of inspection and administration effort, but we needed to be responsive to the contractor's work schedule. 3. To date there have been 38 change orders issued for $507,062 of additional work. These changes include 34 additional days added to the contractor's contract requirement. A possible 19 additional days may be considered for the required safety changes to the northbound onramp. Currently our contract calendar day records reflect a contract completion date of August 8, 1996 which includes the additional 34 days. 4. Of the 38 change orders, 17 of the change orders have been necessitated due to changes requested by Caltrans or allowed by Caltrans specifications totalling $414,939. These include: CCO #1- Flagging CCO #2- Structure seismic design changes CCO #5- Right -of way delay due to surveying delay CCO #7- Extension of time for holidays CCO #9- Prepartions for winter suspension 220 Mason Circle Concord, California 94520 (510) 82.7 4900 FAX (5 10) 8214982 Mr. Dave Bernardi Director of Public Works Department of Public Works City of San Rafael October 29, 1996 Page 2 CCO #10- Modifications to detour plans CCO #12- Maintain and repair detour CCO #13- Add traffic control, signing, striping and k -rail for n/b on-ramp. CCO #15- Revise lighting and traffic signal plans CCO #23- Provide for right-of-way obligations CCO #25- Install changes required for stormwater pollution prevention CCO #28- Provide temporary detours in lieu of median crossovers CCO #30- Remove unsuitable materials CCO #32- Install irrigation backflow preventers CCO #33- Drainage modifications and unsuitable materials CCO #35- Install conduit for irrigation controllers CCO #38- Modify drainage systems on the n/b on-ramp 5. Caltrans materials testing procedures did not allow for prompt response for concrete quality assurance tests. Harris retained Signet Testing Laboratories to assist in these concrete sampling and testing procedures. To date approximately $6,000 has been expended for these services which were not budgeted for in our agreement. I request your approval of a budget amendment of $150,000.00 to complete our project services. This amendment will allow us to substantially complete and prepare a proposed final estimate and final report by December 31, 1996. In addition, approximately $20,000 will remain as contingency for Hams' services to assist the City in outstanding project issues beyond the first of the new year. Very truly yours, HARRIS & ASSOCIATES Gregory C Vice Pres 93065 cc: Jim Parmley Chuck Flynn Harris & Associates