HomeMy WebLinkAboutCC Resolution 9800 (Head Start Program)RESOLUTION NO. 9 8 0 0
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL
ACCEPTING A PROPOSAL BY PELL DEVELOPMENT TO UNDERWRITE A HEAD
START PROGRAM TO MEET THE REQUIREMENTS OF THE PRIORITY PROJECTS
PROCEDURE.
WHEREAS, Pell Development was granted "priority status" in the 1996 round of the Priority Projects
Procedure based on a proposal to meet neighborhood needs by helping to provide child
care facilities at the Regency II office site; and,
WHEREAS, changed circumstances, including new information on soils conditions and the
unavailability of alternate sites, now make it unfeasible to provide affordable child care in
the configuration originally proposed; and,
WHEREAS, Pell Development has proposed to meet its commitment by partially underwriting a
program in partnership with Marin Head Start and the First Congregational Church.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby accepts in concept Pell
Development's proposal subject to approval of a Use Permit for the Head Start program at
the First Congregational Church site, and subject to the terms and conditions described in
the attached letter from Cecilia Bridges dated February 10, 1997.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of
said City held on Tuesday, the 18th day of February, 1997, by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Wanne M. Leoncini, City Clerk
3iVNUlE4A'[ 450
CEcmu B. BRIDGES
ATTORNEY AT LAW
MEDIATOR
A PROFESSIONAL CORPORATION
PETALUMA MARINA BUSINESS CENTER
765 BAYWOOD DRIVE, SUITE 337
PETALUMA, CA 94954
(707) 762-3024 FAX: (707) 762-2930
February 10, 1997
REAL ESTATE
LAND USE
ENVIRONMENTAL
Mayor Al Boro and Members of the San Rafael City Council
P. O. Box 151560
San Rafael, CA 94915-1560
RE: Pell Development, Regency H Office PPP,
Proposal for Child Care Program at First Congregational Church, San Pedro Road
Dear Members of the City Council:
This requests that the City Council approve the outlined plan proposed by Pell
Development to fulfill the PPP conditions which were originally approved by the City Council in
1991 and clarified and detailed in PPP95-3 Regency II, approved in May, 1996 (See Exhibit A).
This proposal is made by Pell Development in conjunction with the First Congregational
Church and the well-known and highly respected, Marin Head Start - Family Development
Program. The congregation of First Congregational Church, located in San Rafael at 8 North San
Pedro Road, has for lease a facility for 28 preschool children. The facility requires improvement to
enable it to meet the requirements of a state -licensed child care facility (See Exhibit B). Marin
Head Start needs a facility for its Family Development Program in San Rafael. The match is an
ideal one to provide affordable child care to north San Rafael!
The proposal by Pell Development to provide affordable child care and fulfill the PPP
intent has three parts:
1. Pell Development Makes Improvements to the First Congregational Church Owned
Facility to Accommodate a State -Licensed Child Care Facility
2. Pell Development Leases the Child Care Facility and Provides it at No -Cost to the Child
Care Operator for a Minimum of 5 Years and a Maximum of 10 Years, Depending on
Timing of the Construction of Improvements to the Smith Ranch Rd./Lucas Valley
Interchange
3. Pell Development Funds $100,000 to the Mann Child Care Council to be Used to
Address Affordable Child Care Needs Over a 10 Year Period.
Mayor Al Boro and Membet s of the San Rafael City Council
February 10, 1997
Page 2
Pell Development Improves and Leases Facilitv and Establishes Fund for Affordability
1. Pell Development Makes Improvements to the First Congregational Church Owned
Facility to Accommodate a State -Licensed Child Care Facility.
Pell Development will make improvements to the Church's building and outdoor
recreation area resulting in a child care facility, meeting state and local requirements. TWM's
estimate is that the facility can be improved to enable a child care facility for 28 preschool
children. The improvements to the facility will be the property of the Church in perpetuity.
2. Pell Development Leases the Child Care Facility and Provides it at No -Cost to the
Child Care Operator for a Minimum of 5 Years and a Maximum of 10 Years, Depending
on Timing of the Construction of Improvements to the Smith Ranch Rd./Lucas Valley
Interchange.
Pell Development will lease the improved facility from the Church for an initial term of
five (5) years with options to enable leasing for another 5 years. The term of the child care
facility lease obligation shall be equal to the term of the limited capacity of the Smith Ranch/Lucas
Valley interchange, but not to exceed a term of ten (10) years from the date of the completion of
Regency II.
Proposed language of the facility lease would provide:
"if after the initial term of the Lease, the expected Smith Ranch/ Lucas Valley
interchange improvement is not completed, the term of the Lease shall be extended
in one year increments, at the sole discretion of Pell, for a period not to exceed a
total of five (5) additional years."
3. Pell Development Funds $100,000 to the Marin Child Care Council to be Used to
Address Affordable Child Care Needs Over a 10 Year Period.
In order to assure that this proposal is "equivalent" to the original PPP resolution approval
of providing a building for 60 children plus scholarships to cover 10% of the cost of each of 6 of
those children, Pell Development generously proposes funding an amount of $10,000 annually for a
period of 10 years, or a total fund of $100,000 to address affordable child care needs.
The details would be as follows:
1. The child care funding portion of the Regency II obligation would be fulfilled by
Pell Development funding a total of $10,000 annually for a term of 10 years to be used to make
child care affordable to those who need it.
2. Payment would be made by Pell Development to the Marin Child Care Council.
3. The money must be used by Marin Child Care Council for child care for residents
of San Rafael. The annual amount will be disbursed by Marin Child Care Council to enable
affordable child care.
4. Pell Development may elect at their sole discretion whether to pay the $10,000
annual amount on a single year basis or in any lump sum. If Pell Development elects to pay any
Mayor Al Boro and Memberb of the San Rafael City Council
February 10, 1997
Page 3
of the amount in a lump sum, Marin Child Care Council would earn any income on the amount
held.
In addition to the above, Pell Development will make application, if necessary, for a Use
Permit and Trip Permit authorizing the use of the First Congregational Church site for a child care
facility.
First Conereeational Church, in Coniunction with Pilgrim Park, Oversees Operation
The attached letters from Pastor David Ray, for First Congregational Church, and Robert
De Haan, for Pilgrim Park Apartments, explain the role of the Church and the enthusiasm and
energy which the Church has given to make this proposal possible (See Exhibits C and D).
Marin Head Start Will Onerate Preschool Program
With Pell Development providing improvements to the facility and leasing it from the
Church, Marin Head Start proposes to use their expertise and experience to provide a preschool
program for San Rafael families and children in particular need of affordable child care. The
details of the Marin Head Start program philosophy, services, and client population are given in a
Marin Head Start Proposal for the Site at the First Congregational Church. San Rafael, (See
Exhibit E). The proposal also outlines possible future program changes to extend the school year,
the number of hours per day, or other possible changes to benefit the families and children.
Conclusion
This requests the Council approval of this proposal in fulfillment of the Regency II
condition, PPP95-3. Members of the proposal team will be available for your review and
questions at the February 18 City Council meeting. Thank you for your sincere consideration.
Sincerely,
CECILIA B. BRIDGES
ATTORNEY AT LAW -MEDIATOR
Representing, Pell Development
cc: Rod Gould
Bob Pendoley
Sharon McNamee
Joe Pell
Pastor David Ray
Robert De Haan, Pres. Board of Trustees, Pilgrim Park Apartments
Cynthia Klock, Director, Marin Head Start
Kathy Ferron, Marin Child Care Council
PPP95-2 Oakvie
�raffic. The number ci. PM peak :rips generated by this project X279) is greater
than the amount allocated to the site in the City's General Plan (1/Whileshort erm, the project does not cause traffic levels of service to beither Freitas/101 or Lucas Valley/101 interchange, it is unknowhether it ould cause levels of service to be exceeded in the Ion
need to be detpmined through project environmental review.
Oualifier: The prod t is in the early /aaste Ian and may change
through the environme al review prsect as currently described does
not qualify as an affordab housing ose to serve area residents
through child care. The proje t propland for a needed future
interchange improvement, which rommunity benefit in that it does
not obstruct the interchange projey , owever, the reservation does not facilitate
timely implementation of the/terchang\n that purchase costs are unknown and
unfunded. If the reserve a were offered dedication, this would rate as an
excellent community nefit and needed neigh hood serving facility provided by
the project; this is of currently known.
/eighborhood
e-Oakview project is recommended for denim itnout prejudice in that it
ely: PPP approvals reserve traffic capacity for a ; it is unlikely that
ould be under construction within a year; and details the
and community -serving benefits are not yet sufficiently i tified.
PPP95-3 Regency H.
Traffic. The number of PM peak trips generated by this project (273) is within the
amount allocated to the site in the General Plan (331). The project does not cause
traffic levels of service to be exceeded at either the Freitas/ 101 or Lucas
Valley/101 interchange.
Oualifier: The project qualifies as a high priority project in that it will provide a
child care facility for 60-75 children for 5-10 years, and $4,248/year in child care
scholarships for 10 years, which is determined by the City Council to provide a
EXHIBITAI
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needed neighborhood serving use—or its equivalent as discussed during the April
15, 1996 Council meeting, and as agreed to by Pell Development Company in the
attached letter of agreement.
Findings: The Regency H project is recommended for approval, and qualifies as a
high priority project as defined by General Plan policy C-7 in that it will provide a
needed neighborhood service in the form of a child care facility for 60-75 children
for 5-10 years from the date of occupancy of the office building, and $4,248/year
for 10 years in -child care scholarships, or its equivalent as discussed during the
April 15, 1996 Council meeting, and as agreed to by Pell Development Company
in the attached letter of agreement. The need for child care and affordable child
care in North San Rafael has been demonstrated by 1990 citywide child care task
force reports, and limited vacancies at area child care facilities.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify.that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the City Council of said City held on Monday, the 6`s day of May, 1996, by the
following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
EXNIBrr�
PG �OF�PGs
JEANNE M. LEONCINI, Clerk of the City
of San
EXNIBrr�
PG �OF�PGs
DIRECTIONS:
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8 North San Pedro Road
San Rafael, California
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From
From iiwy 101 coming from the north: Exit at N. San Pedro Road; go left on
Merrydale Road. At the traffic light, go right onto N. San Pedro Road.
Proceed 1/2 block; turn left into driveway.
From Hwy 101 coming from the south: Exit at N. San Pedro Road, proceeding
straight ahead (west), taking "cloverleaf" around to N. San Pedro Road and
under freeway overpass. Proceed 1/2 block past traffic light; turn left
into driveway.
EXHIBIT
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Light a
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From
From iiwy 101 coming from the north: Exit at N. San Pedro Road; go left on
Merrydale Road. At the traffic light, go right onto N. San Pedro Road.
Proceed 1/2 block; turn left into driveway.
From Hwy 101 coming from the south: Exit at N. San Pedro Road, proceeding
straight ahead (west), taking "cloverleaf" around to N. San Pedro Road and
under freeway overpass. Proceed 1/2 block past traffic light; turn left
into driveway.
EXHIBIT
02/10/1997 14:45 415499924a Bcmawim
I�A._ PALE 01
First Congregational Church of San Rafael, Ynited Churdi of Christ
Dr. David Rap, Pastor + 8 North S= Pedro Road, San Rafael, Califomia 94909 t (415)479-2747
February 4,1997
Mayor Al Boro
P. 0. Box 151560
San Rafael, CA 94915-1560
Dear Mayor Boro:
RE: Child Care Facility Condition—Regency Center U
Here are the reasons we feel the city of San Rafael should ratify the plan to
use the Pell Development company money to fund a Head Start program at
the First Congregational Church. The issue for us is not income for the
church. (We can certainly find another renter.) Rather the main issues are
more philosophical and imperative. There are three.
First, North San Rafael needs a Head Start program. Head Start Ls -)n
extraordinary program that has a long and proven track record of tvarking
intensively with the most at risk children and families to stabilize fartilief,
and equip children to function at their best in school Ld society. The issue
for you is accomplishing the greater good versus serving the greater number.
Our and the Marin Child Care Council's research shows there is already
sufficient child care in Marin County for families that can afford it. There is
not sufficient child care and intervention for children at risk and for poor
families.
Second, the setting at First Congregational Church is ideal Adjacent to us is
Pilgrim Park_ Surrounding us are several apartment houses with many
children. Our downstairs housed a child care program several years ago, and
once remodeled and made both accessible and child friendly, it can provide
the kind of warn, attractive,.and usable environment in which children
thrive. The use of this space -for this purpose also fits the documented
mission of our church. We are here to serve. We've been doing that
effectively for twenty-five -.,ears with Pilgrim Perk and in many other ways.
Our people are eager to work with Head Start in this new venture.
EXHIBITe
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U." I LU l z7 ( L �4; u e 41747'y7144 bt1M&VJJM PAGE 61
But the third issue is the most important. The federal government is shifting
the social program burden to state and local'government. Our governmental
resources are already stretched to the danger point. We're all anxious about
the impact of the welfare reform law on local services and the poor. San
Rafael's social needs will be best met if government, the private sector, social
services, and non-profit voluntary programs work cooperatively.
There is an increasingly acute need for effective intervention, on behalf of at
risk families and children. And there is an increasingly acute need for all
sectors of our community and society to collaborate for the common good.
Our proposal that is before you is an effective and innovative model that
meets these needs and therefore it should be implemented and replicated.
Under our proposal the City of San Rafael plays its part through its agreement
with the Pell company and by sanctioning our arrangement. Pell
Development plays a critical role through their money and planning
expertise. The Marin Child Care Council is playing an important role through
their research and match -making services. Head. Start matches its remarkably
effective program with families at great risk. First Congregational Church is
making its building available and is ready to channel its gifted people into
voluntary roles. And the famiUes themselves will be active participants in
meeting their un -met pressing needs. And it will cost the city nothing!
The other program you're considering does not involve this kind of
collaboration. It does not address the pressing needs that our program will.
And it will be a continuing cost to the taxpayers of San Rafael.
We've been working hard and in good faith on this project for three months.
We need your endorsement to put this exciting plan into action. Thank you.
Sincerely,
1
David Ray, pastor
cc: Rod Gould and City Council members
EXHIBIT L
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96 PILGRIM WAY - SAN RAFAEL, CA 94903 - PHONE (415) 479-4091
February 3, 1997
Mayor and Members of the City Council
City of San Rafael
c/o Rod Gould, City Manager
P. O. Box 151560
San Rafael, CA 94915-1560
Gentlemen:
RE -- Child Care Facility Condition -- Regency Center II
I urge you to approve the proposal to put a Head Start program in the
Congregational Church in North San Rafael to satisfy this condition of
Regency Center II. There is a tremendous amount of energy, excitement
and community benefit potential developing around this project.
Marin Head Start has long wanted a facility in North San Rafael. They
have satisfactorily proposed to locate their program in the church facilities.
Most of the families they would serve now live in the North San Rafael
area. And, they are enthusiastic about expanding their program to better
serve the child care needs of their families. For example, both Head Start
and Pilgrim Park on site management are enthusiastic about
coordinating/combining a summer recreation program for Pilgrim Park
children and Head Start children. Pilgrim Park now has a summer
program, which has always been open to other children from the
community. Head Start wants to start a summer program.
The Congregational Church is beginning to look for a local mission project
around which members' energy and money might be focused. Although
the congregation has not decided on a project, it is conceivable that the
mission project could be built around the Head Start program. Many
church members have experience with the Head Start program and are
enthusiastic about sponsoring it in church facilities.
EXHIBIT -T
PG I LF,�..._PGS
In summary, the team from the church, from Marin Head Start, from the
Marin Child Care Council and from the Pell organization have worked
hard and well to make this important, additional community outreach
program happen in North San Rafael. This is exactly the kind of
community help program San Rafael needs more of as our Federal and
State governments downsize welfare programs.
Very truly yours,
Pilgrim Park Apartments
by
Robert De Haan
President of the Board of Trustees
of Pilgrim Park; Church Member;
and member of the Head Start
team
cc: Rod Gould, City Manager
Bob Pendoley, Planning Dept.
bcc: Cecilia B. Bridges, Attorney at Law
EXHIBIT P
PG 2 OF_LPOS
MARIN HEAD START
Family Development Program
Marin Head Start Proposal for the Site at the
First Congregational Church, San Rafael
Marin Head Start is interested in providing preschool services to San Rafael
families at the First Congregational Church in San Rafael. We understand that
we would receive free rent and utilities for at least five years. We would like to
outline some of the services that families would receive and our qualifications to
operate this program.
Program Description
Marin Head Start has been in existence since 1966, making us one of the
earliest pioneers in the provision of preschool services to children and their
families. Head Start has op6rated as the nation's model program and has
enjoyed broad support from Congress, schools, social service and health
programs and, most importantly, from parents. One of the reasons that Head
Start has been so successful is the requirement that the program have a 25%
local match for its funding. Each Head Start program is designed with input from
parents and local collaborators to ensure that it is meeting the needs of the
families in that community. The recognition that there needs to be local
partnerships to solve complex social problems goes back to the very first days of
Head Start and is even more true today.
Our program receives the bulk of its funding from the Federal government, with
Congress making annual allocations. Continued funding is based on the
program's ability to meet Federal Performance Standards. Every three years a
program audit is conducted. A federal review team consisting of professionals in
the education, health, mental health, dental; nutrition and social service fields
will visit the program for one-week. During this week they visit all of the
classrooms to observe the teachers work, inspect the records and assess the
environment in the centers. They also interview parents and community
members and conduct an administrative and fiscal audit. Marin Head Start has
consistently been rated as an excellent. program.
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1.049G PG—LOF�-_T PGS6 �Izak'sII
81-A DIG TAL DRIVE • N 'ATO • CA 9494 (415) 883-6058 > FAX (415) 883-60
Staff Qualifications
The staff who work at Marin Head Start are dedicated and committed to the
mission of the program. In addition, they are well educated and have a great
deal of experience to bring to the families. Below are the qualifications of the
key personnel:
Name/position Education Years at HS
Cynthia Klock
(Director)
Kay Wernert
(Education Manager)
Blanche Donaldson
(Fam. Svc. Manager)
Marge Brinkmann
(Health Manager)
Sheryl Morgan
(Mental Health Consultant)
Christine Berman
(Nutrition Consultant)
RN, BS Nursing, MBA 9
BA, MEd. Special Ed. 17
BA Social Work 12
BA Health Education 6
BA, MA, MFCC, PhD 2
BS, MS, RD Nutrition 10
Each classroom has a Head Teacher, Assistant Teacher, site assistant and a
parent/community volunteer for 18-20 children. The teaching staff and home
visitors have at a minimum, a California Children's Center Permit and many have
a bachelors or masters degree as well. The staff/student ratios and educational
preparation of the staff greatly exceed that which is found in most child
development programs.
Client Population
Marin Head Start enrolls families who have a preschool child, reside in Marin
and earn less than the Office of Management and Budget's poverty level. This
rate is currently $15,600 per year for a family of four. The families often have
multiple risk factors in addition to poverty These include domestic violence,
children with special needs, developmental delays, and behavioral problems,
children and parents with literacy issues, families dealing with drug and alcohol
problems, cultural barriers, social isolation and physical health problems.
EXHIBIT_
PG 2 OF PGS
The program serves around 225 families each year across Marin County.
Currently, about 45% of the enrolled families reside in San Rafael, with the vast
majority of the families living in the Canal area. Locating at the First
Congregational Church would allow us to serve more San Rafael families and to
have a presence with families from the Santa Venitia area. This area has been
hard to serve since we could not provide busing and so few families have
transportation. Bus routes could be redesigned to accommodate these families
if they did not have to be transported all the way to Novato as we have had to do
in the past.
Program Philosophy
Marin Head Start works with the whole family to address the various risk factors
in their lives. We help them assess their strengths and develop goals for
themselves and their children. Parents are included in every level of the
program, including program governance. The Policy Council is made up of
elected representatives from each classroom/home base group. The Policy
Council has approval/disapproval power over all personnel decisions, budget
and policy decisions and grant applications. We operate with the belief that
parents know what is best for themselves and their children and our job is to
help them create a vision for themselves and guide them to the resources that
are available.
Program Services
Classroom Curriculum - Children attend classes Monday -Thursday for five
hours. They are transported from their home to the school and back at the end
of the day. During the day the children follow an approved developmentally
appropriate curriculum. Every child is thoroughly assessed three times during
the school year using a standardized educational assessment tool. The teacher
shares with the parents in their home to talk about the unique skills and
attributes of their child and how they can help their child learn in their own home
and community setting.
Special Education - The children who need special education services are able
to receive these services at our centers with parental consent. We work closely
with the Marin County Office of Education to ensure that each child has an
individualized plan to address their needs. Each year about 30% of the Head
Start children qualify for special education.
Health Assessment - The children are also able to receive comprehensive health
exams including a complete.physical exam, dental exams, social -emotional
screenings, growth and developmental screenings and any needed follow-up
treatments. Two complete meals are prepared and served for the children and
tooth brushing takes place. The program also ensures that the children are
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PG 3 MJF 5 PGS
exposed to cultural activities by providing field trips and bringing community
artists into the classroom. Transition planning is done with the San Rafael City
School district to guarantee that each child arrives in kindergarten ready to
learn. The district administration and kindergarten teachers have been in
discussions with us for the last year to find a location in San Rafael so Head
Start can provide additional services.
Parent Program - Parents are assisted in their role as their child's primary
teacher by the social services staff. The staff visit them in their home, provide
twice a month Parent Clubs where the parents can meet in small groups and
learn about parenting skills, self-esteem issues, child growth and development,
health and nutrition topics, domestic violence and many other issues. Parents
are assisted in enrolling in education programs or job training programs or we
help them to find employment based on their own skills and goals. Many parents
are already working part-time when they enroll in Head Start and they are
assisted to plan for their future. We see our case management role increasing
as parents will need to adjust to the new welfare requirements.
All children and parents who enroll at the First Congregational Church site would
have access to the full range of Head Start services.
Contribution of Marin Head Start to the First Congregational Site
Marin Head Start anticipates some extra expenses if we are able to move to the
new location. Chief among these expenses would be the moving of our
playground equipment. We have already received bids which are in the range of
$10,000-15,000. We would also have some additional costs in moving phone
lines, the actual costs of hiring movers, site enhancements, new signs, etc.
There may also be programmatic increases resulting from having a site move
from Novato to San Rafael such as increased costs for bussing, staff mileage,
insurance increases and perhaps others costs. We have not had time to do a
thorough cost study but it appears that it would take us at least a year to recover
the cost of the site subsidy, estimating that the benefit of the free rent and
utilities for a year are approximately $24,000.
Future Program Changes
We would propose that there would not be any program changes until we have
recovered our cost to set up the new site (year one). Discussions with the
Policy Council, parent groups, community groups and others would begin upon
notification of agreement to occupy the site to establish how we could use the
rent/utility savings to enhance the services to the children and families in the
San Rafael area. A number of options should be explored including extending
services for the children by lengthening the school year, lengthening the number
of days of service and or the number of hours per day. We could also look at 57
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which families would qualify for the increased services since this would not be
available to all families who are enrolled in the program if services were limited
just to the new site. Another option is to increase our social services staff to
assist families who are moving from welfare -to -work. Families need services in
addition to child care to make this difficult transition. Many families find the
Head Start hours meet their needs now and other families are supported in
finding child care with wrap around arrangements. There are other options
which could be explored as well such as collaborating with other programs or
providers to arrange wrap around child care for parents who need longer or non-
traditional hours of care.
We expect that the option that will best meet the needs of the children and
parents has not even been thought of yet and that future discussions with
parents, staff and the community will yield the most creative and useful direction
for the future program services offered by Marin Head Start at the First
Congregational Church. We are excited by the vision of what could be created
with this collaboration and the many benefits that will result for the entire
community.
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