HomeMy WebLinkAboutCC Resolution 9701 (Routine & Emergency Tree Services)RESOLUTION NO. g 7 n 1
RESOLUTION OF AWARD OF CONTRACT
WHEREAS, on the 23`d day of August, 1996, pursuant to due and legal
notice published in the manner provided by law, inviting sealed bids or proposals for the
work hereinafter mentioned, as more fully appears from the Affidavit of Publication
thereof on file in the office of the City Clerk of the City of San Rafael, California, the City
Clerk of said City did publicly open, examine and declare all sealed bids or proposals for
doing the following work in said City, to wit:
"ROUTINE AND EMERGENCY TREE SERVICES CONTRACT 1996-1998"
PROJECT NO. 001-4435-499-8270
in accordance with the plans and specifications therefor on file in the office of said City
Clerk; and
WHEREAS, the bid of Fahy Tree Service at the unit prices stated in its
bid was and is the lowest and best bid for said work and said bidder is the lowest
responsible bidder therefor;
NOW, THEREFORE, IT IS HEREBY ORDERED AND RESOLVED
that the bid of Fahy Tree Service and the same is hereby accepted at said unit prices and
that the contract for said work and improvements be and the same is hereby awarded to
said Fahy Tree Service at the unit prices mentioned in said bid.
IT IS FURTHER ORDERED AND RESOLVED that the City Engineer
is hereby authorized to extend the time for completion of the contract as set forth herein
upon showing of good cause by the Contractor.
IT IS FURTHER ORDERED AND RESOLVED that the Mayor and the
City Clerk of said City be authorized and directed to execute a contract with Fahy Tree
Service for said work and to return the bidders bond upon the execution of said contract.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly introduced and adopted at a
regular meeting of the Council of said City on Monday, the 16'x' day of September, 1996,
by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Heller
JE9?�INE M. LEONCINI, City Clerk
I A, [ 6�16\
City of San Rafael
Department of Public Works
Bid Summary
Routine and Emergency Tree Services Fahy Tree Service
Project No. 001-4435-499-8270 Engineer's 19 Ranch Road
Bid opening : August 23, 1996 @ 2:00 p.m. Estimate San Rafael, CA 94903
UNIT
INO. I ITEM I TYPE I UNITS PR UNIT
$ I TOTAL, $ PRICE, $ I TOTAL, $
NORMAL WORKING HOURS:
1
Supervisor
HR
180
40.00
7,200.00
35.00
6,300.00
2
Climber/Foreman
HR
600
35.00
21,000.00
34.00
20,400.00
3
Trimmer
HR
550
30.00
16,500.00
32.00
17,600.00
4
Groundsperson
HR
1,050
30.00
31,500.00
32.00
33,600.00
5
12 yd. Dump Truck
HR
600
25.00
15,000.00
11.95
7,170.00
6
Pick-up Truck
HR
250
8.00
2,000.00
5.95
1,487.50
7
14 ton Crane
HR
64
100.00
6,400.00
90.00
5,760.00
8
Aerial Lift
HR
150
45.00
6,750.00
14.10
2,115.00
9
Chipper
HR
500
15.00
7,500.00
6.75
3,375.00
10
Stumpgrinder
HR
200
40.00
8,000.00
21.00
4,200.00
11
SUBTOTAL
HR
5
50.00
121,850.00
21.00
102,007.50
EMERGENCY CALL OUT:
1
Dispatcher
HR
25
45.00
1,125.00
35
875.00
2
Supervisor
HR
40
70.00
2,800.00
60.00
2,400.00
3
Climber/Foreman
HR
100
72.00
7,200.00
60.00
6,000.00
4
Trimmer
HR
25
72.00
1,800.00
60.25
1,506.25
5
Groundsperson
HR
100
65.00
6,500.00
57.50
5,750.00
6
12 yd. Dump Truck
HR
50
30.00
1,500.00
11.95
597.50
7
Pick-up Truck
HR
50
13.00
650.00
5.95
297.50
8
14 ton Crane
HR
25
115.00
2,875.00
90.00
2,250.00
9
Aerial Lift
HR
40
55.00
2,200.00
14.10
564.00
10
Chipper
HR
50
25.00
1,250.00
6.75
337.50
11
Stumpgrinder
HR
5
50.00
250.00
21.00
105.00
SUBTOTAL
28,150.00
20,682.75
TOTAL 150,000.00 122,690.25
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City of San Rafael • California
Form of Contract Agreement
for
Routine and Emergency Tree Services
Contract 1996-98
Project No. 001-4435-499-8270
This Agreement is made and entered into this 23rd day of August 1996 by and between
the City of San Rafael (hereinafter called City) and Fahy Tree Service (hereinafter called
Contractor). Witnesseth, that the City and the Contractor, for the considerations
hereinafter named, agree as follows:
II - Scope of the Work
The Contractor hereby agrees to furnish all of the materials and all of the equipment
and labor necessary, and to perform all of the work shown on the plans and described
in the specifications for the project entitled: Routine and Emergency Tree Services
Contract 1996-98, all in accordance with the requirements and provisions of the
Contract Documents as defined in the General Conditions which are hereby made a part
of this Agreement.
III- Time of Completion
The work to be performed under this Contract shall be commenced within the time
allotted in the specifications.
IIII - Liquidated Damages
It is agreed that, if all the work required by the contract is not finished or completed
within the number of working days as set forth in the contract, damage will be
sustained by the City, and that it is and will be impracticable and extremely difficult to
ascertain and determine the actual damage which the City will sustain in the event of
and by reason of such delay; and it is therefore agreed that the Contractor will pay to
the City, the sum of $100 per hour for every one hour interval, and $500 for a non-
response, as specified in the Special Provisions; and the Contractor agrees to pay said
liquidated damages herein provided for, and further agrees that the City may deduct the
amount thereof from any moneys due or that may become due the Contractor under the
contract.
IV - The Contract Sum
The City shall pay to the Contractor for the performance of the Contract the amounts
determined for the total number of each of the units of work in the following schedule
completed at the unit price stated. The number of units contained in this schedule is
approximate only, and the final payment shall be made for the actual number of units
that are incorporated in or made necessary by the work covered by the Contract.
Routine Work During
Normal Working Hours (8:00 a.m. - 5:00 mm.. Mondav-Fridav)
COPY
Ouantity
Rate
Item Description
Hours
Man -Hour
Subtotal
1 Supervisor
180
$ 35.00
$ 6,300.00
2 Climber/Foreman
600
$ 34.00
$ 20,400.00
3 Trimmer
550
$ 32.00
$ 17,600.00
AGREEMENT • 1
COPY
4
Groundsperson
1050
$ 32.00
$
33,600.00
5
12 yd. Dump Truck
600
$ 11.95
$
7,170.00
6
Pick-up Truck
250
$ 5.95
$
1,487.50
7
14 ton Crane
64
$ 90.00
$
5,760.00
8
Aerial Lift
150
$ 14.10
$
2,115.00
9
Chipper
500
$ 6.75
$
3,375.00
10
Stumpgrinder
200
$ 21.00
$
4,200.00
Subtotal for Normal Working Hours $ 102,007.50
"Emergency Call Out" Working Hours (Weekends, night, overtime, holidays)
1
Dispatcher
25
$ 35.00
$
875.00
2
Supervisor
40
$ 60.00
$
2,400.00
3
Climber/Foreman
100
$ 60.00
$
6,000.00
4
Trimmer
25
$ 60.25
$
1,506.25
5
Groundsperson
100
$ 57.50
$
5,750.00
6
12 yd. Dump Truck
50
$ 11.95
$
597.50
7
Pick-up Truck
50
$ 5.95
$
297.50
8
14 ton Crane
25
$ 90.00
$
2,250.00
9
Aerial Lift
40
$ 14.10
$
564.00
10
Chipper
50
$ 6.75
$
337.50
11
Stumpgrinder
5
$ 21.00
$
105.00
Subtotal for "Emergency Call Out: Working
Hours
$
20,682.75
Grand Total
$
122,690.25
(Normal + Emergency)
V - Progress Payments
On not later than the 6th day of every month the Public Works Department shall
prepare and submit an estimate covering the total quantities under each item of
work that have been completed from the start of the job up to and including the
25th day of the preceding month, and the value of the work so completed
determined in accordance with the schedule of unit prices for such items together
with such supporting evidence as may be required by the City and/or Contractor.
AGREEMENT • 2
VI - Acceptance and Final Payment
(a) Upon receipt of written notice that the work is ready for final inspection and
acceptance, the Engineer shall within 5 days make such inspection.
(b) Before final payment is due the Contractor shall submit evidence satisfactory to the
Engineer that all payrolls, material bills, and other indebtedness connected with
work have been paid, except that in case of disputed indebtedness or liens the
Contractor may submit in lieu of evidence of payment a surety bond satisfactory to
the City guaranteeing payment of all such disputed amounts when adjudicated in
cases where such payment has not already been guaranteed by surety bond.
(c) The making and acceptance of the final payment shall constitute a waiver of all
claims by the City, other than those arising from any of the following: (1) unsettled
liens; (2) faulty work appearing within 12 months after final payment; (3)
requirements of the specifications; or (4) manufacturers' guarantees. It shall also
constitute a waiver of all claims by the Contractor , except those previously made
and still unsettled.
(d) If after the work has been substantially completed, full completion thereof is
materially delayed through no fault of the Contractor, and the Engineer so certifies,
the City shall, upon certificate of the Engineer, and without terminating the
Contract, make payment of the balance due for that portion of the work fully
completed and accepted.
Such payment shall be made under the terms and conditions governing final payment,
except that it shall not constitute a waiver of claims.
IN WITNESS WHEREOF, City and Contractor have caused their authorized
representatives to execute this Agreement the day and year first written above.
ATTEST: CITY OF SA RAFAEL:
. �M T vnnitim
Gai 'T. WR ggkanti
City Attorney
Albert Boro
Mayor
CONTRACTOR)):
for TAK i, TREE SERVICE
PO. BOX 4306
SAN t5 AFAEL, CA 94913
AGREEMENT • 3
\+ILY U1 • 0111 r[dldVi
Department of Public Works
Bid Summary
Routine and Emergency Tree Services
Project No. 0014435499-8270
Bid opening : August 23,1996 @ 2:00 p.m.
INO.
1
UNIT
2
I ITEM
I TY E I
UNITS
NORMAL
WORKING HOURS:
1 Groundsperson
6
1
Supervisor
HR
180
2
Climber/Foreman
HR
600
3
Trimmer
HR
550
4
Groundsperson
HR
1,050
5
12 yd. Dump Truck
HR
600
6
Pick-up Truck
HR
250
7
14 ton Crane
HR
64
8
Aerial Lift
HR
150
9
Chipper
HR
500
10
Stumpgrinder
HR
200
SUBTOTAL,
EMERGENCY CALL OUT:
1
Dispatcher
2
Supervisor
3
Climber/Foreman
4
Trimmer
5
1 Groundsperson
6
112 yd. Dump Truck
7
1Pick-up Truck
8
114 ton Crane
9
JAerial Lift
10
IChipper
11
Stumpgrinder
SUBTOTAL
HR 25
HR 40
HR , 100 1
HR 1 25 1
1 HR 1 100 1
HR 50
HR 50
1 HR 1 25 1
HR 40 1
1 HR 50 1
HR 1 5 1
I I
Engineers
Estimate
UNIT ITEM
PRICE, $ 1 TOTAL, $
40.00
35.00
30.00
30.00
25.00
8.00
100.00
45.00
15.00
40.00
45.001
70.001
72.001
72.00
65.00
30.001
13.001
115.001
55.001
25.001
50.001
7,200.00
21,000.00
16,500.00
31,500.00
15,000.00
2,000.00
6,400.0[ I
6,750.00
7,500.00
8,000.00
121,850.00
7,200.00
1,800.00
6,500.00
1,500.00
650.001
2,875.001
2,200.001
1,250.001
250.001
28,150.001
1
TOTAL 150,000.00
Fahy Tree Service
19 Ranch Road
San Rafael, CA 94903
UNIT ITEM
PRICE, $ 1 TOTAL, $
35.00
6,300.00
34.00
20,400.00
32.00
17,600.00
32.00
33,600.00
11.95
7,170.00
5.95
1,487.50
90.00
5,760.00
14.101
2,115.00
6.751
3,375.00
21.001
4,200.00
1
102,007.50
35
875.00
60.00
2,400.00
60.001
6,000.00
60.25
1,506.25
57.50
5,750.00
11.95
597.50
5.95
297.50
90.00
2,250.00-
14.101
564.00
6.751
337.50
21.00+
105.00
20,682.75
122,690.25
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