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Home My WebLink AboutCC Resolution 14264 (Downtown Streets Team Expansion)RESOLUTION NO. 14264 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH THE DOWNTOWN STREETS TEAM FOR SERVICES OUTSIDE OF THE DOWNTOWN CORE AREA TO EXTEND THE TERM BY SIX MONTHS AND TO PROVIDE FOR ADDITIONAL COMPENSATION IN AN AMOUNT NOT TO EXCEED $12,500 WHEREAS, since 2013, the City of San Rafael has worked in partnership with Downtown Streets, Inc. to implement a volunteer work experience program for homeless persons, called the "Downtown Streets Team," in Downtown San Rafael; and WHEREAS, in January 2016, the City entered into an "Agreement for Professional Services with the Downtown Streets Team for Services Outside of the Downtown Core Area" dated January 1, 2016 (the "Agreement"), to expand the services of the Downtown Streets Team outside of the core Downtown area during a one (1) year term; and WHEREAS, the work of the Downtown Streets Team outside of the core Downtown area has been valuable and beneficial to the quality of life in the areas receiving services; and WHEREAS, the City Council wishes to continue its agreement with Downtown Streets, Inc. for services outside of the core Downtown area for an additional period of six months; and WHEREAS, the City Council has waived competitive bidding with respect to this Agreement, pursuant to San Rafael Municipal Code Section 2.55.070(D), based upon the prior experience that the Downtown Streets Team has gained in performing similar services for the City since July 1, 2013, their ability to seamlessly continue such services for the City, and the lack of other qualified organizations that can effectively operate a similar program in the City; and WHEREAS, there is sufficient funding in the homeless initiatives program within the City's General Fund to support the extension of the work of the Downtown Streets Team outside of the core Downtown area. NOW, THEREFORE, BE IT RESOLVED, that the San Rafael City Council hereby approves and authorizes the City Manager to execute, on behalf of the City of San Rafael, an amendment to the Agreement, in a form to be approved by the City Attorney, to provide for a six-month extension of the term, and additional compensation for services during the extended term in an amount not to exceed $12,500. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Tuesday the 17th day of January, 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE DOWNTOWN STREETS TEAM FOR SERVICES OUTSIDE OF THE DOWNTOWN CORE AREA This Amendment to Professional Services Agreement is made and entered into as of the / V-rw day of V�i,v vta 0/ , 2017, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Downtown Streets, Inc., a 501(c)(3) corporation DBA the Downtown Streets Team (hereinafter "CONTRACTOR"). RECITALS WHEREAS, CITY and CONTRACTOR entered into an "Agreement for Professional Services with the Downtown Streets Team for Services Outside of the Downtown Core Area" dated January 1, 2015 (the "Agreement"), for a volunteer work experience program for homeless persons to provide clean up and outreach services teams outside of the core Downtown area during a one (1) year term; and WI IEREAS, CONTRACTOR has proven expertise to manage a volunteer work program in partnership with the CITY, and CITY continues to have a need for the services provided by CONTRACTOR beyond the term of the Agreement; and WHEREAS, CITY and CONTRACTOR wish to extend the term of the Agreement for an additional period of six (6) months; WHEREAS, CITY has waived competitive bidding with respect to this Agreement pursuant to San Rafael Municipal Code Section 2.55.070(D), based upon the prior experience that the Downtown Streets Team has gained in performing similar services for the City in the Downtown core area since July 1, 2013, their ability to seamlessly expand services to outside the Downtown core area, and the lack of other qualified organizations that could effectively operate a similar program; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby amend the Agreement as follows: 1. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation to CONTRACTOR in the amount of $12,500 for services during an extended Agreement Term of six (6) months, thereby increasing the compensation payable under the AGREEMENT to a total amount not to exceed $37,500. 1 y -3-,G 13 2. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the term of the Agreement by an additional six (6) months, from January 1, 2017 through June 30, 2017. 3. Except as specifically amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the day, month, and year first above written. CITY OF SAN RAFAEL 4-t JIMTZ, City ana r FEN 11190 9 AZ it 4-- - /&zeA,,.— ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: LoP ROBERT F. EPSTEIN, Ci Attorne 2 CONTRACTOR By: Name: fl, 14etA cknaCa 5 OCA Title: f M5 at,4 _ 6 C CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTME � ii , v6 :' MANAGER: Contracting Department: City Manager -Homeless Planning and Outreach Project Manager: Andrew Hening Extension: 3055 Contractor Name: Downtown Streets Team, Inc. Contractor's Contact: Elfreda Strydom Contact's Email: Elfreda@streetsteam.org ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor COMPLETED REVIEWER DATE b. Email contract (in Word) & attachments to City Click here to Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 1/6/2017 and return to Project Manager b. Confirm insurance requirements, create Job on 1/6/2017 PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Public Works Contract > $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED REVIEWER DATE Check/Initial Click here to ❑ enter a date. 1/6/2017 AH C 1/6/2017 'X] LG 1/6/2017 EXI LG Click here to ❑ enter a date. ❑ N/A AH Or 0 1/17/2017 3/0-h-7