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Home My WebLink AboutPW Rossi Pump Station Rehabilitation Inspection Services 2017AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CONSOLIDATED CM TO PERFORM ADDITIONAL CONSTRUCTION INSPECTION SERVICES AND INCREASE THE COMPENSATION FOR THE ROSSI STORMWATER PUMP STATION REHABILITATION PROJECT This Amendment to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CONSOLIDATED CM, a corporation (hereinafter "CONTRACTOR"), is made and entered into as of the .2[j >.*day of -<L 201 G' 'ECU YED RECITALS OEC 1 2016 PUBLIC WORKS DEPT, CITY OF SAN RAFAEL WHEREAS, pursuant to City Council Resolution No. 14076 adopted on March 7, 2016, the CITY and CONTRACTOR entered into a Professional Services Agreement for construction inspection services for the Rossi Stormwater Pump Station Rehabilitation project for an amount not -to -exceed $75,000 (the "Agreement"); and WHEREAS, CITY now has a need for additional inspection services during construction of the Rossi Stormwater Pump Station, and desires CONTRACTOR to perform this additional work under the Agreement, for an additional contract amount not -to -exceed $15,520; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby amend the Agreement as follows: 1. Section 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the services set forth in CONTRACTOR's proposal for additional services dated November 2, 2016, attached hereto as Exhibit "1" and incorporated herein by reference. 2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include an additional amount of compensation to CONTRACTOR in the sum of $15,520 for the services set forth in Exhibit "1" to this Amendment, thereby increasing the total contract compensation to a not -to -exceed amount of $90,520. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in force after this amendment. IN WITNESS WHEREOF, the parties have executed this Amendment of the day, month, and year first above written. CITY OF SAN RAFAEL JI S HUTZ, City a ager ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: CONSOLIDATED CM � 1 Name: Scott Ritter Title: Sr. Vice President La-j,jjL,( nom- ROBERT F. EPSTEIN, Qity Attey 2 November 2,20 16 City of San Rafael I I I Morphew Street P.O. Box ISI 560 San Rafael, CA 949I5 -I560 Attn: Ms. Stephanie Gindlesperger P.E. Subject Inspection Services for the Rossi Pump Station Augmentation Request Rev. I Dear Ms. Gindlesperger, -1 CON�OL1D�TED J _. J Professional Construction Management Exhibit 1 Thank you for the opportunity to work with you on the Rossi Pump Station. As you know Consolidated CM has been providing inspection services on this pump station project and we are now nearing completion, however our budget is nearly expired and it appears the project will not finish up until about the first week of November. We had initially planned on approximately half time support for this project, and after reviewing records it appears that for the most part this was accomplished, however there were some periods of time where eight hours a day rather than four were required to support the project. This request for budget augmentation is based on the understanding that any additional hours utilized for inspection were provided at your request, if that was not the case and these hours expended were not authorized, please let me know and we will reduce this request according. Augmentation Request As of this date Consolidated CM has expended the base budget amount for our inspection services. As of this date the project is nearly complete and should require only 3 or 4 more days of inspection. We have expended and additional 82 hours through October 28, 20I6 and we estimate that an additional 40 hours will be utilized to complete the project. This equates to I22 hours at $I25/hour for a total augmentation request of $I5,250. Please feel free to contact me at our Oakland office 5I0.208.I720 ext. I06 or on my cell 5I0.9I0.2402. Very truly yours, Consolidated CMInG Scott Ritter Sr. Vice President 180 Grand Avenue, Suite 1520, Oakland, CA 94612 ccm@consolidatedcm.com Phone: 510.208.1720 - www.consolidatedcm.com Fax: 510.208.1721 Page 1 of 2 November 2, 20I6 City of San Rafael I I I Morphew Street P.O. Box IS 1560 San Rafael, CA 949I5 -I560 Attn: Ms. Stephanie Gindlesperger P.E. Subject: Inspection Services for the Rossi Pump Station Augmentation Request Rev. I Dear Ms. Gindlesperger, C040L4)�TED .X a� Professional Construction Management Exhibit 1 Thank you for the opporrunity to work with you on the Rossi Pump Station. As you know Consolidated CM has been providing inspection services on this pump station project and we are now nearing completion, however our budget is nearly expired and it appears the project will not finish up until about the first week of November. We had initially planned on approximately half time support for this project, and after reviewing records it appears that for the most part this was accomplished, however there were some periods of time where eight hours a day rather than four were required to support the project. This request for budget augmentation is based on the understanding that any additional hours utilized for inspection were provided at your request, if that was not the case and these hours expended were not authorized, please let me know and we will reduce this request according. Augmentation Request As of this date Consolidated CM has expended the base budget amount for our inspection services. As of this date the project is nearly complete and should require only 3 or 4 more days of inspection. We have expended and additional 82 hours through October 28, 20I6 and we estimate that an additional 40 hours will be utilized to complete the project. This equates to I22 hours at $I25/hour for a total augmentation request of $I5,250. Please feel free to contact me at our Oakland office 510.208.1720 ext. I06 or on my cell S I0.9I0.2402. Very truly yours, Consolidated CM-Lnc ,J Scout Ritter Sr. Vice President 180 Grand Avenue, Suite 1520, Oakland, CA 94612 ccm@con5otidatedcm.com Phone: 510.208.1720 - www.consotidaLedcm.com Fax: 510.208.1721 Page 1 of 2 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Stephanie Gindlesperger Extension: 3454 Contractor Name: Consolidated CM Contractor's Contact: Scott Ritter Contact's Email: ritter@consolidatedcm.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor 2 City Attorney 3 Project Manager 4 Project Manager PRINT 5 Project Manager 6 City Attorney 7 City Attorney 8 City Manager/ Mayor 9 City Clerk b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Forward at least two originals of final agreement to contractor for their signature When necessary, * contractor -sinned agreement agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Public Works Contract > $125,000 COMPLETED DATE N/A 12/9/2016 12/9/2016 12/9/2016 12/9/2016 ❑ N/A Or Attest signatures, retains original agreement and forwards copies to Project Manager REVIEWER Check/Initial ® SG ® SG ® LAG l� LAG 70 /'� 1/17/2017 Date of Council approval CONTINUE ROUTING PROCESS WITH HARD COPY Forward signed original agreements to City 1/10/2017 Attorney with printed copy of this routing form Review and approve hard copy of signed l /7 agreement Review and approve insurance in PINS a0d , and bonds (for Public Works Contracts)f Agreement executed by Council authorized official Attest signatures, retains original agreement and forwards copies to Project Manager REVIEWER Check/Initial ® SG ® SG ® LAG l� LAG 70 /'�