HomeMy WebLinkAboutCC Resolution 14296 (Local Hazard Mitigation Plan)RESOLUTION NO. 14296
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AN
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FOSTER
MORRISON CONSULTING LTD. FOR HAZARD MITIGATION CONSULTING SERVICES
WHEREAS, the Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390) requires
local governments to develop and adopt pre -disaster mitigation plans in order to minimize
property damage and the risk to public health and safety of a natural or man-made disaster; and
WHEREAS , a Federal Emergency Management Agency (FEMA) -approved plan makes
the City eligible for FEMA Pre -Disaster Mitigation and Hazard Mitigation Grant programs. The
plan assesses risk and vulnerabilities and identifies and prioritizes mitigation projects. FEMA
requires the plan to be updated every five years to maintain eligibility for grants; and
WHEREAS, on April 4, 2016 the City Council accepted a staff report regarding the
acceptance of a $75,000 FEMA Local Hazard Mitigation Planning Grant award, and on May 2,
2016 the City issued a Request for Proposals for hazard mitigation consulting services; and
WHEREAS, on August 1, 2016 the City Council approved a professional services
agreement and scope of work for Local Hazard Mitigation Plan Development, in an amount of
$48,290, with Foster Morrison Consulting LTD, who is qualified to produce a California Office of
Emergency Services (CALOES)/FEMA-approved plan for the City; and
WHEREAS, with the availability of additional grant funding for this project, the proposed
expanded scope of work and contract amendment increasing the total not -to -exceed amount to
$75,000, will enhance the quality of the overall planning process by allowing for additional public
feedback and analysis.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael
hereby approves and authorizes the City Manager to execute the "Amended and Restated
Agreement for Professional Services for Hazard Mitigation Consulting Services" attached hereto
as Exhibit A and incorporated herein by reference, subject to final approval as to form by the
City Attorney.
I, ESTHER BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City on the 20th day of March, 2017, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER BEIRNE, City Clerk
AMENDED AND RESTATED AGREEMENT FOR PROFESSIONAL SERVICES
FOR HAZARD MITIGATION CONSULTING SERVICES
This Amended and Restated Agreement is made and entered into this 2cTN day of
I44 ge-o , 20 PI, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"),
and FOSTER MORRISON CONSULTING, LTD, a limited liability company authorized to do
business in California (hereinafter "CONTRACTOR"), and amends and restates that certain
"Agreement for Professional Services for Hazard Mitigation Consulting Services" entered into by
and between the CITY and CONTRACTOR on August 1, 2016.
RECITALS
WHEREAS, the Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390) requires
local governments to develop and adopt pre -disaster mitigation plans in order to minimize property
damage and the risk to public health and safety of a natural or man-made disaster. A Federal
Emergency Management Agency (FEMA) -approved plan makes the CITY eligible for FEMA Pre -
Disaster Mitigation and Hazard Mitigation Grant programs. The plan assesses risk and
vulnerabilities and identifies and prioritizes mitigation projects. FEMA requires the plan to be
updated every five years to maintain eligibility for grants; and
WHEREAS,CONTRACTOR is qualified to produce a California Office of Emergency
Services (CAL OES)/FEMA-approved plan for the CITY;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Emergency Management Coordinator is hereby
designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall
supervise all aspects of the progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. JEANINE FOSTER is hereby designated as the PROJECT
DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the
execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the
CONTRACTOR shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as detailed in the "City of
San Rafael LHMP: Project Understanding, Approach, and Scope of Services" included in
CONTRACTOR's Proposal dated June 1, 2016, attached hereto as Exhibit "A" and incorporated
herein by reference, as well as the "Additional Scope Items" detailed in CONTRACTOR's
"LHMP Scope Additions and Revised Budget" dated March 2017, attached hereto as Exhibit `B"
and incorporated herein by reference.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
detailed in the "City of San Rafael LHMP: Project Understanding, Approach, and Scope of
Services" included in Exhibit "A" hereto and in the "Additional Scope Items" set forth in Exhibit
"B" hereto.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR as detailed in the "Proposed Revised Budget" included in Exhibit `B" hereto,
with the total compensation under this Amended and Restated Agreement not to exceed Seventy-
five Thousand Dollars ($75,000), including all fees and expenses.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of the original Agreement commenced on August 1, 2016. This Amended and
Restated Agreement shall become effective upon the date of its execution, and shall extend the
original term through and including December 31, 2017. Upon mutual agreement of the parties, and
subject to the approval of the City Manager, the term of this Agreement may be fiirther extended for
an additional period of up to six (6) months.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/one million dollars ($1,000,000) aggregate, for
death, bodily injury, personal injury, or property damage.
2. An automobile liability (non -owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million dollars ($1,000,000) per occurrence/one million dollars ($1,000,000) aggregate, to
cover any claims arising out of the CONTRACTOR's performance of services under this
Agreement. Where CONTRACTOR is a professional not required to have a professional license,
CITY reserves the right to require CONTRACTOR to provide professional liability insurance
pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and other
applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY
against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S
worker's compensation insurance shall be specifically endorsed to waive any right of subrogation
against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following
requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additionally named insureds (for ongoing operations) under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance
policies shall be primary with respect to any insurance or coverage maintained by CITY and shall
not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
CG20 0104 13.
3. Except for professional liability insurance, the insurance policies shall
include, in their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the
insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said
insurance policies except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Fonn, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement)
before CITY'S own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater.
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C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; (2) a copy of the policy
declaration page and/or endorsement page listing all policy endorsements for the commercial
general liability policy, and (3) excerpts of policy language or specific endorsements
evidencing the other insurance requirements set forth in this Agreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to
exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the
fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and
hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's
obligations apply regardless of whether or not a liability is caused or contributed to by the active
or passive negligence of the City Indemnitees. However, to the extent that liability is caused by
the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from CONTRACTOR'S performance of or operations under this
Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S
option reimburse the City Indemnitees their costs of defense, including reasonable attorneys'
fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined
under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law,
indemnify, release, defend and hold harmless the City Indemnitees from and against any
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CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of CONTRACTOR in the performance of its duties and obligations under this
Agreement or its failure to comply with any of its obligations contained in this Agreement,
except such CLAIM which is caused by the sole negligence or willful misconduct of CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the perfonnance of its duties and obligations under this
Agreement. CONTRACTOR shall perforin all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY's Project Manager: Danielle Ferrigno
City of San Rafael Fire Department
1039 C Street
San Rafael, CA 94901
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TO CONTRACTOR's Project Director: Jeanine Foster
Foster Morrison Consulting
5628 West Long Place
Littleton,CO 80123
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
.� By:.
JI4S UTZ, City M ager
Name: SQ A-vtP4o2-
Title: �f ! nG% ya A"y(
ATTEST: `
G - ae�e j2.,,
ESTHER C. BEIRNE, City Clerk
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APPROVED AS TO FORM:
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ROBERT F. EPSTETN, Cit Atto y
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Fire
Project Manager: Danielle Ferrigno
Extension: 3138
Contractor Name: Foster & Morrison
Contractor's Contact: 303-717-7171
Contact's Email: jeanine.foster(4)fostermorrison.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
2
3
4
5
6
7
8
9
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
Project Manager Forward three (3) originals of final agreement to
contractor for their signature
Project Manager When necessary, * contractor -signed agreement
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Public Works Contract > $125,000
COMPLETED
REVIEWER
DATE
Check/Initial
DF
❑
Click here to
enter a date
CONTINUE ROUTING PROCESS WITH HARD COPY
El
Cc i re to
Forward signed original agreements to City
da- .
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Attorney with printed copy of this routing form
ere
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Click here to
Review and approve hard copy of signed
enter a date
❑ N/A
agreement
Or ❑
/Date of Council approval 3 Qp / /
Click here to
enter a date
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
City Attorney
Review and approve hard copy of signed
agreement
City Attorney
Review and approve insurance in PINS, and bonds
.3122//7
(for Public Works Contracts)
City Manager/ Mayor
Agreement executed by Council authorized official
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager-,i�.11
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Foster
Morrison
Additional Scope Items
GIS Mapping and Analysis Enhancements
The original scope and budget estimated 80 hours total for GIS mapping and analysis. These 80 hours
cover the effort necessary to meet the very base risk assessment requirements for LHMPs. However,
based on the nature and volume of good source data available on Marin Map as well as source data
available through other planning efforts such as the local Community Wildfire Protection Plan (CWPP)
and the Sea Level Rise (SLR) report, we have identified additional mapping and analysis for inclusion in
the LHMP. Much of what has been identified on Marin Map and through other sources is beyond that
which is typically found in a community. This additional mapping data, in some instances, lends itself to
the creation of additional community maps that better paint the picture of the community and the assets at
risk to disasters, and in other instances, can support additional mapping and hazard -based analyses. This
additional source data and opportunities for additional analyses include:
➢ Wetlands layer
➢ Natural resource layer
➢ Historical resource layer
➢ Localized flooding layer
➢ Tsunami inundation layer
➢ Debris flow layer
➢ Erosion layer
➢ Landslide layer
➢ Liquefaction layer
➢ Local wildfire risk layers (refined from standard Cal Fire data)
➢ Local SLR layers (six scenarios)
Likewise, this information can support additional analyses such as developing a flooded acres analysis
with the DFIRM data, conducting a GIS analysis of the localized flooding layers, and assisting the City
with development of future development and critical facility layers that can then be overlayed and
analyzed on all priority mapped hazards, including those associated with these additional layers.
In short, we recommend that the City capitalize on the availability of this data in the development of their
LHMP.
Hazard Mitigation Planning Committee (HMPC) Meetings
The original scope and budget includes three HMPC meetings held during two separate trips. Generally,
our LHMP projects include five HMPC meetings held during four trips in order to allow for separate
meetings for each meeting topic and to allow for better local participation and input. We recommend
(and are in process) of adding one additional HMPC meeting, the Risk Assessment meeting. This
additional meeting will benefit the overall planning process and add valuable input into the LHMP
document. In addition to adding value to the process and plan document, additional HMPC engagement
assists in enabling the City and department representatives to take ownership of the plan that will translate
into better plan implementation moving forward.
City of San Rafael
Additional Scope Items
March 2017
Foster
Morrison
Public Meetings
DMA 2000 Requirements for Public Involvement: DMA Element A3. 44 CFR 201.6(b)(1) and
201.6(c)(1) — Does the Plan document how the public was involved in the planning process during the
drafting stage?
FEMA's Local Mitigation Plan Review Guide interprets this as follows:
(a) The plan must document how the public was given the opportunity to be involved in the planning
process and how their feedback was incorporated into the plan. Examples include, but are not limited to,
sign -in sheets from open meetings, interactive websites with drafts for public review and comment,
questionnaires or surveys, or booths at popular community events.
(b) The opportunity for participation must occur during the plan development, which is prior to the
comment period on the final plan and prior to the plan approval/adoption.
Note: there is no DMA requirement to hold a public meeting, but a public meeting(s) is one of the best
and simplest ways to adequately meet and document compliance with this element.
Our original scope included two public meetings, one held at the beginning of the planning process in
conjunction with the Kickoff meeting and one to be held during the same timeframe as the HMPC
Mitigation Strategy meetings. Because the HMPC meetings were reduced from 5 to 3 due to the initial
budget constraints, the public meeting that is traditionally held to coincide with the last HMPC meeting to
solicit input on the draft plan was eliminated. As an alternative to this public meeting on the draft plan,
other public outreach efforts will be needed that will ultimately require more effort on behalf of the City
to execute. We recommend that an additional public meeting on the draft plan be added to this revised
scope and budget to best meet DMA requirements for this element.
Proposed Revised Budget
Expenditures through December 31, 2016
Original Contract Budget: $48,290.00
Invoiced amount to date: $32,109.50
Remaining Budget: $16,180.50
Contract Add-on for GIS Mapping and Analysis
Labor:
Foster: 16 hours @ $120/hr $1,920.00
Morrison: 8 hours @ $90/hr $720.00
GIS: 72 hours @ $80/hr $5,760.00
Total Labor: $8,400.00
Direct Costs: $0.00
Total: $8,400.00
City of San Rafael 2
Additional Scope Items
March 2017
Foster
Morrison
Contract Add-on for Risk Assessment Meeting (Meeting prep, meeting travel/facilitation, meeting
follow-up, other onsite coordination/meetings)
Labor:
Foster: 40 hours @ $120/hr $4,800.00
Morrison: 5 hours @ $90/hr $450.00
GIS: 4 hours @ $80/hr $320.00
Total Labor: $5,570.00
Direct Costs: $1,300.00
Total: $6,870.00
Contract Add-on for Public Meeting on Draft Plan (Meeting prep, meeting travel/facilitation,
meeting follow-up, other onsite coordination/meetings)
Labor:
Foster: 40 hours @ $120/hr $4,800.00
Morrison: 4 hours @ $90/hr $360.00
Total Labor: $5,160.00
Direct Costs: $1,300.00
Total: $6,100.00
Total Additional Budget for GIS Mapping and Analysis, Risk Assessment Meeting, and Public
meeting: $21,370.00
Total Revised Budget:
City of San Rafael
Additional Scope Items
March 2017
$69,660.00
I
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F�ste'
1g01 r11S01q
June 1, 2016
City of San Rafael Emergency Management Coordinator
Attention: John Bruckbauer
Re: Proposal for City of San Rafael Local Hazard Mitigation Consulting Services
Mr. Bruckbauer:
Foster Morrison Consulting, Ltd. (Foster Morrison) is pleased to submit this scope of services, cost proposal, and
statement of qualifications for the City of San Rafael Local Hazard Mitigation Plan (LHMP). The Foster Morrison team
brings a unique understanding of the mitigation planning needs of the City. Foster Morrison's proposed project manager
and lead planner for this LHMP project have been developing new hazard mitigation plans and plan updates for California
counties and cities over the last twelve years including Fresno County, Kern County, Sacramento County, Placer County,
Butte County, Amador County, Sutter County, Calaveras County, Modoc County, the City of Fullerton, and the Calaveras
County Water District. These planning efforts have included two LHMP planning cycles for multiple California clients,
and a third planning cycle for two California communities.
The Foster Morrison team's extensive mitigation planning experience in California combined with their in-depth
knowledge of the California regulatory environment, the program requirements of the Disaster Mitigation Act (DMA) and
National Flood Insurance Program's (NFIP) Community Rating System (CRS), and California -specific hazards translates
to added value to our clients. By utilizing the Foster Morrison team for this planning process, the City will receive a
LHMP that is customized to meet the unique needs of the City, is clear and action oriented, is aligned with the 2013 State
of California Hazard Mitigation, and will enable San Rafael to become eligible for a variety of FEMA and state mitigation
and disaster recovery funds.
Our project approach is continuously being updated, refined, and streamlined to meet the changing needs of our clients
and the hazard environment while ensuring compliance with all program requirements. For example, with the recent
emphasis being placed on climate change in California and around the country, our recent plans are addressing climate
change as a separate hazard and evaluating climate change adaptation strategies for inclusion in the mitigation strategy.
Our staff's expertise and working relationships with Cal OES and FEMA Region IX also assist our clients with navigating
all aspects of FEMA programs from disaster preparedness to mitigation and grant applications to post -disaster response
and recovery. We have unique experience helping our clients to secure pre- and post -disaster grant funds and with the
grant administration and implementation of funded projects. The Foster Morrison team has the leadership, California and
regional mitigation planning experience, and DMA, CRS, and FMA expertise to provide the City with a LHMP that is
approved by Cal OES and FEMA and contains a comprehensive mitigation strategy that is designed to reduce hazard
losses and make the City of San Rafael more disaster resistant.
Foster Morrison is willing to sign the City's standard Professional Services Agreement
If you have any questions, please feel free to contact me at your convenience. We look forward to working with the City
on this project.
Sincerely,
Jeanine Foster, JD
Principal/Senior Project Manager
Foster Morrison Consulting, Ltd.
Proposal for City of San Rafael Cover Letter
Local Hazard Mitigation Plan
June 2016
City of San Rafael LHMP: Project Understanding, Approach, and Scope of
Services
Foster Morrison takes pride in our demonstrated ability to deliver high-value hazard mitigation planning services to local
governments in California and across the country. Our project approach is continuously being updated and refined to
meet the needs of our clients while ensuring compliance with the requirements and current guidance of the Disaster
Mitigation Act of 2000 (DMA), as administered by the Federal Emergency Management Agency (FEMA) and the State of
California Office of Emergency Services (Cal OES), as well as the planning requirements of the Flood Mitigation
Assistance (FMA) program and the National Flood Insurance Program's (NFIP) Community Rating System (CRS).
Meeting multiple program requirements provides communities with a variety of FEMA grant program options for funding
and implementation of their mitigation projects. Our understanding of the unique needs and issues specific to the City is
briefly described in our Project Understanding below. Our approach to development of the LHMP is summarized in the
Project Approach and Scope of Services that follow. The proposed Scope of Services will result in a FEMA -approved
LHMP for the City of San Rafael.
Project Understanding
The City of San Rafael is the county seat of Marin County. According to the United States Census Bureau, the City has a
total area of 22.4 square miles. 16.5 square miles of it is land and 6.0 square miles of it is water. The City is located 17
miles to the north of the City of San Francisco. According to 2015 California Department of Finance estimates, the
population of the City is 59,214. This represents a mild increase in population from the 2000 US Census, which estimated
the City population at 56,063. The City is served by Highway 101 and Interstate 580.
The climate of the City is semiarid and may be classified as interior Mediterranean. Summers are hot and dry with low
humidity, while winters are very mild with infrequent snowfall. In the City, temperatures vary from average summer
highs near 82°F to average winter lows near 41°F. Average annual precipitation in the City is 35.6 inches. 90 percent of
the annual precipitation occurs between November and April.
Given the geography and climate of the area, the City is vulnerable to a variety of hazards. Of these hazards drought,
earthquake, floods, landslides, levee failure, sea level rise, and wildfire are some of the more significant hazards of
concern for mitigation strategy planning. All of these hazards and other hazards identified as a concern to the City will be
addressed in this LHMP.
Project Approach
The primary purpose of this LHMP project is to reduce long-term risk and loss to people and property from natural
hazards and to make the City of San Rafael more disaster resistant and to better be able to recover when a disaster does
occur. Foster Morrison will conduct all work necessary to provide the City with a Cal OES/FEMA-approved LHMP in
accordance the requirements of DMA 2000, published at 44 CFR 201.6 and associated planning guidance; the
requirements of the Flood Mitigation Assistance (FMA) Program; and the NFIP's CRS Program. A FEMA -approved
LHMP meeting multiple program requirements will maintain the City's eligibility for FEMA pre- and post -disaster
funding.
This LHMP will address all hazards of significance to the City and will be consistent with the goals and objectives
outlined in the 2013 State of California Hazard Mitigation Plan Update. The LHMP will be prepared utilizing the
following process shown in Table 1.
Proposal for City of San Rafael Scope of Services 1
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June 2016 1Ylorr1.wn
Table 1 Hazard Mitigation Planning Process
201.6(b)(1) 2. Involve the Public
201.6(b)(2) & (3) 3. Coordinate with Others
201.6(c)(2)(i) 4. Assess the Hazard
201.6(c)(2)(ii) & (iii) 5. Assess the Problem
Cal OES requirement 6. Assess the Capabilities
201.6(c)(3)(i) 6. Set Goals
201.6(c)(3)(ii) 7. Review Possible Activities
201.6(c)(3)(iii) 8. Draft an Action Plan
201.6(c)(5) 9. Adopt the Plan
201.6(c)(4) 10. Implement, evaluate, revise
Scope of Services
The Scope of Services for this LHMP includes conducting the general research; creating a risk assessment for the City;
facilitating the planning process; formulating and facilitating the mitigation strategy development; and providing all
deliverables necessary to comply with state and federal mitigation planning regulations and guidance resulting in a DMA,
FMA, and CRS compliant and FEMA -approved LHMP. The details of the planning process and how the City will meet
the goals of the project are outlined further below in this Scope of Services.
Project Managem en t and Administration
Foster Morrison will provide the project management and project administration for development of this LHMP. This
will include coordination meetings, communications, and monthly progress reports pertaining to the work, budget, and
schedule. Regular communication and close coordination with the City Emergency Management Coordinator will be
paramount to the successful and timely completion of this LHMP as outlined in the Scope of Services that follow.
Phase I: Planning Process
Task 1.• Organize Resources
Following a Notice to Proceed (NTP) and as part of organizing resources and pre -planning for this project, the City and
Foster Morrison will hold a conference call to: review the project scope and schedule; discuss planning team participation
and coordination; identify initial data sources and contacts; start initial data collection efforts; and plan the project kickoff
meeting. The planning process will be open to the public and participation will be encouraged.
Hazard Mitigation Planning Committee
A coordinated, engaged Hazard Mitigation Planning Committee (HMPC) comprised of key community stakeholders is
critical to a successful mitigation planning process and overall plan development. An HMPC for the LHMP will be
organized from department representatives from the City, special districts, and other agencies and public and private
stakeholders with an interest in hazards planning in the City. In addition, planning team members may include residents,
Proposal for City of San Rafael Scope of Services 2
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June 2016 1Ylorr1.wn
community leaders, business owners, and private and nonprofit interests to provide for a representative cross-section of
the community. Foster Morrison will work with the City to identify key stakeholders for inclusion on the HMPC.
KrckoffMeeting
At the beginning of the process, a kickoff meeting of the HMPC will be held to present information on the hazard
mitigation planning regulations and guidance, jurisdictional participation requirements, and project scope and schedule.
This meeting will include a discussion of the hazards to be included in the LHMP. Ongoing mitigation efforts in the City
and potential mitigation ideas for the LHMP will also be discussed. Agency coordination and an initial strategy for
community engagement will also be considered during this kickoff meeting.
Deliverables
✓ Initial project conference call
✓ Recommendations for formation of HMPC
✓ Draft of written invitations to plan participants, planning team members and other public and community stakeholders
✓ LHMP kickoff meeting (HMPC Meeting #1)
Task 2: Public Involvement (Community Engagement)
Foster Morrison will work together with the City and the HMPC to define a public information outreach strategy to ensure
an effective public involvement process. Community engagement efforts will be designed to educate the public on risks
and vulnerability to identified hazards and the hazard mitigation planning process in the planning area. The public
outreach process will focus on soliciting input from the public to better inform the LHMP throughout the planning process
and prior to submittal to Cal OES/FEMA.
Community engagement activities will: leverage existing community outreach mechanisms where available and will
include inviting public stakeholders to serve on the HMPC; as well as publicizing the activities of the HMPC through the
City's website, press releases to local media outlets, presentations on the hazard mitigation planning process combined
with other community meetings, public meetings, and other outreach efforts to local public stakeholders. Two public
meetings will be held, one the evening of the kickoff meeting and one held in coordination with the Community
Workshop. The public will also be invited to comment on the draft plan prior to submittal to Cal OES and FEMA.
Deliverables
✓ Recommendations for public makeup of the HMPC
✓ Community Engagement Strategy
✓ Drafts of website, press releases, etc.
✓ Early Public Meeting (Public Meeting #1)
✓ Community Workshop/Public Meeting #2 (held at the same time as HMPC Meeting #2 and #3)
Task 3: Coordinate with Other Agencies
DMA regulations require that the mitigation planning process include other organizations, agencies, and key stakeholders.
Representatives from local, state, and federal agencies and organizations with significant interests in the community,
natural hazards, and/or mitigation may be invited to join the HMPC and will be invited to participate in the hazard
mitigation planning process.
Data Collection and Review
Foster Morrison staff will work closely with the City and the HMPC, to identify key resources and new data to support the
LHMP. In accordance with DMA standards, the LHMP will utilize best available data pertaining to identified hazards of
concerns, risks, vulnerabilities, community assets and critical facilities, and existing community mitigation capabilities.
The most current GIS datasets and assessor data will also be collected as necessary to support the risk analysis for the risk
assessment.
Proposal for City of San Rafael Scope of Services 3
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June 2016 1Ylorr1.wn
Coordination with Other Planning Efforts
Also integral to the DMA planning process is the coordination and integration with other community planning
mechanisms as well as with other data and information from stakeholders and agencies. Foster Morrison will work with
the City and the HMPC to identify and review existing plans, programs, and policies from general plans, emergency
operations plans, emergency management plans, floodplain management plans, watershed plans, stormwater master plans,
community wildfire protection plans, and capital improvement program planning and budgeting. As part of this task,
Foster Morrison will work to ensure that this LHMP is aligned with the goals, objectives, and priorities of the updated
2013 State of California Hazard Mitigation Plan.
Deliverables
✓ Identification, collection, and review of relevant data
✓ Coordination and documentation with existing planning mechanisms
✓ Identification, coordination, and documentation with other agencies, organizations and stakeholders
Phase II.• Risk Assessment
Foster Morrison will work with the City and the HMPC to create a hazard risk assessment. This multi-hazard risk
assessment will include hazards identified by the HMPC and will use best available data to evaluate the risk and
vulnerability from identified hazards that may affect or have historically affected the City. Where hazards and risks vary
across the planning area, the differences will be noted. In developing the risk assessment, Foster Morrison will utilize
information and data developed during other planning efforts in the area and supplement as necessary to meet DMA
requirements. The risk assessment will assist the City in understanding and quantifying its risks and vulnerability to
identified hazards and will form the basis of the mitigation strategy. As prescribed by DMA and Cal OES requirements,
the risk assessment includes three primary components: 1) hazard identification and profiles; 2) vulnerability assessment;
and 3) capability assessment.
Task 4 (CRS Step 5): Assess the Hazard — Hazard Identification and Profiles
The first step in assessing the hazard is to identify and profile hazards as they affect the City. Foster Morrison will work
with the HMPC to populate a list of hazards to be included in the LHMP. Factors such as frequency and magnitude of
past hazard occurrences, the likelihood of future occurrences, and the potential for devastating losses from a given hazard
event will be considered when creating the hazard list. This will include an evaluation of the hazard history and potential
for the planning area to be affected by various hazards. The end result will be a list of hazards of concern to the City.
Once a hazard list has been determined, the hazards will be profiled. This profile will include: a description of the hazard
and its location and extent; severity and magnitude of the hazard; potential impacts; previous occurrences; and hazard
frequency, duration, speed of onset, and recurrence interval (probability of future events). The hazards will be analyzed
using GIS/Hazus (as described further below) and/or other data and methodologies, as warranted, to identify and analyze
areas within the planning area that are at risk and vulnerable to identified hazards. This plan will coordinate closely with
other existing and ongoing risk assessment data in development of the risk assessment.
Deliverables
✓ List of hazards
✓ Hazard identification and profiles section of the plan
✓ Initial prioritization of identified hazards
Task 5: Assess the Problem: Vulnerability Assessment
The second step of the risk assessment phase is to conduct a vulnerability assessment to determine the vulnerability of the
City to identified hazards. Foster Morrison will evaluate available data and resources to determine the best approach and
methodologies for determining and updating area vulnerability to identified hazards of concern. Selected methodologies
may include, as necessary, utilizing various loss estimation tools such as GIS mapping and analysis and Hazus runs to
Proposal for City of San Rafael Scope of Services 4
Local Hazard Mitigation Plan Fc ter,
June 2016 1Ylorr1.wn
assist in quantifying and portraying the risk from identified hazards to support mitigation strategy development and future
community planning decisions.
Identify Assets
The vulnerability assessment is designed to evaluate and quantify, where possible, potential hazard-related losses to a
planning area. Critical to this analysis is conducting an inventory of key community assets. Community GIS resources,
assessor's data, and other best available data will be used to develop a comprehensive inventory of assets in the City
located in identified hazard areas. National Flood Hazard Layer maps, other state level mapping such as California
Department of Water Resources (DWR) Best Available Maps, and other maps and data will be used for this analysis.
Foster Morrison will work with the City and the HMPC to identify existing data and analyses. To the extent supported by
existing analyses and available data, the following elements will be addressed:
➢ Number, types, occupancy, and values of existing parcels and buildings in the planning area and in mapped hazard
areas, based on GIS and Assessor data
➢ Identification of populations at risk
➢ All repetitive flood loss and severe repetitive flood loss properties
➢ Critical facilities, infrastructure, and services at risk
➢ Economic impact of potential losses
➢ Natural, cultural, and historic resources at risk, including natural and beneficial functions
➢ Land use, proposed structures, and development trends/constraints for the planning area and in identified hazard areas
Estimate Potential Losses
Once the hazards and assets have been identified, profiled, and located, Foster Morrison will utilize existing plan analyses
and established loss modeling techniques to estimate potential losses for potential hazard events. Depending on the
specific hazard, and type and availability of data, a variety of loss estimation tools and analysis may be conducted and
included in the LHMP. For mapped hazards, such as flood, levee failure, and wildfire, Foster Morrison can make use of
methods from any past and current work in the planning area, from GIS overlays of hazard and parcel/assessor data, and
from FEMA publications and models, specifically Hazus and other recognized methodologies. For hazards with
insufficient data or tools for identifying vulnerable assets and estimating losses, other methods will be used to identify
those geographical areas and assets most at risk. As data permits, maps and tables will be developed as necessary
highlighting and detailing the most at-risk locations for the planning area by hazard.
Analyze Development Trends
DMA planning requires an analysis of the existing built environment and future development relative to potential hazard
impacts. Understanding the current land use, zoning, and future development plans and trends within a community is a
key component of the risk assessment and will provide valuable information for determining viable mitigation strategies
for this LHMP. The results of this assessment will provide the City with critical information for developing a sound,
forward-thinking mitigation strategy as well as determining where and how to grow in the future.
Capability Assessment
The capability assessment is the final step of the risk assessment. Foster Morrison will conduct a capability assessment to
identify existing technical, financial, and other mitigation capabilities of the planning area. By collecting information
about existing programs, policies, plans, and regulations as they relate to hazard mitigation, the City can assess those
activities and measures already in place that mitigate risk and vulnerability to identified hazards. Understanding what
mitigation measures are already in place and how well they are working will better inform the community on designing
additional and more effective mitigation strategies for this LHMP.
Hazard Prioritization
Following completion of the risk assessment, Foster Morrison will work with the City and the HMPC to prioritize hazards
of significance. This final prioritization process is an important element in plan development as it allows the City to focus
Proposal for City of San Rafael Scope of Services 5
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June 2016 1Ylorr1.wn
resources on significant hazards and risks to the community, resulting in a more focused, achievable mitigation strategy
for the plan. The results of the risk assessment will be presented at HMPC meeting #2.
Deliverables
✓ Risk assessment section of the plan, including hazard identification and profiles, vulnerability assessment, and
capability assessment
✓ GIS and Hazus analysis (as necessary and feasible to supplement existing risk assessment data)
✓ Maps and tables of hazard areas, community assets, and vulnerability analysis as data is available
✓ Presentation of risk assessment data at HMPC Meeting #2 (held during same timeframe as HMPC Meeting #3 and the
Community Workshop)
Phase III.• Develop Mitigation Strategy (Plan)
The mitigation strategy is ultimately the most important part of the hazard mitigation plan. While the risk assessment
defines the risks and vulnerability of a planning area, the mitigation strategy contains the mitigation action items and
projects that will be implemented over the five year life of the LHMP to reduce hazard-related losses, make the
community more disaster resistant, and to better recover when disasters do occur. During the mitigation strategy
development phase of this LHMP, Foster Morrison will develop a complete draft of the LHMP that will: document the
mitigation planning process; document the results of the risk assessment; detail plan goals and objectives; and identify and
prioritize mitigation actions designed to minimize the effects of hazards on the City.
Task 6: Set Goals
Using the results of the risk assessment for the City, the HMPC will create goals, objectives, and policies for the LHMP.
The goals, objectives, and policies for the LHMP will reflect the communities' long term vision to reduce the risk to
people and property within the City and will focus on enhancing overall mitigation capabilities. Foster Morrison will
work with the HMPC to craft plan goals and objectives. Goals and objectives from other City plans and policies (e.g.,
General Plan, watershed/stormwater plans, Community Wildfire Protection Plans), as well as state plans and policies
(such as the 2013 California Hazard Mitigation Plan), will be compiled and analyzed to ensure consistency with existing
programs and the goals, objectives, and policies for this LHMP. Plan goals, objectives, and policies will be reviewed
during HMPC Meeting #2.
Deliverables
✓ Facilitation of goals, objectives, and policies at HMPC Meeting #2
✓ Review and identification of plan goals, objectives, and policies from other community plans and programs
✓ Finalized list of plan goals, objectives, and policies
Task 7: Review Possible Activities
Once plan goals and objectives have been created for the LHMP, Foster Morrison will work with the HMPC to identify,
analyze, and prioritize mitigation actions and projects. Utilizing the risk assessment and considering other ongoing
community mitigation programs policies and plans, new actions will be developed with input from the HMPC and as
identified from other community plans. The review of mitigation actions and projects will occur at HMPC Meeting #3,
where the HMPC will identify a comprehensive range of potential mitigation actions for each priority hazard designed to
reduce hazard impacts and disaster losses and to meet the plan goals and objectives. Identified mitigation projects will
address the effects of hazards on future development and new structures as well as on existing buildings and
infrastructure. In developing mitigation alternatives, this plan will adhere to the model of mitigation activities promoted
by DMA, FMA, and CRS, which classifies mitigation measures into the following six categories:
➢ Prevention
➢ Property Protection
➢ Emergency Services
➢ Structural Projects
Proposal for City of San Rafael Scope of Services 6
Local Hazard Mitigation Plan Fc ter,
June 2016 1Ylorr1.wn
➢ Natural Resource Protection
➢ Public Information Programs
The mitigation strategy for the LHMP will be developed utilizing data and mitigation strategy recommendations from
other recent and ongoing planning efforts. Close coordination and consideration of these other planning efforts and studies
will be critical to the development and implementation of a successful mitigation strategy moving forward that is both
reasonable and achievable.
Deliverables
✓ Facilitation and identification of mitigation action alternatives for all hazards and CRS categories
✓ Mitigation Project identification/prioritization at HMPC Meeting #3 (held during the same timeframe as HMPC
Meeting #2 and the Community Workshop)
Task 8 (CRS Step 8): Draft an Action Plan: Mitigation Implementation Strategy
Upon finalization of goals and objectives and mitigation actions and projects, the HMPC will develop priority actions for
inclusion in the Mitigation Action Strategy portion of the plan. A comprehensive, prioritized mitigation strategy is
paramount to focusing community resources to reduce the vulnerability to the destructive consequences of hazards within
the City and to promote efficient recovery and reconstruction when disasters do occur. This process will involve using a
set of criteria, a "scoring" system, for prioritizing potential mitigation actions and projects to ensure that they: are
reasonable and achievable; reflect the priorities of the City; and are based on the risk assessment. Fundamental to the
prioritization process for mitigation measures are key factors such as life, property, health, and safety protection, as well
as qualitative cost benefit considerations and the availability of FEMA or other funding sources for any given project.
The STAPLEE approach promoted by FEMA will be used as a framework for developing additional prioritization criteria.
The STAPLEE approach analyzes the social, technical, administrative, political, legal, economic, and environmental
feasibility of proposed mitigation actions.
Foster Morrison, will work with the HMPC and other interested stakeholders to develop an implementation strategy for
each identified mitigation project that will provide information on project implementation, including a description of the
project details, risk reduction goals, alternative actions considered, benefit -cost considerations, possible funding sources
and grants, project schedule, and responsible agency. The end result will be a mitigation action strategy of prioritized
projects for the LHMP.
Deliverables
✓ Finalization of prioritized mitigation strategy addressing all mitigation categories
✓ Development of implementation strategy/compilation of Mitigation Action Worksheets completed by HMPC
✓ Draft of mitigation action strategy portion of the plan
Task 8a: Draft Plan
Using state and federal guidance to ensure that all DMA, FMA, and CRS requirements are being met, a complete first
draft of the LHMP will be prepared for review by the HMPC.
Document the Mitigation Planning Process
The plan development process will be thoroughly documented, including: the evaluation of risks and vulnerability of
natural hazards to the City; and the process used to identify, analyze, and prioritize the mitigation strategy. A separate
planning process chapter will be created in the base plan to document the plan development process, which will include
establishing a record of participating City entities and meetings as well as documenting data and resources utilized in
preparation of the plan. This chapter will also detail coordination with other agencies and stakeholders, and integration
with other planning mechanisms as well as the process that will be used to implement and maintain the LHMP. A
detailed description of the community engagement strategies implemented for development of this LHMP will be
included and thoroughly documented. A separate planning process appendix to the LHMP will also be developed to
provide supporting documentation to the process to meet all DMA planning process documentation requirements.
Proposal for City of San Rafael Scope of Services 7
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June 2016 1Ylorr1.wn
Plan Review and Finalization Process
A complete first draft of the LHMP will be provided to the City and HMPC for review and comment. All comments will
be incorporated into a second public review draft and distributed to other stakeholders and the public for review and
comment via the City website. A public comment period will be held to solicit comments on the draft plan prior to
submittal to Cal OES/FEMA as described in Task 2 of this Scope of Services.
Deliverables
✓ Development and documentation of the mitigation planning process
✓ Development of a the planning process appendix to meet DMA documentation requirements
✓ Development of the base plan with appendices
✓ Administrative draft of the LHMP for review by the City and the HMPC
✓ Public review draft of the Plan for public review
✓ Incorporation of public comments into the final plan
Phase IV Plan Maintenance Process
Task 9: Final Plan Submittal and Adoption
Based on feedback from the public meetings and final input during the public comment period, a final draft LHMP in
digital and hard copy will be developed for submittal to Cal OES and FEMA for preliminary review and approval. Based
on this review, any requested changes to the LHMP documents will be made and a master electronic and hard copy of the
final plan document will be developed to assist with City adoption. Foster Morrison will work with Cal OES and FEMA
to ensure that the LHMP receives approval from Cal OES and FEMA for formal adoption by the City.
Finished Product
Upon adoption by the City Council, the City will submit the adoption documentation to Cal OES/FEMA with a formal
submittal letter to FEMA requesting final plan approval. Once final approval is received, a copy of the approval letter
will be incorporated into the final plan documents along with adoption resolutions and a final digital master of the LHMP
with Appendices will be provided to the City.
Deliverables
✓ Preparation of Cal OES/FEMA plan review tool
✓ Final draft of the LHMP for formal adoption and final delivery to client
✓ Adoption documentation
✓ Attend City Council meeting
Task 10: Develop Procedures to Implement, Monitor, and Update the Plan
Foster Morrison will work with the City to determine a method and schedule for monitoring and evaluating the LHMP.
The plan maintenance requirements will address DMA requirements and will include:
➢ A method and schedule of monitoring and evaluating the plan, which includes criteria used, responsible office, and
process for formal five-year update
➢ A process by which the plan will be incorporated into other existing planning mechanisms and requirements
➢ A schedule with procedures for ensuring the plan's implementation and update within five years
➢ A discussion of how the HMPC will continue to involve the public in the plan maintenance and update process
Deliverables
✓ Draft of implementation, monitoring, and update process
Proposal for City of San Rafael Scope of Services 8
Local Hazard Mitigation Plan Fc ter,
June 2016 1Ylorr1.wn
LHMP Project Schedule
Generally, the DMA Plan development process takes 9-12 months, or longer, from project kickoff to plan submittal and
approval by Cal OES and FEMA. Foster Morrison understands that the City desires a plan submission to Cal OES in
early 2017. Assuming a project start by August 1, 2016, Foster Morrison will provide a plan submittal to Cal OES/FEMA
in March 2017. This schedule is dependent on timely participation by the City. An anticipated schedule is shown below:
➢ Kickoff meeting (HMPC Meeting #1) and Public Meeting #1 in early August 2016
➢ Community Workshop (Public Meeting #2) and HMPC Meeting #2 and #3 early to mid-October 2016
➢ Full Administrative Draft on January 15, 2017.
➢ Staff comments (due February 1, 2017) incorporated into public review draft February 10, 2017.
➢ Public review period February 10, 2017 to February 24, 2017. Public omments incorporated into final plan by March
1, 2017.
➢ Final plan review tool and Cal OES submittal March 1, 2017.
➢ City Council meeting for adoption anticipated in June/July 2017.
LHMP Cost Proposal
Foster Morrison will execute the proposed Scope of Services for a firm fixed price of $48,290 as detailed in this cost
proposal. Execution of the Scope of Services within the proposed fee will meet expectations to provide the City with a
DMA compliant, FEMA -approved LHMP. Table 3 provides a summary of our fees broken out by project phase and task
and includes all labor and direct costs. Direct costs include all reimbursable expenses such as travel and materials.
Assumptions used in development of project costs are also identified. The cost estimate is valid for 90 days.
References
We encourage the City to contact the references listed in Table 2 as they can attest to the experience, expertise, and
professionalism of Foster Morrison staff and the quality of our local hazard mitigation plans and planning process.
Table 2Fos terMorrison StaffMitigation Planning Experience References
Placer County Office of Emergency Services
Rod Rodriquez, Senior Emergency Services Specialist
(530) 886-5300, yrodrigu@placer.ca.gov
Sacramento County Department of Water Resources, City of Sacramento Public Works
George Booth —Manager of Sacramento County Drainage Development, Hydrology and Floodplain
Management Department
Connie Perkins — Senior Engineer, City of Sacramento Department of Utilities
(916) 874-6484; boothg@SacCounty.net; (916) 808-1914, cperkins@cityosacramento.org
Modoc County OES
AJ McQuarrie, Deputy Director OES
503-233-4416, ajm@modocsherif£us
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Table 3LHMP Cost Proposal
Project Sta(Fing
Rate
Hrs
Cosy
Ws
Cast
Ws
Cast
Cost
Hrs
Cost
Hrs
Cost Qty_ Cost QtyCost
Cost
Hrs
Cost
Qty_
Cast
Hrs
Cost Hrs
Cost
Hrs
350.G0
Cost
Hrs
Perdiem
Nays CC
- $
$ 140.G0
2 $
280.00
2 $
280.00
2 $
280.00
2 $
280.00
2 $
260.00
Priortity Mail and Shipping
$ - $ - S ., - ., - $ - $ - $
-
2 $
280.00$
$
-
2 $
280.80 S 3
560.00
2
$
280.00
20 $
2,800.00
Fosters PM/Senior Planner
$ 120.00
12 $
1,440.00
8 $
960.00
8 $
960.00
16 $
1,920.00
16 $
1,920.00
16
$
1,920.00
24 $
2,880.00$
1,920.00
20 $
2,400.00 1" 3
1.920.00
8
$
960.G0
160 $
19,200.00
Morrison Lead Planner/Technical
Editor
$ 100.00
4 $
400.00
4 $
400.00
B $
800.00
40 $
4,000.00
40 $
4,000.00
16
$
1,600.00
8 $
800.00$
]32
1,600.00
16 $
1,600.00 3 3
800.00
4
$
400.00
164 $
16,400.00
Gutierrez GISrRisk Assessment
$ 80.G0
$
S
$
24 $
1,920.00
48 $
3.840.00
S
$
$
8 $
640.00 $
$
80 $
6400.00
Total Professional Expenses
18 $
2,120.00
11 5
1 540.0
8,120.00
106
10,040.00
32
S
3 520 00
34 $
3,960.00$
1,640.00
424 S
44,808.40
t•
kem
Unit Cost Qty Coat Qty
Cost Qty
Cost Qty Cost Qty Cost Gty
Cost Qty_ Cost QtyCost
,
c.711 1111_
Cost
Qty_
Cost
Air Travel
$350 1 .. 35� !iii _ - 1 .. 350 N .. $
- $
- 1 $
350.G0
3 $
1,050.00
Perdiem
5223 2 .. Jli !iii S - 3 $ 660.00 .. - $
- $
- 2 $
440.00
7 $
1,540.00
Rental Car
1 .. 125 !iii - $ 200.00 1 .. - $
- $
- 1 $
125.00
3 $
450.00
Priortity Mail and Shipping
$ - $ - S ., - ., - $ - $ - $
- $
75.00 $
-
$
75.00
Photocopying,Color Printing
$ 75.88 $ - $ - S - $ $ 12500 $ - $
- $
75.00 $
100.G0
$
375 00
Breakout by Phase Ph -1 Planning Process Phase 11 Risk Assessment Phase III Mitigation Strategy Phase IV Plan P.
IV
It.. Total Hours Casts Total Hours Total Hours I at Total Hours Costs Qty. Cost
Foster Morrison Labor 50$ 5,800.00 220 $ 21,680.00 112 $ 12,400 42 $ 4,920.00 424 $ 44,800.00
Foster Morrison E-enses $ 990.00 $ 325.00 $ 1,010.00 1.165.00 $ 3.490.00
LHMP CostAssumptions
The following is a summary of cost assumptions for the development of the LHMP:
➢ Three trips total are planned by the Foster Morrison planning team to accommodate the three HMPC meetings, public meeting and community workshop, and
City Council meeting for LHMP adoption.
➢ City staff will assist with coordinating and advertising public meeting and community workshop.
➢ This cost assumes one color copy of the LHMP to be provided to both Cal OES and FEMA for the formal submittal and one hard and electronic color copies
of the final document to be provided to the City for final plan submittal. All other interim plan submittals to the City will be done electronically.
➢ City will support the DMA planning process requirements to include: providing representation on the HMPC, attending meetings, and participating in the
planning process; assisting in providing necessary data and identifying unique risks that affect the City; identifying and prioritizing mitigation actions/projects
for the City; distributing, reviewing, and commenting on the draft plan(s); coordinating the public outreach process; coordinating the public outreach process,
attending public meetings as necessary to solicit input from community stakeholders; formally adopting the LHMP; and managing the implementation of the
resulting mitigation plan.
➢ In accordance with DMA guidelines, only existing best available data will be used during this planning process, no new source data will be created.
➢ Monies associated with labor and direct expense costs will be interchangeable as needed, between labor and direct costs and between project phases and tasks,
to complete project requirements.
Proposal for City of San Rafael Scope of Services 10
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Appendix A. The Company and Personnel
Foster Morrison Consulting, Ltd.: Experience, Strengths, and Qualifications,
Foster Morrison is an emergency management consulting firm with staff expertise and experience encompassing all
aspects of FEMA programs — from disaster preparedness to mitigation and grant applications to post -disaster response and
recovery. Specializing in hazard mitigation planning, Foster Morrison develops hazard mitigation plans and plan updates
that meet the requirements of the Disaster Mitigation Act (DMA) of 2000 as well as the planning requirements of the
Flood Mitigation Assistance (FMA) program and the National Flood Insurance Program's (NFIP) Community Rating
System (CRS). Our focus is developing FEMA -approved, highly customized mitigation plans for communities that
enable participating jurisdictions to be eligible for FEMA mitigation funds, and include comprehensive mitigation
strategies designed to reduce hazard -related losses, enhance community capabilities, and make a community better able to
respond and recover when disasters occur. Recently formed in 2014, Foster Morrison staff have been working together as
a planning team for the last seven years developing hazard mitigation plans for clients around the country. Foster
Morrison is registered and licensed to do business in the State of California and is also registered and in good standing
with the Federal Procurement System for Award Management (SAM). Key geographic areas of expertise include
California, Colorado, and Mississippi.
Hazard Mitigation Experience
Hazard mitigation and mitigation planning is a primary focus area of Foster Morrison. Foster Morrison staff experience
and expertise in hazard mitigation planning dates back to 2003 shortly after the Disaster DMA of 2000 (Public Law 106-
390) amended the Robert T. Stafford Disaster Relief and Emergency Assistance Act by repealing the previous mitigation
planning provisions and replacing them with a new set of requirements that emphasize the need for state, local, and tribal
entities to closely coordinate mitigation planning and implementation efforts. DMA 2000 established a requirement for
local governments to have a FEMA -approved, DMA -compliant plan in place by November 2004 in order to maintain
eligibility for certain pre- and post- disaster grant funding.
In addition to developing mitigation plans for numerous local jurisdictions, including those in California, Foster Morrison
staff have significant experience working with clients in all aspects of mitigation. This includes: identifying and
developing mitigation projects based on community risks and vulnerability; developing grant applications and securing
funding for identified projects; conducting Benefit -Cost Analyses (BCAs) and workshops to support competitive grant
applications; supporting Environmental and Historic Preservation (EHP) project clearances; and providing project
management and grant administration services for project implementation.
Hazard Mitigation Planning
Foster Morrison's experience and qualifications for providing the City with a FEMA -approved, DMA -compliant
LHMP is unequalled. Foster Morrison's proposed Project Manager and lead planner for this hazard mitigation planning
project have been working with California communities developing their hazard mitigation plans and plan updates since
2003. These DMA planning efforts have included two DMA planning cycles for multiple California clients, and a third
planning cycle for two California communities. This extensive California LHMP experience puts Foster Morrison in
a uniquely knowledgeable and highly qualified position to assist the City with the development of their LHMP.
Not only does Foster Morrison staff have previous mitigation planning experience for multiple California communities
and DMA planning cycles, Foster Morrison staff have similar mitigation planning project experience for FEMA Region
IX, and other FEMA regions. California experience includes: City of Fullerton (original plan), City of Vacaville (plan
update), Fresno County (original plan), Kern County (plan update), Sacramento County (original plan and plan update),
Placer County (original plan and two plan update cycles), Butte County (plan update), Amador County (original plan and
plan update), Sutter County (original plan and plan update), Calaveras County (original plan and plan update), Modoc
County (original plan), City of Vacaville (original plan), the Twin Rivers Unified School District, Sacramento (plan
annex), and the Calaveras County Water District (original plan and plan update). Whether a single or multijurisdictional
effort in either a rural or urban environment, each of these plans were customized to meet the individual needs of each
Proposal for San Rafael Company and Personnel A-1
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participating communities while ensuring state and FEMA approval. See Table 4 for a summary of Foster Morrison staff
mitigation planning experience.
Table 4FosterMorrison StaffMitigation Planning Experience*
FEMA Region IX
FEMA Region IV, V, VI, and VII
FEMA Region VIII
Amador County, CA
City of Bay St. Louis, MS
Big Horn County, MT
Calaveras County Water District, CA
City of Moss Point, MS
Carbon County, MT
.
. :. •.
City of Fullerton, CACity
of Waveland, MS
Jefferson County, CO
Fresno County, CA
Dane County, WI
Northeast Colorado Regional Hazard
County, CA
Mitigation Plan (10 counties)
Cern
TAF
. . ...
Modoc County, CA
Bossier City, LA
State of Colorado
' .
. .
Sacramento County, CA
Los Alamos County, NM
Teton County, MT
of MissouTr
TooleState
Washoe County, NV
University of Colorado at Boulder, CO
Ute Mountain Ute Tribe, C •
* All completed projects are FEMA -approved
Risk Assessment Experience
Risk Assessments are a fundamental component of hazard mitigation planning. Foster Morrison staff have conducted risk
assessments as part of state, local, and tribal hazard mitigation planning. The risk assessment is the fundamental basis of
mitigation and mitigation planning. It is the process that documents the problems that are unique to each participating
jurisdiction. There are three interrelated portions to the approach Foster Morrison takes when developing a risk
assessment: 1) hazard identification, 2) vulnerability assessment, and 3) capability assessment.
Together, the hazard identification and vulnerability assessment paint the picture of the hazards that could occur in a
jurisdiction, and then assesses each hazard's historic impacts and potential future impacts on populations, property, and
critical facilities and infrastructure. The capability assessment then measures this vulnerability against programs, policies,
procedures, and plans that are already in place in the jurisdiction that can reduce the effects of these hazards. The end
result of this analysis is the identification of additional mitigation strategies that build upon the community's existing
capabilities.
Foster Morrison staff experience with state, local, and tribal risk assessments includes:
➢ Creating and analyzing GIS -based risk assessments for flood, earthquake, wildfire, and other natural and man-made
hazards
➢ Addressing climate change as a standalone hazard and its impact on other natural hazards
➢ Developing vulnerability analysis methods using GIS: centroid method, proportionate division, Access queries, raster
analysis, and annualized loss calculations to support detailed damage/loss estimates by jurisdiction
➢ Experience with Level 1 and 2 Hazus (FEMA's loss estimation software) analysis, FEMA's GIS -based loss -
estimation tool, for earthquake and flood hazards, including DFIRM integration for Hazus flood analysis
➢ Creating accurate flood loss estimations by applying FEMA's NFIP depth -damage relationship curves, as used in
FEMA's benefit cost software modules
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➢ Conducting detailed inventories of community assets, including an inventory of natural, historic, and cultural
resources and key critical and public facilities and infrastructure
➢ Developing high quality maps and tables for displaying hazards, vulnerabilities, and loss estimates by jurisdiction
➢ Conducting exhaustive research in each jurisdiction to inventory and document all existing capabilities to mitigate and
reduce the impacts of identified hazards.
Foster Morrison Team Strengths
➢ Demonstrated DMA/FMA/CRS planning experience in 15 states and in 7 FEMA Regions, including California and
Region IX
➢ Detailed knowledge of FEMA (DMA, FMA, CRS) and state (Cal OES, DWR) planning requirements and local and
tribal mitigation planning guidance
➢ Knowledge of California hazards and risks, past disaster history, local governments (counties, cities, and special
districts), and data sources
➢ Extensive experience developing and portraying risk assessment studies supported by Hazus and GIS
➢ Strong technical expertise with an emphasis on hazards and issues such as those associated with wildfire, earthquake,
drought, floods, watershed/stormwater planning, CRS/floodplain management, severe weather events, and climate
change issues
➢ Emphasis on a strong planning process that includes high levels of public, community, and stakeholder involvement
and outreach and strong meeting facilitation
➢ Experience leveraging hazard mitigation funding for our clients
➢ Experience with grant application development, project management, grant management, and EHP clearances for
FEMA funded projects, including flood acquisition, elevation, and mitigation reconstruction projects
Staff Qualifications /Project Roles
The Foster Morrison Team's hazard mitigation planning staff are uniquely experienced, knowledgeable, and
qualified to successfully execute the LHMP for the City — our proposed staff have been providing similar
mitigation planning and outreach services for other California communities since 2003. Our proposed Foster
Morrison project manager and the lead planner have been working together on California plans for the last eight years.
All of our staff have been involved in the development of numerous local hazard mitigation plans and plan updates that
meet DMA, FMA, and CRS planning requirements and guidance and are uniquely knowledgeable of the hazards in
California and associated mitigation strategies designed to reduce hazard -related losses. As well, the Foster Morrison
Team staff have strong working relationships with Cal OES and FEMA Region IX.
The proposed project staffing, including a discussion of project roles of staff is provided below. Biographical information
can be found in the resumes on the following pages.
➢ Project Manager —Jeanine Foster, JD
➢ Lead Planner — Chris Morrison, CFM, MPA
➢ GIS Analyst— Alejandro Gutierrez
➢ QA/QC — Laura Nay
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Morrison
Jeanine Foster, JD
Principal/Project Manager/Senior Mitigation Planner
Professional Biography
Ms. Jeanine Foster is a co-owner of Foster Morrison Consulting and plays a key role as principal, project manager, and
senior mitigation specialist. She has diverse experience providing project management, mitigation planning, and disaster
recovery services in response to damages caused by a variety of natural hazard events, including flood and wildfire, to
affected communities, with a focus on cities and counties located in California, Colorado, and Mississippi. Jeanine's
responsibilities include project management; hazard mitigation planning; disaster recovery; grant application development,
including benefit -cost analysis (BCAs); environmental and historic preservation compliance, grant administration, agency
coordination; National Flood Insurance Program (NFIP) Community Rating System (CRS) compliance; Floodplain
Management Services; regulatory compliance; and marketing. She works closely with clients to define project direction and
scope; to identify and pursue grant opportunities; to implement and administer projects funded through a variety of grant
resources: and to ensure compliance with applicable regulatory programs such as FEMA's Disaster Mitigation Act (DMA)
and NFIP's CRS program. These responsibilities have entailed working with the Federal Emergency Management Agency
(FEMA), the National Oceanic and Atmospheric Administration (NOAA), Army Corp of Engineers (USACE), State
Emergency Management Agencies and Water Resources Agencies, and local city and county officials to obtain grant
funding and to execute and manage projects from startup to final project closeout. Her expertise includes:
➢ Project Management
➢ Hazard Mitigation and Emergency Management Planning and Disaster Recovery
➢ Floodplain Management Services/NFIP's CRS Program Compliance
➢ Regulatory/Environmental Compliance
Education
➢ JD, University of Denver, 1988
➢ BA, University of Colorado, 1984
Professional Qualifications/ Registrations
➢ Admitted to Bar: Colorado, 1988
Representative Projects
Hazard Mltiga tion Plans
City of Fullerton Multi -Hazard Mitigation Plan, City of Fullerton, CA (Original Plan 2011)
Project Manager and Senior Planner responsible for development of a LHMP for the City of Fullerton. Tasks included
organizing resources, facilitating planning team meetings, developing risk assessment, identifying mitigation strategies and
writing plan documents. Unique in this project, was the opportunity to closely coordinate this LHMP with the update to the
General Plan Safety Element as required in California by AB2140.
Comprehensive Flood Management Plan (CFMP) Update, City of Sacramento, CA, 2014
Project Manager and Senior Planner responsible for an update to the City's CFMP. This unique plan serves as the City's
strategic plan to reduce flood risk to the City through a comprehensive approach to risk management. The risk reduction
tools implemented through this plan include: Land Use Planning and Development Guidelines, Emergency Management,
Levee and other Structural Improvements, Internal drainage Improvements, Risk Communication (Public Education and
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Awareness), and NFIP/CRS. As part of this effort a review, update and rewrite of each chapter was required and with a
focus on overhauling the Emergency Management, Risk Communication and NFIP/CRS chapters. The updated CFMP also
included development of a mitigation strategy for each risk reduction tool.
Sacramento County Local Hazard Mitigation Plan (2005 Original Plan, 2011 Plan Update, 2016 Plan
Update), Sacramento County, CA
Project Manager and Senior Planner responsible for development of the original plan and LHMP Update that meets the
requirements of DMA, CRS and FMA. Responsibilities included updating the hazard and risk assessment data,
identification and development of new plan goals and mitigation strategies, development and implementation of an
enhanced public outreach effort, and maximizing participating CRS communities' credits for DMA planning under CRS
Activities 510 and 450. This plan update focused on natural hazards, focusing on flood and levee failure, and included an
estimated 30+ participating jurisdictions. Other plan update objectives included analysis of the flood hazard to include the
new Draft DFIRMS, localized/stormwater flood issues, incorporation of mapping and analyses from the ongoing Central
Valley Flood Control project, and an enhanced analysis of the potential issues related to levee failures as well as the
consideration of the impacts associated with recent levee de -certifications. These plans was approved by Cal EMA/FEMA
without issue. As a result of this plan update which significantly earned more CRS credits, combined with other CRS
activity credits, the County has increased their CRS classification to a Class 3, one of only a few Class 3 communities in
the US.
Other Hazard Mitigation Plans
➢ Placer County Local Hazard Mitigation Plan Update, Placer County Office of Emergency Services, Placer County, CA,
(2005 Original Plan, 2010 and 2015 Plan Updates)
➢ Local Hazard Mitigation Plan, Modoc County, CA, Office of Emergency Services, Modoc County, CA (2015 Original
Plan)
➢ Sutter County Hazard Mitigation Plan (Original 2009 Plan and 2014 Plan Update), Sutter County, CA
➢ Local Hazard Mitigation Plan Update, Calaveras County Office of Emergency Services, Calaveras County, CA (2010
Original Plan and 2015 Plan Update)
➢ Amador County Hazard Mitigation Plan Update, Amador County, CA (Original 2009 Plan and 2014 Plan Update)
➢ Butte County Hazard Mitigation Plan Update, Butte County, CA (2013 Plan Update)
➢ Calaveras County Water District Hazard Mitigation Plan Update, Calaveras County, CA (2012 Plan Update)
➢ Hazard Mitigation Plan, Fresno County, CA (2009 Original Plan)
➢ Floodplain Management/CRS Services, City of Boulder, Boulder, CO, 2009
➢ DMA/CRS Plan, City of Boulder, Boulder, CO (2006 Original Plan)
➢ DMA/Disaster Resistant University (DRU) Plan, University of Colorado, Boulder, CO (2006 Original Plan)
➢ Mississippi Hazard Mitigation Services for Local Communities along Mississippi Gulf Coast, 2008-2014
➢ Hazard Mitigation/Climate Adaptation/CRS Plan, City of Waveland MS, (2013 Plan Update)
➢ Local Hazard Mitigation Plan Update, City of Pascagoula, MS (2013 Plan Update)
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Christopher Morrison, MPA, CFM
Owner/Lead Mitigation Planner
Professional Biography
Chris is a co-owner of Foster Morrison Consulting and is the Lead Mitigation Planner/Technical Editor for Foster Morrison.
During the past 7 years, he has provided planning, research, writing, technical editing, and document production expertise
to almost 40 different DMA plans for jurisdictions in Arkansas, California, Colorado, Louisiana, Mississippi, Missouri,
Montana, Nevada, New Mexico, South Dakota, Virginia, Wisconsin, and Wyoming. Recently he has been a key mitigation
planner on California Hazard Mitigation Plans for the City of Fullerton, Amador County, Butte County, Calaveras County,
the Calaveras County Water District, Kern County, Modoc County, Placer County, Sacramento County, and Sutter County.
In addition, he has provided technical editing and document production services to clients such as the EPA, BIA, and large
mining clients in the US, Russia, and Mongolia. He has also performed large scale technical editing on UFOC, SEC, U.S.
Supreme Court, U.S. Appeals Court, State Supreme Court, and international court documents. During the completion of
his Masters of Public Administration, he was educated in policy analysis, grant writing and management, legal analysis,
legal research, and financial management for government and non-profit entities. Chris is also a Certified Floodplain
Manager.
Education
➢ Masters of Public Administration, Minnesota State University Moorhead, 2012
➢ B.S. in Political Science, Minnesota State University Moorhead, 1998
Professional Qualifications/ Registrations
➢ Association of State Floodplain Managers
➢ Certified Floodplain Manager
Representative Projects
City of Fullerton Multi -Hazard Mitigation Plan, City of Fullerton, CA (2011 Original Plan)
Chris was the primary researcher for a new multi -hazard mitigation plan for the City of Fullerton. His responsibilities for
this project require researching, compiling, analyzing and presenting accurate hazard profiling and risk analysis for the
client. He was also responsible for compiling, analyzing, and implementing materials to ensure compliance with FEMA
guidelines.
Placer County Local Hazard Mitigation Plan Update, Placer County, CA (2010 and 2015 Plan Updates)
Chris was the primary writer of two Plan Updates for Placer County (2010 and 2015). In 2010, the County and 15
jurisdictions participated in the planning process. Chris's responsibilities included review and revision of the plan and
conducting research to update hazard analysis and risk assessment contents, demographic data, county profile, formatting,
and layout. He was also responsible for compiling, analyzing, and implementing materials to ensure compliance with
FEMA guidelines. Foster Morrison is kicking off the second plan update for Placer County in spring of 2015. The 2015
Update will be a CRS focused plan to the 2013 CRS Coordinator's Manuel for Activity 510 and will include an update of
all hazards of concern, with an emphasis of Flood, Wildfire, and drought. Climate change impacts and adaptation
considerations will also be addressed to better inform future development in the County.
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Modoc County Local Hazard Mitigation Plan, Modoc County, CA (2015 Original Plan)
Chris is the primary writer and technical editor for a new local hazard mitigation plan in Calaveras County, California. His
responsibilities for this project include creation of new plan language, ensuring data accuracy, formatting and layout, and
compliance with FEMA guidelines. He is also responsible for compiling, analyzing, and implementing materials to ensure
compliance with FEMA guidelines. The plan is on target for submittal to Cal OES and FEMA in early 2016.
Oth er Mitiga tion Plan Work
➢ Calaveras County Local Mitigation Plan Update, Calaveras County, CA (2010 Original Plan and 2015 Update)
➢ Comprehensive Flood Management Plan (CFMP) Update, City of Sacramento, CA (2014)
➢ Sutter County Hazard Mitigation Plan Update, Sutter County, CA (2014 Plan Update)
➢ Amador County Hazard Mitigation Plan Update, Amador County, CA (Original 2009 Plan and 2014 Plan Update)
➢ Butte County Hazard Mitigation Plan Update, Butte County, CA (2013 Plan Update)
➢ Calaveras County Water District Hazard Mitigation Plan Update, Calaveras County, CA (2012 Plan Update)
➢ Kern County Multi Hazard Mitigation Plan Update, Kern County, CA (2012 Plan Update)
➢ Sacramento County Local Hazard Mitigation Plan Update, Sacramento County, CA (2011 Plan Update)
➢ Twin Rivers School District Hazard Mitigation Plan, Sacramento County, CA (2012 Annex)
➢ Los Alamos County Hazard Mitigation Plan Update, Los Alamos County, NM
➢ Teton County Hazard Mitigation Plan Update, Teton County, MT
➢ Liberty County Hazard Mitigation Plan Update, Liberty County, MT
➢ Toole County Hazard Mitigation Plan Update, Toole County, MT
➢ State of Arkansas Multi -Hazard Mitigation Plan Update, Little Rock, AR
➢ State of South Dakota Multi -Hazard Mitigation Plan Update (2010), Pierre, SD
➢ City of Waveland Hazard Mitigation Plan Update, Waveland, MS
➢ City of Pascagoula Hazard Mitigation Plan Update, Pascagoula, MS
➢ City of Boulder Multi -Hazard Mitigation Plan Update, Boulder, CO
➢ Carbon County Local Hazard Mitigation Plan, Carbon County, MT
➢ Big Horn County Local Hazard Mitigation Plan, Big Horn County, MT
➢ Washakie County Multi -Hazard Mitigation Plan, Washakie County, WY
➢ City of Moss Point Hazard Mitigation Plan, Moss Point, MS
➢ City of Long Beach Hazard Mitigation Plan, Long Beach, MS
➢ Tribal Hazard Mitigation Plan Development, Ute Mountain Ute Tribe, CO
➢ City of Aurora Energy Assurance Plan, Aurora, CO
➢ Pearl River County Local Hazard Mitigation Plan Update, Pearl River County, MS
➢ City of Bay St. Louis Local Hazard Mitigation Plan Update, City of Bay St. Louis, MS
➢ Southeast Colorado Regional Multi -Hazard Mitigation Plan, Southeast Colorado (Counties of Baca, Bent, Crowley,
Kiowa, Otero, and Prowers)
➢ State of Colorado Drought Mitigation and Response Plan, Denver, CO
➢ City of Bossier City Local Hazard Mitigation Plan Update, City of Bossier City, LA
➢ State of South Dakota Multi -Hazard Mitigation Plan Update (2013), Pierre, SD
➢ State of Missouri Multi -Hazard Mitigation Plan Update, Jefferson City, MO
➢ Jefferson County Multi -Jurisdictional Multi -Hazard Mitigation Plan Update, Jefferson County, CO
➢ Regional Hazard Mitigation Plan Update, Northeast Colorado (Counties of Cheyenne, Kit Carson, Lincoln, Logan,
Morgan, Phillips, Sedgwick, Washington, Weld, and Yuma
➢ Washoe County Multi Hazard Mitigation Plan, Washoe County, NV
➢ Dane County Hazard Mitigation Plan Update, Dane County, WI
➢ Multi -Hazard Mitigation Plan Update, City of Poquoson, VA
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Alejandro Gutierrez
GIS Analyst
Professional Biography
Alejandro has 15 years of GIS data development, analysis, conversion, and manipulation within various GIS industries
(floodplain mapping, E-911 data development, remote sensing, hydrogeology, and mining). For 6 years, Alejandro worked
in a key capacity with FEMA on their Map Modernization (DFIRM) Program. Alejandro has also provided mitigation
planning and GIS support for four California DMA plan updates: Placer, Sacramento, Sutter, and Fresno counties. For the
DMA plans, he generated thematic and illustrative facilities and hazards maps, both at the countywide and city scales, to
represent FIRM data and to quantify risks to the county using parcel and assessor's value data. He also generated the
standardized map template to present the wildfire risk analysis, also at the parcel level, using GIS data from the California
Department of Forestry and Fire Protection. He has used the ESRI tools and Microsoft Access to perform flood analysis
using FIRM data on parcels (land use type and valuation data) by city and performed the wildfire analysis using the same
methodology. Alejandro has also provided mitigation planning and GIS support for three state hazard mitigation plan
updates: Wyoming, Missouri, and Mississippi.
Hazard Mitigation Plans
➢ Modoc County Local Hazard Mitigation Plan, Modoc County, CA (2015 Original Plan)
➢ Calaveras County Local Hazard Mitigation Plan Update, Calaveras County, CA (2010 Original Plan and 2015 Plan
Update)
➢ Placer County Local Hazard Mitigation Plan Update, Placer County Office of Emergency Services, Placer County, CA
(2010 and 2015 Plan Updates)
➢ Sacramento County Local Hazard Mitigation Plan Update, Sacramento County, CA (2011 Plan Update, 2016 Plan
Update)
➢ Sutter County Hazard Mitigation Plan Update, Sutter County, CA (2009 Original Plan)
➢ Fresno County Hazard Mitigation Plan Update, Fresno County, CA (2009 Original Plan)
Other Mitiga tion Planning Work
➢ Wyoming Mitigation Plan Update - Wyoming Office of Homeland Security, State of Wyoming
➢ Flood Decision Support System- Flood DSS, Riverside Technology, Inc., Colorado
➢ Missouri Mitigation Plan Update and Mapping Needs Assessment - Missouri State of Emergency Management Agency
(SEMA), State of Missouri
➢ Mississippi Hazard Mitigation Plan - Earthquake Maps June 2007, Mississippi
DFIRM Work
➢ State of South Dakota - Brown, Davison, Sanborn, and Spink County DFIRMs.
➢ Bowen Collins & Associates, State of Utah - Box Elder, Iron, Moab/Grand, Sevier, Wasatch, Washington County
DFIRMs.
➢ State of Missouri — State Emergency Management Agency (SEMA) - Boone, Franklin, Henry, Howell, Johnson,
Lawrence, Perry, St. Louis, Wayne County DFIRMs
➢ North Dakota State Water Commission - Stark County DFIRM.
➢ State of Alabama - Colbert County DFIRM
➢ State of Arizona - Mohave County DFIRM
➢ State of Kentucky DOW - Henderson County DFIRM
➢ State of West Virginia — Greenbrier, Mineral, Webster Counties, WV DFIRM
➢ State of Virginia — Prince George County DFIRM
➢ State of Maryland — Alleghany County DFIRM
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Laura Nay
QA/QC and Technical Subject Matter Expert
Professional Biography
Laura Nay serves Foster Morrison in a QA/QC capacity and as a technical subject matter expert. Laura was an emergency
manager in Colorado for 10 years, then went on to serve the Colorado Division of Emergency Management for 5 years in a
variety of capacities. In total, Laura has more than 22 years of emergency management experience that includes all hazards
mitigation planning, comprehensive emergency management program direction, energy assurance planning, homeland
security grants administration, and public safety communications. Laura has educated communities across the nation about
the importance of disaster resistance by building strong networks that overlap the local, state, federal, and private sector
boundaries. Those partnerships have orchestrated successful mitigation projects since the mid 1990's.
Education
➢ BS in Emergency Management/Homeland Security, Jacksonville State University, Jacksonville, AL
➢ Graduate of the Defense Language Institute — Presidio of Monterey, CA- German
Representative Projects
Hazard Mitiga tion Plans QA/QC
➢ City of Fullerton Local Hazard Mitigation Plan, City of Fullerton Planning and Development Services, Fullerton, CA
➢ Modoc County Local Hazard Mitigation Plan, Modoc County Office of Emergency Services, Modoc County, CA
➢ Placer County Local Hazard Mitigation Plan Update, Placer County Office of Emergency Services, Placer County, CA
➢ Sacramento County Local Hazard Mitigation Plan Update, Sacramento County, CA
➢ Calaveras County Multi -Hazard Mitigation Plan, Calaveras County Office of Emergency Services, Calaveras County,
CA
Other Mitiga tion Plan Work
➢ Colorado Energy Assurance Plan
➢ City of Aurora Energy Assurance Plan, Aurora, CO
➢ Southeast Colorado Regional Multi -Hazard Mitigation Plan, Southeast Colorado (Counties of Baca, Bent, Crowley,
Kiowa, Otero, and Prowers)
➢ State of Colorado Drought Mitigation and Response Plan, Colorado Water Conservation Board
➢ State of Missouri Multi -Hazard Mitigation Plan Update,
➢ Jefferson County, CO Multi -Jurisdictional Multi -Hazard Mitigation Plan Update
➢ Kingman County, KS Hazard Mitigation Plan
➢ Northeast Colorado Regional Mitigation Plan Northeast Colorado (Counties of Cheyenne, Kit Carson, Lincoln, Logan,
Morgan, Phillips, Sedgwick, Washington, Weld, Yuma)
➢ Dane County, WI Hazard Mitigation Plan Update
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Laura Nay Resume
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