HomeMy WebLinkAboutCC Resolution 9321 (Radio System Consulting)RESOLUTION NO. 9 321
A RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE
SIGNING OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
FRANK THATCHER ASSOCIATES, INC. AS RADIO SYSTEM
CONSULTANTS
(ONE YEAR AGREEMENT COMMENCING MARCH 20, 1995, AND ENDING
ON MARCH 19, 1996 AT $29,400.00)
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES AS
FOLLOWS:
The City Manager is hereby authorized to execute, on behalf of the City of San
Rafael, an agreement with Frank Thatcher AsGociates, Inc. as radio system
consultants. A copy of said agreement, marked Exhibit A, is hereby attached
and by this reference made a part of this resolution.
I, Jeanne M. Leoncini, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the City Council held on Monday, the 20th day of March, 1995, by the
following vote, to wit:
AYES: Councilmembers: Cohen, Heller, Phillips, Zappetini &
Mayor Boro
NOES: Councilmembers: None
ABSENT: Councilmembers: None
JEA E M. LEONCI I, City Clerk
oRiciNaI
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EXHIBIT A
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FOR PROFESSIONAL SERVICES
This Agreement is made and entered into this 20th day of MARCH ,
1995, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and FRANK
THATCHER ASSOCIATES, INC. (hereinafter "CONTRACTOR").
WHEREAS, the CITY desires to retain a radio system consultant to skillfully
evaluate our present communication system and to plan for improvements ; and,
WHEREAS, the CONTRACTOR has represented they have extensive expertise in
public safety telecommunications systems consulting;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY. The City Manager shall be the representative of the CITY
for all purposes under this Agreement. Bureau Commander
Gene Pennington is hereby designated the PROJECT MANAGER
for the CITY, and said PROJECT MANAGER shall supervise all
aspects of the progress and execution of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and
execution of this Agreement for CONTRACTOR. Charles L.
Ostrofe, P.E., is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions
subsequent to the execution of this Agreement require a
substitute PROJECT DIRECTOR for any reason, the
CONTRACTOR shall notify the CITY within ten (10) business
days of the substitution.
Agreement For Professional Services with Frank Thatcher Associates, Inc.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as
described in Exhibit "B" attached and incorporated herein.
3. DUTIES OF CITY.
CITY shall perform the duties as described in Exhibit "C" attached and
incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by
CONTRACTOR, CITY shall pay CONTRACTOR as described in Exhibit
"D." Payment will be made monthly upon receipt by PROJECT
MANAGER of itemized invoices submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for one year commencing on
March 20, 1995, and ending on March 19, 1996.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement
without cause upon thirty (30) days written notice mailed or
personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause
upon ten (10) days written notice mailed or personally delivered
to the other party, and the notified party's failure to cure or
correct the cause of the termination notice, to the reasonable
satisfaction of the party giving such notice, within thirty (30)
days of the receipt of said notice.
C. Effect of Termination. Upon receipt of notice of termination,
neither party shall incur additional obligations under any
provision of this Agreement without the prior written consent of
the other.
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D. Return of Documents. Upon termination, any and all CITY
documents or materials provided to CONTRACTOR and any and
all of CONTRACTOR's documents and materials prepared for or
relating to the performance of its duties under this Agreement,
shall be delivered to CITY as soon as possible, but not later than
thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS/CONFIDENTIALITY
The written documents and materials prepared by the CONTRACTOR
in connection with the performance of its duties under this Agreement,
shall be the sole property of CITY. CITY may use said property for any
purpose, including projects not contemplated by this Agreement.
All data, documents, materials, discussions or other information
developed or received by or for CONTRACTOR in the performance of
this Agreement are confidential and shall not be disclosed by
CONTRACTOR , or CONTRACTOR's officers, agents, and employees
except as authorized by CITY, or as required by law.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY,
or its agent, for inspection and audit, all documents and materials
maintained by CONTRACTOR in connection with its performance of its
duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in
this Agreement nor the performance of any of their respective obliga-
tions hereunder, without the prior written consent of the other party,
and any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
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10. INSURANCE.
A. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance
policies:
1. A comprehensive general liability insurance policy in the
minimum amount of one million ( $1,000,000) dollars per
occurrence for death, bodily injury, personal injury, or
property damage;
2. An automobile liability (owned, non -owned, and hired
vehicles) insurance policy in the minimum amount of one
million ( $1,000,000) dollars per occurrence;
3. If any licensed professional performs any of the services
required to be performed under this Agreement, a
professional liability insurance policy in the minimum
amount of one million ( $1,000,000) dollars to cover any
claims arising out of the CONTRACTOR's performance of
services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by
section 11. A., shall also meet the following requirements:
1. The insurance shall be primary with respect to any
insurance or coverage maintained by CITY and shall not
call upon CITY's insurance or coverage for any
contribution;
2. Except for professional liability insurance, the insurance
policies shall be endorsed for contractual liability and
personal injury;
3. Except for professional liability insurance, the insurance
policies shall be specifically endorsed to include the CITY,
its officers, agents, and employees as additionally named
insureds under the policies;
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4. CONTRACTOR shall provide to PROJECT MANAGER, (a)
Certificates of Insurance evidencing the insurance
coverage required herein, and (b) specific endorsements
naming CITY, its officers, agents and employees, as
additional insureds under the policies;
5. The insurance policies shall provide that the insurance
carrier shall not cancel, terminate or otherwise modify the
terms and conditions of said insurance policies except
upon thirty (30) days written notice to CITY's PROJECT
MANAGER;
6. If the insurance is written on a Claims Made Form, then,
following termination of this Agreement, said insurance
coverage shall survive for a period of not less than five
years;
7. The insurance policies shall provide for a retroactive date
of placement coinciding with the effective date of this
Agreement;
8. The insurance shall be approved as to form and
sufficiency by PROJECT MANAGER and the City
Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by
the State Labor Code and other applicable laws and regulations,
and as necessary to protect both CONTRACTOR and CITY
against all liability for injuries to CONTRACTOR's officers and
employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the
PROJECT MANAGER and the City Attorney. At CITY's option,
the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or
CONTRACTOR shall procure a bond guaranteeing payment of
losses and related investigations, claims administration,
attorney's fees and defense expenses.
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11. INDEMNIFICATION.
CONTRACTOR shall indemnify, release, defend and hold harmless
CITY, its officers, and employees, against any claim, demand, suit,
judgment, loss, liability or expense of any kind, including attorney's
fees, arising out of or resulting in any way, in whole or in part, from
any acts or omissions, intentional or negligent, of CONTRACTOR or
CONTRACTOR's officers, agents and employees in the performance of
their duties and obligations under this Agreement.
12. NONDISCRIMINATION_.
CONTRACTOR shall not discriminate, in any way, against any person
on the basis of age, sex, race, color, religion, ancestry, national origin
or disability in connection with or related to the performance of its
duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal,
state and local laws, ordinances, codes and regulations, in the
performance of its duties and obligations under this Agreement.
CONTRACTOR shall perform all services under this Agreement in
accordance with these laws, ordinances, codes and regulations.
CONTRACTOR shall release, defend, indemnify and hold harmless
CITY, its officers, agents and employees from any and all damages,
liabilities, penalties, fines and all other consequences from any
noncompliance or violation of any laws, ordinances, codes or
regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this
Agreement, to create in any third party, any benefit or right owed by
one party, under the terms and conditions of this Agreement, to the
other party.
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15. NOTICES.
All notices and other communications required or permitted to be given
under this Agreement, including any notice of change of address, shall
be in writing and given by personal delivery, or deposited with the
United States Postal Service, postage prepaid, addressed to the parties
intended to be notified. Notice shall be deemed given as of the date of
personal delivery, or if mailed, upon the date of deposit with the
United States Postal Service. Notice shall be given as follows:
TO CITY:
Gene Pennington,
Commander
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
Voice: (415) 485-3044 Fax: (415) 485-3043
TO CONTRACTOR:
Charles L. Ostrofe
President
Frank Thatcher Associates, Inc.
564 Market Street, Suite 612
San Francisco, CA 94104-5414
Voice: (415) 956-6118 Fax: (415) 956-3228
16 INDEPENDENT CONTRACTOR..
For the purposes, and for the duration, of this Agreement,
CONTRACTOR, its officers, agents and employees shall act in the
capacity of an Independent Contractor, and not as employees of the
CITY. CONTRACTOR and CITY expressly intend and agree that the
status of CONTRACTOR, its officers, agents and employees be that of
an Independent Contractor and not that of an employee of CITY.
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17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits
attached, and all documents expressly incorporated by
reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior
agreements, oral or written, regarding the subject matter
between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral,
relating to the subject matter of this Agreement, shall be valid
or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered
or modified except by a written amendment to this Agreement
signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this
Agreement, and the terms and conditions of the attached
exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any moneys which
CONTRACTOR owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid
checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term,
covenant or condition of this Agreement, or of any ordinance, law or
regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any
subsequent breach or violation of the same or other term, covenant,
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condition, ordinance, law or regulation. The subsequent acceptance
by either party of any fee, performance, or other consideration which
may become due or owing under this Agreement, shall not be deemed
to be a waiver of any preceding breach or violation by the other party
of any term, condition, covenant of this Agreement or any applicable
law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and
conditions of this Agreement, or arising out of the performance of this
Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such
action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this
Agreement, a CITY business license as required by the San Rafael
Municipal Code. CONTRACTOR shall pay any and all state and federal
taxes and any other applicable taxes. CONTRACTOR's taxpayer
identification number is 94-2771774, and CONTRACTOR certifies
under penalty of perjury that said taxpayer identification number is
correct.
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the
day, month and year first above written.
CITY OF SAN RAFAEL
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APPROVEDAa S(TO FORM:
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CON ACTOR
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EXHIBIT B
DUTIES OF CONTRACTOR
The following is a detailed description of our proposed efforts and techniques
to accomplish the City's goals. It is separated into the four tasks specified in
the "Scope" of the RFQ.
Considering the cost and probable economic service life of modern, state-of-
the-art radio equipment, CONTRACTOR suggest a target horizon for this
study of not less than fifteen years.
Task 1. Needs Analysis
RFQ Task Description:
"A full description of the identified needs and requirements for an acceptable
and reliable voice, data, mobile radio, and industrial microwave
communications system."
CONTRACTOR's Aooroach:
CONTRACTOR considers this Task to be of paramount importance, because
a thorough understanding of the existing radio systems and radio operations
is the foundation upon which the success of the entire Project is dependent.
The following are some broad categories of important information that will be
explored in this Task:
• Existing radio sites, equipment, and operations, including microwave
links
• Existing communications center equipment, arrangements, and
operations
• Expected growth and other additional demands for communications
over future years
• Budget and funding provisions and limitations
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The first step in this task is to define the organizational relationships of radio
planners and users within the City, and the key people at all levels. This will
determine the appropriate contacts for further exploration. Subsequent steps
will explore needs in detail. The City management and planning people who
are identified as key to the project will be interviewed in depth.
CONTRACTOR will also interview a sample of radio users, to explore the
actual field experience with the existing radio system. This "real-life"
information will assist in identifying the operating requirements of the radio
system, and areas of particular interest for further study.
In the interviews, CONTRACTOR will specifically pursue the following
issues, which deal with the existing communications systems and operational
arrangements, and other relevant issues that emerge during the work:
• Organizational, financial, and attitudinal conditions that are likely to
influence plans for a new radio system
• Comments, complaints, and suggestions of the radio users
• Effectiveness of radio propagation coverage; weaknesses, dead spots
• Basic local statistics such as census, crime statistics, incident
statistics, that may relate to radio system usage
• Mutual aid and interoperability requirements with other agencies and
communities
• Radio traffic - volume, type, time flow, peakedness, channel discipline
Dispatching operations as they relate to radio system usage
• Communications centers and control console arrangements
• CAD and other computer systems and data bases that require
integration with the radio system
• Cost and reliability of microwave and leased telephone line
interconnecting facilities
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• Condition, market value, and service history of existing equipment and
facilities, for potential reuse
• Location and condition of existing equipment buildings and towers
• Potential sites for any new radio equipment
• Operational and other deficiencies in the present system
In developing a definition of the CITY's requirements, CONTRACTOR will
pursue the following potential improvements in communications features,
equipment, and arrangements:
• Required system capacity for both voice and data
• Required area of reliable radio coverage, and the acceptable standards
of coverage.
• Application and usage of Mobile Data Terminals:
➢ Type and volume of data to be transmitted
➢ Integration of MDT system with existing or modified CAD and
other computer/data base systems
➢ Throughput capacity of radio system
➢ Traffic offsets that data transmission techniques (MDTs) may
offer to reduce voice traffic
• Requirements for any special transmission capability, such as
Automatic Vehicle Location
• Requirements for encryption
• Requirements for other operating features; scanning, priorities, talk
around, telephone interconnect, private conversation, emergency calls,
etc.
• Possible integration and/or reuse of existing radio sites, facilities, and
equipment into a new system
• Other desired operational features that would improve efficiency and
enhance public safety
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During the course of work on this Task, it is likely that CONTRACTOR will
uncover other important issues that need to be studied and assessed, and
CONTRACTOR will discuss these with the CITY representatives, and manage
them as appropriate.
The results of this Task, i.e., the analysis of the existing system, and
summary of requirements, will be incorporated into a report at the
completion of Task 3.
Task 2. Development of Optional Plans
RFQ Task Description:
"A full description of the various options available, (including the advantages
and disadvantages of each option), and a cost estimate for each option."
CONTRACTOR's Aonroach:
In this task, CONTRACTOR will produce alternative conceptual plans, i.e.,
potential technical options, for a radio system that will satisfy the CITY's
requirements. A cost estimate for each option will be developed. The
advantages and disadvantages of each will be explained, and quantified if
appropriate.
CONTRACTOR will have started the process of developing options, and
formulating concepts for an optimum system design, during the first task.
In addition to considering all the information gathered on the existing system,
and on the CITY's needs, in Task 1, the following other issues will be taken
into consideration in developing a recommendation for an improved CITY
radio system:
Interoperability
The RFQ was specific in requiring a system that is "totally compatible
with other public -safety communications systems in Marin County".
The CITY may remain within the 800 MHz band, and therefore would
not be directly affected by the potential "refarming" changes, which
address land -mobile radio frequencies below 512 MHz. (See Note 1
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below)
However, nearly all of the other public agencies in Marin County are
licensed at VHF low- and high -band, and UHF, and therefore will be
affected. This issue will need to be taken into consideration in
addressing the capability for mutual -aid and other interoperability.
Note 1: "Refarming" is the colloquial term for FCC Docket 92-
235, which is a Notice of Proposed Rule Making released
by the FCC on November 6, 1992, to replace Part 90 of
47 C.F.R with a new Part 88. The overall intent of this
Docket was to increase the radio channel capacity of
Private Land Mobile Radio frequency channels below 512
MHz, to promote more efficient use of these channels,
and to simplify FCC policies governing the use of these
bands by business and public -safety agencies.
Part 88 proposes fundamental changes to channel
bandwidths, provides for channel exclusivity, consolidates
the current 19 radio services, and imposes new and much
more restrictive technical and operational standards, such
as transmit power and antenna height. It also provides
for transition periods for modifications of equipment to
the new standards.
As of this writing, the prognosis for the FCC's actions in
modifying Part 88 and releasing it are not known. Since
the original release, members of the FCC have given a
number of opinions of the actual revisions, and of a
release date. Each date has slipped. CONTRACTOR's
view is that a revised Part 88 is not likely to be released
for several months, if not later. Further, it appears clear
that the technical restrictions proposed are not likely to
be implemented in full force; rather, their effect will be
mitigated by less stringent restrictions, and/or by delay in
implementation.
CONTRACTOR will also consider, if applicable, possible coordination
with the long-term radio plans of other Marin County public -safety
agencies.
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Digital Trunking
If a new trunking system is a viable option, digital transmission will be
considered.
CONTRACTOR has kept abreast of the continuing progress of the
APCO 25 Project, which is the development of standards for digital
trunking systems for public -safety applications, and which has adopted
a standard "compatible air interface" (CAI) so that systems of different
manufacturers can communicate on an RF basis.
The APCO 25 Standards are now nearing completion, and systems are
available in the marketplace that are claimed to be readily modifiable to
the expected final standard.
The conceptual plans developed in this task will cover the following:
• Requirements for additional radio sites, and frequencies
• Propagation coverage requirements, including consideration of
simulcasting for wide -area coverage, and predictions of the effects of
coverage overlap and mitigation of potential signal distortion effects
• Applicability of digital transmission, for voice quality, and ease of
encryption.
• Microwave radio and/or fiber cable, and multiplex arrangements, and
their economics compared to the cost of leased lines, if applicable
• System capability for other enhancements; encryption, Mobile Data
Terminals, other digital transmission for data
• Communications center and CAD interface provisions
• Practicability and cost advantages of reusing existing radio, site, and
communications center equipment
• Provisions for backup to failure modes of transmitters, receivers,
power supplies, system controllers, comparators, emergency power,
etc.
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CONTRACTOR will work with CITY staff to develop an acceptable standard
of system performance and reliability, and recommend specific steps to meet
or exceed those standards.
Because radio coverage is known to be an issue in this Project,
CONTRACTOR will develop computer-generated maps for the prediction of
the effectiveness of radio coverage from actual or potential transmit/receive
sites, if it is necessary to verify propagation coverage. While several
propagation models are available, CONTRACTOR is likely to propose the use
of a modified Longley -Rice model for this application. The Longley -Rice
model is based on theoretical calculations, and is adjusted for actual results
realized by empirical results for effects that cannot be easily calculated, such
as urban building development.
These maps show the expected field strength from a defined transmitter site,
in color on a Mylar transparent overlay to a USGS map. The field strength is
shown in different colors to discriminate between marginal, satisfactory, and
excellent transmission. Transmission from a mobile unit to a fixed receiver
can be predicted on the same basis, through reciprocity. The computer
program takes into account the terrain, diffraction, soil conductivity, urban
development, foliage, and other factors. CONTRACTOR has found these
predictions to be highly accurate and, appropriately, slightly conservative.
The results of this Task, i.e., a description of conceptual plan options, will be
incorporated into a report at the completion of Task 3.
Task 3. Plan Recommendation
RFQ Task Description:
"A full description and discussion of a recommended plan of action, including
the reasons for the recommendation."
CONTRACTOR's Approach:
Our development of conceptual plan options in Task 2 will lead us to select
and recommend an option that CONTRACTOR judges as providing the most
practical, cost-effective solution to the CITY's radio needs.
In Task 2, CONTRACTOR will have described all practical options, with our
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budgetary cost estimates, and advantages and disadvantages of each.
In this Task, CONTRACTOR will give our recommendation, and provide our
full rationale and justification for our selection.
Deliverable
As the product of the first three tasks, CONTRACTOR will prepare and
submit a NEEDS ANALYSIS AND CONCEPTUAL PLAN report that will
document all the findings and studies made in Tasks 1 and 2, and provide
our recommendation. It will cover an evaluation of the existing system,
define the functional and operational needs for city radio communications,
present alternate design concepts to satisfy those needs, with budgetary
cost estimates, and explain our recommended design concept.
CONTRACTOR proposes that the CITY would review and comment on this
Plan and the recommendation. CONTRACTOR will modify the Plan as
necessary to achieve the CITY's approval. However, CONTRACTOR expects
that modifications should be minor, because CONTRACTOR will have kept
the CITY's representatives fully aware of our progress and direction before
submitting the formal Plan documentation.
The final product of this Task, an approved NEEDS &RALYSIS AND
CONCEPTUAL PLAN, will be expanded into a full implementation strategy for
the approved Plan, in Task 4.
Task 4. Master Implementation Plan
RFQ Task Description:
"A recommended implementation strategy for completion of the plan of
action, including a detailed work plan, budget and target dates for
implementation and completion."
CONTRACTOR's Approach:
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The purpose of this task is to further develop the conceptual plan alternative
as prepared and approved by the CITY in Task 3 above, into a fully -detailed,
phased Master Implementation Plan, which will cover:
• The conceptual design of the system, and operating features
• Description of equipment and facility additions required
• Identification of the major phases of the system implementation
• Scheduling of equipment procurement and installation to concur with
the availability of funds, if new equipment is required
• An implementation schedule, with detailed milestones
• Training, maintenance and system documentation requirements
• Reuse of existing equipment and facilities, to the degree practical and
economical
• Projection of investment and recurring costs
• Any organizational/personnel impacts of the Plan
• A detailed transition plan, with:
➢ Schedule
➢ Equipment additions and replacements
➢ Plans for continuation of critical operations while converting
from old to new equipment
The Master Implementation Plan will become the final design plan, and will
be the foundation upon which technical specifications for equipment and/or
system procurement can be built, by ether the CITY's staff or a qualified
consultant.
CONTRACTOR will also make formal presentations of the Plan to meetings of the
CITY's staff, elected officials, or others.
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EXHIBIT C
DUTIES OF CITY
CITY shall provide work space, materials, and information to the CONTRACTOR as
available and upon reasonable notice, including the following:
1. Total mobile and portable radios (and their distribution by department, if applicable)
and age or date of purchase
2. Total desktop radio control telephone sets and location
3. All FCC licenses (except police radar guns)
4. Copy of the latest radio service contract (costs and maintenance item inventory)
5. Relevant staff reports on all radio system issues, including pre -design
(memorandums or letters recommending a move from VHF low -band to 800 MHz),
and later
6. Copies of any radio system Specifications and Vendors response
7. A technical contact inside or outside the department that is familiar with the current
system configuration
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EXHIBIT D
COMPENSATION
The proposed costs in the table below are based on our professional fee of
$100/hour, for all personnel classifications, for the Scope of Work of this
Project. The total costs for professional fees and expenses shall not exceed
$29,400.00, without the advance written approval of the City Council.
CONTRACTOR will be paid monthly, upon receipt by Project Manager of
itemized invoices, based on oucumented time and expenses. Terms are net
30 days.
Task
Task 1. Needs Analysis
Task 2. Development of Optional
Plans
Task 3. Plan Recommendation
Task 4. Master Implementation Plan
Total Proposed Fees
Hours
Fee
Expense
Total
$
$
$
80
8,000
200
8,200
120
12,000
1,000
13,000
40
4,000
100
4,100
40
4,000
100
4,100
280
28,000 1
1,400
129,400
Because of the convenience of our office to San Rafael, travel expenses will
be very small to negligible. The expenses listed in the above table are
primarily for computer-generated maps in Task 2, if such maps are
necessary. Other expenses are minor mileage, documentation, etc.
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DEALEY, RENTON BI ASSOCIATES
Insurance Brokers - L. Watkins
P.O. Bax 12675
Oakland, CA 94604-2675
510-465-3090
NaURED
FRANK THATCHER ASSOCIATES INC.
564 Market Street, Suite 612
San Francisco, CA 94104
'7l ii/4hf'!/' -, s i! --'�G - -► .> --.f{;yv,,.`ru�.:....>-`.- :...;� Do= DATE (IAA/ml"
1 M13 L.l.R 1Ir1%:A 1 t IS 133UCLJ A3 A MAI ICR UP INPURMA L LUN ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
TER A
New Hampshire Insurance Co.
COMPANY
LETTER B
Associated Indemnity Coro.
�Tmi"Y C
Associated International
LETTER
ANYD
COMPANY
LETTER E
iE'r''rl i
i'ID 41200—ami'.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITHRESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWNMAY HAVE BEEN REDUCED BY PAID CLAMS.
DO TYPE OF NSURANOE POLIOYNUMBER
L
POLIOVEPPMMM POLIOYEIPmATNa(LIMITi
DATE(MIM D" DATE(MMAMIY1)
QWMLLIABLITY
GENERAL AGGREGATE _ 2.000.000
A X COMMERCIAL GENERAL LIABILITY CAP 608-73-39-00
4/05194 4/05/95 PRODUCT'r-COMP/OPADS. = 1.000.000
CLAIMS MADE FI OCCUR.
PERSONAL A ADV. INJURY t 1.000.000
_ OWNER'S A CONTRACTOR'S PROT.
EACH OCCURRENCE = 1 .000 .000
_
FIRE DAMAGE UIuV one fire) :
MED. EXPENSE (Any one person =
AUTOMOBLE LIABLITY
COMBINED SINGLE
A _ ANY AUTO CAP ECO -73-39-00
4/05/94 4/05/95 LST 1.000.000
_ ALL OWNED AUTOS
BODILY INJURY S
SCHEDULED AUTOS
(Per persmd
X HIRED AUTOS
BODILY INJURY Z
X NON -OWNED AUTOS
O'er assidend)
GARAGE LIABILITY
PROPERTY DAMAGE f
EXCESS LIABLITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
WORKER'S COMPENSATION
B AND WZP 80543559
EMPLOYERS' LIABLITY
OTHER
C PROFESSIONAL AEP -451-239B
LIABILITY
DELOi1PTION Or OPMATWNiR.00ATMISIVEHICLMSPECIAL ITEMS
City of San Rafael
Att: Commander Gene Pennington
P.O. Box 151550
San Rafael, CA 94915-1560
EACH OCCURRENCE _
AGGREGATE _
X I STATUTORY LIMITS
...................
7/01/94 7/01/95 EACH ACCIDENT = 1.000,000
DISEASE -POLICY LIMIT = 1 .000.000
DISEASE -EACH EMPLOYEE 1 .O 0 0.0 0 0
12/01/94 12/01/95 51,000,000 PER
CLAIM AND ANNUAL
AGGREGATE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL 30 DAYSWRITTENNOTICE TO THECERTIFICA TE HOLDER NAMEDTO THE
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
LIABILITY OF ANY KIND UPON THE COMPANY. ITS AGENTS OR REPRESENT ATTVES.
AUTHORIZED REPRE'A"' NTON &
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