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CM Digital Design Services; CivicMakers AmendAMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES FOR DIGITAL SERVICE DESIGN CONSULTING SERVICES THIS AMENDMENT to Agreement for Professional Services is made and entered into the (D -"�' day of A?9—% 1 , 2017, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CIVICMAKERS, LLC (hereinafter "CONTRACTOR"). RECITALS WHEREAS, on February 1, 2017, CITY and CONTRACTOR entered into an "Agreement for Professional Services" (the "Agreement"), pursuant to which CONTRACTOR agreed to provide digital service design and education and change management services to CITY through August 31, 2017; and WHEREAS, CITY and CONTRACTOR wish to revise the scope of duties of CONTRACTOR pursuant to the Agreement; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. Section 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to read as follows: CONTRACTOR shall perform the duties and/or provide services as described in Exhibit "A" attached and incorporated herein. 2. Section 3 of the Agreement, entitled "DUTIES OF CITY" is hereby amended to read as follows: CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in Exhibit "A" attached and incorporated herein. 3. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to read as follows: For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as described in Exhibit "A" attached and incorporated herein, in a total amount not to exceed $19,800.00. 1 Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR - 4. Except as specifically amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties have executed this AMENDMENT as of the day, month and year first above written. CITY OF SAN RAFAEL 4QUTZ, Ci M ager ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: L' ROBERT F. EPSTEIN, ity Adolhey 2 CONTRACTOR By: w� Name: , 1 u D 6 v o ill vi Title: KDJ EJ M-6yla qER Exhibit A Project Team Lawrence Grodeska - Project strategy Lawrence Grodeska is a maker, communicator and civic geek who uses technology to help civic leaders in the public and private sector engage key audiences. Over 15 years, Lawrence has built programs and products to transform how citizens interact with their communities and governments. Lawrence regularly speaks about civic innovation at events such as SXSW Interactive, The Nonprofit Technology Conference, and Code for America Summit. ludi Brown - Project Manager Judi Brown is a social impact and design strategist with 10+ years experience working with social enterprises, nonprofits, and local governments. She brings a multi -disciplinary and multi -sectoral approach to innovation processes with a lens toward equity and inclusion. Judi previously worked in impact investing, applying Environmental and Social Governance (ESG) indicators to municipal bonds in education, healthcare and governments. Cristelle Blackford - Project support Cristelle is a public involvement specialist who applies human -centered design principles to help local governments and nonprofits more effectively engage and empower their communities. She brings an interdisciplinary approach to designing equitable processes that build public trust and contribute to sustainable decision-making. She has 10+ years experience blending user research, evaluation, and community outreach best practices and has worked in the planning, community development, nonprofit management, and technology sectors. About CivicMakers CivicMakers is an innovation and engagement firm based in San Francisco, California. We love making things, solving problems and building relationships that improve our communities, workplaces and institutions. Our service design, community engagement and digital expertise brings the human side of technology to agencies, social enterprises and organizations in the civic space. We help our clients listen better and act smarter to achieve tangible outcomes. We hold the following values with our clients: • Work smart and lean to reduce risk, deliver often and increase impact • Do not reinvent the wheel when existing solutions can be utilized • Strive for inclusive, collaborative, transparent group processes Our core team is a group of highly experienced, deeply motivated, super fun human beings who are thinking big about how to accelerate the potential of civic innovation. We are communicators and storytellers, hackers and makers, organizers, researchers and instigators. Exhibit A CivicMakers + City of San Rafael Toward a More Responsive, Human -Centered Local Government As government agencies across the country are joining the "gov tech" movement, The City of San Rafael looks to modernize outdated and ineffective processes and service delivery models through a digital -first, human -centered approach. This is a big change - a major paradigm shift for the organization, and for some employees it will significantly change how they do their work. To support this journey, the City seeks new partners to inspire and implement these efforts. The CivicMakers team is excited to use our expertise in service design, digital strategy, community engagement, and organizational change management to support current and future institutionalization of innovation projects for the City of San Rafael. Phase I - Discovery, Diagnosis + Planning CivicMakers works with San Rafael City Project Management Team, City Leadership and Advisory Committee to understand past efforts, review documentation, apply active listening to challenges, synthesize findings and gather inputs for design of City Service Innovation Project Roadmap, Communications Plan, and Pilot Innovation Academy. Project Budget • Discovery, Diagnosis + Planning: ------------------------------------------------------$8,500 o Includes prep, travel costs, and materials o Kick-off meetings, working sessions o Design research - review of existing materials and communications • Project Roadmap; Communications Plan & Messaging Framework • Convenings-------------------------------------------------------------------------------------- $7,000 Includes prep, travel costs, and materials Presentations to City Manager and City Leadership Co -creation Workshop with Advisory Committee • Project Management:-----------------------------------------------------------------------$4,300 Includes regular check-in calls, schedule, and budget management TOTAL: $19,800 Scope of work would be subject to specific project requirements and priorities to be outlined in a working agreement between CivicMakers and City of San Rafael. 00vicMakers CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager's Office Project Manager: Rebecca Woodbury Extension: 3076 Contractor Name: Civicmakers Contractor's Contact: Judi Brown Contact's Email: judi@civicmakers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to enter a date. b. Email contract (in Word) & attachments to City Click here to Atty c/o Laraine.Gittens@cityofsanrafael.org enter a date. 2 City Attorney a. Review, revise, and comment on draft agreement 3/17/2017 ® LAG and return to Project Manager 3/17/2017 ® LAG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to 4/6/2017 contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement ® N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or Public Works Contract> $125,000 Date of Council approval Click here to enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed 41111411 � agreement 7 City Attorney Review and approve insurance in PINS, and bonds"I)y�'? (for Public Works Contracts) `4 P �C.C7 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and ` forwards copies to Project Manager k-3 .11