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HomeMy WebLinkAboutCC Resolution 9200 (Del Ganada Fire Station Reconstruction Design)RESOLUTION NO. 9200 A RESOLUTION AUTHORIZING THE SIGNING OF AN AGREEMENT WITH FORSHER + GUTHRIE FOR THE DESIGN OF THE DEL GANADO FIRE STATION RECONSTRUCTION THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES AS FOLLOWS: The Mayor and the City Clerk are hereby authorized to execute, on behalf of the City of San Rafael, an agreement with Forsher + Guthrie to provide professional architechural services for the design of the "Del Ganado Fire Station Reconstruction." A copy of said agreement is hereby attached and by this reference made a part of this resolution. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council held on Tuesday, the 6th day of September, 1994, by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Thayer, Zappetini & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JE M. LEONC I, City Clerk ORIGINAL �,<oa City of San Rafael 0 Department of Public Works AGREEMENT FOR PROFESSIONAL SERVICES WITH FORSHER + GUTHRIE FOR THE DESIGN OF THE DEL GANADO FIRE STATION RECONSTRUCTION This Agreement is made and entered into this 6th day of September 1994 by and between the City of San Rafael (hereinafter called City) and Forsher + Guthrie (hereinafter called Consultant). A. SCOPE OF WORK In accordance with this Agreement, the Consultant agrees to provide professional services as an Architectural Consultant to design the Del Ganado Fire Station Reconstruction, as outlined in the Proposal from Consultant entitled "Fire Station #6 -Professional Services Proposal", dated August 30, 1994, marked Exhibit "A", attached hereto, and incorporated herein by this reference. The Consultant agrees to be available and perform the work specified in this agreement in the time frame as specified and as shown in Exhibit "A7. B. INDEPENDENT CONTRACTOR It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Consultant, or any individual whose compensation for services is paid by the Consultant, an agent or em- ployee of the City, or authorizing the Consultant to create or assume an obligation for or on behalf of the City. C. PAYMENT For the payments specified herein, which the City agrees to make, the Consultant will undertake the above noted work. Payment for Professional Engineering services will be made as follows: 1. The Consultant shall receive payment on a time and material basis for services rendered in accordance with the rates shown on his current fee schedule, set out in Exhibit -A7. 2 The total payment made for any individual work task will not exceed the amounts shown on the Proposal Budget, set out in Exhibit "A", without prior authorization by the City. * Consultant's professional service fees shall be invoiced on a monthly basis. 4 Payments made by the City shall be made within 15 days of receipt of invoice. D. TERMS The terms of this Agreement shall be from the date of execution until January 1, 1996. Either party may terminate this Agreement by giving other party thirty (30) days written notice. In the event of termination, City shall pay Consultant all sums then due and unpaid as of the date of receipt of notice. Payment by City of such compensation shall be considered full and final settlement for all work performed by the Consultant under this Agreement. All completed reports and other documents and materials described in Exhibit "A" shall become the property of the City. E. ARBITRATION All claims or disputes between the City and the Consultant relating to this Agreement shall be decided by arbitration pursuant to the current provisions of the California Code of Civil Procedure and any successor statutes. The decision of the arbitrator shall be final and binding on the parties. In interpreting the provisions of this Agreement, the arbitrator may make an award of costs and fees, including attorney's fees necessitated by arbitration. Notwithstanding this requirement that disputes arising out of this agreement shall be sub- ject to arbitration, as a precondition to the filing of any such arbitration, all claims, dis- putes and other matters in question between the parties of this agreement or breach thereof, shall be first submitted to non-binding mediation prior to the initiation of any ar- bitration unless the parties mutually agree otherwise. The cost of said mediation shall be split equally between the parties. This agreement to mediate shall be specifically enforce- able under the prevailing law of the jurisdiction in which it was signed. ENGINEERING AGREEMEN i' • Page 2 F. ALTERATIONS This Agreement may be modified, as necessary, for the successful and timely completion of the services to be provided. Any alteration shall be expressed in writing, as an amendment to this Agreement, and shall be executed by both parties. Amendments to Exhibit "A", may be made by mutual agreement, in writing, signed by Consultant and the Director of Public Works, or the Director's appointed representative. G. ASSIGNMENT No assignment of this Agreement, either in whole or in part, shall be made by Consultant without the prior written consent of City. H. NOTICES Any notice required to be given by the terms of this Agreement shall be deemed to have been given when the same is sent by certified mail, postage prepaid, addressed to the respective parties as follows: City of San Rafael Forsher + Guthrie Dept. of Public Works 10 "H" Street P. O. Box 151560 San Rafael, CA 94901 San Rafael, Ca. 94915-1560 459-1445 Fax 459-1124 I. INSURANCE During the term of this Agreement, Consultant shall maintain: comprehensive general liability insurance with a combined single limit of not less than $1,000,000 for bodily or personal injury or property damage as the result of any single occurrence; Consultant shall also maintain professional liability insurance with a limit of liability of not less than $500,000 per claim, and in the aggregate. City shall be added as a named insured on the general and comprehensive general liability insurance. Prior to beginning work under this Agreement, Consultant shall provide the City with evidence that the insurance described above is in place. J. INDEMNITY Consultant shall indemnify, defend and hold the City harmless from and against liability arising from Consultant's negligent acts, errors, or omissions in performance of the work, or for willful or intentional misconduct relating to activities carried out pursuant to or in connection with this Agreement. IN WITNESS WHEREOF, City and Consultant have caused their authorized representatives to execute this Agreement the day and year first written above. ATTEST: )A igAME; M. LEONCIM City Clerk Attachments ( 2 ) 1. Exhibit "A"- Proposal from Consultant. 2. Resolution. CITY OF AN RAFAEL: J. fiR0 Mayor t n _ �._t ifs 'C: Rl: ,T: r . Ten H Street August 30 1994 San Rarael _circ n 415 459144, 415 4_59 1121 r... City of San Rafael Fire Department 1039 C Street - San Rafael, CA 94901 Attn: Lloyd Strom Assistant Director of Public Works Re: Fire Station #6 Professional Services Proposal This letter will constitute a Proposal -for the provision of Professional Services between the City of San Rafael, hereinafter referred to as the "Client", and Forsher + Guthrie, hereinafter referred to as the "Consultant". Sc9e of Services: _ In general, the Consultant will assist the Client in the following phases of the above referenced project located at 650 Del Ganado Road in San Rafael: -Phase 1: Programming/ Schematic Design/Design Review Approval -Phase 2: Design Development/Construction Documents • Phase 2A: Culvert Bridge Feasibility & Cost Analysis/Design Development/ Construction Documents -Phase 3: Bidding & Negotiations/Construction Contract Administration The specific tasks included in each of the phases are listed in the attached Description of Scope of Professional Services. Exclusions to the scope of services are also identified. If the Client wishes for any of the exclusions to become a part of the designated Scope of Work, or if any other additional services are requested by the Client and agreed to by the Consultant, then the Description will be amended and be included as a part of this Agreement. Note that Geotechnical investigation, observation and testing during the construction of the project is excluded from this contract proposal. A geotechnical investigation was completed by Miller Pacific Engineering Group in May of 1991 (report dated May 16, 1991, project report #157.07). Forsher + Guthrie has discussed the project with Gene Miller of Miller Pacific about the probable scope of services which will be required during construction, and the associated fees. Fees in the $3000.00 range should be anticipated for plan and specification review; pre -construction meeting with the Contractor; on site observation at various stages of grading, subgrade preparation, and foundation excavations; laboratory testing; and completion of a written summary report. Exhibit /IA„ ❖ Page I of 6 Mr. Lloyd Strom Professional Services Prof. mal Page 2 Fire Station #6 Professional Fees: A fixed fee to complete the designated scope of services for each of the four phases, as indicated in the attached Description of Scope of Professional Services, is as follows: • Phase 1: 9000.00 • Phase 2: 39000.00 • Phase 2A: 5800.00 • Phase 3: 12000.00 TOTAL FEE: $65,800.00 To complete any additional services requested, Consultant will charge Client on a time and materials basis in accordance with the following rate schedule: Principal Planner Principal Architect Project Planner Project Architect 1 Project Architect 2 Draftsperson I Draftsperson 2 Clerical $100.00 per hour $100.00 per hour $ 70.00 per hour $ 70.00 per hour $ 60.00 per hour $ 50.00 per hour $ 40.00 per hour $ 30.00 per hour All job related costs incurred by the Consultant necessary to complete the Designated Services including but not limited to printing, photography, long distance phone calls and travel expenses shall be reimbursed by the Client at a rate of 1.1 times the actual cost. Pavmen t: By the first of each month the Consultant will provide the Client with a invoice for time and material costs accrued to the 25th day of the preceding month. The invoice will be due and payable by the 10th day of the month. A finance charge will be applied to any unpaid balance commencing 30 days after date of original invoice, computed at 1% per month. Should it be necessary to institute legal action, the prevailing party, in addition to any relief awarded shall be entitled to recover the costs for reasonable attorney fees. Limit of Liability: The Client agrees to limit the Consultant's liability to the Owner and to all other consultants or subcontractors on the project, due to the Consultant's negligent acts, errors or omissions, such that the total aggregate liability of the Consultant to all those named shall not exceed the Consultant's insurance coverage available at the time of settlement or judgement. Exhibit `A" -.*-Page 2 of 6 Mr. Lloyd Strom Professional Services Prop-cial Page 3 Fire Station #6 Thank you for the opportunity to present this proposal to you. We look forward to completing a successful project with the City. Cordially, Forsher + Guthrie Robert Fo41er AIA 1 Exhibit "A" -.*-Page 3 of 6 C 0 1 J r r • �� ;:� r � .t .F: :r. t`y,: =i. 'E •nt'• ;�-�ir':',, jt'` Ten H Street San Rafael California 94901 415 459 1445 FORSHER + GUTHRIE PLANNING ARCHITECTURE & DEVELOPMENT 415 459 1124 Fax DESCRIPTION OF PROFESSIONAL SCOPE OF SERVICES PROJECT TITLE: Fire Station #6 CLIENT: City of San Rafael DATE: 8/30/94 PHASE/TASK DESCRIPTION " Phase 1: PROGRAMMING/SCHEMATIC DESIGN/DESIGN REVIEW Programming Client consultations, conferences and presentations (4) Site visits to verify existing conditions Agency Consulting/Review Research of applicable regulations Disciplines Coordination Coordination of mechanical, structural, civil, electrical engineers & landscape architect Architectural Design/Documentation Preliminary drawings to include: site & floor plans; building elevations; building sections Preliminary selection of building systems & materials Structural Design Conceptual structural design Mechanical Design Conceptual design of HVAC, plumbing & fire protection systems Electrical Design Conceptual design of power service & distribution; lighting, telephones, fire detection & security systems Materials Research Identification of potential materials, systems and equipment Investigation of availability and suitability of alternatives Design Review Graphic Documentation Preparation of design review exhibit's Site plan, floor plans, roof plan, exterior elevations, conceptual landscape planting plan Materials and color board Submittal of exhibits to the City of San Rafael Presentations Attendance at design review meetings (2) Attendance at planning commission hearings (2) Statement of Probable Construction Cost Phase 2: DESIGN DEVELOPMENT/CONSTRUCTION DOCUMENTS Disciplines Coordination/Document Checking Coordination of mechanical, structural, civil & electrical engineers Coordination of landscape architect Interior Design/Documentation Verify Client's furniture & equipment layout to confirm spatial requirements Architectural Design/Documentation Development of plans, sections & efevations Development of typical construction details Page 1 Exhibit SIA" ❖ Page 4 of 6 FORSHER + GUTHRIE PLANNING ARCHITECTURE & DEVELOPMENT DESCRIPTION OF PROFESSIONAL'SCOPE OF SERVICES Preliminary List of Final Project Plans • CO Cover Sheet/Project Information • Al Site Plan/Roof Plan • A2 Demolition Plan(s) • A3 Floor Plans • A4 Exterior Elevations • A5 Exterior Elevations • A6 Building Sections, Wall Types • A7 Interior Elevations • AS Interior Elevations • A9 Reflected Ceiling Plan • A10 Schedules: Door, Hardware, Window, Finish & Equipment • All -13 Details Structural Design/Documentation - Establish basic structural systems & dimensions Preliminary strucural specifications as required Preparation of final structural documentation Preparation of stuctural design calculations Mechanical Design/Documentation Preliminary design of HVAC, plumbing & fire protection systems Preparation of final design of HVAC, plumbing & fire protection systems Electrical Design/Documentation Preliminary design of power service & distribution; lighting, telephones, fire detection & security systems Preparation of final design of power service & distribution; lighting, telephones, fire detection & security syste Civil Engineering Design/Documentation Preliminary site design Preparation of final grading and drainage design documents Landscape Planting and Irrigation Design/Documentation Preparation of final planting & irrigation -design documents Energy Compliance/Documentation Title 24 compliance calculations & documentation Specifications Preparation of final specifications and project manual Statement of Probable Construction Cost (update) Phase 2A: DESIGN AND CONSTRUCTION DOCUMENTS FOR CULVERT BRIDGE Civil Engineering Design/Documentation Written analysis of the feasible alternative methods of bridging the existing Del Ganado Rd. drainage culvert Prepare estimated construction costs of the alternatives for consideration by the City Prepare initial hydrology study to determine drainage limitations Preliminary design of culvert bridge Preparation of final design documents for the culvert bridge (to be included as a part of the firestation project; Page 2 Exhibit „A„ -.*-Page 5 of 6 FORSHER + GUTHRIE PLANNING ARCHITECTURE & DEVELOPMENT DESCRIPTION OF PROFESSIONAL SCOPE OF SERVICES Phase 3: BIDDING & NEGOTIATIONS/CONSTRUCTION CONTRACT ADMINISTRATION Organizing, handling, and distribution of Bid Documents Response to contractors inquiries Prepare written adenda Participation in pre-bid conference (1) Attendance at bid opening Assist with bid analysis and contractor selection (1 meeting) Prebid meeting (1) Construction Field Observation (1 meeting per week X 18 weeks) Review and approval of shop documents Certify Contractor's payment applications EXCLUSIONS: Geotechnical investigation, observation and testing Environmental testing or evaluations Traffic Engineering Construction staking and layout for building and site improvements Conferences, meetings, public hearings, or presentations other than the number indicated above Design review exhibits other than those indicated above Completion and submittal of design review application(s) and environmental assessment worksheets Design and documentation of fire department communications systems Equipment and furnishings research, selection and specification Advertisement to Bidders Notification of bidder rejection or disqualification Notification of contract award Processing of Contractor insurance certificates and bonds Writing and processing client generated change orders " . - .. 1 . Page 3 Exhibit "A" n •i• Page 6 of 6