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HomeMy WebLinkAboutCC Resolution 9056 (Pavement Management Program)RESOLUTION NO. 9 0 5 6 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ACCEPTING PROPOSAL FROM INFRASTRUCTURE MANAGEMENT SERVICES FOR UPDATING PAVEMENT MANAGEMENT PROGRAM FOR ANNUAL STREET RESUR- FACING IN THE AMOUNT OF $66,658.00 WHEREAS, the City hired Infrastructure Management Services (IMS) to establish a Pavement Management Program for Street Resurfacing; and WHEREAS, the City has been using the program since 1986 with much success; and WHEREAS, the existing data is now seven years old and should be updated; and WHEREAS, this update will insure the Pavement Management Program provides accurate results to assist the City in optimizing their pavement improvement dollars; and WHEREAS, the additional work, which encompasses the video and sidewalk distress location survey, will aid the City in identifying street sections and displaced sidewalks. NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the Director of Public Works to accept a proposal from Infrastructure Management Services for updating the Pavement Management System, in the amount of $66,658, a copy of which is attached hereto, marked Attachment "A' and incorporated herein by this reference. I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 1st day of November, 1993, by the following vote, to wit: AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCELMEMBERS: None ABSENT: COUNCELMEMBERS: None JE M. LEOINI'N I,�1Cerk ORIGINAL ATTACHMENT 'A' ImS Iaana nen( Semia5 October 21, 1993 RECEIVED OCT )P, 1993 pUgUC WORKS DEPT. am or SCAN PMA Pursuant to your request we are pleased to provide the following proposal to perform the required data collection services to update the City's IMS Pavement Management System. We have enjoyed working with the City and are happy to be able to continue helping the City with accurate, objective, and cost-effective pavement management services. Pavement condition data has a life of approximately five years. The pavement condition data base currently used by the pavement management program was collected in 1986. This data has reached the end of its useful life and needs to be updated. This update will insure the pavement management program provides accurate results to assist the City in optimizing their pavement improvement dollars. Our data collection services are billed on a test section basis. There exist 2,424 test sections to be undated within the City. Based on a unit cost of $23.00 per test section the total cost to update all required data shall be $55,750.00. The City will only be billed for the test sections actually evaluated. The following services will be performed: • IMS shall perform a surface and environmental condition survey with the Laser Road Surface Tester for each test section. Data collected includes crack, rut depth, ride quality, texture, drainage, shoulder, and site condition. IMS shall perform one deflection test for each test section. The deflection analysis provides information on base, subbase, overall structural condition and pavement type. 1101 California Avenue 0 Suite 100 ® Corona, CA 91719 e Phone (909) 273-3420 ■ Fax (909) 273-3499 Mr. Andrew I Preston, P.E. Associate Civil Engineer City of San Rafael Arlington Heights, 11 P.O. Box 60 Toronto, Ont San Rafael, CA 94915-0060 Atlanta, GA Corona, CA Re: Proposal To Update Network Level Pavement Condition Data Orlando, FL Plano, TX For The City's IMS Network Level Pavement Management System New Westminster, B.C. Victoria, B.C. Dear Mr. Preston: Pursuant to your request we are pleased to provide the following proposal to perform the required data collection services to update the City's IMS Pavement Management System. We have enjoyed working with the City and are happy to be able to continue helping the City with accurate, objective, and cost-effective pavement management services. Pavement condition data has a life of approximately five years. The pavement condition data base currently used by the pavement management program was collected in 1986. This data has reached the end of its useful life and needs to be updated. This update will insure the pavement management program provides accurate results to assist the City in optimizing their pavement improvement dollars. Our data collection services are billed on a test section basis. There exist 2,424 test sections to be undated within the City. Based on a unit cost of $23.00 per test section the total cost to update all required data shall be $55,750.00. The City will only be billed for the test sections actually evaluated. The following services will be performed: • IMS shall perform a surface and environmental condition survey with the Laser Road Surface Tester for each test section. Data collected includes crack, rut depth, ride quality, texture, drainage, shoulder, and site condition. IMS shall perform one deflection test for each test section. The deflection analysis provides information on base, subbase, overall structural condition and pavement type. 1101 California Avenue 0 Suite 100 ® Corona, CA 91719 e Phone (909) 273-3420 ■ Fax (909) 273-3499 • IMS shall provide the data on floppy disk in a format accepted by the IMS Pavement Management Software Program. The City shall be able to copy the data files into the directory designated for pavement condition data. As an addition to the work described above the City has requested the following additional services: • Video IMS uses Super VHS Video Cameras to record a forward view of the pavements evaluated. This video tape is used by IMS for quality control. This tape is available to the City. The tape shall be encoded with the section number identification and other location data. This encoding process enables the City to find a street location on the tape quickly. This tape can be used to identify the location of most signage, signals, striping and other infrastructure items. The cost to prepare the tapes for use by the City is $3.00 per test section. The total number of test sections in the City of San Rafael equates to 2424. This equates to a total cost of $7,272.00. However the City shall only be billed for the actual number of sections tested. • Sidewalk Distress Location Survey The City has requested IMS to identify, locate and record where sidewalk has been displaced. IMS proposes to identify if areas of displaced sidewalk exist within a test section, rate its displacement on a minor or major condition scale, and relate its location to the location numbering scheme developed in the pavement management program. A report shall be developed listing the location number where displaced sidewalk exists. The cost to perform this survey shall be $1.50 per test section and shall be performed during the deflection testing operation. The total cost assuming 2424 test sections equates to $3,636.00. Summary of costs: Pavement Management Database Update $55,750.00 Video Inventory Tapes (VHS) $ 7,272.00 Sidewalk Survey $ 3.636.00 Total $66,658.00 IMS asks the City to provide a safety vehicle equipped with an arrow board or other suitable sign to assist in portions of the deflection testing activities. This may require approximately two (2) days. IMS also requires updated traffic volumes on the major streets evaluated. The average daily traffic, percent of single and multi axle trucks are required. No additional woric beyond die services proposed here shall be performed without th-a written request of the City of San Rafael. Invoices shall be submitted monthly for the portion of work completed. Payments are due within thirty (30) days of invoice. We estimate the data collection services proposed shall take approximately thirty (30) working days. The data will then be processed by IMS. The data on floppy disk shall be returned to the City within sixty (60) days of completion of field testing activities. We are looking forward to working with you on this project. If you have any questions or need any clarification on this proposal, please call me at (909) 273-3420. Sincerely, IMS INFRASTRUCTURE MANAGEMENT SERVICES, INC. Nathan C. ohnson Western Regional Manager 02-8105A02 CITY OF SAN RAFAEL Accepted by:kAV A M. BEMNARDI Public Works Director ATTEST: JEAJE M. LEO -UINI, City Clerk