HomeMy WebLinkAboutCC Resolution 8923 (Donation of Park Trees and Bench Guidelines)Resolution- 8 9 2 3
Establishing Guidelines for Donations
of Park Trees and Benches
WHEREAS, The San Rafael City Council desires to establish a gift policy
to assure that proposed donations are appropriate to park planning, design and
maintenance; and
WHEREAS, the Park and Recreation Commission recommends the
following guidelines to provide for the administration, design, placement and
maintenance of benches and trees in city parks and playgrounds throughout San
Rafael,
Now, therefore, be it resolved that the City Council of the City of San
Rafael adopts the following guidelines to establish a gift policy.
1) Consistency with existing policies, Master Plans and Park
Department Goals
Bench gift acceptance and placement should be in accordance with
adopted policy and land use plans for parks for which master plans
have been prepared. Benches should be in keeping with general Park
Department goals for specific parks, and should enhance the chosen
location in a way meaningful to park visitors.
2) Duration of Gift
The name recognition for the memorial bench would last through
the life of the bench. Routine maintenance and repair of vandalized
parts will sustain the normal life cycle of the bench (10 years). Donors
will have an opportunity to renew their contribution, at replacement
cost, after the ten year period.
3) Contribution
A gift contribution for a bench should be a minimum of $2000. A
gift contribution for a tree should be a minimum of $500 for a city
standard 24" box size tree. The donation acknowledges the donor and
covers the purchase, installation, routine maintenance and repair of the
bench or tree and the administrative costs of the program.
A sponsor's agreement will accompany each contribution
specifying the conditions of the donation, including replacement costs
should the bench or tree be severely damaged.
4. Administration
The Parks Department currently administers our memorial bench
program. All requests will be coordinated and approved by the Parks
Department and the Recreation Director.
5. Bench Design
The design criteria includes: compatibility with existing park
furniture, durability and low maintenance. Benches are typically 8 feet
long. The Memorial Bench Program will establish standard designs
approved by the Park Division.
6. Plaque Design for Benches
A standard bronze plaque measuring 5 inches high by 8 inches
long, with a plain, raised border and classic (or Claredon) raised letters
on a brown pebble background will be mounted on the bench seat back.
Guidelines for simple language suggestions for commemorative
messages will be provided. Plaques are not sanctioned for trees.
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7. Bench/Tree Location
Although we welcome suggestions for a particular location, the
bench or tree is to be part of the park landscape and the final decision
rests with the San Rafael Park and Recreation Commission and the
Parks Department.
The program will predetermine the locations within parks where
new benches or trees are planned or are appropriate, or where existing
trees and benches need replacement. Donors will be consulted for
preference on the location of their gift.
Patrons will be informed that their preferred location may need to
change if the park plan is revised or if excessive vandalism occurs. The
Park Department will reserve the right to reset or remove a tree/bench
if it becomes a hazard, liability or it becomes inconsistent to any
revisions to park plans.
8. Bench/Tree Maintenance
Bench and tree installation and maintenance will be supervised
and performed by Park staff and charged to the Park Donation Fund.
The activity may be assisted by donors and volunteers.
I, JEANNE M. LEONCINI, Clerk of City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted
at a regular meeting of the City Council of said City held on the
17th day of Mav ,1993, by the following vote, to wit:
AYES:: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer &
Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JE M. LEONC I
City Clerk