HomeMy WebLinkAboutCC Resolution 8833 (Marin Historical Society Boyd House Lease)RESOLUTION NO. 8833
A RESOLUTION AUTHORIZING THE SIGNING OF A
CONTRACT, LEASE OR AGREEMENT
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The MAYOR and CITY CLERK are authorized to execute, on behalf of
the City of San Rafael, a contract, lease or agreement -
LEASE AGREEMENT WITH THE MARIN COUNTY HISTORICAL SOCIETY FOR
USE OF BOYD GATE HOUSE FROM MARCH 1, 1993 TO DECEMBER 31, 1997
a copy of which is hereby attached and by this reference made a part
hereof.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly intro-
duced and adopted at a REGULAR meeting of the City Council of said
City held on MONDAY
the 1st day of MARCH ,
19 93 , by the following vote, to wit:
AYES: COUNCILMEMBERS:Breiner, Cohen, Shippey, Thayer & Mayor Boro
NOES: COUNCILMEMBERS:None
ABSENT: COUNCILMEMBERS:None
JEA4N�E%. LEONCINI, City Clerk
ORIGINAL -0
Sl
LEASE AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND THE MARIN
COUNTY HISTORICAL SOCIETY FOR THE USE OF BOYD GATE HOUSE AS AN
HISTORICAL MUSEUM
This AGREEMENT is made and entered into this 1st day of MARCH ,1993 by
and between the CITY OF SAN RAFAEL (hereinafter referred to as CITY and MARIN
COUNTY HISTORICAL SOCIETY)
RECITALS
1. The City of San Rafael owns Boyd Gate House, a National Historic Place.
2. Marin County Historical Society has operated a musuem presenting historic exhibits
and providing a research facility at Boyd Gate House for the last 30 years.
3. Both the City and Marin County Historical Society believe that locating the Marin
County Historical Society Museum at Boyd Gate House will be of mutual benefit.
AGREEMENT
SECTION 1. DESCRIPTION OF PREMISES
City leases to Marin County Historical Society the building known as Boyd Gate House
located at:
1125 "B" Street
San Rafael, California
It is expressly understood that the Marin County Historical Society is leasing only the
building known as Boyd Gate House and not any portion of the grounds of Boyd Park.
The premises shall be used for the purpose of providing a public museum, gift shop
and an office and for no other purpose.
Section 2. Term of Lease
The lease shall commence on March 1, 1993, and terminate on December 31, 1997. It is
the intent of both parties that this lease will be renegotiated under the same general
terms and conditions between the City and the Marin County Historical Society for the
use of Boyd Gate House at the expiration of this agreement. If a new lease has not been
executed at the expiration of this agreement, Marin County Historical Society shall
surrender the premises to City immediately on termination of the lease.
Section 3. Rental
The Marin County Historical Society agrees to pay $1.00 per year to lease Boyd Gate
House.
Section 4. Restrictions on Use
Marin County Historical Society shall not use or permit the premises, or any part
thereof, to be used for any purposes other than those set forth herin. Marin County
Historical Society shall neither permit on the premises any act, sale, or storage that may
be prohibited under standard forms of fire insurance policies, nor use the premises for
any such purpose.
COPY.
Section 5. Abandoning Premises or Personal Property
Marin County Historical Society shall not abandon the premises at any time during the
term, but if Marin County Historical Society does vacate or abandon the premises, any
property belonging to Marin County Historical Society and left on the premises shall be
deemed abandoned and at the option of the City and shall become the property of the
City.
Section 6. Hold Harmless
Marin County Historical Society agrees to defend, indemnify, protect, and hold the City
and its agents, officers, and employees, harmless from and against any and all claims
asserted or liability established for damages or injuries to any person or property,
including injury to Marin County Historical Society's employees, agents or officers
which arise from or are connected with or are caused or claimed to be caused by the acts
or ommissions of Marin County Historical Society and its agents, officers or employees,
in performing the work or services herein described, and all expenses of investigating
and defending against same; provided, however, that Marin County Historical Society's
duty to indemnify and hold harmless shall not include any claims or liability arising
from the established sole negligence or willful misconduct of the City, its agents,
officers, or employees.
Section 7. Utilities
Marin County Historical Society agrees to pay all utility costs for Boyd Gate House
including gas, electricity and water for the term of this agreement.
Section 8. Insurance
Marin County Historical Society will provide a certificate of insurance to the City of San
Rafael, naming the City, its officers and employees as an additional named insured on
the Marin County Historical Society current liability policy. The policy limits applicable
to the City will be no less than $1,000,000 per person and $1,000,000 per occurrence for
property damage. The certificates shall also provide that the insurer will not cancel the
insurance without providing the City at least (30) days advance written notice.
Section 9. Alterations & Modification: Repairs
Marin County Historical Society has inspected the premises, and documented the
condition of same through a video tape, a copy of which is attached hereto and
incorporated herein by reference as "Exhibit A." Marin County Historical Society shall
take good care of the premises and shall not alter, repair, or change the premises
without the written consent of the City. All alterations, improvements, and changes
that Marin County Historical Society may desire shall be done either by or under the
direction of the City, and shall become the property of the City and remain on the
premises, except that at the option of the City, Marin County Historical Society, at
Marin County Historical Society's expense, may remove from the premises all
partitions, counters, railings, and similarly installed improvements when surrendering
the premises. Marin County Historical Society shall, at the termination of this lease,
surrender the premises to City in as good condition and repair as reasonable and
proper use thereof will permit. Marin County Historical Society shall permit City or
City's agents to enter the premises at all reasonable times to inspect the premises,
maintain the building premises, and make repairs, alterations, or additions to the
premises or any portion of the building.
10. Use of Bovd Gate House
Marin County Historical Society agrees to use the building known as Boyd Gate House
for a historical museum as outlined in its "Long Range Plan," which is attached hereto
and incorporated herein by reference as "Exhibit B".
11. Janitorial
Marin County Historical Society agrees to maintain Boyd Gate House in good condition
and to have the house cleaned on a regular basis in a manner acceptable to the City.
12. Securitv
Marin County Historical Society is solely responsible for the security of its collections
and property. Marin County Historical Society agrees to provide and pay for a burglar
and fire alarm for Boyd Gate House for the term of this agreement.
13. Arbitration
All claims or disputes between the City and Marin County Historical Society relating to
this Agreement shall be decided by arbitration in accordance with the rules of the
American Arbitration Association conducted in Marin County under the laws of the
State of California. The decision of the arbitrator shall be final and binding on the
parties. Interpreting the provisions of the Agreement, the arbitrator may make an
award of costs and fees, including attorney's fees necessitated by arbitration.
14. Assignment and Sublease.
Marin County Historical Society shall not assign any right or duties under this lease nor
sublet the premises or any part thereto, nor allow any other person to occupy or use the
premises without the prior written consent of the City. A consent to one assignment,
sublease, or occupation or use by any other person shall not be a consent to any
subsequent asignment, sublease, or occupation or use by another person. Any
assignment or subletting without consent shall be void. This lease shall not be
assignable, as to the interest of Marin County Historical Society, by operation of law,
without the written consent of City.
15. Handicavved Accomodation
Marin County Historical Society agrees to provide reasonable accomodations to allow
persons with disabilities to view historic exhibits and participate in the programs of the
Marin County Historical Society.
16. Breach or Default
Marin County Historical Society shall have breached this Agreement if it fails to
perform or comply with any of the covenants or conditions of the lease and such failure
continues for a period of ten days after receipt of notice thereof from City.
APPROVED:
MARIN COUNTY HISTORICAL SOCIETY
President
Vice -President
8006-BOYDAGRE.DOC
C OF SAN RAFAEL
ALBERT ORO
Mayor
Attest:
JEANNE M. L ONCINI
City Clerk
BOYD GATE HOUSE
Marin County Historical Society's
Plan for Use of the Boyd Gate
House as a Historical Museum.
Long Range Plan
1992-1995
Background
This plan was prepared as a set of Goals and Objectives to be considered as
guidelines in the use of Boyd Gate House as a museum. Recognizing that the Boyd
House is a building that is an integral part of the Cultural Affairs Complex owned
by the City of San Rafael it is considered an essential part to any Capital Funding
Plan that would be developed.
The Goals and Objectives represent a sincere effort to develop the maximum
potential of the museum as a community asset. Surveys, support of the Marin
County Historical Society by its members, and the extent of citizen involvement in
preservation issues clearly demonstrate the interest of the community in its local
history.
This Plan will lead to a partnership between the City of San Rafael and the Marin
County Historical Society to develop a vital and active focal point for historic
interest in the community through the operation of the museum.
The final goal is to have a facility that is a restored architectural treasure of San
Rafael and one that houses many fascinating reminders of the colorful and rich
history of the area.
The following goals and strategies are to identify the specific actions required to
meet the needs of the community in preserving its history.
Since any long term plan must be flexible, the following strategies are open to input,
improvement and change.
These ideas are part of the dedicated interests of the Marin County Historical
Society. As stated in its original aims "the Society is dedicated to the collection,
preservation and distribution of historic information".
MISSION
The Boyd Gate House, owned by the City of San
Rafael and identified as a National Historic Place by
the United States Department of the Interior, serves as
a Museum resource with historic exhibits for San
Rafael and Marin County.
The museum at the Boyd Gate House complements
the Falkirk Cultural Center, and offers programs that
explore the diverse heritage of Marin County for the
benefit of the community.
GOALS:
1. To continue to restore and maintain the Boyd House and
grounds as historic sites for use as a museum resource center. To
present high quality historical programs and exhibits, and
provide access to the researcher of the rich collection of historic
documents and memorabilia that pertain to Marin's heritage.
2. To continue to broaden and build the financial base of the
Marin County Historical Society on a long-range basis.
3. To maintain and strengthen Boyd House as an effective and
efficient organization.
4. To restore, enhance, and maintain Boyd Gate House.
Goal 1: Site and Programming
To continue to restore and maintain the Boyd House and grounds as historic sites
for use as a museum resource center. To present high quality historical programs
and exhibits, and provide access to the researcher of the rich collection of historic
documents and memorabilia that pertain to Marin's heritage.
Objectives
1.1 TO INCREASE THE AWARENESS AND UNDERSTANDING OF THE
MUSEUM'S HISTORIC PRESERVATION, PROGRAMS AND HISTORIC
EXHIBITIONS.
Strategies:
1.1.1 Continue the newsletter and bulletins as resource guides for the museum's
programs.
1.1.2 Explore other ways of presenting Marin's history, including self -guided audio
tours and changing exhibits.
1.1.3 Continue to publish the Society Magazine, which dedicates each issue to a
significant event in the history of Marin County.
1.1.4 Consider joint exhibit opportunities with Falkirk Cultural Center.
1.1.5 Continue to collect, archive and display Marin County historic photographs.
Establish the photographic collection as the major county source of early
images of Marin available for the benefit of the community.
1.2 TO OFFER CHANGING, RELEVANT HISTORIC EXHIBITS THAT
HAVE COMMON ELEMENTS TO CURRENT ISSUES, I.E.
TRANSPORTATION OR DOWNTOWN SAN RAFAEL DEVELOPMENT.
Strategies:
1.2.1 Develop a network of volunteers to research and develop exhibits that are of
special interest to Marin.
1.2.2 Seek out and solicit donations of artifacts or memorabilia that would lend
themselves to diverse backgrounds in Marin.
1.2.3 Seek out and solicit items that would strengthen existing important
collections, so as to increase the research resources for all groups of interested
citizens.
1.2.4 Expand exhibits of Hispanic and native cultures of historic significance to
Marin.
1.3 TO TAKE ACTIVE STEPS IN RAISING THE AWARENESS OF ALL
CLASSES OF STUDENTS WITHIN THE SAN RAFAEL AREA ON THE
HISTORY AND HERITAGE OF MARIN.
Strategies:
1.3.1 Sponsor and encourage internships to students at the high school and
community college level offering a special educational experience within the
museum.
1.3.2 Encourage school trips to the museum by contacting all the schools in the
area.
1.3.3 Provide talks and presentations to school classes on the heritage of their
community.
1.3.4 Expand mailing list to include schools throughout the county.
1.3.5 Continue to sponsor, through grant funding, cash prizes to students engaging
in research and writing individual projects on Marin history.
1.3.6 Develop exhibits that will have relevance and interest to students in the
museum.
1.4 TO CONTINUE TO BE A RESOURCE FOR HISTORICAL
INFORMATION TO THE GENERAL PUBLIC IN SAN RAFAEL AND
THE BAY AREA.
Strategies:
1.4.1 Provide a research study facility, available to the public, in the Museum.
1.4.2 Participate in preparing a low cost history of the county for non- scholarly
general and student use.
1.4.3 Prepare a small complimentary Story of Marin for issuance to local schools
and students from the Bay Area.
1.4.4 Make available low-cost videotapes of local historic photographic collections.
1.4.5. Continue to provide a free service in presenting slide shows of interesting
historic material to service or community groups within Marin.
1.4.6 Develop a speaker resource from knowledgeable members in the community.
Goal 2: Finance
To continue to broaden and build the financial base of Marin County Historical
Society on a long-range basis.
The Boyd Gate House is made available for museum use by the City of San Rafael.
The goals in this plan are in agreement with the concepts of the Marin County
Historical Society which operates the museum.
The museum operates with funds provided through members of the Marin County
Historical Society. All of its activities are provided by volunteers. The Society pays
for the services of a professional part- time curator/librarian to catalog and
inventory its collections. Volunteer Docents will provide visitor services when the
museum opens.
In addition the Society, will seek and apply for grants, to help both operating costs
and certain Capital Improvements. Normal maintenance, service and upkeep of the
building is currently provided by the City of San Rafael.
Objectives
21 TO STABILIZE FUNDING FOR THE MUSEUM BY DEVELOPING A
LONG-RANGE FUND DEVELOPMENT PLAN THAT INCLUDES:
a. an increase in the membership base and an annual giving
campaign coordinated with City Council
b. a grants plan for program support
c. an endowment and planned giving program
d. support for a campaign to raise funds for major
renovations of Boyd house
e. a capital campaign coordinated with a Capital Campaign
Committee with staff representation
L development of financial strategies that promote participation by
people of all income levels
Strategies:
2.1.1 Participate in Capital Funding campaigns as appropriate.
2.1.2 Increase memberships by 20% in the twelve month period following the re-
opening of the museum.
2.1.3 Establish an ongoing goal of 10% increase in membership each following
year.
Goal 3: Infrastructure
To continue to maintain and strengthen the museum as an effective and efficient
organization.
The museum's institutional infrastructure includes the Marin County Historical
Society Board of Directors, Area Representatives for each district in the county,
Society members and volunteers. A liaison will be maintained between the Board
and the Cultural Affairs Commission. Professional staff includes one part-time
Curator/Librarian. The formal liaison with the City of San Rafael is maintained
through the Director of the Cultural Affairs Department.
Objectives
3.1 TO DEVELOP THE PARTNERSHIP CONCEPT BETWEEN THE CITY OF
SAN RAFAEL, WHICH OWNS AND MAINTAINS THE BOYD GATE
HOUSE, AND THE MARIN COUNTY HISTORICAL SOCIETY WHICH
OPERATES THE MUSEUM.
Strategies:
3.1.1 Maintain a liaison with the Cultural Affairs Commission.
3.1.2 Representatives of the Board of the Marin County Historical Society will
participate in meetings with City Council Members, staff of the Cultural
Affairs Department and the Cultural Affairs Commission, to exchange views
and discuss Museum development and programs as appropriate.
3.2 TO IMPROVE PROCEDURES IN CARRYING OUT PROGRAM GOALS.
Strategies:
3.2.1 Implement established museum procedures for cataloging
and inventory of artifacts.
3.2.2 Continue to develop and utilize computerized database recording of museum
inventory and information.
3.2.3 Continue in the process of seeking a grant under the Museum Assessment
Program.
3.3 MAINTAIN NECESSARY VOLUNTEER LEVELS TO IMPLEMENT THE
OPERATION OF THE MUSEUM AND ITS RELATED GOALS.
Strategies:
3.3.1 Seek out individuals with an interest in Marin history and provide them with
the opportunity to improve the value of the museum to the community.
3.3.2 Provide motivation to volunteers to utilize their unique interests in a friendly
receptive setting.
3.3.3 Encourage involvement by holding Open Houses with a theme and
refreshments.
3.3.4 Solicit volunteers at Special Events, County Fairs, Exhibits, Gala openings,
etc.
in
Goal 4: Facility
To restore, enhance, and maintain Boyd Gate House.
Objectives:
4.1 ENSURE THE STRUCTURAL INTEGRITY OF THE MUSEUM
BUILDING.
4.1.1 Implement (as resources permit) the capital improvement plan:
- Repair cracks and broken plaster in some of the rooms.
- Paint interior rooms to provide a suitable environment for exhibits.
- Restore Flower Gardens and shrubbery around the house.
- Investigate the use of nightly exterior lighting to showcase the
building and discourage overnight use of the porches.
4.1.2 Provide a complete exterior restoration of the Boyd Gate House to its 1976
level.
- Explore community interest in donations of labor or financial
assistance.
- Participate in coordinated fund raising campaigns to support the City
of San Rafael's Cultural Affairs facilities.
- Obtain qualified up to date costs on painting Boyd House and a
professional view of its current condition. Determine potential effect
of delaying repairs.
- Consider use of interim funds from Marin County Historical Society
as determined by the Board of Directors for emergency purposes.
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