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HomeMy WebLinkAboutCC Resolution 8770 (Marin Literacy Program)RESOLUTION NO. 8770 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with JOINT EXCERCISE OF POWERS AGREEMENT WITH COUNTY OF MARIN FOR THE OPERATION OF THE MARIN LITERACY PROGRAM (1992/93 - effective through 9/30/93) a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly intro- duced and adopted at aRegular meeting of the City Council of said City held o n Monday the 2nd day of November 19 92 by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Breiner &-,-M-- . LEON INI, City Clerk ORIGINAL ,,,,6 JOINT EXERCISE OF POWERS AGREEMENT FOR THE OPERATION OF THE MARIN LITERACY PROGRAM This agreement, made and entered into this a ki) day of 1992, by and between the City of San Rafael, a municipal corporation (hereinafter referred to as City), and the County of Marin, a body corporate and politic of the State of California (Hereinafter referred to as County). WITNESSETH WHEREAS, the City maintains a San Rafael Library Learning Center and desires to improve literacy services; and WHEREAS, the County maintains a Marin County Library Literacy Program currently located in the Civic Center Administration Building, and likewise, desires to improve literacy services; and WHEREAS, City and County believe that the greatest possible benefit from the use of public funds and private funding may be realized if unnecessary duplication of services and physical facilities is avoided; and WHEREAS, City and County have successfully applied for a joint LSCA Title VI Grant to allow for the continuation of the program for one year; and WHEREAS, this Agreement is authorized under the Joint Exercise of Powers Act, Government Code Section 6500 et seg.; NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter stated and the performance thereof, the parties hereto do agree as follows: 1. This agreement is for the purpose of maintaining a joint literacy program to be known as the Marin Literacy Program. The program shall be implemented according to the Mission Statement ("Exhibit A"), the Program of Services ("Exhibit B"), and the Budget ("Exhibit C" 2. The Marin Literacy Program shall be funded through a LSCA Title VI grant in the amount of $35,000 awarded to a joint City/County Literacy Program, a CLSA literacy grant in the amount of $39,191 awarded to the City, and donations from the community. 3. It is agreed that the City shall be the fiscal agent for administering grant funds. The City shall hold Title VI and CLSA monies in a literacy account and shall provide quarterly reports on expenditures for the literacy program activities to the County. 4. It is agreed that the City and the County s"all examine options for the future funding, administration, governance and operation for the continuation of the program of service. 5. The City shall be responsible for contracting with service providers for the joint Marin Literacy Program. -2- 6. It is agreed that any equipment or materials purchased by the San Rafael CLSA Grant shall be the property of the San Rafael Literacy Program. Further, any equipment or materials purchased by the Joint LSCA, Title VI money shall be owned jointly by the City and the County. It is the intent of both parties that any equipment or materials purchased by the joint program would be used for the purpose of providing literacy services. 7. The City and the County shall work together to encourage the Literacy Council and any interested community groups to take an active role in the maintenance and continuation of the program. 8. The terms of this agreement shall be consistent with the LSCA Title VI Grant Fiscal Year effective through September 30, 1993. 9. This agreement is solely for the purpose of providing adult literacy services to Marin residents. Nothing in this agreement shall be construed as obligating either the City or the County beyond the provisions of the agreement. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this agreement the day and year first above written. CITY OF SAN RAFAEL &TB 0 Mayor L ATTEST: k=MJLEON M City Clerk COUNTY OF MARIN J HAL BROWN_ Chair, Board of Supervisors ATTEST: TOM CAMPANELLA Clerk of the Board APPROVED AS TO FORM: APPROVE15 TO F RM: City Attorney Co i -V Counsel Exhibit A MARIN LITERACY PROGRAM MISSION STATEMENT 1992-93 The Marin Literacy Program is operated jointly by the Marin County Free Library and the San Rafael Public Library. Our mission is to enable adults to acquire the necessary skills in speaking, reading and writing to function in society, to achieve their goals and develop their potential. The Marin Literacy Program aims to accomplish this mission by: • maintaining a literacy curriculum based on learner -centered goals • training and supporting volunteer tutors • matching tutors with learners for one-on-one or small group instruction • empowering parents to become their child's first teacher • providing materials for diverse literacy needs • offering computer-assisted learning • developing cross-cultural awareness that creates a sense of community This program is currently funded by grants from the California Library Service Act State Fund (California Literacy Campaign and California Families for Literacy) and the U.S Department of Education (Library Services and Construction Act Title VI) plus community donations. Exhibit B MARIN LITERACY PROGRAM PROGRAM OF SERVICE 1992-93 Based on our mission statement for this fiscal year we plan to offer a literacy program to adult learners in the following way: A. General Operation/Site 1. The Marin Literacy Program will operate as a joint program under the supervision of the San Rafael Public Library and the Marin County Free Library. 2. The offices will be located at the San Rafael Public Library. B. Stafng 1. The program will contract for the services of a director, a tutor/student coordinator and an office manager. C. Volunteers 1. The program will train volunteers quarterly to work with Basic Literacy and ESL students to teach them speaking, reading and writing skills. 2. The volunteers will work one-on-one or in small groups based on time availability, service area and compatibility with the learner. 3. Some volunteers will be utilized to assist with office tasks, such as answering phones, typing, assisting with mailings or completing specific projects. D. Constituency 1. The learners in the program must reside in Marin, be over age 16, be out of the high school system, and need help in speaking, reading and/or writing skills. 2. Learners will be matched one-on-one or in small groups based on time availability, service area and compatibility with the tutor. 3. We will offer a Workplace Literacy Program at Broderbund Software, Inc. with 5 volunteer tutors. We will offer assistance to the tutors at The Redwoods Retirement Community who are working with local staff. -2- 4. The San Rafael Public Library will provide a Family Literacy Program for learners who have children under age 5. This program is funded by a separate Families for Literacy Grant from the state as a supplement to the ongoing literacy program. E. Materials 1. The program will provide one workbook per level at no cost to the learner. 2. Participants in the Family Literacy Program will receive free books for children in the household. These books are funded by the separate Families for Literacy Grant. 3. Two Macintosh computers are available for use by tutors and learners as a supplement to the tutoring process. 4. The literacy program keeps a supply of resource and reading materials to be loaned to the tutors and learners. F. Coalitions 1. The Literacy Program will continue to be involved with coalitions in the community that deal with social services, literacy or ESL providers. 2. Staff will meet regularly with the coordinator of the West Marin Literacy Program to maintain continuity and exchange ideas. EXHIBIT "C" INCOME FY 10/1/92 - 9/30/93 JOINT LITERACY PROGRAM San Rafael Marin County Total State Grant San Rafael $28,570 I $28,570 Federal Grant Joint $17,500 I $17,500 I $35,000 Mission Rotary $1,000 I $1,000 Marin Co. Library Foundation $2,000 $2,000 In -Kind Contribution $4,837 I $1,296 $6,133 Training Fees $3001 $900 I $1,200 ITOTAL I $73,903