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PW Third Street Rehabilitation Project; 2017AGREEMENT FOR PROFESSIONAL SERVICES WITH BKF ENGINEERS FOR ENGINEERING DESIGN SERVICES This Agreement is made and entered into this /97i+ day of .A?RI L , 2017, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and BKF ENGINEERS, a California corporation (hereinafter "CONSULTANT"). RECITALS WHEREAS, the CITY has determined that professional engineering design services are required in connection with the Third Street Rehabilitation Project; and WHEREAS, the CONSULTANT has agreed to render such services; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Robert Stevens is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties and/or provide the services outlined in the "Revised Scope of Services for Evaluating Complete Street Strategies for Third Street" dated March 20, 2017, marked as Exhibit "A," attached hereto, and incorporated herein. 3. DUTIES OF CITY. CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall perform the duties as described in Exhibit "A" attached hereto and incorporated herein. 4. COMPENSATION. For the full performance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT on a time and materials basis for services rendered in accordance with the fee schedule included in Exhibit "A" attached and incorporated herein, in a total amount not to exceed $251,267.00. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. 5. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date of execution of this Agreement and end on November 30, 2018 when the work shall have been completed, unless the parties agree to extend this Agreement for another 90 days, as approved in writing by City Manager. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. A. Upon completion of all work under this Agreement, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this Agreement will automatically be vested in the CITY; and no further agreement will be necessary to transfer ownership to the CITY. CONSULTANT shall furnish to CITY all necessary copies of data needed to complete the review and approval process. B. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine-readable form, are intended for one-time use in the construction of the project described in Exhibit A. C. CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or connected with the modification or misuse by CITY of, the machine-readable information and data provided by CONSULTANT under this Agreement; further, CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or connected with any use by CITY of the project documentation on other projects in addition to the project that is described in Exhibit A, or for the completion of the project described in Exhibit A by others, except only such use as may be authorized in writing by CONSULTANT. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence:'two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a 3 professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONSULTANT shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONSULTANT'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the 5 City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONSULTANT's Project Director: 16. INDEPENDENT CONTRACTOR. Bill Guerin Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Robert Stevens BKF Engineers 711 Grand Avenue, Suite 240 San Rafael, CA 94901 For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 7 18. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other tern, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any tern, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 8 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL f I1M , CHUTZ, Ci M ager ATTEST: fere e--. RW -4;r.,. . ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: Las�J ROBERT F. EPSTEIN, ity At4 emtn y v CONSULTANT Printed Name: qA+j k --L GC*" )-M' Title: Ioti'^j 4'PA'' VAP Printed Name: RAO 5t e u e a 3 Title:��� I BRF!O+EAo ENGINEERS. SURVEYORS. PLANNERS March 20, 2017 Kevin McGowan, PE Assistant Public Works Director/ City Engineer City of San Rafael Public Works Department 111 Morphew Street San Rafael, CA 94901 Subject: Revised Scope of Services for Evaluating Complete Street Strategies for Third Street Dear Mr. McGowan: The BKF Engineers' team appreciates this opportunity to support the City of San Rafael in studying complete street alternatives for Third Street. Please find attached our team's scope of services, schedule, and fee to support the initiative. If there are any questions or comment, please contact me at 510.529.0336 or rstevens@bkf.com. Sincerely, BKF Engineers Robert Stevens, PE Principal 711 Grand Avenue, Suite 240, San Rafael, CA 94901 1 415.930.7960 I& BRFioo+ YEARS ENGINEERS. SURVEYORS. PLANNERS Third Street Preliminary Engineering Services Third Street is a critical component of San Rafael's transportation network serving tens of thousands each day as they travel to work, school, recreation, and retail destinations. The County's busiest transit node, the Bettini Transit Center, brings nearly 9,000 people daily to and through Third Street as they use Golden Gate and Marin Transit services. SMART will bring 1,000 more transit users to the corridor when it starts operation later this year. Third Street is not only important to San Rafael, but serves a regional need linking Highway 101 and West Marin communities. Its importance, especially to public transit, is even more relevant given the congestion found on Sir Francis Drake Boulevard. BKF Engineers in association with Parisi Transportation Consulting, Wallace Roberts and Todd, and ALTA Planning and Design will lead the Third Street study from our San Rafael office located on Grand Avenue. From our team's experience within the community, work on studying options to improve Sir Francis Drake Boulevard, and our conversations with downtown interest groups, we understand stakeholders have several goals that could pertain to Third Street including: • Provide efficient traffic flow from Highway 101 to San Rafael's streets • Provide safe paths for pedestrian and bicyclists • Create an appealing and welcoming streetscape • Respect the City's natural setting and history Fortunately, San Rafael has a $12 million allocation from the Transportation Authority of Marin through the Measure A program to rehabilitate Third Street. Additionally, the City and community have collaborated to create several planning documents that help to define Third Street, including the Downtown Parking/Wayfinding Study, Bicycle and Pedestrian Masterplan, and Fairfax -San Rafael Corridor Transit Feasibility Study. Our proposed scope of work builds on these studies to identify congestion relief, safety enhancement, and complete street options for Third Street that assist stakeholders understand the tradeoffs of each resulting in the development of a preferred alternative for use in an environmental document. WORK PLAN TASK 1: OPPORTUNITIES AND CONSTRAINTS ANALYSIS Objective: In this initial phase, our team will complete a series of technical studies and conduct outreach to stakeholders and community members to understand and document the basic conditions along Third Street allowing for the development of responsive alternatives. 1.1 Data Collection and Field Review. Our team will collect information and perform a field review to understand basic conditions along Third Street and the Downtown corridor including: A. Data Collection. The team will collect and review the following documents: i. Reports a. Downtown Parking/ Wayfinding Study — August 2016 b. Bicycle and Pedestrian Masterplan — 2011 update C. Fairfax -San Rafael Corridor Transit Feasibility Study — December 2015 ii. GIS data related to Third Street iii. Record City and public utility data iv. City traffic signal interconnection and fiber optic network design standards v. City -provided traffic count data I& BKFioo+ YEARS ENGINEERS . SURVEYORS. PLANNERS Third Street Preliminary Engineering Services B. Site Reconnaissance. The team will visit the site to assess community features, condition of asphalt pavement, drainage patterns, health of existing trees and landscaping, multimodal conditions (during both peak and during midday periods), and accessibility. We will compile a photographic log in the project area to document the existing conditions. 1.2 Traffic and Parking Studies. Parisi Transportation Consulting and Alta Planning + Design will complete field reviews, and review the City's Synchro models to assess the impact to vehicles, transit, bicyclists, and pedestrians related to reductions in travel lanes, revised configuration of intersections, and signal coordination. The team will complete the following: A. Field Review and Data Collection. Data collection will include: i. Five-year collision records to pinpoint location, type and severity of reported collisions. ii. Alta will collect bicycle and pedestrian intersection counts for the weekday morning and afternoon peak periods to establish the existing peak hour traffic count. Counts and surveys will be conducted at locations that have not been counted or surveyed in the last two years. iii. Alta Planning + Design (Alta) will conduct field observations on foot and by bicycle and assemble documentation of pedestrian and bicyclist routes to major destinations and transit to include intercept interviews of up to twenty-five (25) pedestrians and bicyclists within the study area. These intercept interviews will help determine where bicyclists and pedestrians are travelling, the routes they choose and why, as well as some of the barriers that they encounter along their route. B. Existing Conditions Analysis. The team will collect and review the existing Synchro models currently developed by the City for the corridor for weekday AM and PM peak hour conditions. It is assumed that models incorporate current traffic volumes, signal timing, saturation flow rates and other variables, and replicate existing weekday peak hour conditions. C. Future Conditions Analysis. The team will also collect and review the City's 2020 Synchro models, which include General Plan forecasts for 2020. It is assumed that the 2020 Synchro models include the SMART crossing at Third Street, as well as assumed future traffic signal timing and coordination plans. 1.3 Existing Conditions Mapping. The team will prepare maps and exhibits to illustrate existing conditions along Third Street from Grand Avenue to Fourth Street. This will include the following: A. Infrastructure Base Map: BKF will compile a base map of the project area depicting sidewalk and travel lane width, accessibility challenges, pavement distress, existing utilities, and potential public utility improvements. B. Transportation Base Maps - Based on field reconnaissance, we will create transportation maps that illustrate: i. Reported collisions (vehicles, pedestrians, bicycles) mapped in 0.1 -mile segments by type and severity based on data collected by the team ii. Bus routes, stops and ridership levels based on previously collected data iii. Existing parking locations and occupancies including parking duration by block based on previously collected data iv. Existing parking regulation based on previously collected data V. Pedestrian and bicycle facilities and usage including peak hour pedestrian crossing volumes based on data collected by the team vi. Intersection traffic signal phasing, timing, and ability to detect bicyclists based on previously collected data vii. School travel patterns based on previously collected data 1ooR B k F IO �+ Third Street YPreliminary Engineering Services ENGINEERS . SURVEYORS. PLANNERS C. Environmental Resources: WRT will plot the locations, species, and health of trees located along the corridor. This will include any potential jurisdictional waters of the United States and/ or California either surface or subsurface. D. Corridor Character: WRT will conduct an inventory of urban design and character defining elements in the corridor. We will review relevant plans and policies (General Plan, Station Area Plan) to understand the planning context and opportunities to address other goals. The findings will be presented in a summary diagram with photographs. 1.4 Existing Conditions Opportunities and Constraints Report - Using the information gathered, the team will prepare an existing conditions as well an opportunities and constraints narrative for Third Street; an outline of the report includes: A. Introduction document general conditions found along the corridor B. Context including existing and future land uses C. Traffic and Transportation information including: i. Traffic, pedestrian and bicycle counts, travel times, parking surveys, bus ridership, and collision analysis. Count and survey data will be based upon information provided by the City. ii. Synchro models results (i.e., LOS and travel times) for existing condition, and for 2020 analysis yea rs. D. Infrastructure including a review of accessibility, pavement condition index, photometric evaluation, public utility concerns, and storm water capacity E. Regulatory approvals potentially required to implement the project F. Complete Street Opportunities Current best practices for balancing transportation modes using NACTO Urban Street Design Guide and the ITE Designing Walkable Urban Thoroughfare G. Green Street Opportunities to include permeable paving and rain gardens H. Community character and business district enhancements in text and annotated precedent images. Quick sketch models may be used to highlight typical opportunities for improvements. I. Potential constraints such as limited right of way and traffic volumes 1.5 Initial Outreach — "Project Introduction" Our team will conduct an outreach program with interested parties related to the rehabilitation of the Third Street corridor. The approach is unique to individual groups depending on their interest and the level to which the project affects them. We aim our proposed scope at providing focused opportunities for meaningful input and decision-making to avoid conflicts as we advance the study of alternatives. A. Technical Advisory Committee: We recommend assembling a technical advisory committee the following members: i. San Rafael DPW, Police, and Fire ii. SMART iii. Marin Transit iv. MMWD, PG&E, AT&T, and Comcast v. TAM B. Community Advisory Committee: We believe a focused meeting with a Community Advisory Committee (CAC) may assist our team in refining design elements. We propose one meeting at the City's offices to review the project background. The CAC may contain the following: i. Representative from the Bicycle and Pedestrian Advisory Committee ii. Representative from the ADA Access Advisory Committee iii. Representative from the Design Review Board iv. Representative from the Downtown Business Improvement District I& BRFioo+ YEARS ENGINEERS . SURVEYORS. PLANNERS V. San Rafael City Schools vi. San Rafael Chamber of Commerce vii. Marin Bicycle Coalition viii. Kaiser Hospital ix. BioMarin Third Street Preliminary Engineering Services C. Community Meeting. The team will prepare a community meeting that will include a PowerPoint presentation and exhibits that illustrate the findings of the existing conditions assessment. We will solicit feedback from the attendees related to what improvements are most needed to Third Street. D. On-line Community Engagement. In order to address community and stakeholder questions and concerns through multiple mediums, we propose to provide opportunities for on-line engagement using the City's website. Our team will provide project illustrations and narratives to receive electronic feedback. E. Feedback. BKF will record the feedback received during the outreach process and summarize the comments. 1.6 Contract Management. BKF will be responsible for overall management of our design team including the following: A. Project Management: BKF will manage the design team as well as track progress, schedule, and budget. We will be responsible for documenting all design decisions and keeping an official record of the project. Furthermore, we will submit monthly progress reports identifying tasks completed, budget status, and issues status. B. Quality Control/ Assurance: BKF will perform an independent quality control review of the team's documents prior to submittal. C. Meetings: The team will attend up to two (2) meetings during this phase of work. TASK 2: ALTERNATIVES ANALYSIS Objective: Using our understanding of the corridor and thoughts of the TAC, CAC, and community, our team will develop a series of alternatives that seek to transform Third Street into a Complete Street. 2.1 Preparation of Alternatives - The team will develop several alternatives for rehabilitating Third Street. Given that the corridor's land use, traffic volumes, and available right of way width vary, these alternatives will likely vary along the corridor. Additionally, given that available budget and traffic demands could change in the future, the approach to alternatives could be dependent on time. Our analysis will include the following: A. Assessment of Alternatives. The team will assess each alternative with respect to the following modes: i. Vehicle. The team will use the City's 2020 Synchro models to assess various roadway and intersection alternatives, including options that could reallocate travel lanes, reconfigure intersections, modify traffic signal phasing. ii. Multimodal. We will assess potential benefits and impacts, including the countermeasure's ability to improve multimodal circulation, access, and safety. iii. Transit. Our team will assess how modifications to Third Street may impact future transit strategies planned Fairfax -San Rafael Corridor Transit Feasibility Study. iv. Parking. We will analyze how alternatives may impact on street parking. B. Alternatives Reporting: We will develop a series of alternatives in accordance with the following elements: I& BRFioo+ YEARS ENGINEERS. SURVEYORS. PLANNERS Third Street Preliminary Engineering Services i. Infrastructure. Approaches to pavement rehabilitation methods such as mill and fill, rubberized asphalt, and recycle in place. This will include an assessment of drainage enhancement, response to sea level rise, and potential green street elements. ii. Vehicle Capacity. Strategies that could reduce delay such as revisions to intersections, traffic signal timing, iii. Bicycle and Pedestrian Access. Elements such as sidewalk widening, street crossing safety countermeasures (pedestrian hybrid beacons, refuge islands, markings, beacons, etc), enhanced street lighting, and striping of bicycle facilities. iv. Community Character. Integration of street trees and understory planting, wayfinding, and architectural elements within the streetscape to strengthen the character of Downtown San Rafael. C. Alternatives Comparison: We will compare the alternatives against a series of metrics to help stakeholders understand the tradeoffs; preliminarily, this will include: i. Travel Delay. Using the traffic model, we will report the change in delay at intersections from 2020 baseline conditions. ii. Safety. The team will provide a qualitative assessment of which user the alternative primarily benefit from the safety viewpoint. iii. Impact to Resources. We will assess the adjacent property owners, residents, and business owners. This will also include a general review of impact to the natural environment. iv. Impact on underrepresented populations. This will include a review of the alternatives benefit to children, disabled, elderly, and transit -dependent. V. Cost. Based on the cost of the alternative, the team will assess its overall benefit to the corridor. 2.2 Outreach - "Review of Potential Alternatives" Our team will re-engage the TAC and CAC to review and receive feedback related to the alternatives. This will include a walking tour, where we will "paint" (using chalk, photo simulation, or colored tape at an intersection) proposed changes to Third Street to assist the group in visualizing changes. We will conduct a community meeting specially reviewing the alternatives and complete online engagement as described in Task 1.5. 2.3 Contract Management. BKF will complete contract management services as defined in Task 1.6 In this task, we anticipate up to three (3) meetings with the City. TASK 3: ALTERNATIVES REFINEMENT Objective: Based on feedback received from our outreach process, the team will work to refine the alternatives developing recommendations for short, mid, and long term implementation. 3.1 Alternatives Refinement. Based on the outreach completed in Task 2, our team will work to refine the alternatives as detailed in task 2.1. During the phase, we will develop costs associated with the alternatives. As the current funding of the project is $12 million, the alternatives may require development over time. 3.2 Outreach — "Recommended Alternatives" Our team will re-engage the TAC and CAC to review and receive feedback related to the alternatives. We will conduct a community meeting and complete online engagement as described in Task 1.5. 3.3 Contract Management. BKF will complete contract management services as defined in Task 1.6. In this task, we anticipate up to three (3) meetings with the City. 1ooR B k F IO �+ Third Street YPreliminary Engineering Services ENGINEERS . SURVEYORS. PLANNERS TASK 4: FINAL REPORT Objective: From community feedback, our team will refine the alternatives 4.1 Final Report Based on community and stakeholder feedback as well as the available construction budget, the team will prepare a final report with a recommended alternative. The goal of this document as it will set a vision for the corridor as well as establish a series of near term project that can be accomplished for the available budget. This report will serve as the project description for a future environmental document completed in accordance with the California Environmental Quality Act. We will include the following in the report: a. Project purpose and needs b. Existing conditions c. Opportunities and constraints d. Alternatives considered e. Recommended long term corridor improvement f. Recommended near term corridor improvement within available budget g. Conceptual plans, details, and illustrative exhibits h. Summary of current and future traffic conditions with implementation of long term improvements. 4.2 Outreach — "Present the Final Alternative" Our team will conduct a final meeting with the CAC to review the final report with the intent of receiving final feedback prior to presentation to City Council. We will finalize our recommendation and support staff in presenting the final recommendations to City Council. SCHEDULE Our team has prepared the attached schedule detailing the duration of the various tasks necessary to complete our proposed scope of work. ASSUMPTIONS In preparing our scope of services, BKF Engineers has made the following assumptions: 1. The City will execute the project generally in conformance with the schedule included in our scope of services. 2. The existing traffic counts and model are adequate for the preliminary design phase. 3. The project will not require additional meetings than those as detailed in this scope of services. 4. The City will reserve rooms for community meetings and provide all noticing. COMPENSATION We have summarized our fee based on the defined scope of work and 2017 labor rates. All invoices will be time and materials not to exceed basis. BKF does not markup sub consultant invoices. In addition to labor rates, we have includes general reimbursable expenses, which include postage, printing, and travel expenses. THIRD STREET REHABILITATION BKF Engineers Parisi ALTA wRT Project Manager - Engineer Traffic Engineer Ped/ Bike Planning Urban Design/ Outreach PRELIMINARY DESIGN AND OUTREACH I& + BKF o n YEARS? ENGINEERS. SURVEYORS. PLANNERS 2:C L a � LO v .2- L o 03.17.2017 It Coe O' 02 $200 $230 Task 1 L L o L 1.1 Data and Field Review M x _ M i 3 L Data Collection 4J L W L 16 L W L C 16 c 1 4 2 31 $6,509 •£ Site Reconnaissance 6 6 D $1,596 cN 6 6 rl x v � = 8 V $6,166 1.2 Traffic Analysis 01 a� 0 $0 12 40 Y 12 2 6 LU a i a M M i c M o raY a7 .� �, m a _ a 'v C a 'v _ v LL C. C c 'iT OO C v 'p1 � C m 'p1 L � v BKF = Gl 'O �� �O d 'O �_ �O Q d O $4,260 _ +�+ +�+ D a Lu ^ W" LU H Fee a aL $3,880 aL ._ a aL a 0 ,_ a aL n -A H H $190 $190 $142 $124 $ $250 $130 $115 $120 $295 $118 $99 $82 $235 $180 $105 $90 $ Task 1 Opportunities and Constraints Analysis 1.1 Data and Field Review Data Collection 16 16 $1,984 4 4 16 1 4 2 31 $6,509 Site Reconnaissance 6 6 12 $1,596 6 6 4 8 8 32 $6,166 1.2 Traffic Analysis 0 $0 12 40 48 12 2 6 16 4 140 $18,370 1.3 Existing Conditions Mapping Infrastructure Base Map 2 4 8 16 30 $4,260 0 $4,260 Transportation Base Map 2 2 8 16 28 $3,880 4 20 10 8 2 4 2 10 60 $11,670 Environmental Resources Map 2 2 $380 4 10 14 $2,000 1.4 Existing Conditions Report 1 6 4 16 8 35 $5,364 2 10 8 4 8 20 52 $12,264 1.5 Initial Outreach - "Project Introduction" Technical Advisory Committee 1 6 3 10 $1,910 3 3 $2,660 Community Advisory Committee 1 6 3 10 $1,910 3 2 2 7 $3,490 Community Meeting 1 6 3 12 22 $3,614 3 6 8 18 35 $8,834 On Line Engagement 2 2 $380 6 8 14 $2,180 1.6 Project Management and Quality Control Project Management 1 10 4 15 $2,860 4 4 12 20 $6,540 Quality Control/ Assurance 1 1 2 2 6 $1,190 2 2 $1,690 Meetings 1 6 4 11 $2,100 2 4 8 14 $4,980 Task 1 Opportunities and Constraints Analysis Subtotal: [= 1 48 31 50 62 199 1 $31,428 39 84 88 20 4 10 18 14 21 60 2 64 1 424 1 $91,613 Task 2 Alternatives Analysis 2.1 Preparation of Alternatives 1 1 8 16 40 60 125 $17,880 24 60 80 12 2 8 14 4 20 30 80 334 $60,130 2.2 Outreach - Review of Potential Alternatives Technical Advisory Committee 1 6 3 10 $1,910 2 2 $2,410 Community Advisory Committee 1 4 3 8 $1,530 2 4 6 $2,970 Community Meeting 1 6 3 12 22 $3,614 2 4 8 8 12 34 $8,414 On Line Engagement 2 2 $380 4 8 12 $1,820 2.3 Project Management and Quality Control 1 1 18 8 28 $5,370 4 4 6 14 $8,390 Task 2 Alternatives Analysis Subtotal: 5 1 1 1 44 1 33 1 52 1 60 1 195 1 $30,684 1 34 1 60 1 80 1 12 2 J -8 T14 1 0 16 1 -3-8-F38 1 100 402 1 $84,134 Task 3 Alternatives Refinement I I I I I I I I d 3.1 Alternatives Refinement 1 1 8 1 12 1 20 1 35 75 $11,030 12 24 32 1 6 2 1 4 1 8 1 6 1 20 1 20 1 45 179 $34,564 3.2 Outreach - Recommended Alternatives Technical Advisory Committee 1 4 5 $960 2 2 $1,460 Community Advisory Committee 1 4 5 $960 2 2 2 6 $2,290 Community Meeting 1 6 3 12 22 $3,614 2 4 8 16 30 $7,934 On Line Engagement 2 2 $380 2 4 6 $1,100 3.3 Project Management and Quality Control 1 1 10 6 18 $3,470 4 4 $4,470 Task 3 Alternatives Refinement Subtotal: 4 1 34 21 32 35 127 $20,414 22 24 32 6 2 4 8 0 12 32 20 65 227 $51,818 THIRD STREET REHABILITATION BKF Engineers Parisi ALTA wRT Project Manager - Engineer Traffic Engineer Ped/ Bike Planning Urban Design/ Outreach PRELIMINARY DESIGN AND OUTREACH o L MM L- °' x _ L 4J L L Ql a.d Ln = _ M a o o+ E = o 'o, E _ O1 BKF IYOEAROS > c = L N rl U = -� f0 fCCL C+ tC a a'�_ Y U. uI o Q i a M M p M o (D '0 O' = o = c = m a' �, � 3 3 a � �, M M M M _ a' _, .� 'o, O 'v► fla 'o+ .L � BKF = o �� o .= o o .= o _ +� +1 ENGINEERS. SURVEYORS. PLANNERS 03.17.2017 aL o°c CY 0 o a u=., ° w U w> H Fee a aL o aL a aL a W a aL n � H $200 $230 $190 $190 $142 $124 $ $250 $130 $115 $120 $295 $118 $99 $82 $235 $180 $105 $90 $ Task 4 Final Report I I I I I I I I 1 4.1 Final Report 1 I 2 I 6 I 8 I 16 I 33 $5,592 2 I 10 I I I I I 4 I 10 I I 10 36 $11,032 4.2 Outreach - Recommendations Community Advisory Committee 1 4 2 7 $1,340 2 2 2 6 $2,670 Council Presentation 1 4 2 7 $1,340 4 2 2 6 14 $3,710 On Line Engagement 0 $0 4 4 8 $1,080 4.3 Project Management and Quality Control 1 1 10 2 14 $2,710 0 $2,710 Task 4 Final Report Subtotal: 4 1 3 1 24 1 14 1 16 0 1 61 $10,982 8 10 0 0 0 0 0 0 8 1 18 0 20 64 $21,202 Design and Permitting Services Total: 20 1 6 1 1501 99 1 150 1 157 1 582 $93,508 103 178 200 38 8 22 40 14 57 1 1481 60 249 1,117 $248,767 Reimbursable Expenses Printing, Postage, and Travel $500 $1,000 $0 $1,000 $2,500 $0 $0 $0 $0 Subtotal Reimbursable Expenses $500 $1,000 $0 $1,000 $2,500 Total Fee $94,008 $77,450 $10,064 $69,745 $251,267 37.4% 30.8% 4.0% 27.8% 1000/0 ID Task Name Duration Start Finish 2017 Inactive Task Duration -only Finish -only 7 Date: Sun 3/19/17 Milestone ♦ Inactive Milestone Jan Mar Mav Jul 1 Third Street Rehabilitation Planning 231 days Mon 4/3/17 Mon 2/19/18 2 Task 1- Opportunities and Constraints 63 days Mon 4/3/17 Wed 6/28/17 3 Notice to Proceed 0 days Mon 4/3/17 Mon 4/3/17 ♦ 4/3 114/5 4 Kickoff Meeting 0 days Wed 4/5/17 Wed 4/5/17 5 Data Collection and Site Reconnaissance 10 days Thu 4/6/17 Wed 4/19/17 6 Traffic Analysis 20 days Thu 4/20/17 Wed 5/17/17 1 j 7 Base mapping 20 days Thu 4/20/17 Wed 5/17/17 8 Existing Conditions Opportunities and Constraints Report 15 days Thu 5/18/17 Wed 6/7/17 9 Presentation of Findings to Staff 0 days Wed 6/7/17 Wed 6/7/17 ,'6/7 10 Outreach - "Project Introduction" 10 days Wed 6/14/17 Wed 6/28/17 ITI 11 TAC Meeting 0 days Wed 6/14/17 Wed 6/14/17 +,6/14 1j 12 CAC Meeting and Field Walk 0 days Wed 6/21/17 Wed 6/21/17 6/21 13 Community Meeting 1 0 days Wed 6/28/17 Wed 6/28/17 6/28 14 Task 2 - Alternatives Analysis 66 days Thu 6/22/17 Thu 9/21/17 15 Preparation of Draft Alternatives 25 days Thu 6/22/17 Wed 7/26/17 16 Staff Review 10 days Thu 7/27/17 Wed 8/9/17 17 Staff Meeting 0 days Wed 8/9/17 Wed 8/9/17 18 Refine Alternatives 10 days Thu 8/10/17 Wed 8/23/17 19 Outreach - "Review of Potential Alternatives" 16 days Wed 8/30/17 Thu 9/21/17 20 TAC Meeting 0 days Wed 8/30/17 Wed 8/30/17 21 CAC Meeting and Field Walk 0 days Wed 9/6/17 Wed 9/6/17 22 Community Meeting 2 0 days Thu 9/21/17 Thu 9/21/17 23 Task 3 - Alternatives Refinement 61 days Thu 9/7/17 Thu 11/30/17 24 Prepare Draft of Refined Alternatives 20 days Thu 9/7/17 Wed 10/4/17 25 Staff Review 10 days Thu 10/5/17 Wed 10/18/17 26 Staff Meeting 0 days Wed 10/18/17 Wed 10/18/17 27 Prepare Refined Alternatives 10 days Thu 10/19/17 Wed 11/1/17 28 Outreach - "Recommended Alternatives" 16 days Wed 11/8/17 Thu 11/30/17 29 TAC Meeting 0 days Wed 11/8/17 Wed 11/8/17 30 CAC Meeting 0 days Wed 11/15/17 Wed 11/15/17 31 Community Meeting 3 0 days Thu 11/30/17 Thu 11/30/17 32 Task 4 - Final Report 68 days Thu 11/16/17 Mon 2/19/18 33 Prepare Draft Final Report 20 days Thu 11/16/17 Wed 12/13/17 34 Staff Review 10 days Thu 12/14/17 Wed 12/27/17 35 Staff Meeting 0 days Wed 12/27/17 Wed 12/27/17 36 Prepare Final Report 10 days Thu 12/28/17 Wed 1/10/18 37 Outreach - "Present the Final Alternative" 23 days Wed 1/17/18 Mon 2/19/18 38 CAC Meeting 0 days Wed 1/17/18 Wed 1/17/18 39 Present to City Council (First and Third Monday) 0 days Mon 2/19/18 Mon 2/19/18 Task Project Summary i i Manual Task I I Start -only E Project: schedule Split Inactive Task Duration -only Finish -only 7 Date: Sun 3/19/17 Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Summary i i Inactive Summary Manual Summary i i External Milestone Sep 8/9 41 +,8/30 6 ♦ 9/21 Deadline Progress Manual Progress 2018 Nov Jan Mar 0 12/27 0 ♦ 2/19