HomeMy WebLinkAboutCC Resolution 8590 (Planning & Public Works Fees)RESOLUTION NO. 8 5 9 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN RAFAEL AMENDING ITS MASTER FEE SCHEDULE
INCREASING PLANNING AND PUBLIC WORKS DEPARTMENT
FEES
WHEREAS, City Council Resolution No. 7553 provides that
development fees may be changed by the City Council subject to public hearing;
F:1
WHEREAS, a public hearing to consider proposed increases to the
Public Works and Planning Departments' development application fees was duly
noticed and advertised for January 6, 1992; and
WHEREAS, the City Council has determined that the cost of providing
certain services is not of general benefit but of special benefit to the applicant
seeking the service or permit; and
WHEREAS, the estimated revenue from the existing planning and
building inspection fee schedule is less than the costs incurred by the service or
permit ; and
WHEREAS, the discrepancy between current fees collected and the
current cost requirements for processing, if not remedied, would contribute to a
shortfall in the City's 1991-92 budget, thus impairing the city's ability to provide
services necessary to protect the public health, safety and welfare.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City
of San Rafael hereby makes the following findings:
1) Based on the analysis in Exhibits B. C and D, to the Public Works
Department Staff Report dated January 6, 1992, and in accordance with
Government Code Section 66014, the charges adopted in this Resolution do
not exceed the cost of services provided for which the charges are made.
2) The adoption of these charges is statutorily exempt from the California
Environmental Quality Act under Public Resource Code Section 21080(b)8,
establishment and modification of charges by a public agency to meet
operating expenses.
BE IT FURTHER RESOLVED, that Section 1 and Section 5 of Exhibit
"A" to Council Resolution No. 7553 be revised.
BE IT FURTHER RESOLVED, that Section 10.0 of Exhibit "A" to
Council Resolution No. 8774 is revised.
' ORIGINAL wm4
BE IT FURTHER RESOLVED, that the Public Works Department shall
monitor the cost of preparing Negative Declarations for six months and report
back to the Council.
BE IT FURTHER RESOLVED, that these fees shall become effective
immediately upon adoption.
I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly introduced and
adopted at a regular meeting of the Council of said City on Monday, the 6th day of
January, 1992, by the following vote, to wit:
AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro
NOES: COUNCII.MEMBERS: None
ABSENT: COUNCELMEM 3ERS: None
JEANNE M. LEONC I, City Clerk
2
EXHIBIT "A"
PROPOSED FEE SCHEDULE REVISIONS
0W_
PROPOSED
1.2.7 Microfilming $0.50/sheet $1.00/first sheet
$0.50/ each addit. sheet
5.1 Mechanical Permits City Schedule Uniform Mechanical Code
Schedule with $45.00
minimum fee
5.2 Plumbing Permits City Schedule Uniform Plumbing Code
Schedule with $45.00
minimum fee
5.3 Electrical Permits City Schedule Uniform Administrative Code
provisions to the N.E.C.
Schedule with $45.00
minimum fee
5.6 Residential Inspection
Fees a) House $90.00 a) House $110.00
b) Multiple: b) Multiple
$90.00 - 1st unit $110.00 - 1st unit
$ 9.00 - ea. addit. unit $ 11.00 - ea. addit. unit
c) Condominium $54.00 c) Condominium $75.00
5.11.1 10% Surcharge to
Building Permits for
Energy Check No Fee 10% of Building Permit and
and Plan Check Fee
5.12 Building Inspection No Fee $50.00
Fee For Processing
Certificates of Use and
Occupancy
10.14.7 15% Surcharge to No Fee 15% of Building Permit
Building Permits For and Plan Check Fee
Planning Overhead
(Long Range)
10.14.8 Planning Review Fee No Fee $35.00 or Time ® Dept.
For Building Permit Hourly Rate
Review
10.14.9 Planning Fee For
Processing Certificate
of Use & Occupancy No Fee $32.00
EXHIBIT "B"
Table 1
Planning Department Rates
Hourly
Table 2
Retire-
Adjust for
Dept.Ov'r-
City Over-
Total
Staff
Salary
Benefits
ment
vc/sk Iv
hd @24.9
head
Hrly.cost
Princip.
28.22
2.54
4.18
11.00
11.45
7.69
$65.08
Planner
Inspector
19.64
1.73 2.91
6.05
Associate
23.13
2.54
3.42
9.15
9.52
7.69
$55.45
Planner
15.14
1.46 2.24
4.69
7.69
$31.22
Typist -
Planning
7.50
N.A.
N.A.
N.A.
1.87
7.69
$17.06
Intern
$18.17
Table 2
BUILDING
INSPECTION
Hourly
Retire-
Dept.Ov'r-
City Over-
Total
Position
Salary
Benefits ment
hd
head
Hrly.cost
Bldg.
Inspector
19.64
1.73 2.91
6.05
7.69
$38.02
Building
Technician
15.14
1.46 2.24
4.69
7.69
$31.22
Typist -
Clerk II
6.16
1.32 0.91
2.09
7.69
$18.17
BUILDING PERMIT & PLAN REVIEW
JURISDICTION
BELVEDERE
ICALISTOGA
ICLOVERDALE
ICORTE MADERA
ICOTATI
FAIRFAX
FORT BRAGG
JHEALDSBURG
ILAKEPORT
LARKSPUR
IMARIN COUNTY
IMENDOCINO COUNTY
MILL VALLEY
NAPA
INOVATO
IPETALUMA
JROHNERT PARK
SAN ANSELMO
SAN RAFAEL
SANTA ROSA
ISAUSALITO
ISEBASTOPOL
ISONOMA
ISONOMA COUNTY
ITIBURON
UKIAH
NOTES:
FEE SCHEDULE
BLDG. PERMIT
ADDITIONAL
RESALE
PLAN
AND PLAN CHECK
ENERGY
INSPECTION
RETENTION
FEES
FEES
FEES
FEES
LOCAL SCHEDULE
NO
150.00
YES
88 UBC
NO
150.00
YES
88 UBC
NO
50.00
NO
88 UBC
NO
120.00
YES
88 UBC
NO
Is ,
NO
LOCAL SCHEDULE I
YES
50.00
YES
88 UBC
YES
NIA
NO
88 UBC
NO
N/A
NO
88 UBC
NO
NO
88 UBC
NO
NO
88 UBC
YES
125.00
NO
88 UBC
NO
NO
88 UBC
NO I
75.00
YES
88 UBC
YES +
NO
88 UBC
YES
95.00
YES
88 UBC
YES
35.00 (
YES
88 UBC
NO
25.00
NO
LOCAL SCHEDULE
YES
106.00
YES
88 UBC
NO
90.00
YES
88 UBC
YES
NO
LOCAL SCHEDULE
YES ,
75.00
YES
88 UBC
NO
NO
88 UBC
NO
50
NO
79 UBC
NO
NO
88 UBC
NO
150.00
YES
82 UBC
NO
I
NO
1. LOCAL SCHEDULE = JURISDICTION HAS ADOPTED THEIR OWN FEE SCHEDULE.
CONTACT THE JURISDICTION OR WILLDAN FOR A COPY.
ADDITIONAL
CONSULTANT
FEES
N/A
NO
NO
YES
NO
YES
NO
NO
N/A
NO
NO
YES
NO
NO
YES
YES
NO
NO
2. PLAN RETENTION FEES = ARE FEES CHARGED FOR "STORAGE" OF PLANS (MICROFICHE, ECT.)
3. ADDITIONAL CONSULTANT FEES = ARE ADDITIONAL PLAN CHECK FEES CHARGED TO THE
APPLICANT WHEN THE PLAN CHECK IS DONE BY A
CONSULTANT.
EXHIBIT "C"
CITY OF SAN RAFAEL
SAN RAFAEL, CALIFORNIA
INTER -DEPARTMENTAL MEMORANDUM
DATE: 12/19/91
TO: Dave Bernardi, Public Works Direc r
FROM: Bob Pendoley, Planning Director
SUBJECT: Fees
As you know, the Planning Department went through a fee raising exercise last July. I
won't be in the office next week (but I'll be in town -- feel free to call me), so I thought
I'd give you the benefit of my recent experience in a memo. This note also provides
the analysis to support those parts of the proposed Building Permit fee increases that
would go to the Planning Department. I'm enclosing a disc of this memo so that you
can print the fee analysis separately and have it available for public review beginning
on December 27 as required by the Government Code. I've also attached our July staff
report in case you need it for reference.
The relevant sections of the Government Code are 54990, 66014 and 66016. Essentially,
these sections require two things when raising fees:
• Public Notice and Hearing: Interested groups or individuals have the right to
get on a list of people to be notified of pending fee increases. The deadline for
getting on the list is April 1st of the year in which the increase is proposed;
the list must be notified fourteen days before the meeting at which the fee
increase will be considered. If there is no list, the notice must be ten days in
advance, not fourteen. We have no list and thus are only required to notify
ten days in advance. Newspaper notification is sufficient. However, when we
did it in July, we did send written notice to a short list; Jean Leoncini has the
list. There is no public hearing requirement in the Government Code; the
decision simply has to be made at a regularly advertised public meeting.
• Fees may not exceed costs: we must demonstrate in writing that the fees do
not exceed the cost of delivering the service. The fee analysis must be
available to the public at the time we advertise the public notice discussed
above, and our notice should advise that the analysis is available at City
offices.
Fee increases are exempt from CEQA — Public Resources Code section 21080(b)8,
establishment and modification of charges by a public agency to meet operating
expenses.
The remainder of this memo is the analysis from the Planning Department to
support recommended to Building Permit fees increases to underwrite specified
planning as outlined in our 12/16/91 joint memo to the City Manger. Both Jean
Freitas and Sheila Delimont will be available next week to help if needed.
Planning g Department Fee Analysis
Plan Check Fee
The Planning Department reviews each Building Permit for consistency with the
Zoning Ordinance and for consistency with any discretionary permit that may have
been issued to the property such as a Use Permit or an Environmental and Design
Review Permit. Currently, the City is not reimbursed for this service. The work is
performed by a Principal Planner, who conducts a preliminary review and routes the
permit for plan checking, and by an Assistant?Associate Planner or a Planning Intern
who conducts the actual work. The Principal Planner decides whether to assign plan
checking to a Planner or Intern based on the complexity of the project building
permits can be broke into three basic types:
• Remodels and small additions: with rare exceptions, these do not involve
discretionary permits and the review is for compliance with straight forward
standards such as set backs. Most of these are assigned to a Planning Intern.
• Small new construction: includes new single family homes subject to design
review as part of a subdivision approval or small commercial projects with a
minor Environmental and Design Review permit. These are assigned to a
Planner and often require contact with the applicant for revisions.
• Major new construction projects: examples include medium and high density
multi family complexes and commercial projects approved by master plan.
Planning Department rates are listed below.
Table 1
Planning Department Rates
Staff
Hourly
Benefits
Retirement
Adjustor
Dept O'r
City O'r
Total
Salary
vdsk Iv
hd@24.9
Head
Hourly
Cost
Principal
28.22
2.54
4.18
11.00
11.45
7.69
$65.08
Planner
Associate
23.13
2.54
3.42
9.15
9.52
7.69
$55.45
Planner
Planning
7.50
NA
NA
NA
1.87
7.69
$17.06
Intern
Planning Department hours and costs for plan checking are listed below.
Plan Type
Remodel
Small New
Construction
Major New
Construction
Average
Table 2
Plan checking Hours and Costs
Principal Planner
15 hrs®65.08=9.76
Associate Planner
NA
15hrs®65.08=9.76 .5hrs®55.45=27.72
.5hrs@65.08=32.54 2hrs®55.45=110.90
Intern
.3hrs®17.06=5.11
NA
NA
Cost T
$14.88
$37.48
$143.44
$65.26
Staff recommends a $35.00 plan check fee be added to all Building Permits to cover
Planning Department costs. The fee resolution adopted by Council permits staff to
charge on a time and materials basis for all applications with processing costs in excess
of applications fees. Staff proposes to charge on a time -and -materials basis for major
new construction projects.
Certificate of Occupancy
The Certificate of Occupancy is created by the Uniform Building Code to assure that
each building and each change of occupancy is consistent with the Zoning Ordinance.
Certificates of Occupancy are issued at two points: 1) when a new building receives its
final inspection; and 2) when a Business License is issued. In the first case, the
Planning Department's review occurs when it conducts the plan check to be sure that
the building is consistent with the Zoning Ordinance. The Department will be
reimbursed for its services if the plan check fee is authorized as recommended above
in this report. The Department. conducts a similar review when the Business License
application is being processed to assure that the use is consistent with the Zoning
Ordinance. Currently, there is no provision to recover the Planning Department's
costs for review of new Business Licenses. Renewed Business Licenses are not
reviewed by the Planning Department.
Business License review by the Planning Department consists of 1) logging in the
application; 2) researching the Code and files for zoning and permit data and recording
that data on the license application; and 3) reviewing the data to determine consistency
of the proposed use with the Zoning Ordinance and existing discretionary permits.
The first and second steps are done by a Planning Intern; the third is completed by an
Associate Planner. The following table outlines times and costs to review a Business
License application for Certificate of Occupancy.
Table 3
Certificate of Occupancy, Time and Cost
Task Planning Intern Associate Planner Cost
Log In, Research .25 hrs®17.06=$4.26 NA $4.26
Review and Analysis NA .5hrs@55.45=27.72 $27.72
Total $31.98
Staff recommends a $32.00 fee be added to each new Business License to cover the
Planning Department's costs on Certificates of Occupancy.
Long Range Planning Fee
The Hughes-Heiss efficiency study recommends that a surcharge be applied to
Building Permits to recover all or part of the costs of Advanced Planning. The
rationale is that all of the changes in the housing stock and commercial businesses
generated by the Building Permits results in a need to update the General Plan, prepare
specific plans and undertake policy projects such as the Hillside Development
Standards. Advanced Planning costs for FY 91-92 are detailed in the table below.
Table 4.
Advanced Planning Costs, FY91-92
Item
Salary+Benefits
Dept O'r Hd
City O'r Hd
Total
Personnel
Principal Plnr
60002
14940
13482
$88,784
Associate
38432
9570
10111
$58,113
Plnr®75%
Services and
Supplies
Zoning Update
NA
NA
NA
$22,225
Total
$169,122
Staff recommends the City Council set a surcharge of fifteen percent (15%) on all
building, plumbing, electrical and plan check fees to cover a portion of costs related to
annual maintenance and update of the City's General Plan. If this surcharge were
levied for all twelve months of FY91-92, it would yield approximately $45,000.
E2 IIBIT "D"
PUBLIC WORKS
BUILDING INSPECTION FEE ANALYSIS
MECHANICAL PLUMBING AND ELECTRICAL PERMIT FEES:
The Building Inspection Division accepts applications, processes
permits, issues permits, and makes inspections of the work covered
by the above permits. These vary from one time inspections for a
simple job to numerous inspections for a large project.
Accept/Process/File Application
15 minutes of
Building Technician Time
15 min. x 31.22 per hr. _
Travel to/Make/and return
from Inspection 1 hr. x 38.02 per hour =
TOTAL =
RECOMMENDED MINIMUM FEE - $45.00
RESIDENTIAL INSPECTION FEE INCREASE
$7.81
$38.02
$45.83
The City currently has an active inspection and reporting program for
residential properties upon resale. This program makes it the responsibility
of the seller to obtain and inspection and present a copy of the report to the
purchaser. The report contains a review of the information on file with the
City for the property and the results of the inspectors visit to inspect the
property. The inspectors review the property with the idea of life safety in
mind. The inspection is not meant to supersede a pest control or
"contractors inspection".
Accept/Process/File Application
1 hour of
Building Techn. Time ® $31.22= $31.22
2.25 hours of
Build. Inspection time ® $38.02 $85.55
TOTAL $116.77
RECOAUVIENDED FEE: - $110.00
1
10% ENERGY SURCHARGE TO BUILDING PERMITS
The State of California has mandated that local jurisdictions review plans for
conformance and inspect construction for compliance with regulations
pertaining to energy conservation. From experience, it has been determined
that for those applications to which this fee will apply the work involved
exceeds 10% of the City's efforts.
BUILDING INSPECTION FEE FOR PROCESSING
CERTIFICATES OF USE AND OCCUPANCY
The Certificate of Use and Occupancy is a hybrid of the Uniform Building
Code requirement for a Certificate of Occupancy and the City Business
License Application. A fee has not been assessed by the City for providing the
Certificate. This fee would be assessed when a building is first occupied by a
new tenant and/or business license is applied for by a new business or
tenant. The purpose of the Certificate is meant to ensure that City health
and safety requirements are being met and are known to the business or
tenant.
The application is taken in by the Finance Department and then forwarded
to Public Works. Public Works processes the application by routing it to
those departments which must approve it (Planning, Fire, Police, Health,
etc.), inspects the premises, coordinates approvals, issues the approved
Certificate and notifies Finance of the approval or denial.
Accept/Process/File Application
Typist/ Clerk II (0.75 hr ® $18.17) _ $13.63
Inspection by Building Inspector (1.0 hr ® $38.02) _ $38.02
TOTAL $51.65
RECOMMENDED FEE - - $50.00
2