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Home My WebLink AboutCC Resolution 8363 (Pavement Program Management Services)RESOLUTION NO. 8363 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ACCEPTING PROPOSAL FROM INFRASTRUC- TURE MANAGEMENT SERVICES FOR UPDATING PAVE- MENT MANAGEMENT PROGRAM FOR ANNUAL STREET RESURFACING IN THE AMOUNT OF $14,300 WHEREAS, the City hired Infrastructure Management Services (IMS) to establish a Pavement Management Program for street resurfacing; and WHEREAS, the City has been using the program since 1986 with much success; and WHEREAS, the existing data is now five years old and should be updated; and WHEREAS, through new computerized aging techniques, the existing data can be extended in use for another five years; and WHEREAS, new engineering personnel need to be trained on the Pavement Management system. NOW, THEREFORE BE IT RESOLVED that the City Council authorizes the Director of Public Works to accept a proposal from Infrastructure Management Services for updating the Pavement Management System, in the amount of $14,300, a copy of which is attached hereto, marked Attachment "A" and incorporated herein by this reference. I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 1 st day of April, 1991, by the following vote, to wit: AYES: COUNCILMEMBERS: Boro, Breiner, Shippey, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None J M. LEON)CINI, City Clerk s I Ln I N A �3e imp RECEIvEc fvik7 i 1991 InFra5tructure Management 5ernice5 PUBLIC WORKS DEPT, February 27, 1991 Mr. Andrew J. Preston, P.E. Associate Civil Engineer City of San Rafael P.O. Box 60 San Rafael, CA 94915-0060 Dear Mr. Preston: arr wui WAgL DEP :1f; PUf�'i-fC: WOWS -�'— +rwi! &I I Ka R® To. Copy hk I1 i�I+eCfOt --f�— a %' _'ter.-��:, �- •� _ �• = r E� I Thank you for your time on the phone to discuss updating the IMS Pavement Management Software Program and our re-training program. Pursuant to your request I have enclosed this proposal to provide the above services. Software and Data Interpretation Trainina We have outlined the training program below. This training program is designed to familiarize designated staff with all aspects of the IMS Pavement Management System, and will provide the ability to fully utilize the benefits derived from the program. The following training programs will be provided: Operation of the Pavement Manaaement Software Svstem IMS will provide two (2) days of hands-on instruction in the operation of the Pavement Management Software Program for personnel designated by the City of San Rafael. The designated individuals should have a basic knowledge of microcomputers and be familiar with dBase III plus. We have completed this instruction program with clients on a number of occasions and the procedures have proven satisfactory in all cases. The instruction will be provided at the City's facility and on the microcomputer. The training program will be supplemented by written operation manuals on all aspects of the software program. Pavement Manaaement Data Interpretation Following the training for the operation of the software program, IMS will provide instruction in pavement management data interpretation. This one -and -a -half day instructional program will begin following the software training. It will be directed towards both the computer operators trained in the program operation as well as individuals designated as responsible for the management of the City's street system. 1211 W. Imperial Highway, Suite 216, Brea, California 92621 ;j , V (714) 680-8339 ems -2- Optional Return Visit As an option IMS offers a 2 day assist the program operators and arise after the first two months consultations will be provided at return training visit to to answer questions that of operation. Telephone no cost. The cost to provide this training program are listed below Standard -2 day software operation training and 1.5 day data interpretation training $3500.00 (If performed in conjunction with other work in the area) Optional -2 day return training visit $1,500.00 (If performed in conjunction with other work in the area) Software Uvarade The costs to upgrade the existing software program to version 4.5 will be $4,800.00. This cost includes the revision of the cities pavement management data base. IMS will provide its standard release of documentation and enhancements relating to the system free of charge for one year after installation. If the City subscribes to the Maintenance Plan for subsequent years, we will continue to supply our standard release of documentation and enhancements at no additional cost. The cost to subscribe to the Maintenance Plan is $2400.00 per year. If the City does not subscribe to the Maintenance Plan, documentation and enhancements will be available for the then current price of the release. Through the use of continuous upgrades and revisions, the system theoretically should never become obsolete. Comnuter Hardware. Software and Accessories Requirements: IMS software programs were written for use on IBM (or compatible) microcomputers. If not presently available to the City, IMS recommends consideration if the following computer hardware and application software to operate the proposed Pavement Management Software Program: IBM (or compatible) microcomputer, with 20MHZ CPU Math Coprosser VGA Color Monitor Micro soft compatible Mouse 80mb hard disk drive High speed wide carriage printer DOS 4.0 or newer (MicroSoft) dBASE III + or IV (Ashton - Tate) Harvard Graphics -3 - Although the IMS software will work with any IBM compatible micro- computer, a 386 micro -computer as described above will provide the greatest efficiency in operating the pavement management software program. We would anticipate that the proposed program will require approximately 20mb of hard disk. If desired by the City, IMS will furnish, a micro -computer, peripherals and software meeting the above requirements as part of the project. In this instance, the purchase would be made form a local vendor in the City's name so as to assure availability of warranty and service work. The hardware and software would be provided at cost without any mark up. We estimate the cost for the computer hardware and software listed above shall be approximately $4,500.00. This is an estimate for budgeting purposes only. An actual cost can be provided if necessary. Summary of costs: Standard 3.5 day software and data $3,500.00 interpretation training. Optional 2 day return training visit. $1,500.00 Software upgrade to Version 4.5 and $4,800.00 data revision. Recommended computer hardware and $4,500.00 software. Invoices shall be submitted upon completion of each training phase and upon installation of the upgraded software. Payment is due within thirty days of receipt of invoice. We are looking forward to working with the City. We want your pavement management system to remain up to date and be operated effectively. If you have any questions or need clarification on this proposal, please call me at (714) 680-8339. Very truly yours, IMS Infrastructure Management Services ACCEPTED: PAVEMENT MANAGEMENT DIVISION CITY OF SAN RAFAEL Nathan C. Johnson Lawrence K. Mulryan,-Mayor Western Regional Manager NCJ/wmp DATED: April 1, 1991 ATTEST: ene TZ. Leo cini�,�City Clea