HomeMy WebLinkAboutCC Resolution 8514 (Northview Townhouse Project)RESOLUTION NO. 8514
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
ACCEPTING THE PROPOSAL FROM ENVIRONMENTAL SCIENCE
ASSOCIATES, INC. (ESA) FOR PREPARATION OF AN ENVIRONMENTAL
IMPACT REPORT FOR NORTHVIEW TOWNHOUSE PROJECT.
The City Council of the City of San Rafael finds and determines that:
WHEREAS, the California Environmental Quality Act requires
environmental review of the proposed Northview Townhouse project; and
Whereas, the Planning Department Staff of the City of San Rafael
distributed Requests for Proposal for the preparation of the Environmental
Impact Report for the proposed Northview Townhouse project; and
WHEREAS, the f i rm of Environmental Science Associates, Inc. (ESA)
has submitted a proposal in the amount of $52,400 for the preparation of the
Environmental Impact Report; and
WHEREAS, the proposal has been reviewed and recommended for
approval by City Staff.
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts
the proposal from Environmental Science Associates, Inc. (ESA) for the
subject Environmental Impact Report, a copy of which is attached hereto,
marked Exhibit "B", and incorporated herein by reference.
BE IT FURTHER RESOLVED that the City Manager is authorized to
execute, on behalf of the City of San Rafael, a Professional Services
Agreement with ESA for said project.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify
that the foregoing resolution was duly and regularly introduced and adopted
at a regular meeting of the City Council of said City held on Monday, the
sixteenth day of September, 1991, by the following vote, to wit:
AYES: COUNCILMEMBERS: Boro, Shippey, Thayer & Vice Mayor
Breiner
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Mayor Mulryan
�UM. EONCIIVI, City Clerk
(IR I r, I �i' A I q,
ATTACHMENT "A"
PROFESSIONAL SERVICES AGREEMENT
This agreement is made and entered into this 16th day of Seotemhei, 1991,
between the City of San Rafael, a Municipal Corporation (hereinafter referred
to as "CITY") and Environmental Science Associates, Inc. (ESA) (hereinafter
referred to as "CONSULTANT").
A. RECITALS:
(i) WHEREAS, CITY has heretofore issued its Request for Proposal
pertaining to the performance of professional services with
respect to the preparation of a full, true and correct copy of which
is attached as EXHIBIT "A" and by reference made a part hereof.
(ii) WHEREAS, CONSULTANT has submitted its proposal for the
performance of services, which are attached as EXHIBIT "B" and
incorporated by reference hereto; and
(iii) WHEREAS, CITY desires to retain CONSULTANT to perform
professional services necessary to render advice and assistance to
CITY, CITY'S Planning Commission, City Council and staff in
the preparation of an Environmental Impact Report; and
(iv) WHEREAS, CONSULTANT represents that it is qualified to
perform such services and is willing to perform such
professional services as hereinafter defined.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT as
follows:
B. AGREEMENT
1. DEFINITIONS: The following definitions shall apply to the
following terms, except where the context of this Agreement
otherwise requires:
(a) Proiect: The project includes a use permit (UP89-43),
environmental and design review permit (ED89-55),
subdivision (TS90-5), zone change (Z89-8) and a priority
projects permit (PPP91-10).
The project consists of a 40 unit condominium
subdivision arranged as duplexes and detached single
family dwellings ranging from 1,900 square feet to 3,840
square feet. An entrance roadway with a maximum grade
of 18% is proposed as an extension of Professional Center
Parkway.
(b) Services: Such professional services as are necessary to
be performed by CONSULTANT in order to complete an
Environmental Impact Report for said "project" which
complies with the California Environmental Quality Act
(CEQA), the State EIR Guidelines as currently Amended,
the City's Environmental Impact Assessment Procedures
and the provisions of this Agreement.
(c) Commencement of Services: CONSULTANT agrees to
commence work upon execution of this agreement.
(d) Completion of Services: The date of completion of all
phases of the EIR, including any and all procedures, maps,
surveys, attendance by CONSULTANT at public hearings
regarding the EIR as set forth in the Schedule outlined in
Exhibit "C", attached and incorporated by reference
hereon.
2. CONSULTANT AGREES AS FOLLOWS:
(a) CONSULTANT shall forthwith undertake and perform
such services as necessary to complete an EIR prepared in
accordance with the provisions of the Consultant's
Proposal to prepare an Environmental Impact Report
(Exhibit "B") and in accordance with Federal, State and
City statutes, regulations, ordinances and guidelines, all to
the reasonable satisfaction of CITY.
(b) CONSULTANT shall supply copies of all maps, surveys,
reports, plans and documents (hereinafter collectively
referred to as "documents") including all supplemental
technical documents, as described in Exhibit "B" to CITY
within the time specified in the Schedule, Exhibit "C".
Copies of the documents shall be provided in such
numbers as are required by this Agreement. CITY may
thereafter review and forward to CONSULTANT
comments regarding said documents and CONSULTANT
shall thereafter make such revisions to said documents as
are deemed necessary. CITY shall receive revised
documents in such form and in the quantities required by
this agreement. The time limits set forth pursuant to this
Section B2.(b) may be extended upon written approval of
CITY.
(c) CONSULTANT shall, at CONSULTANT'S sole cost and
expense, secure and hire such other persons as may, in the
opinion of CONSULTANT, be necessary to comply with
terms of this Agreement. In the event any such other
persons are retained by CONSULTANT, CONSULTANT
hereby warrants that such persons shall be fully qualified
to perform services required hereunder. CONSULTANT
further agrees that no subcontractor shall be retained by
CONSULTANT except upon the prior written approval of
CITY.
(d) CONSULTANT shall attend meetings and provide
qualified staff as specified in Exhibit "B"
3. CITY AGREES AS FOLLOWS:
(a) IN consideration of CONSULTANT's Agreement to
perform well and sufficiently and in a skillful and
professional manner the services contemplated herein,
CITY agrees to pay and CONSULTANT agrees to accept as
full payment for the preparation of the EIR, a total Sum of
$ 52,400 payable as follows:
(1) Twenty percent (20%) of the Agreement
value ($10,480) within fifteen (15) days of the
execution of Agreement by CITY and
CONSULTANT.
(2) Forty percent (40%) of Agreement value
($20,960) within fifteen (15) days of delivery of an
administrative draft EIR to CITY by
CONSULTANT.
(3) Twenty percent (20%) of Agreement value
($10,480) within (15) days of Planning Department
approval of the Draft EIR.
(4) Ten percent (10%) of Agreement value ($5,240)
upon delivery of the Administrative Final EIR to
CITY by CONSULTANT. The cost to prepare the
Final EIR is based upon the understanding that the
Final EIR shall not be required to include
evaluation or gathering of technical information
not included in the Draft EIR and the preparation of
the Final EIR will require approximately 24 hours
of CONSULTANT's time.
(5) Ten percent (10%) of Agreement value ($5,240)
within fifteen (15) days of both the 1) completion of
CONSULTANT services; 2) Certification of Final
EIR by CTTY.
(b) Additional services: Payment for additional services
requested, in writing, by CITY, and not included in
CONSULTANT'S proposal as set forth in Exhibit "B"
hereof, shall be paid on a reimbursement basis in
accordance with the fee schedule set forth in said Exhibit
"B". Charges for additional services shall be invoiced on a
monthly basis and shall be paid by CITY within (30 days)
after said invoice are received by CITY.
4. CITY AGREES TO PROVIDE TO CONSULTANT:
(a) Information and assistance as set forth in Exhibit "B"
hereto.
(b) Such information as is generally available from CITY files
applicable to the project.
(c) Assistance, if necessary, in obtaining information from
other governmental agencies and/or private parties.
However, it shall be CONSULTANT's responsibility to
make all initial contact with respect to the gathering of
such information.
5. OWNERSHIP OF DOCUMENTS:
All documents, originals, graphic exhibits and correspondence
developed or received during the course of the EIR's preparation
shall become the property of the CITY. At the CITY'S discretion,
the documents will either be delivered to the CITY immediately
after certification of the EIR or retained by the CONSULTANT
for a period of two (2) years. If the CITY elects to have the
CONSULTANT retain one (1) camera-ready copy for five (5)
years, then the CONSULTANT agrees to maintain it for five (5)
years and shall allow the CITY access to it whenever the CITY so
requests.
6. STATUS:
CONSULTANT is an independent contractor and shall not be
deemed, directly or indirectly, to be an officer or employee of the
CITY.
7. AFFILIATION:
During the length of this Agreement, no member or affiliate of
the CONSULTANT or CONSULTANT team shall be an
employee by the project applicant or any principal or affiliate or
the applicant.
8. TERMINATION:
(a) The CITY or CONSULTANT may terminate this
Agreement at any time by providing to the other party
thirty (30) days written notification. Should said
notification be received by the CONSULTANT, all work
under this Agreement shall terminate, except for what
minor work is required to provide the CITY with a clear
understanding of work completed and work remaining.
(b) CITY shall pay CONSULTANT all sums then due and
unpaid under this Agreement, including sums for work
not completed, but in preparation. Payment by CITY of
such compensation shall be considered full and final
settlement for all work performed by the CONSULTANT
under this Agreement.
(c) Upon receipt of final payment, all materials and
documents, whether finished or not, shall become the
property of and shall be delivered to the CITY.
(d) It is mutually understood and agreed that this Agreement
shall be binding upon the CITY and upon the
CONSULTANT, their successors, executors, or
administrators. Neither this Agreement not any part
thereof, nor any monies due or to become due under this
Agreement may be assigned by the CONSULTANT
without the written consent of the CITY.
9. NOTICES OF DESIGNATED REPRESENTATIVES:
Any and all notices, demands, invoices and written
communications between the parties hereto shall be addressed as
set forth in this paragraph 9. The below named individuals,
furthermore, shall be those persons primarily responsible for the
performance by the parties under this Agreement:
CITY: City of San Rafael
Planning Department
P.O. Box 151560
San Rafael, CA 94915-1560
CONSULTANT: Marty Abell
Environmental Science Associates, Inc.
(ESA)
301 Brannen Street, Suite 200
San Francisco, CA 94107-1811
Any such notices, demands, invoices and written
communications, by mail, shall be deemed to have been
received by the addressee forty-eight (48) hours after deposit
thereof in the United States mail, postage prepaid and properly
addressed as set forth above.
10. INSURANCE:
With respect to performance of work under this agreement,
CONSULTANT shall maintain and shall require its
subcontractors to maintain insurance as described below:
(a) General Liabilitv Insurance: Commercial or
Comprehensive General Liability insurance covering
bodily injury and property damage utilizing an occurrence
policy form, in an amount no less than $1,000,000
combined single limit for each occurrence. Said insurance
shall include, but not be limited to: premises and
operations liability, property damage liability, and
personal injury liability.
(b) Automobile Liabilitv Insurance: Insurance covering
bodily injury and property damage in an amount no less
than $1,000,000 combined single limit for each occurrence.
Said insurance shall include coverage for owned, hires
and non -owned vehicles.
(c) Worker's Comvensation Insurance: CONSULTANT and
CONSULTANT'S Subcontractors shall be required to
maintain full Workers' Compensation Insurance for all
persons employed directly in carrying out the work
specified herein, in accordance with provisions of the
State of California Labor Code.
(d) Errors and Omissions Liability Insurance: Errors and
Omissions liability insurance appropriate to the
consultant's profession in an amount no less than
$1,000,000.
(e) Endorsements: Each said comprehensive or commercial
general liability and automobile liability insurance policy
shall be endorsed with the following specific language:
1) The CITY, its officers and employees, is named as
additional insured for all liability arising out of the
operations by or on behalf of the named insured in
the performance of this Agreement.
2) This policy shall not be cancelled without first
giving thirty (30) days prior written notice to the
CITY.
3) This policy shall not be cancelled or materially
changed without first giving thirty (30) days prior
written notice by the insurer to the CITY by certified
mail.
4) The CITY, its elected officials, officers, employees,
and agents are named as additional insureds for all
liability arising out of the operations by or on behalf
of the named insured in the performance of this
Agreement.
11. INDEMNIFICATION:
CONSULTANT agrees to hold CITY harmless from and against
liability arising out of CONSULTANT or CONSULTANT's
subcontractor's negligence in connection with the performance
of the work described in Exhibit "B" of the Agreement.
12. ASSIGNMENT:
No Assignment of this Agreement or of any part or obligation of
performance hereunder shall be made, either in whole or in
part, by CONSULTANT without the prior written consent of
CITY.
13. GOVERNING LAW:
This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
14. ARBITRATION:
All claims or disputes between the CITY and the CONSULTANT
relating to this Agreement shall be decided by arbitration in
accordance with the rules of the American Arbitration
Association, conducted in Marin County under the laws of the
State of California. The decision of the arbitrator shall be final
and binding on the parties. In interpreting the provisions of this
Agreement, the arbitrator may make an award of costs and fees,
including attorney's fees necessitated by the arbitration.
15. ALTERATIONS:
This Agreement may be modified, as necessary for the successful
and timely completion of the services to be provided. Any
alteration or variation shall be expressed in writing, as an
amendment to this Agreement, and shall be approved by both
parties.
16. ENTIRE AGREEMENT:
This Agreement supersedes any and all other agreements, either
oral or in writing, between the parties with respect to the subject
matter herein. Each party to this Agreement acknowledges that
no representation by any party which is not embodied herein
nor any other agreement, statement, or promise not contained
in this Agreement shall be valid and binding. Any modification
of this Agreement shall be effective only if it is in writing, and
signed by all parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as
of the day and year first set forth above:
ATTEST:
it,
Clerk
CONSULTANT
City Manager
APPROVED AS TO FORM
'4,6.j -.P �1�
City Attorney
CITY
OF
SAN RAFAEL
1400 FIFTH AVENUE, P.O. BOX 151560, SAN RAFAEL, CA 94915-1560
PHONE (415) 485-3100/FAX: (415) 459-2242
May 3,1991
MAYOR EXHIBIT "A"
LAWRENCE E MULRYAN
COUNCIL MEMBERS
ALBERT J. BORO
DOROTHY L. BRE IER
MICHAEL A. SHIPPEY
JOAN C. THAYER
REQUEST FOR PROPOSALS FOR PREPARATION OF A FOCUSED
ENVIRONMENTAL IMPACT REPORT
PROTECT: TS90-5. Northview, 40 -Unit Townhouse Subdivision
The City of San Rafael seeks a proposal from your firm for preparation of a
focused Environmental Impact Report that complies with the California
Environmental Quality Act and Guidelines and this Request for Proposal. The
focused EIR is to assess potential environmental impacts associated with a
proposed 40 -unit townhouse subdivision located at the end of Professional
Center Parkway. The attached Initial Study provides a description of the
setting, potential project impacts and mitigation measures.
PROJECT BACKGROUND
The subject site is located at the end of Professional Center Parkway, below the
Channing Heights Apartments. The site consists of 13.1 acres and is bordered by a
creek and a Las Gallinas Valley Sanitary District drainage way and pump station. The
proposed project consists of 40 units arranged as duplexes and single detached single
family dwellings on individual lots ranging from 1,900 square feet to 3,840 square feet.
The unit mix will include 20 3 -bedroom, 18 2 -bedroom, and 2 1 bedroom units. The 40
units will equal a density of 3.05 units per acre on the 13.1 total acres. An entrance
roadway for the project is proposed as an extension to Professional Center Parkway. A
private street for the project makes a loop around a 1/8 acre gently sloping common
green that will be used for a play area.
SCOPE OF STUDY
The draft EIR and the Final EIR must contain the information outlined in Article 9 of
the CEQA Guidelines. The EIR is to provide an unbiased review and assessment of the
reports that have been submitted to date and to prepare new information for
additional issues identified by Planning Commission in the initial scoping. Specific
items to be reviewed include:
Plan Review:
Discuss any inconsistencies with the City of San Rafael General Plan 2000, the Zoning
Ordinance, and the Subdivision Ordinance as well as regional policies on housing and air
quality.
Earth - Soils /GeoloQv:
A geotechnical report for the roadway extension by Miller Pacific Engineering Group
was submitted to the City in January of 1991, and has not yet been reviewed by the
City's Geotechnical Review Board. This document and geotechnical review for the
main project site will need to be reviewed and completed as part of the focused EIR.
The consultant will be responsible for evaluating the completed geotechnical report
and preparing a report on the project site that is in conformance with the geotechnical
policies identified in the General Plan 2000. Additionally, the consultant will be
responsible for the following:
(1) A geotechnical investigation of the slopes above the project site and the proposed
access road must be undertaken to see if the conditions pose any hazards to the
proposed project.
HvdroloQv/Drainaee:
Increased stormwater runoff could impact the wetlands and creek. The submitted
drainage plans and grading plans will need to be reviewed regarding adequacy of
protection for the adjacent wetlands from stormwater and erosion. Also, specific
comments need to be made on reasonable wetland setback distances, and
recommendations on handling the drainage toward the wetlands.
Vegetation and Wildlife:
Many Oak and Bay trees exist between the level bench and the creek -wetland area.
Additionally, many large oak trees are located at the top of the graded area and on the
entrance road right -of -way, and some will be removed by project construction. The
proposed project may have a significant impact on these trees on the right-of-way and
near the entrance of the project. An arborist's report will be needed to evaluate tree
removal and the effect of grading on retained trees. The EIR should evaluate
alternatives to reduce impacts.
The project has been designed with at least a 50 foot building setback from the wetland
area, the minimum required by the General Plan. The EIR will need to determine if the
50 -foot setback is adequate to protect the wetland vegetation and wildlife, or whether an
additional setback should be required. Additionally, the proposed landscaping adjacent to
the wetland needs to be evaluated for compatibility with the existing vegetation.
The project may destroy or encroach into existing wildlife corridors. The EIR will need to
determine if any changes or enhancement is needed to preserve wildlife corridors.
In summary, it is recommended that the following information regarding vegetation and
wildlife be included in the EIR:
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(1) Describe the various wildlife habitats on the project site, and analyze the impacts of
the project on the value of the habitats.
(2) Identify the type and numbers of trees to be removed within the development area
including the City -owned access road area.
(3) Consult with wildlife agencies and local organizations and determine whether or not
the project will have an impact on any rare or endangered species.
(4) Analyze the wetland area and determine if a 50 -foot setback is appropriate to protect
the wetland vegetation and wildlife, and analyze the proposed vegetation adjacent to the
wetland for compatibility.
(5) Determine if any significant wildlife corridors exist on the parcel, and what the effect
of construction will be on the corridors.
(6) Evaluate the existing status of wetlands and determine what enhancement may be
required.
(7) Evaluate any impacts on the wetlands from erosion or changes in hydraulic patterns.
(8) Evaluate the impacts on wildlife from increased activity from humans and pets.
(9) Discuss alternatives for managing the open space areas on the site.
Traffic and Circulation:
The project has received a determination of priority status among projects that competed
for remaining traffic capacity in the Northgate area. The Traffic Engineer indicates the
project will not seriously impact traffic at nearby intersections as a traffic light has been
installed at the intersection of Redwood Highway and Professional Center Parkway.
However, some potentially significant local traffic safety and circulation impacts should be
analyzed:
(1) The effect of the new access roadway on traffic circulation patterns in the adjacent
Professional Center Parkway and Channing Way and within the project, and whether or
not these impacts are significant.
(2) An analysis of the proposed parking plan for the site to determine whether parking
presents a problem for traffic or emergency vehicle circulation.
(3) An analysis of required emergency access and the need for an emergency fire road
from the opposite side of the property from the main entrance road.
(4) Recommended mitigation for any identified adverse impacts.
Visual Analvsis:
The proposed project will require building a roadway across a City -owned right-of-way in
order to gain access to the parcel. This roadway will result in substantial cuts and several
�j
high retaining walls. Portions of the proposed residential areas of the site, presently not
visible from off-site, may become visible due to removal of vegetation and the necessity of
high retaining walls. Currently, the site is visible from the Contempo Marin Mobil Home
Park, and will become more visible after building construction and grading. A visual
analysis should be performed that studies the proposed site plan, grading plan, typical
building sections, lighting and tree removal to determine the potential visual impacts on
and off the site, and develop any necessary mitigation measures.
Environmental Contamination:
Onsite contamination potential is limited to sewage sludge contained in the remains of
the settlement ponds abandoned in the late 1960's. This sludge may contain trace
quantities of heavy metals similar to the sludge recovered from present day oxidation
ponds in the areas. The remaining fill and construction debris onsite is not suspect of
hazardous waste, however, precautions should be taken in the use or disposal of this
material. Further study of these issues needs to be investigated in the EIR.
Public Services:
The section should briefly outline public service issues. Discuss the ability of the Los
Gallinas Sanitation District and the Marin Municipal Water District to serve the site and
the secondary impacts, if any, which the construction of water and sewer mains may have
on vegetation and trees. Discuss the ability of the school districts to serve the project.
Discuss impacts on parklands in relationship to the City's Parkland dedication
requirements. Explore opportunities for additional passive or active recreation areas on
the site. Discuss the adequacy of access for fire equipment and other emergency vehicles.
EnerQv Conservation:
Discuss site orientation in terms of the desirability for passive design for solar space
heating and cooling and for active solar hot water heating systems.
Other CEOA Mandated Topics:
The EIR must also contain sections discussing other CEQA mandated topics, including 1)
the relationship between local short-term uses of man's environment and maintenance
and enhancement of long-term productivity; 2) any irreversible environmental changes
which would be involved in the proposed action should it be implemented; 3) the growth
inducing impact of the proposed action; 4) effects not found to be significant; 5)
organizations and persons consulted; and 5) cumulative impacts.
Alternatives:
The alternatives to be analyzed in the focused EIR include: 1) no project, 2) A revised lot
configuration to provide greater setbacks from the wetland, if needed, 3) an
environmentally superior alternative which reduces project impacts to a level of
insignificance, and 4) an altemative(s), including an alternative road access, that reduces
grading and visual impacts.
Mitigation Monitoring Program:
Prepare a mitigation monitoring program as required by AB3180 as part of the draft EIR.
The program should identify measures which must be satisfied prior to the recordation of
the map, measures which must be satisfied before permit issuance, measures that must be
4
satisfied during project construction, and measures which may require ongoing
monitoring. The consultant shall work with staff to identify the agency or department
responsible for verifying compliance with each measure.
CONTACTS BY CONSULTANTS
As a minimum, the following agencies, groups, and individuals shall be contacted during
preparation of this environmental impact report. All required contacts will be
coordinated with the consultant and the Planning Department staff.
1. Edward Tarrant, owner
2. Eklund and Zak, Project Architect and representative
3. All Homeowners Associations surrounding subject property (list and contacts
will be provided by Planning Department.)
4. California Department of Fish and Game
5. U.S. Fish and Wildlife Service
6. City of San Rafael Departments including Public Works, Planning, Fire, Police
and Recreation.
7. County of Marin Planning Department
8. Marin Municipal Water District
9. San Rafael Sanitation District
10. Marin/Sonoma Mosquito Abatement District
11. Dixie School District
REQUIRED CONTENTS OF PROPOSAL
Responses to this request for proposal shall include, as a minimum, the following
information:
1. The name of the project manager designated or assigned to this project.
2. The name and addresses of all persons, including their background and
qualifications, who will actually contribute to or work on this project. This
includes all subcontractors. Any substitutions of project staffing must be
approved by the City in advance. Material submitted in pre -qualification may be
referenced.
3. A detailed scope of work for preparing the draft environment document.
4. A schedule indicating the proposed commencement and completion dates for
various phases and progress reports for those phases of draft EIR
preparation. This schedule shall include submittal dates for the
administrative draft and camera ready draft EIR's.
5. An estimate of all costs involved in preparing the draft environmental
document. This estimate shall include all costs relating to survey word, research,
photography, transportation, communication, clerical work, (including typing
and reproduction), and distribution (mailing, mailing list on file with the
Planning Department). The estimated cost shall include the following:
a. Attendance at two neighborhood meetings
b. Attendance at four evening public meetings (Planning Commission and
City Council)
6R
C Reproduction and submittal of five administrative draft focused EIR's for
staff review.
d. Reproduction and submittal of 75 draft reports with a camera-ready
original.
e. An estimation of the cost and time schedule for preparing a final
Environmental Impact Report.
Given that it is unknown how much time and work will be necessary to prepare
a final focused EIR, a base estimate shall be provided with the condition that the
amount can be adjusted after the public review period on the draft EIR. Itemize
each task within the proposed budget. Indicate the estimated hours and rates for
each person participating.
6. Evidence of compliance with any and all additional specific requirements as set
forth in the Request for Proposal.
7. Samples of any similar reports prepared by the company/firm in the recent past.
8. Public Agency references.
9. All consultants will be required to file a Statement of Economic Interest prior to
finalization of a contract with the City of San Rafael.
10. Consultants shall have no ongoing work interests with the applicant of other
parties of interest.
11. Consultants shall procure and maintain for the duration of the contract the
following types of insurance: General Liability: $1,000,000 per occurrence for bodily
injury, personal injury and property damage. Automobile Liability: $1,000,000 per
accident for bodily injury and property damage. Workers' Compensation Insurance.
Errors and omissions liability: $1,000,000 per occurrence.
Selection Process:
Proposals will be ranked by the Planning Department staff using the following criteria and
submitted to the City Council for final approval:
1) Ability to perform tasks as described.
2) Experience and expertise.
3) Technical approach, clarity, and methodology.
4) Ability to complete the EIR in a timely manner.
5) Cost
6) Interview (optional)
Deadline for Submittals:
Five copies of the proposal are to be submitted to the San Rafael Planning Department,
San Rafael City Hall, 3rd Floor, 1400 Fifth Avenue, no later than June 7, 1991. Mailing
address is: City of San Rafael, P.O. Box 151560, San Rafael, CA 94915-1560. Direct your
submittal and any questions to Bill Tuikka, Associate Planner, at 415-485-3085.
EXHIBIT "B"
ENVIRONMENTAL SCIENCE ASSOCIATES, INC.
301 Brannan Street, Suite 200
San Francisco, Califomia 94107-1811
ESA ENVIRONMENTAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this _ day of , 1991 by and
between Environmental Science Associates, Inc., a California corporation (hereinafter
referred to as "ESA"), and the City of San Rafael (hereinafter referred to as "Client").
Client hereby contracts for and ESA, by its acceptance and execution hereof at San
Francisco, California, agrees to furnish, in accordance with the following provisions,
the services set forth below.
The following designated Exhibits are incorporated fully into and made a part of this
Agreement:
Exhibit A - GENERAL TERMS AND CONDITIONS
Exhibit B - TIME AND MATERIALS COMPENSATION SCHEDULE
Exhibit C - WORK SCOPE
The parties hereto do mutually agree as follows:
DEFINITIONS. Lead Agency, as defined under CEQA, herein refers specifically
to the City of San Rafael. Property, as used herein, refers specifically to the
13 -acre parcel located at the end of the proposed extension of Professional Center
Parkway in the City of San Rafael. Project, as used herein, refers specifically to
the proposed 40 -unit Northview Townhouse Subdivision Development, to be
located on the Property.
2. SCOPE OF SERVICES. Environmental Consulting Services to be provided
under this Agreement as described in Exhibit C, WORK SCOPE.
3. SCHEDULE OF SERVICES. The schedule of services shall be as follows:
SCHEDULE
The following schedule assumes timely delivery of project -related information
and timely review of ESA work products by City staff.
TASK
Five (5) copies of the
Administrative Draft EIR
Seventy-five (7.5) copies
of the Draft EIR
ESTIMATED COMPLETION TIME
40 working days (8 weeks) after
receipt of authorization to proceed, initiation
payment, and all relevant project -related
information from the applicant and City.
15 working days Q weeks) after
receipt of all City staff comments on the
Administrative Draft EIR.
Page 1
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
Five (5) copies of the
Draft FEIR for City review
Seventy-five (75) copies
of the FEIR
ASSUMPTIONS
15 working days (3 weeks) after
receipt of all comments on the Draft EIR.
10 working days (2 weeks) after
receipt of all City staff comments
on the Draft FEIR.
ESA will begin work within five working days following receipt of written
authorization to proceed. The following is a list of assumptions upon which this work
scope and schedule are based.
• The City staff will identify the approved and proposed projects upon which ESA will
base the cumulative impact analysis.
• The City will schedule and coordinate neighborhood and public meetings requiring
ESA's attendence.
• The data in existing studies and reports are adequate and complete, and will provide
sufficient information to allow for preparation of the EIR.
• The City of San Rafael is the only lead agency.
• The City will respond to information requests in a timely manner. If information in
addition to that described in this proposal is subsequently identified as relevant and
available through project participants, it will be provided to ESA and returned in a
timely manner.
• The project applicant will make available to ESA the existing studies and plans
prepared for the project site such as subdivision plans, grading and landscaping plans,
geology and soils reports, wetland reports, traffic analysis, and the architectural site
plan.
4. FEES AND PAYMENTS. Services described in Exhibit C for completion of the
Draft and Final EIR shall be performed for a fixed price of $52,400, assuming no
more than 126 hours of labor will be required to prepare the Final EIR. If
additional hours are required to complete the Final EIR beyond the estimated
126 hours, a price and payment schedule will be determined in consultation with
City staff and services will be performed on a time -and -materials basis, in
accordance with Exhibit B. Monthly invoices based upon ESA's reasonable
estimate of percent completion up to the following ceilings will be submitted.
The payment schedule through preparation of the Final EIR will be as follows:
FINAL EIR
20% upon authorization to proceed
40% upon submission of the Administrative Draft EIR
20% upon submission of the Draft EIR
10% upon delivery of the Administrative Final EIR
10% upon completion and certification of the Final EIR
Page 2
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
IN WITNESS WHEREOF, this Agreement has been executed by and on behalf of the
parties hereto, the day, month, and year so stated above.
CLIENT: ESA:
Environmental Science Associates, Inc.
301 Brannan Street, Suite 200
San Francisco, California 94107-1811
BY:
BY:
TITLE:
TITLE: Vice President
DATE:
DATE:
Page 3
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
ii:
T50 mrswime):iMmu 016);6 kM2;JJ
A. WORK PROGRAM
The following describes ESA's Work Program and includes the general tasks that the
ESA Project Team will undertake in completing the Northview Townhouse Subdivision
EIR. The methodology for each technical section follows as, B. TECHNICAL
SCOPES
1. Project Initiation. ESA's Project Manager will meet with City staff and the
project applicant to refine the project description, exchange necessary information
and establish the project schedule. The Project Manager will coordinate the
efforts of all in-house staff and maintain regular communication with City staff
throughout report preparation to ensure that the work stays on schedule.
2. Evaluate Existing Data. ESA will review existing site and vicinity data. ESA
will also review and evaluate available plans, maps, reports and other published
materials, and consult with designated City of San Rafael, County of Marin,
Responsible Agency staff, and others (see Table 1).
3. Analvze Environmental Impacts and Mitization.. ESA will examine the effects of
project development on the area's residents and natural environment. ESA will
describe the potential site-specific, local, and regional impacts on existing
conditions described. Where adverse environmental effects are identified, the
EIR will present realistic mitigation measures to eliminate or reduce identified
impacts to levels below significant, if possible. For each measure, ESA will
discuss whether the mitigation would, by itself or in combination with other
proposed measures, fully or partially mitigate the impact it addresses.
Development of mitigation measures will occur through consultation with City
staff, Responsible Agency staff, and the project applicant. ESA will specify
regulations and/or ordinances which mandate or provide for mitigation, and will
identify the entities responsible for carrying out the recommended measures, as
applicable. Mitigation measures will be presented in a form that will readily
permit their adoption as conditions of project approval and their inclusion in the
required AB 3180 mitigation monitoring and reporting program.
4. Analvze Alternatives. ESA will analyze three alternative configurations of the
proposed project on the proposed project site plus a "no project" alternative as
presented by City staff in the RFP. These alternatives include: (a) a revised lot
configuration alternative providing an increased setback from the wetland habitat;
(b) an alternative evaluating alternative road access to reduce grading and visual
impacts; and (c) an environmentally superior alternative that reduces all
potentially significant impacts to levels below significant. The effects of each
alternative will be qualitatively compared to those of the project.
5. Prepare Administrative Draft EIR. ESA will prepare and deliver five (5) copies
of the Administrative Draft EIR to the City for review and comment. The ADEIR
will be structured as follows:
Page 4
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
• Summary Section, providing a concise overview of the project, its planning,
policy, and environmental implications; and, overall impacts and
mitigation. Impacts, mitigations and alternatives will be presented in a
matrix to provide easy reference to overall project issues and potential
solutions.
• Project Description, detailing project location, project design features and
schedule. The project sponsor and his objectives will be identified.
Information on other projects proposed in the area relevant to cumulative
assessment will also be presented in this section.
• Environmental Setting, Impact and Mitigation Sections, describing the
existing conditions, the results of impact analysis and recommended
mitigation for each environmental topic as discussed in "B. TECHNICAL
SCOPES".
• Other CEOA Mandated Tonics: discussing (a) Significant Environmental
Impacts that Cannot Be Avoided if the Proposed Project Is Implemented;
(b) Short-Tern/Long-Tenn Use of the Environment; (c) Growth -Inducing
Impacts of the Proposed Action; (d) Effects Not Found to Be Significant (as
determined by the City's Initial Study); (e) Alternatives to the Proposed
Project; (f) Cumulative Analysis; and (g) EIR Authors and Consultants -
Agencies, Organizations and Persons Consulted.
6. Revise Administrative Draft and Distribute Draft EIR. ESA will analyze Staff
comments on the Administrative Draft EIR and make appropriate changes. ESA
will deliver 75 copies of the Draft EIR to the City for public distribution, and
provide City staff with a camera-ready original. The Draft EIR format will
satisfy applicable City requirements.
7. Attend Public Meetings. The Project Manager will attend up to two (2)
neighborhood meetings and four (4) evening public meetings of the Planning
Commission and City Council at which the EIR is discussed.
8. Prepare the "draft" Final EIR. After receipt of public comments on the Draft EIR,
ESA will discuss response strategies with City staff. ESA will submit five copies
of the draft Final EIR to City staff for review and comment. The draft Final EIR
will consist of written comments, public hearing meeting notes, responses to
these comments, and revisions to the DEIR based on these comments.
9. Revise and Distribute Final EIR. ESA will revise the Final EIR and deliver
75 copies of the Final EIR to the City for public distribution.
10. Prepare Mitigation Monitoring and Reporting Program. ESA will prepare a
Mitigation Monitoring and Reporting Program (MMRP) in compliance with
AB 3180. For any significant impacts identified in the EIR, the MMRP will
describe the required mitigation and the tasks and schedule necessary for
monitoring mitigation compliance. The MMRP will identify the entity
responsible for each monitoring and reporting task. ESA will submit three (3)
copies of the Draft MMRP to the City for review at the time the preliminary Final
EIR is submitted. ESA will response to City comments on the draft and submit
the final MMRP with the Final EIR.
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ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
11. Attend Public Hearine on EIR Certification.. Attendance at the EIR Certification
Hearing is included in item No. 7 - "Attend Public Meetings," above.
B. TECHNICAL SCOPES
CONSISTENCY WITH CITY PLANS AND POLICIES
• Describe and map existing land use and zoning designations in the project
vicinity.
• Discuss the relationship of existing and proposed uses of the site with existing
and planned uses of surrounding lands. Analyze the potential for land use
incompatibilities between the proposed project and existing and planned uses in
the site vicinity.
• Discuss the potential growth -inducing effects of the project, and how the project
may affect the local jobs/housing balance.
• Summarize and assess project compliance with applicable plans, policies, and
ordinances, including the Citv of San Rafael General Plan 2000, the Northeate
Activitv Center Plan, the San Rafael Zonine Ordinance, and the Subdivision
Ordinance. Discuss the project's consistency with the relevant policies pertaining
to land use compatibility. Identify potential inconsistencies or conflicts
associated with the project.
Using information provided by the City, identify which approved and/or
foreseeable future developments, in combination with the proposed project, could
result in significant cumulative effects.
Discuss appropriate mitigation measures or alternatives to enhance compatibility
with existing and planned land uses, and established plans and policies. Such
measures may include zoning buffers, landscaping, setbacks, and related
measures.
Investigator: M. Glasser (36 hours)
GEOLOGY, SOILS AND SEISMICITY
Critically review the four geotechnical reports prepared for the project and review
other relevant published geologic data (e.g., U. S. Geological Survey and
California Division of Mines and Geology maps and reports) to determine the
site's suitability for development. This review will determine if there are any
information gaps in the geotechnical reports and determine the project's potential
to result in significant impacts as defined by CEQA. ESA will perform a site
reconnaissance to become familar with current site conditions, but this site
reconnaissance will not collect additional geotechnical information, nor function
to varify the findings of previous geotechnical investigations.
Summarize the geologic setting of the project site, including bedrock types,
structures, soil materials, and slope stability.
Page 6
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
• Describe the existing topography of the site, including elevations, relief, slope
gradients and any unusual or unique geologic features. Describe historic
alterations of the topography resulting from the use of the site as a source of fill
material or quarry.
• Describe the seismic setting of the site, including active and potentially active
faults in the region, their distances from the site, and their maximum credible
earthquakes. Based on existing information, generally assess potential primary
seismic hazards (groundshaking and fault rupture) and identify any areas subject
to significant secondary seismic hazards.
• Discuss the hazards related to a major regional earthquake. Describe earthquake
intensity at the site and the likely effects of groundshaking and other secondary
effects of an earthquake.
• Based on information from the project engineer, discuss grading, excavation, and
fill requirements, and how soil stability and seismic concerns would be addressed
by foundation and structural design.
• Describe the potential for grading to increase erosion or destabilize slopes at the
site.
• Reference applicable standards or policies of the City of San Rafael General
Plan 2000 relating to geology, soils and seismicity issues. Compare the proposed
project to design policies and requirements in the City of San Rafael General
Plan 2000, and any other appropriate planning documents.
• Recommend feasible measures to reduce identified project impacts, such as repair
of existing on-site erosion, general design of erosion control plan, and reduction
of earthquake hazards to acceptable levels of risk. Identify the need for additional
geotechnical studies.
Investigator: J. Banks (41 hours)
HYDROLOGY, DRAINAGE AND WATER QUALITY
• Describe the existing hydrology of the site, including drainage patterns, extent of
springs and seeps, wetlands and open standing water bodies. Describe the route
of discharge from the site.
• Calculate existing runoff from the site during storms of appropriate frequency
using the rational method and other information provided by the City of San
Rafael.
• Obtain information from the San Rafael Public Works Department on the
capacity and design of existing storm drainage facilities in the site vicinity.
• Identify areas of existing poor drainage or flooding at the site or in downstream
receiving areas of project runoff using FEMA flood hazard maps and data from
the San Rafael Public Works Department and the County Flood Control District.
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ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
• Characterize water quality of runoff on the site with focus on that within the
watershed of the wetlands. Compare generic runoff quality from existing land
uses to that of the proposed project.
• Identify applicable plans, policies, and regulation of the City of San Rafael,
County of Marin (Planning Department, Flood Control District, and Public
Works), the Regional Water Quality Control Board and others regarding drainage
and water quality. Evaluate whether the proposed project complies with these
plans, policies, and regulations.
• Calculate the proposed increase in impervious surfaces and estimate runoff from
the project site during a design storm event.
• Compare the estimated runoff from the project to the capacity of existing and
proposed storm drainage systems; identify any potential project effects on
flooding on the site and vicinity.
• Identify mitigation measures to eliminate or reduce drainage and water quality
impacts.
Investigator: L. McCann (41 hours)
BIOLOGICAL RESOURCES AND WETLAND DETERMINATION
• Describe the various wildlife habitats on the project site, and analyze the impacts
of the project on the value of these habitats.
• Discuss the impact to the oak woodland community of infrastructure development
on the project site (i.e., water and sewer mains).
• Identify the type and numbers of trees to be removed within the development area
including the access road area and the effects of grading on the remaining trees.
• Perform a wetland determination on the project site to determine the extent of
wetland that could be subject to the jurisdiction of the U.S. Army Corps of
Engineers. Verify that the wetland/upland boundary previously established is still
applicable under present conditions. (This effort includes a field reconnaissance
using the Corps of Engineers' methodology and incorporation of field results into
the EIR. If necessary, ESA would be available to provide permit assistance, as an
optional task.)
Consult with wildlife agencies and local organizations and determine whether or
not the project will have any direct or indirect an impacts on the California
clapper rail, salt marsh harvest mouse, or any other special status species.
Analyze the wetland area and determine if a 50 -foot setback is appropriate to
protect the wetland vegetation and wildlife, and analyze the compatibility with
native species of the proposed vegetation to be planted adjacent to the wetland.
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ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
• Evaluate the existing status of wetlands and determine what enhancement may be
required as mitigation.
• Determine if any significant wildlife corridors exist on the parcel, and what the
effect of construction will be on the corridors.
• Evaluate any impacts on the wetlands from: 1) water quality degradation as a
result of erosion or run-off from the proposed project; 2) changes in hydraulic
pattern; and 3) changes from human and pet activity in the vicinity.
• Discuss alternatives for managing the open spaces on the site.
• Identify mitigation measures that would reduce project impacts to levels below
significance.
Investigators: L. Read (41 hours); K. Cuneo (4 hours)
TRAFFIC, CIRCULATION AND PARKING
Consult with City of San Rafael Department of Public Works Transportation
Engineers to agree on the details of the analytic approach and assumptions.
Review existing data and studies performed for the area to determine additional
data needs. We understand that a summary of existing and future traffic
operations in the area is available, and that this summary will be used in the EIR.
No traffic data will be collected, and level of service analyses will be limited to
the existing -plus -project condition in order to determine the project contribution
to intersection service levels.
Contact representatives of Caltrans, District 4, to discuss:
proposed improvements (e.g., High Occupancy Vehicle lanes on U.S. 101)
that may have an effect on this project's impact.
recommended improvements to be included in this project.
• Describe and map the existing street and highway network and traffic/transit
conditions in the vicinity of the site, using site and vicinity field reconnaissance.
Description of traffic operations and level of service will rely on existing
information provided by the City of San Rafael.
• Describe the existing circulation patterns in the project vicinity.
• Describe the existing on -street and off-street parking conditions in the vicinity of
the site using existing data and site and vicinity field reconnaissance.
• Forecast trip generation and trip distribution associated with the proposed plan.
Page 9
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
• Calculate the level of service at two selected intersections for the
existing -plus -project condition. Existing traffic turning movement volumes and
future traffic turning movement projections provided by the City will be used.
• Examine and discuss the impacts on the transportation system from construction
activities associated with the project.
• Examine the effect of the proposed access roadway on traffic circulation patterns
in the adjacent Professional Center Parkway and Channing Way and within the
project.
• Determine the adequacy of the proposed parking plan to handle demand generated
by the project. Discuss the relationship between the proposed parking and related
requirements of the City Zoning Ordinance.
• Generally forecast the extent to which project -generated on -street parking could
impact streets in the surrounding neighborhood.
• Examine the availability of public transportation from Golden Gate Transit and
its effects on project trip generation.
• Investigate any possible increased hazards to motor vehicles, bicyclists, and
pedestrians on- and off-site due to project -generated traffic.
• Discuss the impact on affected roadways and intersections from traffic generated
by cumulative growth in the area. This discussion will rely on existing data and
will not involve any level of service calculations.
• Identify and evaluate mitigation measures that would reduce or eliminate
significant adverse circulation and access impacts. These measures may include,
but not be limited to, roadway and parking design improvements.
Investigators: G. Staba (41 hours); J. Hutchison (S hours)
ENVIRONMENTAL CONTAMINATION
Based on the information presented in the Phase I Environmental Assessment
prepared by Miller Pacific Engineering Group as well as readily available
information provided by the lead agency and/or project sponsor, describe existing
conditions that relate to public health and safety on the proposed project site. If
data are available, measured levels of contaminants found during field
investigations will be presented and evaluated. Based on state guidelines set forth
in the California Code of Regulations, Title 22, any hazardous wastes determined
to be present will be described.
Perform a brief physical inspection of the project site to observe current
conditions.
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ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
If made available to ESA, describe remediation plans to be carried out as part of
the project. Expected effectiveness of proposed remedial actions in protecting
public health will be evaluated. Any residual contamination will be discussed.
On the basis of current site conditions and project development plans, discuss
potential impacts of the project on public health and safety.
Formulate and discuss reasonable and feasible measures to mitigate potential
impacts. The effectiveness of proposed mitigation measures and the degree to
which they would mitigate potential impacts will be discussed.
Investigators: L. Yee (33 hours); M. Rodel (5 hours)
NOISE ANALYSIS
• Briefly describe and discuss existing major noise sources in the project vicinity.
Describe the existing noise environment on and around the site on the basis of one
24-hour noise measurement and up to four short-term measurements by ESA staff.
• Briefly summarize state and local noise policies, regulations, and standards,
including the Noise Element of the General Plan, as they pertain to the proposed
project.
• Identify any noise -sensitive land uses or activities in the vicinity of the project.
• Discuss the potential for short-term noise generated by project construction to
adversely affect adjacent land uses or violate local noise control ordinances. This
discussion will be based upon proposed construction activities and scheduling
information provided by the project sponsor, if such information is available.
Otherwise, this discussion will be based upon peak noise levels generated by an
assumed standard mix of construction equipment and activities.
Calculate existing, future base case (i.e., without the project), future project case
(i.e., with the project), and future cumulative case (i.e., future project case with
addition of any other proposed projects not included in the future base case) noise
levels at roadside along up to four road segments that would be affected by motor
vehicle traffic generated by the project, to determine whether the project would
adversely affect adjacent noise -sensitive land uses. Completion of this task
assumes that a summary of existing and future traffic data in the area is
available. No traffic data will be collected as indicated in the scope for the
Traffic, Circulation and Parking Section.
Discuss the potential for noise from the project or related activities to adversely
affect sensitive land uses or activities, or to conflict with established noise
compatibility standards as discussed in the Consistency with City Plans and
Policies Section of the EIR.
Page 11
ENVIRONMENTAL SERVICES AGREEMENT
Enviromnental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
• Discuss the potential for industrial park noise and highway noise to adversely
affect future project residents.
• Identify practical, feasible measures to mitigate adverse noise impacts, and the
entities that would be responsible for imposing and carrying out the mitigation
measure.
Investigator: M. Gibbs (24 hours)
AIR QUALITY ANALYSIS
• Briefly review local and regional climate, meteorology, and topography as they
affect the accumulation or dispersal of air pollutants.
• Identify federal, state, and local regulatory agencies responsible for air quality
management, and briefly summarize federal, state, and local air quality policies,
regulations, and standards as they pertain to the proposed project.
• Summarize current air quality conditions and recent trends (past five years) in the
project area on the basis of the annual air quality monitoring data summaries
published by the Air Resources Board. Identify any existing major sources of air
pollution in the vicinity of the project site.
• Discuss the Bay Area Air Quality Management District's (BAAQMD)
projections of future air quality trends over the life of the project, as presented in
the Air Quality Plan, and the assumptions upon which the projections are based.
Identify any policies or goals embodied in the Plan that would apply to the
project. Describe the BAAQMD's air quality impact thresholds for new
developments and their tests for measures of significant impacts.
• Identify any air pollutant -sensitive land uses or activities in the vicinity of the
project, or along roads providing access to the project site.
• Discuss, at an appropriate level of detail, the potential for short-term emissions of
criteria air pollutants (those for which the U.S. EPA has established ambient air
quality standards) generated by project construction to contribute to violations of
state and federal air quality standards.
• Describe the types of air pollutants likely to be emitted by various elements of the
project.
• On the basis of the project description provided by the project sponsor, the results
of the traffic study, and published state and federal emissions factors for
stationary and mobile sources, prepare an annual inventory of criteria air pollutant
emissions for the project and for project -related vehicle travel.
Page 12
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
Calculate existing, future base case, future project case, and future cumulative
case ambient concentrations of carbon monoxide at roadside along up to four road
segments that would be affected by motor vehicle traffic generated by the project,
to determine whether the project would contribute to future violations of the
one-hour or eight-hour state or federal carbon monoxide standards.
Discuss the potential for air pollutant emissions from the project or related
activities to adversely affect sensitive land uses or activities, or to impede
attainment of state or federal air quality goals. Discuss conformance of the
project with the Air Quality Plan, and determine whether project impacts on air
quality would meet any of the BAAQMD's tests of significance.
Identify practical, feasible measures to mitigate the adverse impacts of the project
on air quality that are identified in the impact section as well as the entities that
would be responsible for imposing and carrying out each mitigation measure.
Investigator: M Gibbs (22 hours)
PUBLIC SERVICES AND UTILITIES
It is our understanding that the City of San Rafael has already contacted the various
public services and utilities to determine each agency's ability to accommodate
projected project demands. The City has concluded through consultations with the
Marin Municipal Water District, Las Gallinas Sanitation District, San Rafael
Sanitation District, City of San Rafael Public Works Department, City of San Rafael
Fire Department, City of San Rafael Police Department, City of San Rafael Recreation
Department, and Dixie School District that each of these service providers could
accommodate project demands. The City has also determined the appropriate parkland
dedication requirements and school impact fees necessary to mitigate project impacts.
ESA, therefore, will complete the following tasks for the Public Services and Utilities
Section.
• Based on the information provided by the City of San Rafael, discuss the existing
capacity of public facilities (i.e., water, sewer, and storm drain) and public
services (i.e., police, fire, schools, and parks) and their ability to accommodate
projected project demands.
• Based on the information provided by the City of San Rafael, discuss the
appropriate parkland dedication requirements and school impact fees necessary to
mitigate project impacts.
• Identify any additional appropriate mitigation measures to reduce potential
project impacts.
• Discuss with City of San Rafael Police and Fire Departments' access adequacy
for emergency service. Review the proposed parking scheme to determine if
emergency vehicle conflicts exist. Analyze access points to determine if
additional emergency vehicle access is needed, or if the placement of proposed
emergency access would provide capability for adequate emergency response
time.
Investigator: M. Glasser (21 hours)
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ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
VISUAL ANALYSIS
• Provide text and up to four photographs documenting the existing visual character
of the project site and the project site vicinity. Describe existing visibility and
appearance (general form, color, contrast) of the proposed project from publicly
accessible locations in the site vicinity.
• Delineate the project site viewshed. Determine project site visibility in
short-range, medium -range, and long-range views. Identify view corridors and
focused views within the project site viewshed in which elements of the proposed
project could appear. Document potential views of the project site with
photographs and overlays indicating the project's location. Provide text
evaluating the effects on documented views of the proposed project.
Reference applicable standards or policies of the Citv of San Rafael General
Plan 2000 relating to scenic resources. Compare the proposed project to design
policies and requirements in the Citv of San Rafael General Plan 2000, and any
other appropriate planning documents.
Assess the project's potential for adding new sources of light and glare to the
project site and its vicinity.
Identify and assess the potential visual effects of the proposed project and their
significance. Qualitatively discuss potential effects of the project based on the
project's grading plans and other submitted descriptions of the project. Visual
effects to nearby existing residences, off-site trails, open space uses and
long-range views of the site will be analyzed. The extent of landform alteration
will be evaluated and the aesthetics of the project after buildout assessed.
Specific aspects of the project to be analyzed include: grading, building and
access road construction.
Evaluate mitigations proposed as part of the project. As appropriate, provide
mitigation measures, such as changes in grading plans, building materials or site
plan, design considerations, landscaping and landscape setbacks, to reduce view
obstruction and to enhance project compatibility with the surrounding area.
In consultation with the planning staff of the City, identify 3 critical viewpoints
from which to prepare simulations of the proposed project. The simulations will
consist of either high-resolution black -and -white or color image pairs that
represent: (1) the existing field-of-view from each of the points identified; and
(2) the effects of the proposed project within each field-of-view. The images will
be prepared using setting photographs field -controlled for accurate registration of
superimposed simulations of the proposed development elements. The
simulations of the proposed development will be objective, verifiable geometric
projections of plan and elevation data made available by the City and the
applicant.
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ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
Wire -frame outlines, with simplified solid "painted" planes representing facades
and roofs, will indicate the shape and orientation of structures and their massing
effects.
Investigators: N. Shaw (72 hours); M. Glasser (41 hours); D. Wormhoudt (4 hours)
ENERGY CONSERVATION
• Review City and/or State policies addressing energy conservation for residential
developments.
• Estimate, by time of day and month of year, the amount of solar energy per unit
area (e.g., per square foot or meter) on the project site in terms of thermal energy
(e.g., British thermal units) taking into consideration the aspect of the site,
shading by existing or planned off-site structures, and regional climate and
atmospheric conditions. Present this information in a graphical format.
• Briefly and generally describe the passive solar energy technologies available for
use with residential developments, and provide rough estimates or ranges for their
efficiencies.
• On the basis of available information on the locations and building envelopes of
proposed project structures, estimate the percentage of available solar energy that
could be collected and used by project residents, given typical daily and seasonal
patterns of thermal energy in residential units. Identify the solar access zone
around a typical project structure that would need to be reserved to ensure
continuing effectiveness of the solar energy collection system.
Discuss potential adverse impacts of solar energy systems, such as visual impacts
and reflection/glare.
Identify those measures, mechanisms, and requirements necessary to ensure that
available solar energy resources at the site are incorporated into project plans.
Identify measures to reduce potentially significant visual and/or reflection/glare
impacts to levels below significance.
Investigator: J. Wehling (36 hours)
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ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
C. LEVEL OF EFFORT
Project Manager
184 hours
64 hours
Associate III
(L. Read)
A -I -C
15 hours
10 hours
Supervisory Associate
(L. Moulton)
0-1-C
2 hours
1 hour
Principal/Vice-President
(N. Dennis)
Supervisory Associates
11 hours
3 hours
(J. Hutchison, M. Rodel,
K. Cuneo)
Senior Associates
158 hours
5 hours
(J. Banks, L. McCann,
J. Wehling, D. Wormhoudt,
G. Staba)
Associate III
100 hours
1 hour
(M. Glasser)
Associate II
78 hours
2 hour
(L. Yee, M. Gibbs)
Graphics
40 hours
8 hours
(N. Shaw)
72 hours*
0 hours
Word Processing
36 hours
18 hours
Publications
3 hours
8 hours
*labor effort for the preparation of three (3) photosimulations.
Page 16
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
55 hours
5 hours
1 hour
0 hours
4 hours
1 hour
2 hour
8 hours
0 hours
32 hours
11 hours
ADMINISTRATIVE DRAFT EIR (5 copies)
ESA Labor
Other Direct Expenses
(Printing, travel, standard photo sim. set-up)
Subtotal
DRAFT EIR (75 copies)
ESA Labor
Other Direct Expenses
Subtotal
TOTAL - DEIR
FINAL EIR (5 Copies of "Draft"; 75 Copies of Final)
ESA Labor
Other Direct Expenses
$6,050
$1,000
Subtotal
$37,000
$1,800 $1.800
$38,800
Page 17
ENVIRONMENTAL SERVICES AGREEMENT
Environmental Science Associates/Santa Rafael
Project 91397: Northview Townhouse Subdivision
$5,550
$1,000
$6,550
$45,350
$7,050
$52,400
FILE NO. Z89-8
EXEIIBIT "C"
SCHEDULE
The ESA project team can begin work on the Northview EIR immediately upon
contract approval. After contract approval, the Administrative Draft EIR will be
prepared in a 8 -week period. The proposed schedule for completing the tasks
identified in the ESA Services Agreement, Section 2, Scope of services, is presented
below.
Target
Commencement
(No. of weeks after
Event Contract Approval)
ESA Prepares
Admin. Draft EIR
City Reviews
Admin. Draft EIr
8
ESA Prepares
Draft EIR
10
45 Day Public Review
13
ESA Prepares
Admin. Final EIR
19
City Reviews
Admin. Final EIR
22
ESA Prepares
Final EIR
24
Target
Completion
(No. of weeks after
Contract Apvroval)
0
10
13
19
22
24
26